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Home My WebLink About10C Feasibility Industrial Park Utilities MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: FEBRUARY 20, 2006 10C STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES FOR THE INDUSTRIAL PARK UTILITY EXTENSION PROJECT FEASIBLlTY STUDY Introduction The purpose of this agenda item is for the City Council to award the City's standardized professional services contract to Bolton & Menk, Inc. for the Industrial Park Utility Extension Project Feasibility Study. Historv On September 18, 2006 the City Council placed the Welcome Avenue Industrial Park Utility Extension Project in the 2007 Capital Improvement Program (CIP). This project covers Industrial Circle, Credit River Road and Welcome Avenue. The existing Industrial Park is not served by City utilities. Currently properties are served by individual wells, septic systems and sewage holding tanks. The Council noted the Industrial Park's location in the Wellhead Protection Area and potential for redevelopment as reasons for inclusion. The Industrial Park is located within the City's High Vulnerability Zone of the Wellhead Protection Area. This area is highly vulnerable to potential groundwater contamination. The existing septic systems and wells are considered potential contamination sources for the groundwater. On January 16, 2006 the City received a petition from 39% of the property frontage on Credit River Road and Welcome Avenue within the Industrial Park area for/preparation of a feasibility study. A minimum of 35% of the properties must sign a petition for 429 improvements to proceed based on a petition. The petition also included signatures from Industrial Circle. Including Industrial Circle the petition included 35% of the property frontage in the Industrial Park. Based on the proximity of City utilities, Scott County which is responsible for the permitting and monitoring of onsite sewage treatment systems in the City has indicated that no additional septic systems will be allowed if a utility extension is not planned. Without the extension of sewer to the Industrial Park no additional development or redevelopment can be permitted. The 429 Improvement Process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. The first step in the process is for the Council to order preparation of a Feasibility Report for the improvement projects. On February 5, 2007 the City Council authorized staff to solicit proposals for preparation of the lnd.w.triltj1<RlUk>rlWllitydDxtension Project Feasibility Study. K:lAgenaa keportS~uv "Vi. i.V V )lIl1ausmat farK resslO1IIg: l,;onsultam agenaaaoc Phone 9 2.447.9800 / Fax 952.447.4245 Current Circumstances On February 12, 2007 City Staff received proposals from WSB & Associates and Bolton & Menk, Inc. for completion of the feasibility study. These firms are very familiar with the City's Assessment Policy and have previously completed projects of this nature for the City. Staff requested that the proposals include feasibility study, design and construction services. A total project engineering services cost is important for evaluating the best value to the City. Having the same consultant complete all phases of a project of this nature is very important