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Home My WebLink About5L - Hay Dobbs - Downtown Dev. Design MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT DECEMBER 18,2006 5L PAUL SNOOK, ECONOMIC DEVELOPMENT DIRECTOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD PROFESSIONAL SERVICES AGREEMENT WITH HAY DOBBS FOR DEVELOPMENT OF DOWNTOWN ILLUSTRATED DESIGN GUIDELINES Introduction In accordance with recommendation of the Economic Development Authority, the City Council is asked to authorize the execution of the City's Standard Professional Services Agreement with Hay Dobbs to develop downtown illustrated design guidelines and assist in amending the C-3 Zone design standards in Prior Lake City Code Section 1102.1100 to reflect the new design guidelines. Historv Redevelopment is a high priority in the 2030 Vision and Strategic Plan. At its July 20, 2006 meeting, the Economic Development Advisory Committee unanimously moved to recommend that a qualified consultant be retained to develop downtown illustrated design guidelines and assist in amending the C-3 Zone design standards to reflect the new guidelines. The Economic Development Authority, at their September 2006 meeting, issuing a Request for Proposals to qualified consultants, and prepare such recommendation for consideration by the City Council. The EDA considered the proposals it received and earlier this evening voted on the following recommendations. Current Circumstances and Conclusion Staff issued requests for proposals to numerous consultants as well as the Minnesota Chapters of both the American Institute of Architects and the American Planning Association. Four proposals were received, from Hay- Dobbs, Landform, McKenna Associates and Petit & Associates. Staff and the chair of the Economic Development Advisory Committee interviewed Hay - Dobbs and Landform. Based upon the proposals and the interviews, the EDA voted to recommend that Hay Dobbs be retained to develop the downtown illustrated design guidelines. Hay Dobbs' proposal and subsequent interview revealed that they are qualified to deliver on the production of precise and clear illustrated guidelines, communicating building proportion, massing, color, details, materials and composition with higher quality graphics and related narrative than we currently have in the Development Guide. The EDA recommends the selection of Hay Dobbs. If the City Council agrees, it should authorize the _ _ _~" wwwlcitvofprior\;~ke.com 1 ,,)I~qin\/..,\\y::nrl~Jlat.!1',~ \ci: Ar:pnRA AI Phone 952.447.4230 / Fax 952.447.4245 11.l.us...D"''' (:;, ,;rlc::: 1,12;.13- FINANCIAL IMPACT: execution of the City's Standard Professional Services Agreement with Hay Dobbs to develop downtown illustrated design guidelines and prepare recommendations to amend the design criteria in the C-3 zoning district. The cost of retaining Hay Dobbs to develop the illustrated design guidelines and amendments to the C-3 design standards is not to exceed $16, 700. Funds are available from the professional services portion of the economic development budget. ALTERNATIVES: 1. Approve the resolution. 2. Deny the resolution. 3. Defer for a specific reason. RECOMMENDED MOTION: Alternative 1. ATTACHMENTS I EXHIBITS: 1. EDA Agenda Report making recommendation to City Council 2. Resolution Authorizing the Mayor and City Manager to Execute the City's Standard Professional Services Agreement with Hay Dobbs for Development of Downtown Design Guidelines. 3. Standard Agreement for Professional Services R~~0:J Frank Boyles, Ci~ an R epolts\2006\Dece fllber Item 5L \CC Authorize Consult for !llus Des Guides (12-18- A RESOLUTION AUTHORIZING THE MA VOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARD PROFESSIONAL SERVICES AGREEMENT WITH HAY DOBBS, P .A. FOR DEVELOPMENT OF DOWNTOWN ILLUSTRATED DESIGN GUIDELINES MOTION BY: SECOND BY: WHEREAS, as part of the redevelopment of the Downtown area, the City and its EDA anticipates development of new commercial and mixed use buildings, and redevelopment of existing buildings; and WHEREAS, the existing Downtown Development Guide and C-3 Design Standards are ambiguous and inadequate with regard to the design of buildings in the C-3 zoning district; and WHEREAS, in order to achieve a high quality building fac;ade design that occurs in development in downtown it is necessary to develop and adopt detailed downtown illustrated design guidelines and amend the design standards in the C- 3 Zone; and WHEREAS, The EDA solicited proposals for professional services from design professionals for development of downtown design guidelines and assisting in amending the C-3 zone Design Standards and received the following proposed fees: I Consultant I Hay Dobbs, P.A. I Landform I McKenna Associates I Barry Petit & Associates Fee $16, 700 $12,690 $32,750 $14,500 WHEREAS, Hay Dobbs, P.A. is a qualified design professional that, among the design professionals that submitted proposals, has exhibited the greatest experience with like projects, and in the interview process demonstrated the best qualifications to complete development of downtown illustrated design guidelines and assist in amending the C-3 zone design standards. R:\Agenda Reports\2006\December 18, 2006\Agenda Ite~~~~tjtfi?lr~~gn Guidelines,doc Phone 952.447.4230 / Fax 952.447.4245 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the Standard Professional Services Agreement for development of downtown illustrated design guidelines and assist in amending the C-3 zone design standards with Hay Dobbs, P.A. 3. The costs for retaining consultant services to develop detailed illustrated downtown design guidelines and assist in amending the C-3 zone design standards will be paid from the Economic Development Fund Balance. PASSED AND ADOPTED THIS 18TH DAY OF DECEMBER, 2006. YES NO I LeMair I Dornbush I Erickson Hau2en Millar LeMair Dornbush Erickson Hau2en Millar Frank Boyles, City Manager R:\Agenda Reports\20061December 18, 2006\Agenda Item 5LIResolution Authorizing DT Design Guidelines,doc STANDARD AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made on the day of , 20 , between the City of Prior Lake, Minnesota (hereinafter "City"), whose business address is 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372-1714, and Hay Dobbs, P.A., a Minnesota corporation (hereinafter "Consultant") whose business address is 220 South Sixth Street, Suite 165, Minneapolis, MN 55402. PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this agreement is to set forth the terms and conditions for the provision of professional services by Consultant for production of an Illustrated Downtown Design Guidelines & Compatibility Manual and assist in amending the Design Standards section of the C-3 (Downtown) zoning code to reflect the new guidelines, hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit "A" in connection with the Work. Exhibit A is incorporated herein as if fully herein. 2. Time for Performance of Services. The Consultant shall perform the services described in Exhibit A within the following timeframe unless otherwise agreed upon in writing: 3. Compensation for Services. City agrees to pay the Consultant an amount not to exceed $16,700 for the services as described in Paragraph 1 (and Exhibit A). A. Any changes in the scope of the work which may result in the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. City agrees to pay Consultant for extra services by the Consultant or Special Consultants when authorized in writing by the City. 4. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: A. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. B. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. C. Standards. The City shall furnish the Consultant with a copy of any standard of criteria, including but not limited to, design and construction standards they may require in the preparation of the report for the Project. D. Owner's Recresentative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, itemized bills for professional services performed under Section 4 of this Agreement. Bills submitted shall be paid in the same manner as other claims made to the City. A. Proaress Pavment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statement submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if permitted in Exhibit A, the Consultant shall provide such documentation as reasonably required by the City. B. Abandoned or Suscended Work. If any work performed by the Consultant is abandoned or suspended in whole or in part by the City, the Consultant shall be paid for any services performed on account of it prior to receipt of written notice from the City of such abandonment or suspension, all as shown on Exhibit A attached hereto and incorporated herein by reference. C. Pavments for the Consultant's Reimbursable Costs. The Consultant shall be reimbursed for the work of special consultants, as described in Section 3B, and for other items when authorized in writing by the City. Such items shall include: transportation of principals and employees on special trips to the Project or to other locations, materials and supplies, and AutoCAD as required to expedite the work, and reproduction of reports. 7. Project Manager and Staffing. The Consultant has designated Thomas Dobbs and Gary Hay to serve on the Project. They shall be assisted by other staff members as necessary to facilitate the completion of the Project in accordance with the terms established herein. Consultant may not remove or replace Thomas Dobbs or Gary Hay from the Project without the approval of the City. 8. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with the standard of care in Scott County, Minnesota for professional services of the like kind.. 9. Audit Disclosure. The Consultant shall allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Consultant under this Agreement which the City requests to be kept confidential shall not be 2 ~O~ R:\Agenda Reports\2006\December 18, 2006\Agenda Item 5L\Standard Agt - Prof Services DT Design Guideli U. 11,j Created on 10/11/20063:46 PM "''''''sU'' made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant shall become the property of the City upon termination of this Agreement, but Consultant may retain copies of such documents as records of the services provided. 