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Home My WebLink About6L Park and Ride and Southbridge Crossings 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: February 20, 2006 AGENDA #: 6L PREPARED BY: Kelly Meyer, Asst. City Manager AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FUNDING CONSISTENT WITH THE COOPERATIVE AGREEMENTS FOR THE CONSTRUCTION OF THE SOUTH BRIDGE CROSSINGS PARK & RIDE FACILITY. DISCUSSION: Introduction - The purpose of this agenda item is to consider the authorization of funding in connection with the Southbridge Crossings park & ride facility consistent with the terms of the cooperative agreements the City previously entered into with Scott County. Historv - Scott County, the Met Council and the cities of Shakopee and Prior Lake have been working together since 2005 to plan for construction of a 500-stall regional park & ride facility to be known as Southbridge Crossings Station. This facility will be served by Laker Lines and by the new express service Shakopee will bring on line in 2007. Current Circumstances - The Council previously approved four items in connection with this project: 1. June 2006: Memorandum of Understanding which outlined the roles and responsibilities of each of the parties and authorizing funding in the amount of $15,000 toward engineering design fees for the project. 2. October 2006: Cooperative Agreement with Scott County for Phase I construction and authorizing funding in the amount of $10,834. 3. Januarv 2007: Cooperative Agreement with Scott County for Phase II construction and authorizing funding in the amount of $163,970.88. The project was competitively bid and received bids under the initial engineer's estimate. In addition, a portion over $1.5 million was received under federal grant. The City's of Shakopee and Prior Lake made a commitment, as part of the Memorandum of Understanding, to contribute the locate construction match required by the terms of the federal grant. During the course of construction of the project, there are been issues that resulted in additional costs. Under the terms of the cooperative agreements, these costs would be shared by Shakopee and Prior Lake. Conclusion -- The purpose of this agenda item is to outline the additional costs incurred and seek Council authorization for additional funding from the Transit fund balance. ISSUES: Desian Costs - Prior Lake and Shakopee originally contributed $15,000 each for the initial engineering design for the project. The final engineering design costs were $126,963. As the project progressed and a final site was determined and acquired, additional engineering design was necessary for the design of the access road and www.cityofpriorlake.com I :\COU NC i L \P..GNRPTS\2007\022007 ~~~~i9~f2~~~~B~eor)St~~"5~~":~ for moving the site 50 feet south of the initial design plan. Consistent with the Memorandum of Understanding, these costs would be shared proportionately by Shakopee and Prior Lake 60/40. This means an additional $35,785.11 for Prior Lake. If approved, Prior Lake's total costs for design fees would be $50,785.11. Phase I Construction - Phase I construction included demo of an existing home and outbuildings on the site, as well as tree removal and grading work. The original contract amount for Phase I was $135,421. Additional costs on Phase I of the project totaled $53,274.05 attributable to additional topsoil that needed to be removed, one additional abandoned well that had to be sealed, an additional septic system removal, and an early completion incentive in the contract, bringing the total contract to $188,695.05. FINANCIAL IMPACT: Federal funding for this portion of the project was $108,337. Consistent with the cooperative agreement between the City and Scott County, the difference between the Phase I costs and the federal funding ($80,358.05) would be split 60/40 between the cities of Shakopee and Prior Lake. The Council originally authorized funding in the amount of $10,834 for Phase I. The additional funding requested is $21,310.42. Overall, this is approximately a $4 million project ($2.2 million in land costs and $1.8 million in construction costs). At the time the Council approved the original Memorandum of Understanding, the City believed its commitment to this construction project to be approximately $400,000. Below is a summary of the costs and the responsible party to date. Total Cost Scott Met Council Federal Shakopee Prior Lake County Grant Land $2.2M $1.2M $1M Costs Eng. $126,963 $76,178 $50,785 Design Fees Phase I $188,695 $108,337 $48,215 32,142 Const. Phase II $1,566,630 $1,152,703 $245,956 $163,970 Const. 4,082,288 1,200,000 1,000,000 $1,261,040 $370,349 $246 897 Less MnDOT contribution* $70,200 $46,800 $300,149 $200,097 *MnDOT has offered $117,000 in BABTA funds if Shakopee and Prior Lake agree to run one additional bus per day for 2 years while the Highway 62 reconstruction project is underway. Overall, Prior Lake's contribution to the project is still nearly $200,000 under our original estimated contribution. The total funding authorization requested is $57,096. Funds for these projects do not have an impact on the City's General Fund Budget. To date, the City has 1:\COUNCIL\P,GNRPTS\2007\022007 Scuthbt'idge CrDssings construction funding it receives from the Metropolitan Council as an opt-out transit provider. It is staff's desire that this continue to be the only transit funding source in the future. The current Transit fund balance has sufficient funding to maintain a contingency amount and fund the additional request. ALTERNATIVES: 1. Motion and Second as part of the Consent Agenda to approve Resolution 07- XX authorizing additional funding in the amount of $57,096 to be drawn from the Transit Fund balance. 2. Removed this item from the Consent Agenda for additional discussion and/or staff direction. RECOMMENDED MOTION: REVIEWED BY: i :\COU NCi L \AG NRPTS\200T'022007 ::ollstructlon 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 07-XX AUTHORIZING FUNDING FROM THE TRANSIT FUND BALANCE FOR THE SOUTHBRIDGE CROSSINGS REGIONAL PARK & RIDE FACILITY. Motion by: Second by: WHEREAS, the City Council recognizes the value of providing quality, cost-effective transit services for the Prior Lake community; and WHEREAS, The City's 2030 Vision and Strategic Plan identifies addressing transit needs as a goal in providing a better quality community; and WHEREAS, the City values its partnerships with Scott County and other Scott County communities; and WHEREAS, since August 2005, consistent with the Unified Transit Management Plan adopted by Scott County and the communities within Scott County, the City, County, Metropolitan Council, and Shakopee, have been working toward development of a regional 500-stall park & ride facility to be known as Southbridge Crossings Station; and WHEREAS, the City Council has entered into a Memorandum of Understanding and Cooperative Agreements outlining the project and the roles and obligations of the parties and authorized funding for this purpose; and WHEREAS, during the course of construction additional costs were incurred and additional funding is required consistent with the previous agreements; and WHEREAS, funding for this purpose is available in the Transit fund balance. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Funding not to exceed $57,096.00 shall be drawn from the Transit Fund balance. PASSED AND ADOPTED THIS 20TH DAY OF FEBRUARY, 2007. YES NO Haugen Haugen Erickson Erickson Hedberg Hedberc LeMair LeMair Millar Millar Frank Boyles, City Manager www.cityofpriorlake.com TranjB9!i1fUd?~~u~?~OO / Fax 952.447.4245 i !L / I' / / ,If ~ \ I , , " Io..oJ -.. " , -. Potential Shared Parking Easement Area in' Future Development by Other 2S0 Additional Spaces Existing Tree ~ to Remain, typo Property line ::Bio~ retention Swale Drop aQd Ride Parking Bus Boarding Area with Shelter ..~.:.. : 1 I :g co .~ 1:1 8 ! I I i i t . ~ Cctau1.TtHG GIOu', IHe. SITE PLAN SOUTHBRIDGE TRANSIT STATION Scott County Public Works 5105 llI7l2OO11 o o . I I I , Si~ U ling Bio ret,ntion sw~e Uti ity TO' Side~alk to c~nnect to P ential Futur 0 Trail I . I : I o I . . 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