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HomeMy WebLinkAbout5B - Hickory Shores Boardwalk 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: FEBRUARY 5, 2007 5B AL FRIEDGES, PARKS AND FLEET SUPERVISOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION FOR THE PURCHASE OF MATERIALS BY STAFF FOR THE CONSTRUCTION THE HICKORY SHORES BOARDWALK AND FISHING PIER DISCUSSION: Introduction The purpose of this agenda item is to authorize the purchase of equipment and materials necessary for the construction of a boardwalk at Hickory Shores and a Fishing in Neighborhoods (FIN) DNR Program fishing pier at Crystal Lake. An area map is attached depicting the approximate location of each. History In 2001, the Department of Natural Resources (DNR) fisheries initiated a new program, Fishing in the Neighborhood (FIN), to provide more fishing opportunities to metro area agencies. The program is to provide fishing ponds intended for younger anglers, but can be fished by anglers of all ages. FIN works with local communities to make safe family settings situated in residential areas where people can enjoy a day in the park and go fishing. This program has been well received on Little Prior. The DNR has decided that this 33.59 acre Crystal Lake would be an ideal location to stock fish and provide offshore and pier fishing for our youth. This program would also offer valuable aquatic educational opportunities for our residents and school children. The fishing pier is a perfect partnership with the DNR FIN Program. The fishing pier would be installed on Crystal Lake by City Staff and provide the same amenities as the FIN Program at Lakefront Park. City Staff has applied for and received a grant in the amount of $6,000 from the DNR FIN Program for construction of the fishing pier. As part of the Hickory Shores Planned Unit Development, the Developer deposited $43,500 in a City escrow account for the construction of a boardwalk and fishing pier by the City. The installation of boardwalks over water and wetlands presents residents and park users with the benefit of enhanced access to enjoy nature and wildlife. It also offers alternatives to completing difficult trail connections over sensitive natural areas. Examples of city-built boardwalks can be found at Lakefront Park, Haas Lake Park and Jeffers South Park. R\Agenda Reports\2007\02 05 2007\fin boardwalk fiShing pier h'ckmy S'10ITS 3ncndaDOC www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 Additionally, fishing piers in the city have been installed at Lakefront Park, Sand Point Beach and Grainwood Crossing Park. Current Circumstances Fishing Pier at Crystal Lake The proposed fishing pier will be installed on the west side of Crystal Lake. FIN will stock Crystal Lake with a variety of species including bluegill, black crappie, bass and northern pike. However, to keep fish year round (as most shallow ponds and lakes do) the lake would require aeration which will be the City's responsibility. A fish identification sign will also be installed to promote education as well as fun. The City will partner with FIN to install the aeration system, restore shoreline habitat and sponsor aquatic education. The fishing pier will be 8 feet wide and 60 feet long. This design is fully ADA accessible and provides many stations for anglers. City staff will build and install the pier and attach it to Hickory Shores trail for safe access. Floating Boardwalk at Hickory Shores The proposed floating boardwalk is planned to be 240 feet long. The boardwalk would connect the existing trail in the initial Hickory Shores development though a wetland along the north side of Rice Lake to a proposed trail in Hickory Shores Second Addition. The boardwalk would be similar to boardwalks previously installed at Haas Lake, Lakefront Park and Jeffers South. City staff will build and install the boardwalk. The boardwalk and fishing pier would be built with materials designed to endure the wet outdoor elements. All the rim joist and decking will be constructed with treated wood, the floats are constructed with hard plastic, and the proposed steel is galvanized to keep from rusting in wet elements. ISSUES: Staff would like to start construction of the fishing pier and boardwalk during the winter months. Installation on the ice rather than in the wet conditions during the summer months is easier and more cost effective. FINANCIAL IMPACT: In accordance with City Purchasing Policy, City Staff solicited the following quotes for materials for the construction of the fishing pier and boardwalk. Fishina Pier at Crystal Lake Floats, hardware and fasteners Vendor Cost US Plastics $ 5,518.32 Great Northern Doors $ 4,954.20 R:\Agenda Reports\2007\02 05 2007\fin boardwalk fishing pier hickory shores agenda. DOC I Follansbee Dock Systems - Lumber Vendor Follansbee Dock S stems Monnens Lumber Westerman Lumber Cost $ 1,970.04 $ 1,008.90 Aeration S stem Vendor Fountain Aire MTI Dist. Co. Electrical hook u for aeration s stem Vendor Vesel Electric Widmer Electric lete the fishin Staff recommends the following low quotes for the purchase of materials to construct the fishing pier and cost related to the aeration system on Crystal Lake. Item Vendor Cost Floats, hardware and Follansbee Dock $ 4,303.80 fasteners Systems Lumber Westerman Lumber $ 896.70 Pioe Town & Countrv Fence $ 624.75 Aeration System MTI Dist. Co. $ 5,902.37 Electrical hook UP Widmer Electric $ 3,350.00 Electrical transformers Xcel Enerav $ 3,804.96 Cable, clamps & Lexco Cable $ 530.41 thimbles Dome tops Town & Country Fence $ 106.50 Aluminum ADA ramps Novaks Garaae $ 237.50 Sub-total $19,756.99 Tax $ 1,284.20 R:\Agenda Reports\2007\02 05 2007\fin boardwalk fishing pier hickory shores agenda DOC DNR Grant Grand Total Floatina