10. Term. The term of this Agreement shall be from through, 2007 the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 11. Termination. This Agreement may be terminated by either party by seven (7) days' written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because of the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another contractor to undertake or complete the work identified in Paragraph 1. If as a result, the City incurs total costs for the work (including payments to both the present contractor and a future contractor) which exceed a maximum Agreement amount, if any, specified under Paragraph 3, then the Consultant shall be responsible for the difference between the cost actually incurred and the Agreement amount. 12. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 13. Independent Consultant. At all times and for all purposes herein, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 14. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 17. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 18. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 19. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. The Consultant and City, together with their respective agents and employees, agree to abide by the provisions of tl:1e Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 20. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 21. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attomey's fees, resulting directly or indirectly from a negligent act or omission (including without limitation professional errors or omissions) of the Consultant, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said Consultant fully to perform, in any respect, all obligations under this Agreement. 22. Insurance. A. General Liabilitv. During the term of this Agreement, Consultant shall maintain a general liability insurance policy with limits of at least $600,000 for each person, and each occurrence, for both personal injury and property damage. This policy shall name the City as an additional insured for the services provided under this Agreement and shall provide that the Consultant's coverage shall be the primary coverage in the event of a loss. The policy shall also insure the indemnification obligation contained in Paragraph No. 21. A certificate of insurance on the City's approved form which verifies the existence of this insurance coverage must be provided to the City before work under this Agreement is begun. B. Worker's Comoensation. The Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Consultant's services under this Agreement. C. Professional Liabilitv Insurance. The Consultant agrees to provide to the City a certificate evidencing that they have in effect, with an insurance company in good standing and authorized to do business in Minnesota, a professional liability insurance policy. Said policy shall insure payment of damage for legal liability arising out of the performance of professional services for the City, in the insured's capacity as the Consultant, if such legal liability is caused by an error, omission, or negligent act of the insured or any person or organization for whom the insured is legally liable. Said policy shall provide an aggregate limit of $1,000,000. 23. Records Access. The Consultant shall provide the City access to any books, documents, papers, and records which are directly pertinent to the speCific contract, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after final payments and all other pending matters related to this contract are closed. 24. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Reuse of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Contractor, but any reuse of the Information by the City or the Contractor beyond the scope of the Project is without liability to the other, and the party reusing the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 25. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. Executed as of the day and year first written above. Reviewed for form: CITY OF PRIOR LAKE City Attorney Mayor City Manager FIRM NAME By: Its: EXHIBIT A Per the attached documents "Request for Proposals, Downtown Design Guidelines", dated October 3, 2006, and "Professional Service Proposal for: City of Prior Lake Downtown Design Guidelines", dated November 2, 2006, Hay Dobbs will provide the City of Prior lake and Prior lake Economic Development Authority with professional services for the production of an Illustrated Downtown Design Guidelines & Compatibility Manual and assist staff in amending the Design Standards section of the C- 3 (Downtown) zoning code to reflect the new guidelines, from project inception through implementation. Services will be comprised of general project management services, and coordination of key project activities needed to complete the design guidelines manual and assist in amending the C-3 zoning code, including but not limited to: 1. From the "Request for Proposals, Downtown Design Guidelines": · Conduct on-site orientation with all key consultant team members that will include meetings with and tours by city staff in order to understand the existing context and desired goals of the project. · Review and provide feedback on existing related documents that are felt to be relevant to the project, including but not limited to the 2000 Downtown Development Guide, Zoning Ordinance, 2030 Comprehensive Plan, 2030 Vision and Strategic Plan, and examples of design guidelines from other communities. · Provide a report summarizing findings of the consultant following site visits and document review, including identifying different issues facing Downtown related to achieving quality design of buildings in existing development, infill development and redevelopment. · Draft and present some initial proposals, in the form of alternatives, to provide compatibility and design guidelines for Downtown. This will include both substantive illustrated guidelines for buildings as well as showing a proposed format for layout of the Manual. · Develop and manage the public participation process through effective public involvement and communications · Coordinate project communications and marketing with City's communications staff · Meet with key groups to present and receive feedback on alternatives. · Prepare a Full Draft Guidelines Manual and deliver to staff for review, comment and revisions. · Conduct a final series of key group meetings to present and receive feedback on the draft Guidelines Manual. · Prepare a final, completed version of the Guidelines Manual. The final Manual will include all text and graphics in final format. The Consultant will deliver the Final Guidelines Manual, with both one camera-ready hard paper color copy, and one digital version provided. · Assist staff in amending the C-3 zoning code to reflect the new guidelines. 2. From "Professional Service Proposal for: City of Prior Lake Downtown Design Guidelines": · Task 1: Project Initiation and Data Collection. The consultant team and City Project Team develop a mutual understanding of the specific needs and goals of the project and to ensure that the Work Plan and Schedule are refined as needed to address those goals. · Task 2: Systems Analysis; Issues, Opportunities, and Constraints. Identify issues and opportunities within the Study Area based upon fixed developments, property characteristics, existing infrastructure, infrastructure changes and other considerations. · Task 3: Review of Preliminary Findings. Provide a forum for review of information gathered in previous tasks; and elicit feedback from project stakeholders on the study's direction. · Task 4: Development and Refinement of Principles, project assumptions and Concept Guidelines. Develop guiding principles which describe, in general the sentiments and desires of the City as expressed by current process summaries, new engagement; synthesized and informed by Hay Dobbs. Define the project assumptions that frame and guide the dialogue. Create concept guidelines. · Task 5: Development of Study Area Framework Guidelines. Provide the City with visual alternatives for the future development and redevelopment of the Study Area. Develop scenarios providing staff with urban design options for building massing, scale and character. · Task 6: Downtown Design Guideline Refinement. Refine issues and develop specific recommendations for the downtown including scale and massing, setbacks, fac;ade, materials, entries/service areas. · Task 7: Preparation of Final Report. Complete the Final Design Guideline Report to accurately portray future downtown design character and encourage compatible development and design along the Study Area. Comments received during previous tasks will be incorporated into the Report. CITY OF PRIOR LAKE, MINNESOTA REQUEST FOR PROPOSALS Downtown Design Guidelines October 3, 2006 16776 Fish Point Road SE . Prior Lake, MN 55372 www.cityvfpl;orlake.com Phone 952.447.4230 / Fax 952.447.4245 1 Introduction The City of Prior Lake, Minnesota seeks proposals from qualified firms for consulting services to produce an Illustrated Downtown Design Guidelines & Compatibility Manual and assist in amending the Design Standards section of the C-3 (Downtown) zoning code to reflect the new guidelines. With an impressive level of development occurring in the past few years within Prior Lake's downtown, we are seeking future development of a high design quality and respectful of the character of existing buildings and of the Prior Lake community. In order to achieve this goal we are seeking standards and guidelines that will reflect the overall goals of the community as stated in the 2030 Comprehensive Plan and 2030 Vision and Strategic Plan which can be viewed on the City's website at www.citvoforiorlake.com. and the Downtown Development Guide (attached): · Ensure that new development complements the established character of the Downtown's neighborhood, · Enhance traditional downtownf'main street" character; and · Improve the predictability of the review process and approval process for residents, developers and staff. In Prior Lake, improved design standards are needed to set standards for development quality in order to maintain the community's special character. Prior Lake was incorporated in 1858 and is located in central Scott County. The City has an estimated population of 22, 000, covers just over 18.3 square miles, and is located in the southern portion of the Minneapolis-St. Paul metropolitan area. Prior Lake has a Council/Manager form of government with five City Council members. Council members serve staggered four-year terms. Relationship to 2030 Comprehensive Plan, and 2030 Vision and Strategic Plan In 2006, the City adopted the 2030 Comprehensive Plan, and in 2003 adopted the 2030 Vision and Strategic Plan. Both documents emphasize the need for better infill standards and overall higher quality design standards for downtown. They also provide a long range vision for future development and redevelopment of the City and its future growth area. These documents present a community vision that seeks to improve existing design. It does this by focusing on mixed use, infill and higher density development in key locations. 