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HomeMy WebLinkAbout6F Specialty Engineering Consultants MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT FEBRUARY 20, 2006 6F STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF A RESOLUTION APPOINTING SPECIALTY ENGINEERING CONSULTANTS FOR 2007 Introduction The purpose of this agenda is for the City Council to appoint the City's specialty engineering consultants for 2007. Historv On February 5, 2007 the City Council authorized staff to recommend appointment of specialty engineering consultants for 2007. For specialty services such as Lift Station Design, SCADA Support, Water System Analysis, Groundwater Engineering, Construction Inspection, Wetland Services and Bridge Inspection continuity is very important. These services require continuity from project to project to ensure quality services from the City. For those reasons staff proposes to appoint specialty technical services on an annual basis similar to City finance and administrative consultants. Current Circumstances Because staff utilizes many of the specialty services on a weekly basis it is important that certain appointments be made as soon as possible. Staff has reviewed the City's current specialty consultants and recommends the following: Service Consultant SCADA - City's Technical Control Open - Currently SCS handles the System for wells, water towers and City's SCADA needs. The City will be booster stations upgrading our SCADA system as part of the Treatment Plant Project and will receive proposals during the project and will recommend appointment of a consultant at that time. Lift Station - The City operates 38 lift AE2S - AE2S has been the City's Lift stations. These operations require Station Consultant for several years design services for repair and new and has provided responsive, quality subdivision stations. and affordable service. Water System Modeling - The City's Open - Currently AE2S handles the water system is modeled on City's Water System Model. Staff will computer. Staff, with the consultant's be evaluating new water system assistance utilizes this model to models with the Treatment Plant trouble shoot and improve system Project and will recommend operations. appointment of a consultant at that time. R:\Agenda Reports\2007\02 20 07\Engineering Consultants agend~.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 ISSUES: FINANCIAL IMPACT: Electrical Engineering - The City's wells and lift stations operate using complex electrical controls. Staff utilizes a consultant to ensure proper o eration. Groundwater Engineering (Hydrogeology) The City's Wellhead Protection Plan and Water Supply Plan are frequently updated based on new geologic information. The City utilizes a consultant to assist with technical questions related to groundwater engineering and lannin . Development and Erosion Control Inspection All development projects within the City are inspected by a consultant on the City's behalf. The cost for these services is paid by developers through development contracts. Wetland Services - The City processes several wetland related projects annually. The City receives technical support and delineation reviews from a consultant. Water Tower Technical Services - The maintenance and operation of the City's water towers requires technical su ort from a consultant. Bridge Engineer - Annually the City of Prior lake must certify the lords Street and Jeffers Pond brid es. Kaeding Associates - Kaeding has worked for the City on numerous projects and is considered the industry standard for electrical s stems consultin . Barr - Barr is currently under contract with the City for the Wellhead Protection plan. In addition to that work they have assisted the City in updating our Water Supply plan and provide technical advice to the City on groundwater operations. Open - WSB is currently providing this service to the City. As part of the engineering pool staff will receive proposals for the appointment of this position. This will allow the City to provide additional alternates to Developers should they object to the Cit 's a ointed consultant. WSB - WSB has provided a high level of service and value in this specialty for several years. Staff has worked with several other consultants and believes WSB provides the best service and value to the Cit . KLM - KlM has provided the City with a high level of service and value on Water Tower Technical Services for several ears. WSB - WSB has provided the City with a high level of service and value on all brid e related activities. Staff recommends appointment of the above listed firms for a period of 1 year to be reviewed and renewed annually by the City Council. The appointments for Development and Erosion Control Inspection and SCADA will be part of the Engineering pool recommendations later this spring. The listed services are considered important to the daily operations. The majority of the services involve small projects and daily contact at hourly rates paid for through the Professional Services budget items in the appropriate departments. Continuity of service in these areas is also critical to service delivery in the City of Prior lake. For that reason appointed consultants are appropriate for these services. Appointing these consultants does not have a budgetary impact. The Council will award separate professional service contracts for work not included in the annual operating budget. R:\Agenda Reports\2007\02 20 07\Engineering Consultants agenda.doc ALTERNATIVES: The alternatives are as follows: 1. Approve a resolution appointing the City's recommended Specialty Engineering Services Consultants for 2007. 2. Deny this item for a specific reason and provide Staff with direction. 3. Table this item until some date in the future. Alternative 1 R:\Agenda Reports\2007\02 20 07\Engineering Consultants agenda.doc A RESOLUTION APPOINTING SPECIAL TV ENGINEERING CONSULTANTS FOR 2007 Motion By: Second By: WHEREAS, It is critical to daily operations of the City to have technical consultants available to City Staff; and WHEREAS, It is in the best interest of the City to appoint consultants in certain specialties annually; and WHEREAS, City Staff recommends the following appointments for 2007: Consultant AE2S Kaedin Associates Barr WSB KLM WSB NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The above listed consultants shall be appointed until December 31, 2007 for the listed specialty engineering services. PASSED AND ADOPTED THIS 20TH DAY OF FEBRUARY 2007. Hauaen Haugen Erickson Erickson Hedbera Hedbera LeMair LeMair Millar Millar YES NO Frank Boyles, City Manager R:\Agenda Reports\2007\02 20 07\Engineering Consultants resolution.doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245