HomeMy WebLinkAbout5C - Boardwalk at Jeffers Pond
AGENDA ITEM:
DISCUSSION:
ISSUES:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
FEBRUARY 5, 2007
5C
AL FRIEDGES, PARKS & FLEET SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE
OF MATERIALS TO CONSTRUCT A BOARDWALK AT JEFFERS POND
Introduction
The purpose of this agenda report is to authorize the purchase of materials to
construct a boardwalk at Jeffers Pond.
History
The installation of boardwalks over water and wetlands presents residents and
park users with the benefit of enhanced access to enjoy nature and wildlife. It
also offers alternatives to completing difficult trail connections over sensitive
natural areas.
As part of the Jeffers Pond Development Contract the City Council approved
construction of specific trail segments by the City. The installation of the pro-
posed boardwalk would complete the trail section from the Jeffers Pond
neighborhood park to the sidewalk on CSAH 21.
Current Circumstances
The proposed boardwalk will be 430 feet long and 8 feet wide built with materials
designed to endure the wet outdoor elements associated with weather and the
wetlands in which the boardwalk will be constructed.
The proposed boardwalk will be installed on the south side of "The Shore" subdi-
vision through a wetland along the north/west shoreline on Jeffers Pond. The
proposed boardwalk will connect the bituminous trail that begins in the Jeffers
Pond neighborhood park following the shoreline around Jeffers Pond and finally
ending on CSAH 21.
The boardwalk would be similar to boardwalks previously installed at Haas Lake,
Lakefront Park and Jeffers South, with the exception that this one will be sup-
ported by galvanized "shoes" rather than the floats that are typically used to trav-
erse across open water. Because this boardwalk will traverse a wetland area
without open water the shoe support system is being utilized. City staff will build
and install the boardwalk.
Staff would like to start construction and installation of the boardwalk during the
winter months. Installation of the boardwalk with frost conditions in the wetlands
is easier and more cost effective than in wet conditions during summer months.
There is $65,000 identified in the 2007 CIP to complete the trails in the Jeffers
Pond development. The 2007 CIP also identifies $40,000 for completion of a
pedestrian bridge along the trail system. The following are costs using City staff
to construct and install the Jeffers Pond boardwalk. Quotes were received in ac-
cordance with City Purchasing Guidelines from the following vendors and are
displayed in tabulation form below:
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FINANCIAL
IMPACT:
Phone 952.447.4230 / Fax 952.447.4245
Lumber
Vendor
Follansbee Dock S stems
Westerman Lumber
Monnens Lumber
Cost
$13,334.30
$ 7,240.76
Su ort Pads
Vendor
Novaks Gara e
Custom Manufacturin
Other related items to com lete the boardwalk
Screws, nails, bolts, hardware
Staff recommends the following low quotes for the purchase of materials to con-
struct the boardwalk at Jeffers Pond:
Item Vendor Cost
Lumber Monnens Lumber $ 7,199.30
Support Pads Custom Manufacturinq $13,200.00
Other Items (screws, nails, bolts & hardware) $ 4,000.00
Sub-total $24,399.30
Tax $ 1,585.96
Grand Total $25,985.26
The funding for the boardwalk is available in the Capital Parks Fund. The Capi-
tal Parks Fund is supported by development fees. Improvements from this fund
does not impact taxes as they provide direct benefit and are needed due to new
development.
ALTERNATIVES:
It should be noted that the remaining trail improvements budgeted in the 2007
CIP for Jeffers Pond will be completed this summer. This expenditure leaves
about $39,000 for trail completion and $40,000 for the pedestrian bridge which
staff believes is adequate to fund the remainder of the project.
1. Approve a resolution authorizing staff to purchase materials to complete the
boardwalk at Jeffers Pond.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1.
L
I
Reviewed by:
Steve Albrecht, Public Works Director/City Eng.
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
Motion By:
Second By:
WHEREAS, The boardwalk is a vital link connecting the bituminous trails at Jeffers Pond; and
WHEREAS, The City Council approved construction of the trails and boardwalks as part of the
Jeffers Pond final plat and included the improvements in the 2007 Capital
Improvements Program; and
WHEREAS, The boardwalk will allow many people the opportunity to enjoy a walk through wetlands;
and
WHEREAS, The City of Prior Lake is committed to providing recreational activities for people of all
ages; and
WHEREAS, Staff solicited quotes in accordance with City Purchase Policy and received the
following low quotes for the purchase of materials to construct the boardwalk at Jeffers
Pond:
Item Vendor Cost
Lumber Monnens Lumber $ 7,199.30
Support Pads Custom Manufacturing $13,200.00
Other Items (screws, nails, bolts & hardware) $ 4,000.00
Sub-total $24,399.30
Tax $ 1,585.96
Grand Total $25,985.26
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The funds totaling $25,985.26 will be drawn from the Capital Parks Fund.
3. All purchases will be in accordance with the Minnesota state statutes dealing with purchasing and
procurement, as well as the City's purchasing policy.
PASSED AND ADOPTED THIS 5TH DAY OF FEBRUARY 2007.
Hauaen Haugen
Erickson Erickson
Hedbera Hedberg
leMair leMair
Millar Millar
YES
NO
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245