2 Project Description Prior Lake's Downtown comprises approximately 14 blocks of varying sizes, and is comprised of governmental, cultural, business/office, entertainment and retail uses, and new residential development. Most buildings on Downtown's central thoroughfare, Main Avenue, were constructed at the turn-of the twentieth century with traditional building sizes and lots of that time period, fitting into lot sizes of 25-50' x 100'. Buildings not on this thoroughfare vary in style, scale and use. Included in this are government buildings, and new development such as the Lakefront Plaza mixed use building. In order to ensure that projects satisfy the goals of the Comprehensive Plan and 2030 Vision and Strategic Plan, Prior Lake seeks to establish an illustrated design guideline manual to help guide Downtown development so as to be flexible, incorporative of many styles of design, compatible for the long-term, and with attention to quality along the streets. This will be Prior Lake's first set of such detailed guidelines and will supplement the more general Downtown Development Guide created in 2000. The manual should be respectful of previous development. Major Sections for the Manual The major focus areas of the Manual should include, but not be limited to: Downtown Desian and Character · The purpose of the design guideline manual will be to address ways in which future development can build upon and add value to Prior Lake's existing traditional downtown / "main street" character. This should include ways to encourage good vistas, synergy between old and new buildings and uses, and integration of private and public spaces, all to enhance the attractiveness, usefulness and uniqueness of Downtown. Buildina Desian: Renovation. Redesian. and Infill New Construction · Address ways to encourage compatible building development and design that accounts for height, massing, setback, wall plane, windows, entryways, awnings, canopies, materials, signage, context compatibility and other key elements. Streetscaoe · Provide recommendations and alternatives for enhancement and extension of the existing streetscape elements. Tie recommendations closely to existing context and trends in Downtown development. · Provide recommendations on ways to support strong pedestrian activity through enhanced streetscape design. · Comment specifically on existing signage standards for Downtown. 3 Parkinq · Review ways in which to integrate parking into Downtown uses and developments, including the screening of surface parking areas and encouraging pedestrian-friendly parking structures. Administrative Framework · Provide recommendations on a framework for administering design guidelines for Downtown development. Citizen and Staff Participation Also integral to the development of the manual will be articulating a process to interact with the general public, stakeholders and staff involved in Downtown. The City of Prior Lake seeks to actively involve these persons in this process in a number of ways and to the maximum feasible extent. Description of Guidelines and Materials to be produced It is anticipated that the resulting Manual will fulfill the following objectives: · Provide guidelines and criteria for determining the compatibility, standards and details of proposed building design, particularly within the context of existing and planned Downtown development. · Provide an attractive, user-friendly publication, easy to understand and use for many Downtown stakeholders, including developers, designers, property owners, residents, elected officials, city staff and the general public. · Describe a simple, flexible and easily-administered review process for development compatibility for citizens, staff and developers to use. · Develop a document that is heavily illustrated, incorporating detailed text with graphics depicting and explaining the requirements and concepts detailed in the guidelines. · Establishing guidelines that support the implementation of related Downtown goals as set in the Prior Lake 2030 Comprehensive Plan, 2030 Vision and Strategic Plan and Downtown Development Guide. · Provide clear standards and procedures for all users. · Set a framework for the Manual that allows for later additions, and to set standards for quality development and design in other areas of the community. · Provide all final materials in a digital format that allows for easy updating by staff and for publication on the City's website. 4 Funding City funds will be utilized to pay for this project. The execution of a contract for carrying out this project is contingent upon the confirmed allocation of this funding. A City standardized Professional Service Agreement is attached for review. Roles and Responsibilities The services sought of the Consultant are for the following tasks: 1. Orientation Conduct on-site orientation with all key consultant team members that will include meetings with and tours by city staff in order to understand the existing context and desired goals of the project. The Consultant will also receive various documents from staff that are felt to be relevant to the project, including the 2000 Downtown Development Guide, Zoning Ordinance, 2030 Comprehensive Plan, and 2030 Vision and Strategic Plan, and will be asked to review and provide feedback on them. 2. Orientation Summarv Reoort The Consultant will provide a report to staff summarizing findings of the consultant following site visits and document review, including identifying different issues facing Downtown related to achieving quality and compatible infill development and redevelopment. 3. Alternatives Draft Presentation The Consultant will draft and present some initial proposals, in the form of alternatives, to provide compatibility and design guidelines for Downtown. This will include both substantive illustrated guidelines for buildings as well as showing a proposed format for layout of the Manual. Staff will organize meetings with key groups with consultant team members in order to have the Consultant present and receive feedback on these parts of the Manual. Staff will review with the Consultant feedback received at the end of the site visit. 4. Full Draft and Final Manual Consultant will prepare a Full Draft Manual and deliver to staff for review, comment and revisions. A final series of community meetings will then be set by the Consultant and staff to present and receive feedback on the draft Manual. Staff will attempt to schedule these meetings to require no more than 1 or 2 site visits by the Consultant. Following a review with staff of requested changes, the Consultant will prepare a final, completed version of the Manual. The final Manual will include all text and 5 graphics in final format. The Consultant will deliver the Final Manual, with both one camera-ready hard paper color copy, and one digital version provided. 5. Staff Review of Deliverables Staff will review and comment on the Final Manual, to be provided by the Consultant. Staff will comment on the Final Manual in an effort to ensure accuracy and adherence to the project scope and contract. 6. Final Aooroval City Council and!or Economic Development Authority are the final approving authority for the Manual. Project Budget! Compensation The work will be performed on a fixed, not to exceed price basis for a defined number of Consultant site visits, with provisions for change orders, costs for additional site visits, and time extensions. The details of deliverables, project timetable and specific payment schedule will be determined during final contract negotiations and will be based upon the Consultant proposal and the completion of identified tasks, including staff review and consultant revisions. Tentative Consultant Selection Time Frame · October 3, 2006 - RFP announcement sent and posted · November 3, 2006, 4:00 pm Central Time - Proposal submittal deadline. City staff begins selection of firms to invite for on-site interviews and! or presentations. · November 15, 2006 - Start interviews/ presentations scheduled with finalists in Prior Lake. Interviews will be conducted as follows:: 1. Presentation by Consultant (30 minutes) 2. Question and answers (30-60 minutes) · December 4, 2006 - Final selection and contract negotiations · December 18, 2006 - Contract awarded! executed copies distributed · December 22, 2006 - Issuance of Notice to Proceed Submittal Requirements: · Letter of intent signed by a principal partner · Table of contents · Narrative of proposed project highlighting the strengths of the Consultant and how previous work may relate to the Prior Lake Downtown Design and Compatibility Manual · Role of the Consultant in working with City staff 6 · Approach and methodology, including how the Consultant will incorporate public input and handle the proposed site visits · Consulting team description, including team leader and the role of each member of the team · Statement of qualifications for each team member, highlighting work on similar projects · References - current list including contact information and similar projects for which consultant has worked with each reference · Samples of representative work from similar projects · Availability of team members, including the anticipated workload of each member for the duration of the project · Estimated budget and schedule, organized by defined project tasks Selection Criteria City of Prior Lake Planning and Economic Development staff, Economic Development Advisory Committee members, and the City Manager will comprise the interview I selection team. Selection will be based upon, but not limited to: · Completeness of proposal · Technical approach to project · Writing and graphic skills · Qualifications of firm and key personnel · Project management experience and capabilities · Citizen participation plan · Previous performance and experience with similar projects · Cost quoted Contact I Submittal Information Interested firms should submit ten copies of the submittal response, including all attachments and exhibits by the aforementioned submittal deadline. Each proposal should be limited to 20 pages. Digital copies must be received by the same deadline and include all attachments and exhibits as well. Please deliver submittals to: Paul Snook, Economic Development Director City of Prior Lake 16776 Fish Point Rd SE Prior Lake, MN 55372 (952) 447-9805 - ph (952) 447-4245 - fax osnook@citvoforiorlake.com HIGH DESIGN : HIGH VALUE November 2, 2006 Professional Service Proposal for: City of )rior ___a <e )owntown )esign Guide "ines __-- .. -=---J ~ ~Rx.Y9s~I':'~ ;=... "'-:-r:' I I .