HomeMy WebLinkAbout6I - 2007 JPA for Street Maintenance
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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
JANUARY 16, 2007
61
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
EXECUTION OF THE 2007 JOINT POWERS AGREEMENT (JPA) FOR
STREET MAINTENANCE
Introduction
The purpose of this agenda item is for Council to authorize the execution of
the 2007 Joint Powers Agreement (JPA) for traffic markings, street sweeping,
crack sealing, screening and seal coating. A JPA is an agreement whereby
cities with similar powers act as if they were one entity for the delivery of
certain products or services.
Historv
For many years numerous south suburban communities have been
participating in the JPA that jointly acquires various street maintenance
services including traffic markings, street sweeping, crack sealing, screening,
and seal coating. Prior Lake has been participating in the JPA since 1995.
This arrangement has streamlined the process of advertising for sealed bids
and contracting for the previously mentioned street maintenance services.
By combining the quantities of each community, contractors have been able to
discount the unit bid price which has a net effect of lower prices for all
participating communities.
The City of Burnsville administers the JPA for a fee paid by each community
involved based on the total amount of street maintenance services requested
through the JPA.
Current Circumstances
For the year 2007 street maintenance budget, we have budgeted $82,000.00
for services through the JPA. The practice is to perform maintenance activities
on streets which fall within the appropriate pavement management activity
ranges.
In 2007, staff has scheduled seal coating for the following areas: Downtown
(west), Downtown (south), Glynwater, Knob Hill, Fish Point west and south of
CR 21. A map highlighting the areas is attached for your review. This
maintenance activity normally extends the life of the wearing surface of the
bituminous street for a period of seven to ten years.
Conclusion
The language of the Agreement is identical to previous year's which was
www.cityofpriorlake.com
R:\AgendaReports\2007\Ol162007\JPA2007~8~2.447.9800 / Fax 952.447.4245
reviewed and approved by the City Attorney.
ISSUES:
The fundamental reason for performing this work through a Joint Powers
Agreement is to get better products for the least expensive prices. We also
find that the oversight and administration of this work is considerably easier
when it is done in collaboration with others.
FINANCIAL
IMPACT:
This Joint Powers Agreement is cost effective for city taxpayers. The State
Legislature places a high priority on cities combining their resources to
accomplish day-to-day responsibilities. This is an excellent example of this
practice.
ALTERNATIVES:
1. Approve a resolution authorizing the execution of the 2007 Joint Powers
Agreement for traffic markings, street sweeping, crack sealing, screening
and seal coating.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a speCific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1
Steve Albrecht, Director of Public Works
R:\Agenda Reports\2007\01 16 2007\JPA 2007 agenda.DOC
Motion By:
Second By:
WHEREAS, Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee
and West St. Paul annually enter into a Joint Powers Agreement to contract for traffic
markings, street sweeping, crack sealing, screening and seal coating; and
WHEREAS, This Joint Powers Agreement will result in cost savings to the City of Prior Lake and
previously this particular Joint Powers Agreement has been issued a citation for
interagency cooperation and cost savings by the State of Minnesota; and
WHEREAS, The attached Joint Powers Agreement outlining the City's participation in the 2007
Traffic Markings, Street Sweeping, Crack Sealing, Screening and Seal Coating
Contract has been reviewed and approved by the City Council.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the attached Joint Powers
Agreement on behalf of the City of Prior Lake and forward it back to the City of Burnsville for proper
execution.
PASSED AND ADOPTED THIS 16TH DAY OF JANUARY, 2007.
Hauaen Haugen
Erickson Erickson
Hedbera Hedbera
LeMair LeMalr
Millar Millar
YES
NO
Frank Boyles, City Manager
R:\Agenda Reports\2007\01 16 2007\JPA 2007 reso.doc
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Phone 952.447.9800 / Fax 952.447.4245