HomeMy WebLinkAbout9A - AFB for Thomas Ryan Park Field Lighting
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
MARCH 5, 2007
9A
AL FRIEDGES, PARKS & FLEET SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS
FOR ATHLETIC FIELD LIGHTING AT THOMAS RYAN MEMORIAL PARK
DISCUSSION:
Introduction
The purpose of this agenda item is to approve plans and specifications and
authorize staff to advertise for bids for athletic field lighting at Thomas Ryan
Memorial Park (Ryan Fields).
Historv
The Park, Athletics and Recreation (PAR) Task Force Report completed in
2006 recommended better utilization of existing athletic facilities as the number
1 priority. The lighting of the Ryan Fields was identified as an opportunity to
increase field usage at an existing facility.
On October 2, 2006, the City Council directed staff to request that the Parks
Advisory Committee (PAC) implement a process and timeline for the
installation of field lighting at Ryan Park.
On November 1, 2006, the PAC held a public meeting to discuss the lighting
issues with the neighborhood residents. Turn out for the public meeting was
low with six residents (four families) attending, most seeking additional
information and only one opposed to changes at Ryan Park.
On November 13, 2006, the PAC reviewed the meeting comments and
formally recommended that the City proceed with the lighting project.
On December 4, 2006, the City Council authorized the lighting and
improvements, along with requests for proposals for an electrical engineer to
prepare plans and specifications for lighting at Ryan Park.
On January 2, 2007, City Council authorized the execution of a contract for
professional services with Wunderlich-Malec Engineering for the design and
construction management of athletic field lighting at Ryan Park.
Current Circumstances
The fields proposed to be lit are the four existing baseball fields at Ryan Park
(see Exhibit A).
In addition to the fields, the parking lot and security lights in the interior of the
fields will have lighting installed as well (see Exhibit B).
R:\Council\Agenda Reports\2007\03 05 07\thomas ryan lighting agenda.doc
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
The specifications for the base bid for the field lighting project at Ryan Park is
as follows:
o Install a new 800 AMP, 480/277 volt service to the site. (An 800 AMP,
480/277 volt service has been sized to light additional fields anticipated
to be added to the park tin the future.)
o Supply and install athletic field lighting on the four existing baseball
fields
o Supply and install security lighting
o Supply and install parking lot lighting
There are four alternate bids associated with the athletic field lighting project at
Ryan Park. The alternates are as follows:
o Alternate Bid #1: Baseball field #1 Lighting Candle Power - The
specifications provides for enhanced candle power on field #1. This
alternate allows the option to utilize the same lighting as the other three
fields should the cost for enhanced lighting be higher than estimated.
o Alternate Bid #2: Ponds Park Control System - The new system at
Ryan Park can be controlled by staff remotely. This option allows the
City to upgrade the Ponds Park control system to be controlled on the
same systems as Ryan Park.
o Alternate Bid #3: Rough in Conduit - This allows the rough in of
conduit for the future addition of receptacles needed for equipment
such as pitching machines.
o Alternate Bid #4: Installation of additional Receptacles - This allows the
installation of receptacles for equipment use on-site.
As with past park lighting projects, a commitment will be made that the field
lights will be designed so that the light is directed onto the fields to minimize
the amount of light that would spill into back yards of surrounding homes or
into the sky. The lighting system being contemplated is the best available
system to reduce spillage. A similar system has been successful at the Ponds
Park. Staff expects that the specifications as prepared will allow for more than
two bids for this project.
Upon completion of the athletic field lighting project, measurements of lighting
levels at property lines within the project area will be conducted by the City-
hired electrical engineer to assure that the light glare and spill comply with the
City of Prior Lake's lighting ordinance.
FINANCIAL
IMPACT:
The funding for this project has been donated by the Shakopee Mdewakanton
Sioux Community and Prior Lake Athletics for Youth (PLAY). The SMSC have
contributed $450,000 to the City for this project. PLAY has committed to
making a $100,000 contribution to the City at the time of spring registration
prior to award of the project. Additionally they have committed to annual
$50,000 contributions from 2008 through 2010 for improvements at Ryan Park.
The project cost estimate is $550,000.
R:\Council\Agenda Reports\2007\03 05 07\thomas ryan lighting agenda.doc
ALTERNATIVES:
1. Approve a resolution approving plans and specifications and authorizing
staff to advertise for bids for athletic field lighting at Ryan Park.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1 .
R:\Council\Agenda Reports\2007\03 05 07\thomas ryan lighting agenda.doc
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING STAFF TO
ADVERTISE FOR BIDS FOR ATHLETIC FIELD LIGHTING AT RYAN PARK
Motion By:
Second By:
WHEREAS, The Park Athletic and Recreation (PAR) Task Force has rated utilization and improved
capacity of existing resources and athletic fields as a top priority; and
WHEREAS, On October 2, 2006, the City Council directed staff to request that the PAC implement
a process and timeline for the installation of baseball field lighting in Ryan Park; and
WHEREAS, On November 1, 2006, the PAC did implement said timeline and began the process
with a neighborhood meeting; and
WHEREAS, On November 13, 2006, the PAC reviewed the meeting comments and formally
recommended that the City proceed with the lighting project; and
WHEREAS, On December 4, 2006, the City Council authorized the lighting project and requests for
proposals for an electrical engineer and to prepare plans and specifications; and
WHEREAS, On January 2,2007, City Council authorized the execution a contract for professional
services with Wunderlich-Malec Engineering; and
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to advertise for bids for Ryan Park Athletic Field Lighting.
3. The estimated cost for the lighting project is $550,000 and the funding source is the Parks portion
of the Capital Improvement Program (CIP).
PASSED AND ADOPTED THIS 5TH DAY OF MARCH 2007.
YES
NO
Hauaen Hauaen
Erickson Erickson
Hedbera Hedbera
leMair leMair
Millar Millar
Frank Boyles, City Manager
R:\Council\Agenda Reports\2007\03 05 07\thomas ryan lighting reso.DOC
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
THOMAS RYAN MEMORIAL PARK
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