- -.;.:: II I I ij . I~ ;':;I,~~d'~f~ ~~ = / I 4.tl1'=\l' / I ..~ HA YfJOBBS ARCHITECTURE' URBAN DESIGN' PLANNING . INTERIORS WWW.HAYOOBBS.COM Hay Dobbs, P.A. 220 South 6th Street, Suite 165 Minneapolis, MN 55402 Phone: 612.338.4590 Fax: 612.337.4042 URL: www.haydobbs.com Contact: Tom Dobbs, Principal, RA, C1D Email: tdobbs@haydobbs.com U,S Bank Plaza 220 South Slxth Street, Suite 165 Minneapolis, MN 55402 Tel: 612.4338.4590 Fax: 612,337.4042 LETTER OF INTENT TABLE OF CONTENTS November 2, 2006 City of Prior Lake Attn: Paul Snook, Economic Development Director 16776 Fish Point Road SE Prior Lake, MN 55372 Dear Paul and Members of the Selection Committee: Hay Dobbs is pleased to submit our proposal to the City of Prior Lake to assist this rapidly growing city with the development of its Downtown Design Guidelines. We can work with you to create clear and easily-understood down- town guidelines that enhance the traditional downtown character and improve the predictability of the review and approval process for residents, developers and staff. Prior Lake is poised on the edge of some of the fastest growing development area in the Midwest. We can help you to create downtown design guidelines that respond to growth. We propose a plan that: 1. Maintains Prior Lakes authenticity and character while promoting a functional and profitable marketing environment 2. Creates guidelines so that a zoning code can be direcrly written into a revised comprehensive plan 3. Ensures compliance with Comprehensive Plan 4. Creates a Main Street character that reflects community desires and builds enduring value 5. Attracts value-added mixed uses such as housing and office spaces 6. Forges links to surrounding neighborhoods with parks, greenways & trails 7. Creates a lasting tool to guide future development Hay Dobbs will lead this truly collaborative effort and provide clear standards for all involved. Each team member has direct experience with Main Street preservation and renewal, along with creating illustrations and graphics that further clarify guidelines. Please call if you have any questions or need clarification on anything. It is our expectation that this proposal will form the basis for further discussions and refinements of the scope, schedule and fee. We would also be happy to meet at your convenience for an interview to discuss our proposal more thoroughly and to determine the steps necessary to get underway. Respectfully Submitted, Thomas E. Dobbs, RA, aD City of Prior Lake - Downtown Design Guidelines 1 HAVIDOBBS What Qualities Create a Lively Downtown? Unique stores and businesses, unified promotion, and walkable charac- ter all contribute to a vital downtown. With the significant population growth in town and in surrounding areas, there are rapidly increasing market demands for services, convenience items and specialty shops. Prior Lake can build an identity as a traditional downtown in a very contemporary suburban landscape where cars and large-scale com- mercial spaces predominate. Hay Dobbs is an architecture and planning firm that understands urban planning, developer needs, the realities of development and effective means to communicate and encourage "compatible" development and design. Additionally, as architects, we know how to design buildings for urban and contemporary main street settings. For this reason, our design guidelines are grounded in the reality of the existing environ- ment, needs of the government and local residents, as well as the building industry. As shown on this page, our Main Street design work brings new life to old commercial districts with: . Buildings that frame the street · Massing and scale that welcomes the pedestrian · Incorporation of mixed uses, including retail, office and housing . "Front Porch Design" to connect housing and shops with the com- munity · Awning and signage design that supports successful retail . Coordination with roadway upgrades Our University Avenue Stu4J included renovation suggestions for ma'!) existing storefronts to attract new uses and bring new investment. City of Prior Lake - Downtown Design Guidelines PROJECT NARRATIVE Above and behw. At the historic Od4felhws Building in south Minneapolir, we incorporated cohr and new window treatments to revitalize the street and accommodate new uses include entertainment, o/fice and dining. / For University Avenue in Saint Pau4 we designed new mixed use buildings that add cohr to the street, add to tax base and become landmarks in themselves. 2 HAVIDOBBS Project Understanding The City of Prior Lake is requesting proposals from qualified profes- sionals with the intention of developing Downtown Design Guidelines to guide the creation of a beautiful and sustainable downtown, yet remain flexible to a long-term vision. Role Hay Dobbs has been involved with numerous planning, design and guideline development projects of varying size, scale and complex- ity. The underlying similarity remains: To design a successful project one must listen, and understand the individuals who live in, use and maintain the end product. We pride ourselves on our ability to listen and unite expectations, con- struction realities, and municipal/ public goals into enduring documents that guide development today, and well into the future. We skillfully balance historical perspectives and nostalgia with visions for the fu- ture. The team's design process allows both the events of the past and the personalities of the present to shape guidelines that maintain and enhance the established community into the future. Questions addressed with City Staff and/or Community include: . How can downtown build a distinct identity to add value and a center for the community in the face of change? . What guidelines will promote development in an appealing, safe and economically viable way? · How can buildings be made more appealing to shoppers and tenants through facade and signage improvement? . How does the City fit into the context of the surrounding areas? The regional context? · Is pedestrian safety a significant concern? City of Prior Lake - Downtown Design Guidelines ROLE OF CONSULTANT Image from recent publfc forum led by Hay Dobbs . if ~.."". ;~~ I ~i :-, I~ ,.1Ii I 1: II i I' , . I, ',~ II i .. Communication aid "Game Cards" Developed by Hay Dobbs 3 HAVIDOBBS Oeliverables: 1. Refined Work Plan and Schedule 2. Reconnaissance notes and photos City Responsibilities: 1. Assemble all relevant previous studies and data for transmission to the consul- tant. 2. Collection of new data, if needed 3. Meeting arrangements, notifications and mailings 4. Review of work products ApPROACH & AAETHODOLOGY Task 1: Project Initiation and Data Collection This task is an opportunity for the consultant team and the City Proj- ect Team to develop a mutual understanding of the specific needs and goals of the project and to ensure that the Work Plan and Schedule are refined as needed to address those goals. A scaled base map reflecting current land use and transportation pat- terns for the study area will be prepared using available digital data. Our common objectives under this task are to: · Establish a strong working relationship among the people and agencies that will be involved · Reach agreement on the basic assumptions, issues, process, work plan, schedule and end products · Assemble and review all reference data to establish common ground upon which the design guidelines can be built · Determine what new data is needed, if any, to meet the stated project goals Task Elements: 1. Meet with the City staff and other involved parties to refine ap- proach, work plan, process, schedule, public involvement, deliverables and major milestones 2. Form or mobilize appropriate Task Forces for involvement in the process 3. Collect the most recent data from available sources along with copies of relevant past studies and plans 4. Site reconnaissance 5. Prepare an inventory or resource and data needs City of Prior Lake - Downtown Design Guidelines 4 HAVjOOBBS Deliverables: 1. Maps of existing systems including land use, ownership patterns, streets, parking and pedestrian facilities. 2. Maps identifying issues and opportuni- ties based upon the consultanfs initial analysis. 