as it results in the most efficient and cost effective design process and minimizes potential errors. Should the City Council proceed with design of the project and ultimately construction the City will know the engineering service costs up front. The following not-to-exceed cost proposals were received: Service BMI BMI WSB WSB Hours Fee Hours Fee Feasibilitv Study 366 $34,370 416 $44,235 Design & Bidding Ser. 864 $69,710 778 $70,010 Desian Sub-total 1,230 $104080 1,194 $114.245 Construction Hourly * $80.38/hr $95.97/hr Construction Services 1,048 $84,238 1,048 $100,576** Project Total 2278 $188318 2,242 $214.821 *Hourly amount factors in administrative, survey and inspection based on proposers hourly rates and hours for task -Proposal amount of $116,318 by WSB prorated as they used 1,212 hours for their estimate. In order to provide an accurate comparison staff utilized a pro-rated hourly rate with a fixed hours estimate of 1,048 for each consultant Staff reviewed the proposals in detail and is recommending award of a contract for completion of the feasibility study in the amount of $34,370. The selection of Bolton & Menk, Inc. for the following reasons: 1) City Staff has worked closely with the Project Manager, Marcus Thomas of Bolton & Menk on previous projects and has been very pleased by the quality and level of service offered. 2) The proposed Bolton & Menk team has provided very good communication with the City and residents on recent projects. 3) Mr. Thomas previously completed the City's l58 Lift Station service area study and is familiar with the infrastructure in the area. 4) The value provided in the proposal offers the lowest cost and thereby reduces costs to the Industrial Park property owners. At this time staff is only requesting award of a contract for feasibility study. Based on the proposals received staff recommends award of the City's Standardized Professional Services Contract to Bolton & Menk, Inc in the amount of $34,370. The Contract will include an option for the City to complete the additional services at the above proposed prices. ISSUES: There are no issues related to award of a contract for professional services. FINANCIAL This project involves extension of utilities to a new service area. Trunk charges R:\Agenda Reports\2007\02 20 07\Industrial Park Feasibility Consultant agenda doc IMPACT: will be collected from the benefiting properties as part of this project if it is completed. For that reason funding for this study and design services should come from the Trunk Utility Fund. This fund is supported by funds from new development and redevelopment of areas not served by City utilities. There is no financial impact the tax levy to complete the study. Upon completion of the project the Trunk Fund will be reimbursed for the engineering services with through assessments collected from the benefiting properties. Should the Council decide not to proceed with the project the Trunk Fund will be reimbursed in the future at the time of project completion. Any study or design work completed for this project can be utilized in the future. The purpose of the Trunk Fund is to allow the City to provide utility extensions to properties not currently served. This fund allows the City to meet the demands of development and redevelopment without impacting the tax levy. ALTERNATIVES: The alternatives are as follows: 1. Approve a resolution authorizing the Mayor and City Manager to execute the City's Standardized Professional Services Contract with Bolton & Menk, Inc. for the not-to-exceed cost of $34,370.00 for completion of the Industrial Park Utility Extension Feasibility Study. 