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HomeMy WebLinkAbout11B - Appointments to Boards, etc. MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT January 16, 2007 11B Frank Boyles, City Manager CONSIDER APPROVAL OF CITY COUNCIL APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES. Introduction The purpose of this agenda item is to complete the appointments required each year under the City Council bylaws. The Mayor recommends the appointments and the City Council confirms them. Some committees which have completed their work (Building and PAR Task Force) are recommended to be discontinued. Other committees are recommended to be consolidated - like Downtown Redevelopment and Economic Development, as well as computer and technology. At the Mayor's request, Council members have been contacted to see which committees you wish to continue to serve upon. In making his recommendations the Mayor has advised me that he has considered the following: a Councilmember's preferences, interests, experience, expertise, availability and number of meetings which each appointment represents. Current Circumstances On January 2, 2007, the City Council made various appointments, but deferred action on appointments involving council members until January 16 so that all five council members could be present. The appointments to be made are shown below, together with the Mayor's recommendations. 1. Bvlaws and ComDensation Committee: The City's various Advisory Committees have reviewed their bylaws. The Planning Commission and Lake Advisory Committee have made some recommendations for change. Typically the City Council also reviews its own bylaws. It is recommended that two members of the Council be appointed to this committee, and modifications of the bylaws deferred until this committee can complete its review. Council members Erickson and Millar served last year and are once again recommended. 2. SDecial Assessment Committee: Two members of the Council are to be appointed annually to serve on this committee. The committee assists the staff in implementation of the Special Assessment Policy as it relates to annual public improvement projects. Council members Erickson and leMair served in 2006. Councilmember leMair and Hedberg are recommended for 2007. 3. City Council Liaisons: Through the City Council liaison program, Council members act as a communication conduit between the Council and an advisory body. The liaison position facilitates communication between the Council and the advisory body and is a good way for Councilmembers to www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 become familiar with the operations and issues facing our advisory bodies. Liaisons are appointed for one year terms. In 2006, liaisons were as follows: Park Advisory Lake Advisory Planning Commission Served in 2006 Cheri Dornbush Warren Erickson Chad LeMair Recommended 2007 Steve Millar Ken Hedberg Warren Erickson 4. City Manaaer Evaluation Committee: Mayor Haugen and Council member Millar served in this capacity in 2006. The committee is responsible for working with the Council to establish evaluation criteria for the City Manager and for coordinating the annual evaluation. Mayor Haugen and Councilmember leMair are recommended for 2007. 5. Annexation Task Force: There is no specific term for this task force. Mayor Haugen and Councilmember Dornbush served during 2006. For 2007, Mayor Haugen and Councilmember Hedberg are recommended. 6. Orderlv Annexation Board: Councilmember Dornbush served on this Board as the City's representative last year. As long as the Orderly Annexation Agreement exists, this three-person board representing the City, County and Township is responsible for land use decisions in this area. Councilmember Erickson is recommended for 2007. 7. ComDuter Liaison: The staff recommends that this committee be merged with the Technology committee in 2007. 8. Watershed Liaison: last year, the Council appointed Council member Dornbush to the Prior lake Spring lake Watershed District. Councilmember Hedberg is recommended for 2007. 9. Transit Liaison: In 2006, Councilmember Erickson served in this capacity and is once again recommended for 2007. 10. Traffic Safety Committee: A committee was established to review requests for stop signs, no parking signs and coordinate the Accident Reduction Zone (ARZ) along County Road 21. Councilmembers Dornbush and Erickson served in 2006. In 2007, Council members Erickson and Hedberg are recommended. 11. Downtown RedeveloDment: Downtown Redevelopment merits ongoing Council involvement. Council members leMair and Millar have served in this role during 2006. The same is recommended for 2007. 12. County Road 21 Community Advisory Committee: The Council selected Mayor Haugen to serve as liaison for this project in 2005 and 2006. The Mayor is recommended to continue in 2007. 13. Heritaae DisDlav Committee: Council members Dornbush and Millar served on this committee in 2006. The committee assumed primary responsibility for Heritage Farmstead and historic displays in City Hall. Councilmember Millar, in his role as liaison to the Park Advisory Committee will work on the Park Master Plan (MAPP) which will address heritage- related issues. 14. Water Treatment Plant Buildina Committee: This committee was established in 2006 to work on establishing a proposed process and timeline for City Council consideration. Councilmembers Dornbush and leMair served. In 2007, Council members leMair and Hedberg are recommended. 15. Fire Station Two Buildina Committee: Traditionally, three firefighters have served as the fire station building committee. In 2006, the Council determined that two Council members should serve together with the volunteer firefighters. Mayor Haugen and Councilmember Millar served in 2006. The same is recommended for 2007. 16. ComDuter and Technoloav Committee: The 2030 Vision and Strategic Plan includes an objective to establish a technology committee. The committee would address such things as fiber optics, Internet networks and cable TV/telecommunications issues. The staff believes this committee should also address computer hardware replacement and new purchases for the City. Council members Erickson and Millar served on this committee in 2006. The same is recommended for 2007. 17. Economic DeveloDment Committee: The City has placed greater emphasis upon facilitating commercial and industrial development. An advisory committee is recommended to work with the Economic Development Director on such issues. Mayor Haugen and Councilmember leMair served in 2006. The same is recommended for 2007. 18. Communications Committee: Council members leMair and Millar served last year. Council members Millar and Hedberg are recommended for 2007. 19. SCALE: The bylaws call for the Mayor to serve. 20. SMSC: Historically, the Mayor serves as City's representative. FINANCIAL IMPACT: Per diems are paid by the City to reimburse the City Council for attendance at these meetings. ALTERNATIVES: 1. Act upon each appointment; or 2. Defer specific items for future consideration. RECOMMENDED Motion and second to approve each appointment as deemed appropriate by the MOTION: Council.