3. Summary of City input City Responsibilities: 1. Assist the consultant team in identifying specific issues and opportunities 2. Assist in coordinating with other a agen- cies that may contribute to an understand- ing of the area 3. Meeting arrangements, notifications and mailings 4. Review of work products ApPROACH & METHODOLOGY . CONTINUED Task 2 Systems Analysis: Issues, Opportunities, and Constraints This task will seek to identify issues and opportunities within the Study Area based upon fixed developments, property characteristics, existing infrastructure, infrastructure changes and other considerations. Activities within this task will synthesize information into a concise list of issues, opportunities and constraints presented by the area's physical, legal and cultural characteristics. Specific items for consid- eration include: · Regional context review · Regional open space review · General identification of natural amenities, trails and park and recreation facilities · Review of current development patterns including: scale, set- backs, density, parking, adjacencies and access · Examination of building types, setbacks and parking areas . Evaluation of area structures including physical characteristics, design and condition . Summary of ongoing development projects and public or private initiatives . Review of existing roadway patterns and utility communications infrastructure City of Prior Lake - Downtown Design Guidelines 5 HAVIDOBBS Deliverables: 1. Written summaries of work sessions and meetings City Responsibilities: 1. Meeting arrangements, notifications and mailings 2. Participation of City staff 3. Review of work products ApPROACH 8: METHODOLOGY . CONTINUED Task 3: Review of Preliminary Findings The objectives of Task 3 are to: 1) Provide a forum for review of information gathered in previous tasks 2) Elicit feedback from project stakeholders on the study's direction It is imperative that the consultant team is provided with sufficient direction at this point in the development of the guidelines to progress toward creation of goals, objectives and design scenarios for future consideration and discussion. Task Elements: 1. Conduct a joint work session to review and receive comments on the preliminary findings derived from the results of efforts in Tasks 1 and 2 and to discuss the process for creation of area goals and objectives City of Prior Lake - Downtown Design Guidelines 6 HAVloOBBS Oeliverables: 1. Guiding principles 2. Project assumptions 3. Concept guidelines City Responsibilities: 1. Meeting and workshop arrangements, notifications and mailings 2. Review of work products ApPROACH 8: METHODOLOGY . CONTINUED Task 4: Development and Refinement of Principles, project assump- tions and Concept Guidelines The objectives of Task 4 are to: 1) Develop guiding principles which describe, in general, the senti- ments and desires of the City as expressed by current process sum- maries, new engagement; synthesized and informed by Hay Dobbs 2) Define project assumptions that frame and guide the dialogue 3) Create concept guidelines Task Elements: 1. Conduct a workshop/meeting for further gathering of input and direction from selected parties including the general public as appropriate. The goal of this workshop will be to develop Guiding Principles, success metrics and a common visual and verbal vo- cabulary. 2. Prepare a large-scale plan that depicts preliminary design, planning, and land use concepts 3. Prepare plans, sketches, sections, axonometric drawings or other items which help to clearly convey these concepts 4. Prepare 6 to 10 written Principles to guide future work Refine overriding design and planning principles 5. Refine and modify, based on public and city input, overriding design principles 6. Evaluate design principles for public safety considerations 7. Review concepts for compliance with the County comprehensive plan, other past planning studies, neighborhood goals and expecta- tions 8. Prepare plans, sketches, sections, axonometric drawings or other items which help to convey these refined concepts 9. Present visual precedents to assist in developing a common visual and verbal vocabulary City of Prior Lake - Downtown Design Guidelines 7 HAVIDOBBS Task Elements: 1. Preparation of study area framework and guidelines and recommendations 2. Facilitate Design and Planning Workshop Deliverables: 1. Summary providing an overview of the design process, guiding principles and preliminary goals and objectives 2. Guideline Narrative 3. Guideline Graphics as required to convey design/development opportunities City Responsibilities: 1. Meeting and workshop arrangements, notifications and mailings 2. Participation in Design and Planning Workshop 3. Review of work products ApPROACH & METHODOLOGY . CONTINUED Task 5: Development of Study Area Design Framework Guidelines Task 5 is intended to provide the City with visual alternatives for the future development and redevelopment of the Study Area. This task will involve the development of scenarios providing staff with urban design options for building massing, scale and character. The scenarios will rely upon data gathered todate, supported by in- put from the City, neighborhood residents, business owners and the consultant team. This information, coupled with the expertise of the consultant team will be used throughout a conceptual design process culminating in an overall design framework based upon the Guiding Principles developed during Task 4. As part of this task, the consultant team will facilitate a process with the City and the various stakeholders to create and shape guidelines for the Study Area. The guidelines will recognize and incorporate ele- ments of urban design, infrastructure and streetscape, architecture, and land use. The Guiding Principles will serve as the over arching guide in the guideline development. We recommend one "Charette" or Design and Planning Workshop. The workshop will be conducted by the consultant team and will afford all parties an extended opportunity to provide input into the planning and design process that will review the Guiding Principles and lead to final guideline input. City of Prior Lake - Downtown Design Guidelines 8 HAVIDOBBS Task Elements: 1. Refine specific areas and review impact on current comprehensive plan and/or other past initiatives 2. Recommend specific design consider- ations 3. Develop alternatives for review and discussion Deliverables: 1. Plan graphics and illustrative information defining the character, scale, density, landscape, circulation and articulation of selected segments or the entire down- town 2. Narrative as required to convey guidelines City Responsibilities: 1. Review and comment on design and land use alternatives 2. Distribution of information for outside review (as required) 3. Sign-off on final recommendations for inclusion in final report ApPROACH & METHODOLOGY . CONTINUED Task 6: Downtown Design Guideline Refinement After defining selected segments of the Study Area as part of Task 5, Task 6 will refine issues and develop specific recommendations for the downtown. Specific areas of focus will include: Building Design . Scale and Massing · Setbacks . Facade · Materials . Entries/Service Areas Streetscape and Landscape . Curbing · Pedestrian Paving · Lighting . Tree Planting · Ground Covers . Fencing and Hedges · Benches and Street Furniture · Special Features Visualization of alternative scenarios is a method that has proven to be valuable in reaching an understanding of how the downtown may actu- ally appear and "feel" upon completion. In addition to using plan-view images, the consultant team will develop three dimensional images in order to more clearly convey infrastructure and redevelopment design options based on the guidelines. Three dimensional methods that may be employed include sketches, models, computer generated images, and combinations thereof. These images will provide an experience where considerations such as building massing, open space relation- ships, landscape design and pedestrian scale can be better sensed and understood. City of Prior Lake - Downtown Design Guidelines 9 HAVIDOBBS Deliverables: 1. Preliminary Report, including text, graph- ics and maps 2. Presentation materials 3. Final Report, including text, graphics and maps ApPROACH 8: METHODOLOGY . CONTINUED Task 7: Preparation of Final Report The objective of Task 7 is to complete the Final Design Guideline Report to accurately portray future downtown design character and encourage compatible development and design along the study area. Comments received during previous tasks will be incorporated into the Reports. Task Deliverable Elements: 1. Prepare graphic documentation of downtown design guidelines described herein 2. Prepare written recommendations 3. Incorporate this written and graphic documentation into a single design guideline report 4. Upon receipt of comments on the draft, a Final Design Guide- line will be prepared including: . Graphics and computer imagery illustrating building massing and scale and architectural expression guidelines . Recommendations to support pedestrian activity through im- proved streetscape · Outline of standards and procedures for all users . Summary analysis of the study area City of Prior Lake - Downtown Design Guidelines 10 ..... HAYIDOBBS ....................'......,...............................,.......................... Thomas E. Dobbs, RA, CID .'. . it Hay Dobbs, PA "\; Principal-In-Charge Tom will serve as the Principal.ln. Charge. He will be the daily contact and will monitor the overall quality and progress of the project while applying his experience in creating community. supported design guidelines. .'-"';''''''1:, ~m->~'l:i Xc.- d_" :~:, ~A~~ .. 