2. Deny this item for a specific reason and provide Staff with direction. 3. Table this item until some date in the future. Alternative 1 R:\Agenda Reports\2007\02 20 07\Industrial Park Feasibility Consultant agenda. doc 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 07 -xx A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES FOR THE INDUSTRIAL PARK UTILITY EXTENSION PROJECT FEASIBLlTY STUDY Motion By: Second By: WHEREAS, it is proposed to construct improvements for Industrial Circle, Credit River Road and Welcome Avenue including the construction of storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work; and WHEREAS, a petition of greater than thirty-five (35%) of the affected property owners has been received by the City for preparation of a feasibility study; and WHEREAS, the report will provide information regarding whether the proposed project is necessary, cost-effective, and feasible; and WHEREAS, On February 5, 2007 the City Council authorized staff to solicit proposals for engineering services to complete the feasibility study; and WHEREAS, On February 12, 2007 the following proposals were received: WSB & Associates Bolton & Menk. Inc. Feasibility Study $44,235 $34,370 Design & Specifications $70,010 $69,710 Construction Services $100,576* $84,238 Total Proposal Cost $214,821.00 $188,318.00 .Proposal amount of $116,318 by WSB prorated as they used 1,212 hours for their estimate. In order to provide an accurate comparison staff utilized a pro-rated hourly rate with a fixed hours estimate of 1,048 for each consultant The Bolton & Menk, Inc. proposal provides the best value for the City of Prior lake on this project and they have successfully completed similar projects for the City of Prior lake; and WHEREAS, City Staff recommends execution of the City's Standardized Professional Services Contract with Bolton & Menk, Inc. for completion of the Industrial Park Utility Extension Project Feasibility Study. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services Contract with Bolton & Menk, Inc. for a not-to-exceed amount of $34,370.00. R:\Agenda Reports\2007\02 20 07\1ndustrial Park Feas Report Consultant resolution.doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 3. The Contract shall include an option for the City Council to approve the additional work tasks at the proposal costs itemized in this resolution. PASSED AND ADOPTED THIS 20TH DAY OF FEBRUARY 2007. YES NO Haugen Haugen Erickson Erickson Hedberg Hedbera LeMalr LeMair Millar Millar Frank Boyles, City Manager R:\Agenda Reports\2007\02 20 07\lndustrial Park Feas Report Consultant resolution. doc Q~~ ~ ~.g .sa,~1;; ~~~ c' (") 'c> .., -. .., t'-< ~ ~ l:l .... ., >:-~.g, ~ r'l ~ ~.., 1:l ~ -. ~~ ;,~ ~. t"l ~ ~ ~ Si' c ~ l:l ~ l:l... _. ~~ lS-V) c ~ ~ -. ~ ("l ~ !;l ~ ~ ::s ;:: !\) n o :2: rIJ ~ " ~ n ~ ... o Z rIJ ." ~ n ... 