Boardwalk at Hickory Shores Floats, hardware and fasteners Vendor US Plastics Great Northern Docks Follansbee Dock S stems Cost $21,905.00 $19,816.80 Lumber Vendor Follansbee Dock S stem Monnens Lumber Westerman Lumber Cost $ 7,880.16 $ 4,035.60 Other related items to com lete the floatin Item Cable, clam s & thimbles Aluminum ram s Miscellaneous Staff recommends the following low quotes for the purchase of materials to construct the floating boardwalk at Hickory Shores. Item Vendor Cost Floats, hardware and Follansbee Dock $15,902.16 fasteners Systems Lumber Westerman Lumber $ 3,586.80 Cable, clamps & Lexco Cable $ 1,351.79 thimbles Aluminum ADA ramos Novaks Garage $ 474.40 Miscellaneous $ 500.00 Sub-total $21,815.15 Tax $ 1,417.99 Grand Total $23,233.14 There is $43,500 deposited in the Hickory Shores Development escrow account for the purchase and installation of the boardwalk and fishing pier. The total cost to purchase materials for the Hickory Shores floating boardwalk and the Crystal Lake fishing pier is $38,274.33. The remaining $5,225.67 was allocated to reimburse the City for labor associated with construction of the boardwalk and fishing pier. The labor costs listed above are consistent with the estimate staff completed for preparation of the Hickory Shores PUD agreement. The balance of the escrow should be deposited in the Capital Parks Fund in accordance with the Hickory Shores PUD agreement. R:\Agenda Reports\2007\02 05 2007\fin boardwalk fishing pier hickory shores agenda. DOC ALTERNATIVES: 1. Approve a resolution authorizing staff to purchase materials for construction of the Hickory Shores board walk and the fishing pier. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. RECOMMENDED MOTION: Alternative #1. Reviewed by: Steve Albrecht, Public Works Director/City Engineer R:\Agenda Reports\2007\02 05 2007\fin boardwalk fishing pier hickory shores agenda.DOC 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 07 -xx Motion By: Second By: WHEREAS, The Hickory Shores Developer provided $43,500 in escrow for construction of a boardwalk and fishing pier by the City; and WHEREAS, The boardwalk is a vital link connecting Hickory Shores First and Hickory Shores Second Additions together; and WHEREAS, The boardwalk will allow many people the opportunity to enjoy a walk across water and wetlands; and WHEREAS, The City of Prior Lake is committed to providing recreational activities for people of all ages; and WHEREAS, The Fishing in the Neighborhood Program will provide fishing and aquatic activities for people of all ages; and WHEREAS, The Department of Natural Resources Fisheries Division has agreed to donate $6,000.00 for the Fishing in the Neighborhood Program; and WHEREAS, The funding source for the fishing pier and boardwalk is deposited in the Hickory Shores escrow account in an amount of $43,500; and WHEREAS, Quotes were received by Staff in accordance with the City's Purchasing Policy. The following low quotes for the purchase of materials to construct the fishing pier and cost related to the aeration system on Crystal Lake. Fishing Pier at Crystal Lake Item Vendor Cost Floats, hardware and Follansbee Dock $ 4,303.80 fasteners Svstems Lumber Westerman Lumber $ 896.70 Pipe Town & Country Fence $ 624.75 Aeration System MTI Dist. Co. $ 5,902.37 Electrical hook up Widmer Electric $ 3,350.00 Electrical transformers Xcel Eneroy $ 3,804.96 Cable, clamps & Lexco Cable $ 530.41 thimbles Dome tops Town & Country Fence $ 106.50 Aluminum ADA ramps Novaks GaraQe $ 237.50 Sub-total $19,756.99 Tax $ 1,284.20 R:\Agenda Reports\2007\02 05 2007\fin boardwalk fIshing pier hickory shores reso.DOC www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 DNR Grant Grand Total WHEREAS, Quotes were received by Staff in accordance with the City's Purchasing Policy. The following low quotes for the purchase of materials to construct the boardwalk: Hickory Shores Boardwalk Item Vendor Cost Floats, hardware and Follansbee Dock $15,902.16 fasteners Systems Lumber Westerman Lumber $ 3,586.80 Cable, clamps & Lexco Cable $ 1,351.79 thimbles Aluminum ADA ramps Novaks Garage $ 474.40 Miscellaneous $ 500.00 Sub-total $21,815.15 Tax $ 1,417.99 Grand Total $23,233.14 NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The funds totaling $43,500 for the boardwalk and fishing pier will be drawn from the escrow account set aside in the Hickory Shores Developers Agreement. 3. The City Council authorizes staff to expend an amount not to exceed $38,274.33 for materials and electrical installation. 4. The City Council authorizes the remaining $5,225.67 to be deposited in the Capital Parks Fund to cover staff labor expenses. 5. All purchases will be in accordance with Minnesota State Statues dealing with purchasing and procurement, as well as the City's purchasing policy. PASSED AND ADOPTED THIS 5th DAY OF FEBRUARY 2007. Haugen Haugen Erickson Erickson Hedberg Hedberg LeMair LeMair Millar Millar YES NO Frank Boyles, City Manager R:\Agenda Reports\2007\02 05 2007\fin boardwalk fishing pier hickory shores reso.DOC HICKORY SHORES & CRYSTAL LAKE 5 FEBRUARY 2007 N w-<r ' ThIs drawing is neither . legally recorded map nor a survey and 1& not Intended to be used as one. This drawing Is I compilation of rec:ords, Information and data from various city, county and state otrices and other sources. This document should be used fer reference only. No representation Is made that features presented ac:cur1Itely rel'lec:l true location. The CIty r:A POOr Lake, or any other entity from which data was obtained. assumes no liability for an)' em:n at omissions herein. If dlsctepancies are found, pease c:ontact the City of Prior Lake. AERIAL IMAGERY IS FROM A SPRING 2003 FUGHT FOR SCOTT COUNTY, 300 150 0 ~-- 300 eoc Feel .'