'ifiji! Gary C. Hay, RA, CID Hay Dobbs, PA ArchitectiI'own Planner Gary will work closely with the project team on issues related to urban design and the relationship between land use and design. Marc Miller Hay Dobbs, PA Project Manager Marc will manage all project submittals, communication and coordination. . Tony Rauch Hay Dobbs, PA Urban Designer As Urban Designer Tony will lead the development of alternative scenarios and analysis sketches. TEAM QUALIFICATIONS Tom brings a broad range of professional experience in working with community groups, devel- opers, municipalities, landowners, public agencies and citizens. He previously worked for the City of Saint Paul Department of Planning and Economic Development as an Architect and Urban Designer. Tom has served as principal-in-charge for projects such as the Snelling Avenue Design Guidelines, University/Dale TOO Study, the facilitation of the 2014 Vision for the Saint Paul on the Mississippi Development Framework, Nokomis East LRT Station Area Plan, Franklin Ave LRT Area Implementation Plan. Tom will be designated as the contact person for assignments, bill- ings and general contract administration. Educated as both an architect and urban designer, Gary has directed the design of large-scale urban designs, master plans, institutional building designs and residential projects and has for- mulated various building design guidelines. He has practiced in the Twin Cities, New York, Boston and, prior to forming Hay Dobbs, with the internationally recognized office of Koetter, Kim and Associates in London, England where Gary was Project Architect for the Western Segment of the Canary Wharf Master Plan. Gary is a Registered Architect in the State of Minnesota, a member of the International Conference of Building Officials and is currently principal-in-charge for the Bottineau Blvd BRT project. Marc brings the rare combination of graduate degrees in architecture and landscape architecture. He has researched design proposals for economic development centers along the Paris Beltway (Peripherique) as well as developed innovative urban districts and commercial center plans for Paris, Toronto and New York. While at Hay Dobbs, he has contributed his expertise toward the Snelling Avenue Design Guidelines, Nokomis East LRT Station Area Plan, Schwan Food Company South Garden Design and numerous Campus Master Plans. Tony has over 12 years of experience in projects that include planning, architecture and urban design. He possesses the valuable and unique ability to conceive and illustrate multiple concepts for all project types in an efficient and high-quality manner. His most recent work has focused on mixed-use developments located in established business districts. His project experience includes Snelling Avenue Design Guidelines, Chicago/Lake Transit Center, and Bottineau Blvd BRT Station Area Plans. City of Prior lake - Downtown Design Guidelines 11 HAVIDOBBS REFERENCES Julie Eigenfeld, former Director Riverview Economic Development Assoc. (REDA- District Del Sol Plan) Current Position MA Mortensen 763.287.5267 Yang Zhang, Planner City of Saint Paul Planning and Economic Development (University Dale TaD Plan) 651.266.6659 Joel Spoonheim, Economic and Redevelopment Director City of Brooklyn Park 763.493.8050 Teresa Stems, Fonner Director of Facilities Expansion Science Museum of Minnesota, Now Principal of Stems and Associates Saint Paul, Minnesota 651. 310. 0128 Marc Gamer City of Minneapolis, PED Minneapolis, MN 612.673.3682 Larry Blackstad Hennepin County, Dept of Community Works Minneapolis, Minnesota 612.348.5859 Larry Abdo, President Anxon Developers Mpls., MN 612.341.9148 x100 · Additional References Available Upon Request City of Prior Lake - Downtown Design Guidelines 12 ....... HAYIDOBBS SNELLING AVENUE REDEVELOPMENT STUDY FIRM: HAY DOBBS CLIENT: HAMLlNE MIDWAY COALITION FIRM ROLE: PLANNING. URBAN DESIGN AND ARCHITECTURE The Hamline Midway Coalition retained Hay Dobbs to lead a community design process and to address and make recommendations regarding physical issues related to a 3D-block area from University Avenue to Pierce Butler Road. Areas addressed included redevelopment oppor- tunities, infrastructure and visual character. Additionally, targeted recommendations for ongoing implementation were developed. The overall goals of the project included refining and incorporating prior planning and design efforts; creation of a framework for investment and reinvestment in the project area, of private and public capital; and ensuring the continued vitality of the Snelling Avenue neighborhood. REPRESENTATIVE PROJECTS City of Prior Lake - Downtown Design Guidelines 13 ...... HAYIDOBBS CANARY WHARF PLANNING & DESIGN GUIDELINES FIRM: CLIENT: ROLE: GARY HAY * OLYMPIA AND YORK URBAN DESIGNER . Under Prior Association As Master Plan Architect for the internationally recognized firm of Koetter Kim, Gary Hay developed Design Guidelines for the western segment of the Canary Wharf redevelopment along the River Thames; at the time, the largest redevelopment project in the world. The de- sign guidelines outline and illustrate elements of design and external appearances that establish the character of the building walls and also outlines other architectural features which, although not required, are encouraged in order to add visual richness to the buildings. Illustration of possible facade, developed within the design framework City of Prior Lake - Downtown Design Guidelines REPRESENTATIVE PROJECTS . CONTINUED '--~~. ' :, ~~" ...... ...- ...,....I"'.tl~. 11oo,.__,,,,,," f_~ Source: Koetter, Kim and Associates, Supporting Statement, Design of the Canary Wharf Riverside 14 ..... HAYIDOBBS REPRESENTATIVE PROJECTS CONTINUED SAINT PAUL NEIGHBORHOOD DESIGN GUIDELINES FIRM: CLIENT: ROLE: HAY DOBBS VARIES URBAN DESIGNER .~~~....~ 1 1 : f :~.~ ~.~ , ..~;-~ , Hay Dobbs has formulated design guidelines for numerous planning and redevelopment projects within Saint Paul. These guidelines range from general suggestions for character, massing and aesthetic intent, to very stringent and definitive graphics and text. The graphics shown here are used to supplement written text guidelines. The intent of all the projects is similar: to retain or enhance the existing and future environment and architectural conditions to create beautiful, livable communities with a unique sense of place. La / 4/2; '<~/ /' ~'- /' ~ ~~ ,...- ~ ,,:, In A~ :I.q. ~nU'" t~\}I). l:~ - -,..-_.......~ - '" " . .--..-... Use wood, steel wlth baked enamol f1ntsh or anodized alumtnum. Make tile display wIndows dear glass. Avoid fake bricks, stone panels, and gravel aggregate materials. Avoid awnings that are illuminated from behind or shaped. Large signs should be placed 50 they can be read from across the street. SmaUer lettering, 4" max. can be used in the display window to advertise services to people on the sidewalk, _ ., . IHOUII). _10""11__ IlOQMl& Large glass area provides maximum Light and display area, while visuaUy opening: the facade- to the street. The storefront should be mostly glass. Make the store front simple and transparent to attract business. Keep the inside bright and inviting. /',. 'R.ep;Ur the building CU1D~ tu m>1I:llI detail~ of the hu.toric fu:adc. / ,-NC'Wwall moumcd dccOI'ltivc l4lht ~con~ help crem inter6t " / and iIIuminQtc the ~iRn p<anel. flll:ade in uunfl'Ullt It niRht. . 8icD' ~hwld woril take advant~ of the ed~tinR uchitc:~ute. Avoid ~ia:n~ illuminated from bt:hind in favor of eu"tom made ~iRn pllDeJ,;andde<:lJI'lltivel~htinR' '..etterinRllDdIOlto~OIlthepanel should he JiKh~ on;j dark hal'kJ.,'1"I"'I:lnd. Mak~ sun: lh~ siJ.,>TI n:f1ects the type of ~Cl"Vicc P'"<.Wickd itI your <<ofli:. '!'.. Ncwwall mounted dCl:Dfative d0Wll1.lgbtt will c'~ imerCllt in thefkt.de,daYllDdn4:ht. ,.TnchJ.de unall'llftI thlll. afli: C1lD be read by pedClltf~. De~cribt ~Cl"Vi.ce in a dear ~onme manner. ___PiIUT1lI_ Use tnvttlng and attractvle colon that reflect the changing history of the Avenue. Avoid neon colors or other colon that are flashy In appearance. .Make ~Ufli: doort. &l'e invitin~ and made of ~laII~. 2'8 June 06 ^ ~,^.Makc ~ute the opal Iip.. cuily relld alunRwilh the hOUTll of opemion. ThiJ ~hwld be d~ycd 5~J;:/iO~'''~~~ (16 rudable from the ~tfCCt City of Prior Lake - Downtown Design Guidelines 15 HAVIDOBBS UNIVERSITY AVENUE/DALE STREET TOO DEVELOPMENT STUDY FIRM: HAY DOBBS P.A. CLIENT: SAINT PAUL DEPT OF PLANNING & ECONOMIC DEVELOPMENT FIRM ROLE: PLANNING, URBAN DESIGN, ARCHITECTURE, FACILITATION This Transit Oriented Development Plan was facilitated and prepared by Hay Dobbs in anticipation of increased redevelopment at and around the intersection of University Ave. and Dale St. Community consensus building sessions, workshops and meetings were undertaken. Recom- mendations of the study include new land use, zoning and development opportunities. DISTRICT DEL SOL MASTER PLAN & IMPLEMENTATION PHASE I FIRM: HAY DOBBS CLIENT: RIVERVIEW ECONOMIC DEVELOPMENT ASSOC (REDA) FIRM ROLE: URBAN PLANNING AND DESIGN AND GUIDELINES This community based project is based on enhancing the vitality and liveability of one of St. Paul's neighborhoods. The strategy includes coordinated measures to transform the area into an arrive and park- once district, building upon the existing uses and building types. The plan and framework seek a market driven mix of uses while guidelines describe expectations and ensure a high design standard. DAYTON'S BLUFF COMPREHENSIVE PLAN FIRM: HAY DOBBS CLIENT: ST. PAUL AND DAYTON'S BLUFF NEIGHBORHOOD HOUSING svc. FIRM ROLE: DESIGN STUDY AND GUIDELINES Through community input and professional guidance, Hay Dobbs cre- ated design guidelines to enhance this prominent, historic, St. Paul neighborhood. Design studies were done for numerous devalued sites analyzing reuse or open space infill. Design guidelines were written for building and sites to promote quality design throughout the district. City of Prior Lake - Downtown Design Guidelines REPRESENTATIVE PROJECTS . CONTINUED ~[E6 r-I . tt:l=~~ ' F 16 ..... HAYIDOBBS WEST BROADWAY AREA COALITION FACADE IMPROVEMENTS FIRM: HAY DOBBS CLIENT: WEST BROADWAY AREA COALITION FIRM ROLE: URBAN DESIGN AND ARCHITECTURE Hay Dobbs was retained to work with 14 building owners and tenants to establish concept designs for facade improvements along Broadway Avenue. Strict attention to client budget concerns was paramount to ensure the actual implementation of the proposed concepts. Projects were then bid, constructed and completed. The overall project resul ted in successful renovation and investment along Broadway Avenue and continues to benefit the community today. UNIVERSITY AVENUE CORRIDOR INITIATIVE FIRM: CLIENT: HAY DOBBS UNIVERSITY UNITEDfMIDWAY CHAMBER FIRM ROLE: URBAN DESIGN AND ARCHITECTURE This program was undertaken in the interest of spurring economic activ- ity and investment along University Avenue in St. Paul. Hay Dobbs met with dozens of building owners and tenants to establish design programs and construction budgets. Concept designs were then developed for each project. Pricing was undertaken and projects were initiated and completed. The project resulted in successful renovation and invest- ment along the Avenue and can be enjoyed