HomeMy WebLinkAbout10B - Purchase of Anti-ice Equipment & One valve Operator
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
JANUARY 2, 2007
10B
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF RESOLUTIONS AUTHORIZING THE
PURCHASE 1) ANTI-ICE PREWET EQUIPMENT 2) ONE VALVE
OPERATOR
DISCUSSION:
Introduction
The purpose of this agenda is for Council to approve two resolutions
authorizing the purchase of anti-ice prewet equipment from Varitech Industries
and one valve operator from Northern Water Works Supply.
Historv
Anti-Ice Prewet Equipment
In December of 2004, City staff came before the Prior Lake City Council and
obtained approval to purchase equipment to start an anti-ice prewet program
to aide in the reduction of sand/salt application and assist with preventing the
bond of snow to city streets prior to the snow removal process. This process
provides more effective and environmentally friendly snow and ice control.
Valve Operator
The municipal water supply system includes valves of various sizes to provide
for water shut off and redirection. Each valve in the system must be located.
Once located the valve must be turned or exercised. Without periodic
exercising these valves become inoperable. To open some valves requires
more than a hundred revolutions and considerable torque.
Current Circumstances
Anti-Ice Prewet Equipment
City staff has seen great results from both the anti-icing and prewet programs
related to snow removal. Anti-icing allows faster return to black pavement;
reduction of products applied and provides traction for the loaders when
plowing snow. The prewet program allows staff to speed up the melting
process of salt and keep the product in the center of the road.
Valve Operator
Currently City staff has no technological means other than visual the use of
maps to locate valves. Additionally the City relies on employees with a valve
wrench to exercise the over 4,000 valves and 1,400 fire hydrants. With the
growth of the community and the addition of larger diameter water mains in the
annexation area, staff feels this is the appropriate opportunity to initiate a
preventative maintenance program and to assemble pertinent information on
each valve and hydrant within the distribution system via Global Positioning
System (GPS).
With large diameter valves, operation or revolutions with a manual wrench
www.cityofpriorlake.com
R:\Agenda Reports\2007\Jan 2\antiice prewet valVf'PR5h~~!!m4230 / Fax 952.447.4245
exceed one hundred revolutions. The valve operator unit can reduce the time
and direct the power to the proper location point for correct operation of each
valve with only one staff member completing this process. This reduces staff
time substantially per valve and reduces the potential for valve breaks. In
order to keep the City's valves and hydrants in good operating condition, they
need to be exercised a minimum of once per year.
The valve exerciser also is capable of cleaning and jetting valve boxes. This
eliminates the need to mobilize the Vac-Truck for small valve operations. This
feature can also be utilized for clean-up of environmental manholes in areas
not readily accessible to the Vac- Truck.
Anti-Ice Prewet Equipment
As part of the 2007-2011 Capital Improvement Program, City Council
approved the funding for future additions to the anti-ice prewet program in the
amount of $31 ,827.00.
Valve Operator
As part of the 2007-2011 Capital Improvement Program, City Council
approved the funding for the purchase of valve operation equipment in the
amount of $62,593.00.
ISSUES:
Approval for purchase of these items will allow staff to complete the following:
~ Increase the anti-icing and prewet programs.
~ Implement a preventative maintenance program for the water
distribution system.
~ Obtain and maintain valve and hydrant records which are essential for
planning, operation and verification of the distribution system's integrity
to the City, fire department and insurance authorities.
~ The vacuum portion of the valve operator unit will also be utilized for
cleaning of environmental structures.
FINANCIAL
IMPACT:
Staff solicited quotes in accordance with City purchasing policies for the
purchase of the anti-icing prewet equipment. Quotes were solicited from three
manufacturers. Only Varitech Industries was able to supply all of the required
equipment. Where the other vendors quoted prices Veritech was unanimously
low.
Anti-Icing Prewet Equipment
Varitech Industries
I Items
5-75 gallon tailgate
tanks
1-1,035 gallon 3 lane
anti-ice applicator
90gpm transfer station
Cost Each
$1 ,151 .63
$8,308.53
$2,297.35
Total
$5,758.16
$8,308.53
$2,297.35
I Items
1,550 gallon dual wall
tank
Cost Each
$3,373.37
Total
$3,373.37
R:\Agenda Reports\2007\Jan 2\antiice prewet valve oper agenda. DOC
6,500 gallon dual wall $12,838.37
tank
2 internal agitation $670.52
systems
I Total Varitech Industries
$12,838.37
$1,341.04
$33,910.82
Dultmeier Sales
I Items
5-75 gallon tailgate
tanks
1-1,035 gallon 3 lane
anti-ice applicator
I 90gpm transfer station
1,550 gallon dual wall
tank
6,500 gallon dual wall
tank
2 internal agitation
systems
I
Cost Each
$1,618.00
$10,698.99
$2,449.50
N/A
Total I
$8,090.00
$10,698.99
$2,449.50 I
N/A
N/A
N/A
N/A
N/A
Total Dultmeief Sales
N/A
Plastic-Mart
I Items
5-75 gallon tailgate
tanks
1-1,035 gallon 3 lane
anti-ice applicator
I 90gpm transfer station
1,550 gallon dual wall
tank
6,500 gallon dual wall
tank
2 internal agitation
systems
I
N/A
Total I
N/A
Cost Each
N/A
N/A
N/A
$3,408.00
$13,845.00
N/A
N/A I
$3,408.00
$13,845.00
N/A
Total Plastic-Mart
N/A I
The CIP allocated $31,827.00 for the purchase of anti-icing prewet equipment.
