HomeMy WebLinkAbout5F - Well No.8 Construction Contract
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
DECEMBER 18,2006
SF
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE
STANDARDIZED CONSTRUCTION CONTRACT FOR WELL NO.8
APPURTENANT EQUIPMENT AND SITE WORK
Introduction
The purpose of this agenda is for Council to consider quotes and authorize the
Mayor and City Manager to execute the standard construction contracts for Well
NO.8 appurtenant equipment and site work.
Historv
On November 6, 2006, City Council authorized the execution of the City's
standardized contract for electrical equipment and installation services to Cedar
Lake Electric, Inc. of Faribault, Minnesota for connection of Wells NO.8 and NO.9
to the City's water distribution system. On November 20, 2006, the City Council
approved solicitation of quotes for the Well NO.8 appurtenant equipment and site
work.
Current Circumstances
City staff has obtained quotes for electrical equipment, operational controls, site
improvements and restoration costs for installation by Cedar Electric and other
contractors to bring the Well NO.8 and NO.9 project closer to completion.
The SCADA system and various pumps and piping are standardized for ease of
operation and maintenance and therefore, only one quote for each is shown.
The quotes are as follows:
Quoted Items:
Air Conditioner:
Minnesota Air
Grainger
$1,714.65
$1,730.89
HI-E-Dry Unit (Dehumidifier)
Thermastov $3,061.88
USA Blue Boo $3,165.00
Eye Wash/Shower
Brekke Sales Co $601.85
USA Blue Book $628.35
Shower Mixing Valve
Brekke Sales Co $788.10
USA Blue Book $815.10
Water Heater
Soderholm & Assoc
Grainger
Exhaust Fan
TMS Johnson, Inc.
Grainger
$460.00
$649.50
$564.45
$633.00
www.cityofpriorlake.com
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Intake Wall Louver (Automatic)
TMS Johnson, Inc. $617.70
Grainger $638.25
Core Drilling
Concrete Cutting and Coring
United Rentals
$3,500.00
$3,755.00
Contract Services
Bulk Water Fill Station
Johlin Measurement
Municipal Solutions
$14,910.00
$17,572.50
Curb
Prior lake Blacktop
Northwest Asphalt
$8,190.00
$8,675.00
Bituminous Drive
Prior lake Blacktop
Northwest Asphalt
$14,332.15
$18,371.00
ProDrietarv Contract Services
Supervisory Control and Data Acquisition (SCADA)
System Control Services Corp. $40,952.00
Additional Items:
Chemical Feed Pumps
Bulk Water Piping
75HP Drive and Filter
Subgrade Material for Drive
Class 5 Base Material
Site Restoration
$21,326.63
$7,000.00
$6,762.75
$19,000.00
$8,000.00
$13,000.00
Conclusion
Staff is recommending purchase of the lowest price quoted items and all of the
standardized items listed for purchase.
ISSUES:
Approval of this agenda will allow staff and current service providers under
contract the ability to meet the goals established to put Well No. 8 into service by
March 1, 2007 and Well NO.9 by May 1, 2007.
FINANCIAL
IMPACT:
For the Well No. 8 and 9 project the City staff has served as the general
contractor for the first time on the well house, piping and site improvements. By
having staff serve as general contractor, the City has seen a cost savings 30% _
35% on related projects, such as the 2006 Lift Station Reconstruction and Ponds
Concession and Shelter Improvements. Staff estimates the savings to the Well
No. 8 and 9 project to be 20% -25% by acting as the general contractor. We will
not know the actual savings until the project is completed.
The chart below summarizes the costs associated with the quotes and
standardized appurtenant equipment, site work, construction contract services and
contract services:
I Appurtenant Equipment
I Air Conditioner
I HI-E-Dry Unit (Dehumidifier)
Eye Wash/Shower
Shower Mixing Valve
Low Bid
Minnesota Air
Thermastov
Brekke Sales Co.
I Brekke Sales Co.
Total
$1,714.65
$3,061.88 I
$601.85
$788.10
R:\Agenda Reports\2006\December 18, 2006\accept quotes authorize stand cont for well no 8.DOC
I Appurtenant Equipment Low Bid
I Water Heater Soderholm & Assoc.
I Exhaust Fan I TMS Johnson, Inc.
I Appurtenant Eauipment Low Bid
I Intake Wall Louver (Automatic) TMS Johnson, Inc.
I Core Drilling . I Concrete Cutting and Coring
I Total Appurtenant Equipment
I Low Cost Material
I Chemical Feed Pumps
I Bulk Water Piping
I 75HP Drive and Filter
I Subgrade Material for Drive
Class 5 Base Material
Site Restoration
Total Material
I
Total I
$460.00 I
$564.45 I
Total
$617.70
$3,500.00
$11,308.63
I Contract Services I Low Bid
I Bulk Water Fill Services I Johlin Measurement
I Curb I Prior Lake Blacktop
I Bituminous Drive I Prior Lake Blacktop
Supervisory Control System Control
and Data Acquisition Services Corp.
(SCADA)
Total j
$21,326.63
$7,000.00
$6,762.75
$19,000.00
$8,000.00
$13,000.00
$75,089.38 I
Total I
$14,910.00 I
$8,190.00
$14,332.15
$40,952.00
Total Contract Services
$78,384.15
$11,308.63 I
$75,089.38 I
$78,384.15 I
$164,782.16 I
I Total Appurtenant Equipment
I Total Material
I Total Contract Services
I Grand Total
A total authorization of $164,782.16 is being requested. The funds to complete
the project are available in the Trunk Reserve Fund. Funding for Wells No. 8 and
No. 9 are solely provided by development fees for the City's Trunk Water Acreage
charge. The need for these new wells is a result of new development and
therefore funding is 100% development derived.
ALTERNATIVES: 1. Approve a resolution accepting quotes and authorizing the Mayor and City
Manager to execute the City's standardized contract for the appurtenant
equipment and site work improvements for Well No. 8 at a cost not to exceed
$164,782.16.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
~
/fA&
Reviewed ~ V r
Frank Boyles, City t;:t91
Steve Albrecht, Director of Public Works
R:lAgenda Reportsl2006\December 18, 20061accept quotes authorize stand cont for well no 8.DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
Motion By:
Second By:
WHEREAS, On November 20th, the City Council authorized City staff to obtain quotes for
completion of Well NO.8 appurtenant equipment and site improvements; and
WHEREAS, Council authorizes the Mayor and City Manager to execute the City's standard contract
for services with the service providers for the amounts listed below:
~ Johlin Measurement $14,910.00
~ Prior Lake Blacktop $22,522.15
~ System Control Services $40,952.00; and
WHEREAS, City staff is authorized to expend $86,398.01 for appurtenant equipment and site work
for Well NO.8.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's standardized contract with
Johlin Measurement, Prior Lake Blacktop and System Control Services and allow staff to expend
$86,398.01 for appurtenant equipment and site work for Well No, 8 for a total of $164,782.16.
3. The funding for this project is to come from the Trunk Reserve Fund.
PASSED AND ADOPTED THIS 18th DAY OF DECEMBER 2006.
YES
NO
Haugen
Dornbush
Erickson
LeMair
I Millar
HauRen
Dornbush
Erickson
LeMair
Millar
Frank Boyles, City Manager
R:\Agenda Reports\2006\December 18, 2006\wells 8 sta~~fmrivtilitk~eegmoc
Phone 952.447.4230 / Fax 952.447.4245