today. G.A. JOHNSON BLDG GUIDELINES &: RENOVATION FIRM: HAY DOBBS CLIENT: EAST SIDE NEIGHBORHOOD DEV. CENTER FIRM ROLE: URBAN DESIGN AND ARCHITECTURE Hay Dobbs provided design guidelines and architectural services for this historic building renovation. Second and third floor apartments were renovated and the ground floor was reconfigured to accommodate new restaurant and retail uses. The building envelope was upgraded. City of Prior Lake - Downtown Design Guidelines REPRESENTATIVE PROJECTS . CONTINUED 17 ....... HAYIDOBBS RETAIL PLANNING PRINCIPLES FOR TOWNS VILLAGES CONSULTING FIRM: HAY DOBBS CLIENT: VARIES BY PROJECT FIRM ROLE: URBAN DESIGN AND ARCHITECTURE Hay Dobbs provides consultation and workshops for retailers, building owners, community groups, and municipalities on how to develop and enhance downtown retailing. Consulting includes retailing principles, purchasing habits, architectural and interior design solutions, signage, lighting and merchandising. Additional discussion concern the design and impact of public realm components such as streetscape. CITY OF COLUMBIA HEIGHTS, DOWNTOWN REDEVELOPMENT PLAN FIRM: HAY DOBBS CLIENT: CITY OF COLUMBIA HEIGHTS FIRM ROLE: URBAN DESIGN AND ARCHITECTURE This study seeks to revitalize Columbia Heights Downtown by connect- ing the downtown to the surrounding neighborhoods. Mixed-use infill development was recommended to heal the urban fabric and create opportunities to reinvigorate the city and create new civic open spaces surrounded by a vital mix of new and existing spaces. New streetscape elements and public amenities support the project. UNIVERSITY PARK FIRM: GARY HAY, WHILE UNDER PRIOR ASSOCIATION CLIENT: FOREST CITY DEVELOPMENT FIRM ROLE: ARCHITECT AND URBAN DESIGN University Park is a major inner-city mixed use development in Cam- bridge, MA. The architectural and urban design efforts focus on the creation of a unique area identity while achieving a positive relation- ship of scale, material, usage, building types, image and accessibility to the surrounding city. The plan is accompanied by design guidelines intended to ensure the realization of these goals. City of Prior Lake - Downtown Design Guidelines REPRESENTATIVE PROJECTS . CONTINUED 18~ HAYIDOBBS MARSHALL, WEST COLLEGE DRIVE FIRM: HAY DOBBS CLIENT: PRIVATE CORPORATION FIRM ROLE: URBAN DESIGN AND ARCHITECTURE This project reinvigorates and reconnects West College Drive to Marshall's Main Street. The design program is comprised of retail, office and housing uses with a large internal parking court which also serves as a seasonal location for outdoor markets and concerts. The project makes better use of the site's natural amenities, most notably the Redwood River and associated greenspace. Renovation and adaptive re-use of two buildings weave the project back into the downtown. RIVER GARDEN PLAN, LOWERTOWN FIRM: HAY DOBBS CLIENT: LOWERTOWN REDEVELOPMENT CORPORATION FIRM ROLE: URBAN DESIGN AND ARCHITECTURE Plan options were provided for several development scenarios ranging from a major public park, to an institutional/cultural facility, and a residential development. The primary site area is approximately 14 acres and located between the Historic Union Depot and the Lafayette Bridge overlooking the Mississippi River. DOWNTOWN CORPORATE MASTER PLAN FIRM: HAY DOBBS CLIENT: SCHWAN'S SALES ENTERPRISES, INC. FIRM ROLE: PLANNING, URBAN DESIGN AND ARCHITECTURE Hay Dobbs was commissioned by Schwan's Sales and Enterprises, Inc. to complete a corporate headquarters master plan for downtown Mar- shall, MN. The plan provides options for the company to add a large technology center, structured parking ramp and community center while remaining sensitive to the nearby scale of the traditional Mar- shall downtown. Visual connections created through greenspace aid in achieving this goal. City of Prior Lake - Downtown Design Guidelines REPRESENTATIVE PROJECTS . CONTINUED 19 ...... HAYIDOBBS BUDGET AND SCHEDULE Schedule We propose a project schedule of approximately 4 months. The schedule generally provides for meet- ings and consensus building, close coordination with interested parties, site evaluations, analysis and development of design concepts. It concludes with final documentation and presentation. While the final schedule will be developed jointly with the City, we believe the schedule presented rep- resents an appropriate and achievable timeline. Preliminary Schedule January February March Aprfl May rask 1. Project Inftfatfo I and Data Collectfon Proposed meetings with Task Force/City Task 2. SysteTs Analysfs: Issues, OPI iOrtunftfes and Constrafn ts Task 3. Review of pre,mfnary Ffndfngs Task 4. [ 'evelopment and Reflnfment of Prfncfples and I :oncept Gufdelfnes . Proposed Commu- nity Meeting Task 5. )evelopment of Study AI N Design Gufdelfnes Task 6. Setment Desfl! Gufdelfnes Task 7. Preparatf( ,n of Ffnal Report . Fee Hay Dobbs proposes a fee range of $16,700 for a baseline Design Guideline Document. Hay Dobbs is prepared to tailor the scope of work to meet the require- ments of the City, desired level of public involvement and depth of final document. City of Prior Lake - Downtown Design Guidelines 20 ..... HAYIDOBBS MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT DECEMBER 18,2006 8B PAUL SNOOK, ECONOMIC DEVELOPMENT DIRECTOR CONSIDER RECOMMENDATION TO CITY COUNCIL TO EXECUTE THE CITY'S STANDARD PROFESSIONAL SERVICES AGREEMENT WITH EHLERS & ASSOCIATES TO PROVIDE REDEVELOPMENT AND FINANCIAL ADVISORY SERVICES FOR REDEVELOPMENT OF BLOCKS 2 AND4 Introduction The Economic Development Authority is asked to provide recommendation to the City Council to execute the City's Standard Professional Services Agreement with Ehlers & Associates, Inc. to provide redevelopment and financial advisory services for redevelopment of Block 2 and Block 4. The reason for this action is that the 2030 Vision and Strategic Plan calls for a thriving downtown, and for the downtown to be a unique community focal point and attraction that contributes to the City's identity and offers opportunities for recreation, employment, housing, shopping and dining. Goals included under this element include encouraging redevelopment, and construction of mixed use buildings. Redevelopment is a major and complex undertaking which requires the expertise and specialization of a consultant to provide redevelopment financial advisory services. Services will be comprised of general project management and financial services, and coordination of key project activities needed to complete redevelopment, including but not limited to managing the request for proposal process, establishing a tax increment financing district, selecting a master developer, developer negotiations, and securing development agreements. Historv At its July 20th meeting, the Economic Development Advisory Committee recommended that to the EDA direct staff to engage a consultant to provide redevelopment and financial advisory services for the redevelopment of Blocks 2 and 4. Per the Economic Development Advisory Committee's recommendation, the Economic Development Authority, at their September 2006 meeting, authorized staff to initiate actions to retain a consultant to provide these services, and prepare such recommendation for consideration by the City Council. Current Circumstances Staff solicited proposals from the two most prominent Twin Cities area firms that provide redevelopment and financial advisory services, Ehlers & Associates, Inc., and Springsted. Based upon the proposals, it is recommended that Ehlers & Associates, Inc. be retained. Ehlers' proposal D~gi~~fPtBftW~E~mRP Phone 952.447.4230 / Fax 952.447.4245 ( :r'f:-i"i R!k~ revealed that they are the most qualified firm to deliver on the overall project requirements, from managing the request for proposal process and developer selection to establishing TIF and securing development agreements. Conclusion Ehlers & Associates is the most qualified firm as referenced in this report, and therefore the Economic Development Authority should recommend that the City Council authorize the execution of the City's Standard Professional Services Agreement with Ehlers & Associates to provide redevelopment and financial advisory services for redevelopment of Block 2 and Block 4. FINANCIAL IMPACT: The cost of retaining Ehlers & Associates, Inc. to provide redevelopment and financial advisory services is $15,000. Funds are available from the professional services portion of the City's economic development budget. ALTERNATIVES: 1. Offer and pass a motion recommending that the City Council execute the City's Standard Professional Services Agreement with Ehlers & Associates, Inc. to provide redevelopment and financial advisory services for redevelopment of Block 2 and Block 4 2. Defer for a specific reason RECOMMENDED MOTION: Alternative 1. ATTACHMENTS I EXHIBITS: None Reviewed by: o. 2006\:::D.'\ - Dee 18 ReCOllliTend Consult S\/cs STANDARD AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made on the day of , 20 . between the City of Prior Lake, Minnesota (hereinafter "City"), whose business address is 4646 Dakota Street, Prior Lake, MN 55372-1714, and Ehlers & Associates, Inc.... a Minnesota corporation (hereinafter "Consultant") whose business address is 3060 Centre Pointe Drive, Roseville, MN 55113. PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this agreement is to set forth the terms and conditions for the provision of redevelopment and financial advisory professional services by Consultant for Redevelopment of Blocks 2 and 4 hereinafter referred to as the ''Work''. The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit "A" in connection with the Work. 2. Time for Performance of Services. The Consultant shall perform the services described in Exhibit A within the following timeframe unless otherwise agreed upon in writing: 24 months. 3. Compensation for Services. City agrees to pay the Consultant an amount not to exceed $15,000 for the services as described in Paragraph 1 (and Exhibit A). A. Any changes in the scope of the work which may result in the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. City agrees to pay Consultant for extra services by the Consultant or Special Consultants when authorized in writing by the City. 4. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: A. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. B. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, 1 C:\DOCUME-1\rk\LOCALS-1\Temp\Standard Agt Prof Services - Blocks 2 & 4 Redevelopment.DOC Created on 10/11/2006 3:46 PM and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. C. Standards. The City shall furnish the Consultant with a copy of any standard of criteria, including but not limited to, design and construction standards they may require in the preparation of the report for the Project. D. Owner's Reoresentative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, itemized bills for professional services performed under Section 4 of this Agreement. Bills submitted shall be paid in the same manner as other claims made to the City. A. Proqress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if permitted in Exhibit A, the Consultant shall provide such documentation as reasonably required by the City. B. Abandoned or Susoended Work. If any work performed by the Consultant is abandoned or suspended in whole or in part by the City, the Consultant shall be paid for any services performed on account of it prior to receipt of written notice from the City of such abandonment or suspension, all as shown on Exhibit A attached hereto and incorporated herein by reference. C. Pavments for the Consultant's Reimbursable Costs. The Consultant shall be reimbursed for the work of special consultants, as described in Section 3B, and for other items when authorized in writing by the City. Such items shall include: transportation of principals and employees on special trips to the Project or to other locations, materials and supplies, and AutoCAD as required to expedite the work, and reproduction of reports. 7. Project Manager and Staffing. The Consultant has designated Rebecca Kurtz and Sid Inman to serve on the Project. They shall be assisted by other staff members as necessary to facilitate the completion of the Project in accordance with the terms established herein. Consultant may not remove or replace Rebecca Kurtz or Sid Inman from the Project without the approval of the City. 8. Standard of Care. All Work performed pursuant to this Agreement shall be in accordance with the standard of care in Scott County, Minnesota for professional services of the like kind. 9. Audit Disclosure. The Consultant shall allow the City or its duly authorized agents reasonable access to such of the Consultant's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Consultant under this Agreement which the City requests to be kept confidential shall not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Consultant shall become the property of the City upon termination of o 2 ... <' t ~ C:\DOCUME-1\rk\LOCALS-1\Temp\Standard Agt Prof Services - Blocks 2 & 4 Redevelopment.DOC U "' Created on 10/11/2006 3:46 PM ""_'O<~ this Agreement, but Consultant may retain copies of such documents as records of the services provided. 10. Term. The term of this Agreement shall be from December 18, 2006 through December 18, 2008 the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 11. Termination. This Agreement may be terminated by either party by seven (7) days' written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because of the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another contractor to undertake or complete the work identified in Paragraph 1. If as a result, the City incurs total costs for the work (including payments to both the present contractor and a future contractor) which exceed a maximum Agreement amount, if any, specified under Paragraph 3, then the Consultant shall be responsible for the difference between the cost actually incurred and the Agreement amount. 12. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 13. Independent Consultant. At all times and for all purposes herein, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 14. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 3 C:\DOCUME-1\rk\LOCALS-1\Temp\Standard Agt Prof Services - Blocks 2 & 4 Redevelopment.DOC Created on 10/11/20063:46 PM 17. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 18. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 19. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. The Consultant and City, together with their respective agents and employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 20. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 21. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from a negligent act or omission (including without limitation professional errors or omissions) of the Consultant, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said Consultant fully to perform, in any respect, all obligations under this Agreement. 22. Insurance. A. General Liabilitv. During the term of this Agreement, Consultant shall maintain a general liability insurance policy with limits of at least $600,000 for each person, and each occurrence, for both personal injury and property damage. This policy shall name the City as an additional insured for the services provided under this Agreement and shall provide that the Consultant's coverage shall be the primary coverage in the event of a loss. The policy shall also insure the indemnification obligation contained in Paragraph No. 21. A certificate of insurance on the City's approved form which verifies the existence of this insurance coverage must be provided to the City before work under this Agreement is begun. B. Worker's Comoensation. The Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Consultant's services under this Agreement. C. Professional Liabilitv Insurance. The Consultant agrees to provide to the City a certificate evidencing that they have in effect, with an insurance company in good standing and authorized to do business in Minnesota, a professional liability insurance policy. Said policy shall insure payment of damage for legal liability arising out of the performance of C,IDDCUME-11rl<ILOCALS-l\TemplStandard Agt Prof Servi~ - Blocks 2 & 4 RedevelopmenLDOC iiO~ Created on 10/11/20063:46 PM """'""O<~ professional services for the City, in the insured's capacity as the Consultant, if such legal liability is caused by an error, omission, or negligent act of the insured or any person or organization for whom the insured is legally liable. Said policy shall provide an aggregate limit of $1,000,000. 23. Records Access. The Consultant shall provide the City access to any books, documents, papers, and records which are directly pertinent to the specific contract, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after final payments and all other pending matters related to this contract are closed. 24. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement ("Information") shall become the property of the City. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Reuse of the Information for the purposes of the project contemplated by this Agreement ("Project") does not relieve any liability on the part of the Contractor, but any reuse of the Information by the City or the Contractor beyond the scope of the Project is without liability to the other, and the party reusing the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 25. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. Executed as of the day and year first written above. Reviewed for form: CITY OF PRIOR LAKE City Attorney Mayor City Manager EHLERS & ASSOCIATES, INC. By: l<U"xUD..LtU717t?l' l Its: nV'\~{l(L\ ts!vl<IDY ! ~ lce. freg16 cn:c 5 C:\DOCUME-1\rk\LOCALS-1\Temp\Standard Agt Prof Services - Blocks 2 & 4 Redevelopment.DOC Created on 10/11/20063:46 PM EXHIBIT A As excerpted from the attached document "A Proposal to the City of Prior Lake for Financial Advisory Services", dated July 31, 2006, Ehlers & Associates, Inc. will provide the City of Prior Lake and Prior Lake Economic Development Authority with Redevelopment Management Services for the redevelopment of Blocks 2 and 4 in Downtown Prior Lake, from project inception through implementation. Services will be comprised of general project management and financial services, and coordination of key project activities needed to complete redevelopment, including but not limited to managing the request for proposal process, establishing a tax increment financing district, selecting a master developer, developer negotiations, and securing development agreements. Manaaement . Establish a project management team and a strategy to implement redevelopment of Blocks 2 & 4 in Downtown Prior Lake . Coordination of property acquisition by developer . Develop and manage the public participation process through effective public involvement and communications. . Implement use of Ehlers' website product to enable staff, consultants and developers to share data and schedules over the Internet . Coordinate project communications and marketing with City's communications staff and developer . Work with City and VFW in incorporating a new VFW facility into the redevelopment project . Preparation of master development agreement . Assistance with special legislation if appropriate ReauestforProoosalProcess . Manage the Request for Proposals process: _ Development of Request for Proposals, to include developer as acquirer of the necessary properties Issuance of Request for Proposals - Selection of Developer TIF I Proiect Financinq . Preparation of project budget . Project financial feasibility analysis . Development proforma analysis 6 C:\DOCUME-1\rk\LOCALS-1\Temp\Standard Agt Prof Services - Blocks 2 & 4 Redevelopment.DOC Created on 10/11/20063:46 PM · Determine the appropriate returns for the developer . Determine the appropriate level of assistance, and assure maintenance of that level through the process · Creation and modification of tax increment financing district(s) · TIF qualification · TIF process coordination · Conduct and evaluate the "but for test" DeveloDer Neaotiations . Development negotiations with selected developer · Assist with the development agreement 7 C:\DOCUME-1\rk\LOCALS-1\Temp\Standard Agt Prof Services - Blocks 2 & 4 Redevelopment.DOC Created on 10/11/2006 3:46 PM