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W <= 0 = 0 <= 0 = 0 ~ ~ - - c" c,., = 0 = 0 <= 0 = 0 ~ ~ = 0 <= 0 = 0 ~ ~ -...J -..J (II Vl = 0 <= 0 = 0 ~ ~ = 0 <= 0 <= 0 ~ &"l <= 0 <= 0 = 0 ~ ~ <= 0 <= 0 <= 0 ~ ~ ~ tv = 0 = 0 <= 0 = 0 ~ &"l . ~ Qc 00 (II Vl = 0 <= 0 = 0 -= <= "'Cl c:: = ~ - rl ~ trl trl -3 - :z ~ VJ VJ c:: = -3 o -3 > ~ ~ trl trl ~ -3 > VJ ~ QC ~ ~ ~ tv t..l \,;.) = 0 <= 0 = 0 ~ &"l QC 00 = 0 = 0 <= 0 = 0 ~ &"l -= \0 t..l \,;.) = 0 <= 0 = 0 ~ &"l = 0 <= 0 = 0 ~ ~ = 0 <= 0 = 0 ~ &"l <= 0 <= 0 = 0 ~ ~ <= 0 <= 0 = 0 ~ ~ = 0 <= 0 = 0 ~ ~ - - \c \0 eo, 0'\ = 0 <= 0 = 0 QC <= "'Cl trl :;ll:l ~ - -3 -3 - :z ~ -3 > VJ ~ ." ("} :;:c t""' o m t:a z ("} :-:l :-:l I-- o z ("} "'"l 0 =1 -< c: -< ." VJ 0 :;:c "'"l "TJ o ~ ." ....:> ':l::l ~ t""' ~ "'"l ("} 0 ~ ~ ~ -..J ("} :> 't""'..... 8.rrJ '" _ .tTl ("} ~ o ~ - tTl "'"l VJ :;:c 0 - "'"l ~ :> :;:c :;:c o :> o R> ~ tr1 t""' ("} o ~ tTl :> < tTl Z c: tr1 . ~ ~ ~ ~ ~ '. io"l .... .... !Jl ~ ~." ~ .9. (JQ (I) (I) !4. .... io"l Qc ~ ~ ~ tTl." ::l .... <!S. .0 ::l -. (I) (I) (I) !4. .... io"l ~ ~ ~ ~ !a tTl (I) ::s .... os.~ (I) '" (I) 0 .... = ;:! (I) io"l ~ ~ "'"ltTl (I) ::s (') <!S. S~ !I ~ III _. ::l ~ io"l .... ~ ~ ~ ~ ~VJ ~ = III :;! O;S~ .... io"l .... ~ !Jl ~ ~ VJ ~ ~ ("} (i1 ~ io"l ~ ~ ~ ("} 9~ ~ 2 :;! (') ~ g. ::s io"l lJJ ~ ~ ("} 0' .... (;' e:. "'"l o S Vi ~ C CZl g ~ n - n :;;0 - n ...., ~ ~ ~nn ~:=3G; ~~tj;;g O"'tl-C :;;o:;;o....,~ ~o~~ ~t;j<~ ntT:1~ ~ ...., ~ ~ ~~~~ CZl Rc ~ ~ :> ~ n o ~ :> < tT:1 ~ I\) - ...... S o o --..j dI ....HIKiuWJ. Ilk Estimate of Fees 2/12/07 Prior Lake Industrial Park Industrial Circle, Credit River Road and Welcome Avenue City of PriOT Lake. Scott County, Minnesota ~D'~~"'~<t>\ {o..,y,1-1 -____-,'P' .. :J!". "~) \~., ....... ."".".' ,./ '~'t^!~~~~ . . WS8 ... ,Sr, ............ '>> .. >,: ..: ~ TOIIl ...... - ............. .............:. .:.:. .........."""'. "rn..;..,. ...... Cool Tuk On<_ I HASE I - PRELIMINARY DESIGNIFEASIBILITY 1.01 Project Maaa~meat 4 4 8 , 988.00 Subtotal 4 4 8 , 988.00 >------ - --------- ---- -------- ------------- un 1.02 Data Collection - City l"t'Cord.. studJt'S, etc 4 4 , 372.00 Subtotal 4 4 , 372.00 1.03 PreUminarv Deslllln Sarve" A. Set GPS Survl"V Control I 2 3 , 454.00 B. Field T oDOlUBDhic Survey 42 42 , 6,804.00 C Gopher State One Design Locates I 2 I 4 , 470.00 D Field Survev Existinlll Utilities 4 4 , 648.00 E Topographic Base Map Preparation 16 I 17 , 1,389.00 Subtotal I 3 I I. 411 I 70 , 9,765.00 1.04 Fe..lbJUtv Reoort I A. Preliminarv Street and Utility Desim S 40 SO 128 , 11,296.00 B. Soils renort review and analysis I 2 3 $ 303.00 C. Enll'ineer's Oninion of Probable Cost 2 S 10 , 978.00 D. Easement Identification 2 4 6 $ 606.00 E. Wetland imoact identification I 2 6 S 17 , 2.097.00 F. Small UtiliN Coordination! Meetinll' 2 S 2 12 , 1,100.00 G. Financinll'l Assessment roll 4 4 2 10 $ 962.00 H. Exhibits/drawings 14 14 $ 1,162.00 Subtotal 20 68 I 100 8 4 200 , 18,504.00 .... Markley Lake Storm Water Analy.ls 30 4 10 8 2 54 S .,0Il4.00 Subtotal 30 4 10 8 2 54 S 6,084,00 I." Draft and Final FeaslblUty Reports 2 10 12 S 4 36 , 3,454,00 Subtotal 2 10 12 8 4 36 S 3,454,00 1.07 MeetlDll's A. Kickoff meetinll' 2 2 2 . S 680.00 B. Progress meetinll's (3) 6 6 6 18 S 2,040.00 C. Nei2hborhood