The low quote exceeds the amount in the CIP by $2,083.82. Staff
recommends that the Council authorize the purchase in excess of the CIP
allocation. We believe savings in product costs over time will outweigh this
initial expenditure. Staff anticipates this equipment will reduce amount of
standard de-icing chemicals purchased and applied.
In accordance with City Purchasing Policy, the City received bids for a valve
operator. The following bids were received:
Valve Operator
Northern Water Works
Supply
$58,479.15
HD Water Works
Minnesota Pipe
$58,803.98
$58,818.89
R:\Agenda Reports\2007\Jan 2\antiice prewet valve oper agenda. DOC
The CIP allocated $62,593.00 for the purchase of the valve operator. Based
on the bids received, the Hurco Valve Operator from Northern Water Works
Supply provides the lowest bid in the amount of $58,479.15.
The funding for this equipment purchase comes from the Equipment
Replacement Fund.
ALTERNATIVES:
1. Approve two resolutions authorizing the purchase of anti-ice prewet
equipment from Varitech Industries in an amount of $33,910.82 and one
Hurco Valve Operator from Northern Water Works Supply in the amount of
$58,479.15.
2. Table this item for a specific reason.
3. Deny this item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1 .
ji;J
Steve Albrecht, Public Works Director/City Engineer
R:\Agenda Reports\2007\Jan 2\antiice prewet valve oper agenda. DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
Motion By:
Second By:
WHEREAS, The Capital Improvement Equipment Matrix calls for the purchase of additional anti-ice
prewet equipment and allocated $31,827.00; and
WHEREAS, The current anti-icing prewet program has provided great results and low costs for
snow removal operations; and
WHEREAS, The chart below provides an overview of equipment supplied by Varitech Industries at
the lowest costs to the City of Prior Lake;
$2,297.35
$3,373.37
$12,838.37
$670.52
Total
$5,758.16
$8,308.53
$2,297.35
$3,373.37
$12,838.37
$1,341.04
$33,910.82
Items
5-75 gallon tailgate tanks
1-1,035 gallon 3 lane anti-ice
applicator
I 90gpm transfer station
I 1,550 gallon dual wall tank
I 6,500 gallon dual wall tank
I 2 internal agitation systems
I Total Varitech Industries
Cost Each
$1 ,151.63
$8,308.53
WHEREAS, City Council authorizes an additional $2,083.82 to offset the additional expenses over
the amount allocated in the 2007-2011 CIP.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the expenditures for anti-icing prewet equipment including five 75
gallon prewet tanks, one 1,035 gallon applicator, one transfer station, one 1,550 gallon tank, one
6,500 gallon storage tank, and two agitation systems at an amount not to exceed $33,910.82.
3. Funds for such purchases shall be drawn from the Equipment Revolving Fund.
PASSED AND ADOPTED THIS 2ND DAY OF JANUARY 2007.
YES
NO
I Haugen
I Vacant
I Erickson
I LeMair
I Millar
Haugen
Vacant
Erickson
LeMair
Millar
Frank Boyles, City Manager
R:\Agenda Reports\2007\Jan 2\antiice prewet equip reso~.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HURCO
VALVE OPERATOR UNIT FROM NORTHERN WATER WORKS SUPPLY
Motion By:
Second By:
WHEREAS, The Capital Improvement Equipment Matrix calls for the purchase of one valve
operator; and
WHEREAS, The American Water Works Association and valve manufacturers recommend
operation of each valve on an annual basis; and
WHEREAS, Implementing a valve operation preventative maintenance program will assist in
essential planning, operation and verification of the distribution systems integrity; and
WHEREAS, Utilization of the Hurco unit will address additional needs in water resources, collection
system and location of buried utilities; and
WHEREAS, The following bids for the valve operator were received:
Northern Water Works
Supply
$58,479.15
HD Water Works
Minnesota Pipe
$58,803.98
$58,818.89
Northern Water Works Supply submitted the lowest bid.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the expenditure not to exceed $58,479.15 from Northern Water Works
Supply for the purchase of one Hurco Valve Operator.
3. Funds for such purchases shall be drawn from the Equipment Revolving Fund.
PASSED AND ADOPTED THIS 2ND DAY OF JANUARY 2007.
YES
NO
I Haugen
I Vacant
I Erickson
I LeMair
I Millar
Haugen
Vacant
Erickson
LeMair
Millar
Frank Boyles, City Manager
R:\Agenda Reports\2007\Jan 2\hurco valve operator res~cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245