meetimz 4 4 4 12 , 1,J60,00 D. City Council meeting/feasibility report hearing 4 4 8 S 988.00 Subtotal I. 16 12 44 , 5.068.00 UBTOTAL - PRELIMINARY DESIGNIFEASIBILITY 5% !Ill 3 117 132 56 II 416 S 44,135.00 RASE 2 - FINAL DESIGN .01 !r~ject__MaaalemeQt ______ ------- 4 8 12 S 1.456.00 u _ Subtotal 4 8 12 5 1.456.00 .02 Final Desl n A, Street and Utilitv Desim and Plan Prenaration 8 40 160 208 , 17,936.00 B. Prenare Tvnical Sections I 2 4 7 5 635.00 C. Slonn Sewer Pondinll' Desi"" and Plan Prenamtion S 4 90 102 , 8,778.00 ~----~.:..--~':!'j~!-~etai-l~ _ 2 2 , 20 24 , 2,Q~.~ -- .. ....-.... E. Stonn Water Pollution Prevention Plan (SWPPP) 4 2 40 46 5 3,974.00 F. Removal Plan I 2 40 43 , 3,623.00 G. Restoration/turf Establislunent I 4 10 .. , 1,319.00 H. Prenare Cross.sections 2 4 80 86 $ 7,246.00 I. Ouantitv ToIc",ff I 16 4 2 23 , 2,059.00 J. Engineer's Opinion of Probable Cost 2 4 2 2 10 , 894.00 Subtotal 30 80 450 4 .... S 48.544.00 2,03 SpecUkatloatIProjed Maaual 2 6 16 16 40 $ 3,426.00 Subtotal 2 . I. 16 40 S 3,426.00 2." BJd AdmlDlttratloD 6 2 4 J2 , 1,132.00 Subtotal . 2 4 J2 , 1,132.00 2." Flaal Atlt'llm~Dt RoD A. Preoare PrelimiDlllfY and Final Assessment Rolls 2 2 8 S 20 $ 1,726.00 B. Attend Assessment Hearing Meeting 4 4 I 8 , 988.00 Subtotal . 6 8 I 8 28 S 2,714.00 2.... Easemeats A. Obtain Title Work 4 4 , 520.00 B. Preoare Six Easement Exhibits S 8 8 4 28 , 2,692.00 C. Meetings. Review Easements with City Staff 4 4 8 , 988.00 Subtotal 4 I. 8 8 4 40 S 4,200.00 2." Puml.. A. Prenare MPCA, Mn DOH, DNR, Scott Co, and Met Council Permits 2 S 4 14 $ 1.222.00 B. Watershed District Pennits 2 8 4 14 $ 1,222.00 C. Attend Watershed Meetings 4 4 8 $ 840.00 Subtotal 8 20 8 36 S 3,284.00 2.07 Meetlltlll. A. PI'OlfreSS meetinlls (5) 10 10 10 30 , 3,400.00 B. Neillhborhood meetinll on desilln 4 4 4 12 , 1,360.00 C. City Council meetings (2) - approve plans; final assess hearing and bid award 2 2 4 $ 494.00 Subtotal I. I. 14 4. S 5,254.00 UBTOTAL DESIGN 211 84 J6 .411 4"" 44 778 S 70,01.... !PHASE 3 - CONSRUCTION SERVICES -------- ------------ ---- 3.01 Co.t...et Adminlstnltioa A. Manallement 2 4 . , 728.00 B. Pret:lare Contract documents 2 2 4 , 356.00 C. Coordinate and attend the f're..Construcr McetiDJI: 4 4 2 " , I.JIO.OO D Monitor Contractol'S Prolrrcss duuullh Mtlls! Site Visits 4 16 20 , 2,392.00 E. Process Partial Pay Emmales ----- 4 --- 8 ---- 8 20___ S_------.!~l!'!. F. Preoare Final Closeout Paocrwork 4 4 I 2 10 , 962.00 G. Review and Process Shop Drawings and Subminals 4 4 2 .0 , %2.00 Subtotal 10 :lll J6 16 80 S 8.210.00 I 3.02 CODltructioa Obtenatio. (FuD Time for 3 IDOl, Part Time for 2 mo.) SO 800 880 , 73,840.00 Subtotal 80 800 880 S 73.840.00 3,03 Construction StaklDI 20 40 140 200 S 28.600.00 Subtob. 20 40 140 200 S 18,600.00 3.... Record Drawlne Preparation 2 2 32 16 52 , 5,668.00 Subtotal 2 2 32 16 52 5 5,668.00 SUBTOTAL CONSTRUCTION SERVICES It ... ZI 91 872 156 16 1212 S 116,318." 0". Houn .. 179 39 353 1462 m 71 2406 S 230.563.00 1"0"r9' Costs 130.00 I 117.00 130.00 93.00 I 83.00 I 162.00 I 61.00 In..&..n Total Direct Labor COltS 511,700.00 I "0.943.00 I 55.170.00 I 532.819.00 I SI2I-:u6.oo I ."'.....00 I $4 '31.00 5 230 $63,00 I ITOTAL PROJECT COST $130,563.00 I ~:UTTEI'I~_~.UDlWTINDIWfI(J'f11~