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HomeMy WebLinkAbout022007 MinutesCity Council Meeting Minutes February 20 , 2007 REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilmembers Erickson, Hedberg, LeMair and Millar, City Manager Boyles, City Attorney Pace, Police Chief O’Rourke, Public Works Director/City Engineer Albrecht, Streets and Ut ilities Supervisor Eldred, Parks and Fleet Supervisor Friedges, Assistant City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. DEDICATION Mayor Haugen announced that the City is celebrating the completion of buildi ngs that have been planned since 1993 to serve the citizens of Prior Lake . Commented on the process used to determine the site of the police station and city hall. Thanked the families that were willing to sell houses to make the location a v i- able possibi lity. Stated that the buildings will be a gathering place and a source of community pride into the future. City Manager Boyles informed the audience that this is the first time the City has had new buildings d e- signed for government and police work. S poke of the decisions made to use the owner’s representative system to minimize costs and determine the appropriate size and functionality of the buildings; the reloc a- tion of staff into temporary buildings while construction too k place; the value and energ y efficiency of the buildings and the design of open office styling so space can be reconfigured for future needs . Michael C ox of Wold Architects referred to the guiding principles of form, function and thematic links that were used when designing the bui ldings and explained that they were built for growth and planned for e n- ergy efficiency. Stated that the themed buildings link to the lake, the park and the downtown and serve to encourage downtown redevelopment, continuation of the streetscaping, high qua lity services and fostering partnerships. Tom Meyers of Shaw Lundquist thanked staff, subcontractors and suppliers for their contributions to the buildings. Commented that the City received ten competitive bids and that timing of the project allowed th e City to avoid materials cost increases. Stated that the project would cost $3 million more if started today. Stated the City received a great deal on the project. Thanked the City for the opportunity to be the general contractor on this project. Mayo r Haugen thanked residents who participated in the 2030 strategic planning. I ntroduced and thanked the City Council that approved the project in 2005 as well as the Council that completed the project in 2006. Expressed appreciation to the building commit tee members who participated in the planning and decisions during the entire project and to the staff members for the conditions they worked in during the construction period. Along with Police Chief O’Rourke, he unveiled the dedication plaque. STATE OF THE CITY Mayor Haugen invited members of the staff to report on the progress of the two - year ob jectives and five - year goals incorporated into the nine vision elements of the 2030 Vision and Strategic Plan. 1 City Council Meeting Minutes February 20 , 2007 R ECESS Deputy Mayor LeMair called a recess at 7:25 p.m. RECONVENE The meeting reconvened at 7:37 p.m. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a m aximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council’s regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues pr e- sented during the Public Forum. No person stepped forward to speak. APPROVAL OF AGENDA Haugen requested the addition of item 12B, reopening discussion of the decons truction of the farm house at the Heritage Farmstead. MOTION BY HAUGEN , SECONDED BY MILLAR TO ADD ITEM 12B, DISCUSSION OF THE DECONSTRUCTION OF THE HERITAGE FARMHOUSE TO THE AGENDA. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The moti on carried. MOTION BY MILLAR , SECONDED BY LEMAIR TO APPROVE THE AGENDA AS MODIFIED . VOTE: Ayes by Haugen, Erickson , Hedberg, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE FEBRU ARY 5, 2007 , MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Con sider Approval of Treasurer’s Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval of Resolution 07 - 021 Appointing Specialty Engineering Consultants for 2007. G. Consider Approval of Resolution 07 - 022 Approving the Plans and Specifications and Authorizing A d- vertisement for Bids for the 2007 Street Overlay Projects. H. Consider Approval of a Cigarette License for the Franchisee of Holida y Stationstore #521. I. Consider Approval of a Cigarette License for Prior Lake Hot Spot. J. Consider Approval of Resolution 07 - 023 Authorizing the Purchase of One 2007 Ford F350 4X4 Super Cab Pickup Truck for the Fire Department and the Trade - in of One 1983 4X4 Pickup (Unit #9218). 2 City Council Meeting Minutes February 20 , 2007 K. Consider Approval of Resolution 07 - 024 Authorizing the Mayor and City Manager to Enter into the City’s Standardized Lease Agreement with the Prior Lake Athletics for Youth (PLAY) for Lease of Office Space at City Hall. L. Consider Approval of Resolution 07 - 025 Authorizing Funds Consistent with the Cooperative Agre e- ments for the Construction of the Southbridge Crossings Park and Ride Facility. Councilor Erickson requested removal of item I, Consider Approval of a Cigarett e License for Prior Lake Hot Spot, from the consent agenda. MOTION BY LEMAIR , SECONDED BY HEDBERG TO APPROVE THE CONSENT AGENDA AS MODIFIED . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. E rickson : Commented that the agenda report indicated there were no problems in the past, but believes there were compliance problems with the same owner in the past as well as paraphernalia sales under his ownership. O’ R ourke: Stated that two years ago, officers were concerned abou t drug paraphernalia and requested the owner to remove it. The owner complied and nothing is on display in the store as of this date. Stated he does not recall any compliance failures for sales of tobacco to minors in the past. Erickson: Asked if the o wner understands that drug paraphernalia is something he would not be allowed to stock. O’Rourke : Affirmed. Erickson: Will support, but would want to withdraw this licensure if drug paraphernalia were offered again. O’Rourke : Noted that officers do walk - through s of both tobacco and alcohol establishments to assure compliance. Erickson: Stated the Council had conversation about increasing comp liance checks to more than once per year. O’Rourke : Replied that the last tobacco compliance check was done in November 2006 and another is planned soon. MOTION BY HEDBERG, SECOND ED BY MILLAR TO APPROVE ITEM I, CONSIDER APPROVAL OF A CIGARETTE LICENSE FOR PRIOR LAKE HOT SPOT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carri ed. PRESENTATION No presentation was scheduled. PUBLIC HEARING No public hearing w as scheduled. OLD BUSINESS Consider Approval of a Resolution Accepting Feasibility Report and Scheduling a Public Hearing to Consider County Road 12 and Trunk Highway 1 3 Improvement Project. Assistant City Engineer Poppler described the proposed project along with its estimated cost. Informed the Council that the Assessment Review Committee recommends the unit method of assessment since lots are of similar size and valu e. Identified funding sources and stated a public information meeting will be held and a p ublic hearing will be scheduled for March 19 , 2007 . 3 City Council Meeting Minutes February 20 , 2007 Comments: Erickson: Noted that the project will affect a larger neighborhood than just those on the county roa d that will be worked on and asked what would be the area of notification of the public heari n g. Poppler: Replied it would be published in the Prior Lake American and a notice would be given to asses s- able parcels. Albrecht: Noted that the March 19 public meeting will be about the assessments and would not serve as the neighborhood meeting that will be held to address traffic and other project issues. Stated the County will come to the Council in April for approval of a cooperative agreement and fi nal con struction plans. That might be a suitable meeting for residents to be at. Erickson: Asked if residents would be able to give input . Albrecht: Replied that the Council has already approved the project so there is no input from residents at this point. Le Mair : No comments . He dberg: Asked h ow much of the $ 2.2 million is federal funding . Poppler: $ 850,000. Millar: Asked when assessable units would learn the actual cost rather than the estimated assessment. Poppler: Replied that when bids are received, the costs can be better analyzed. Haugen: Commented that this is the next step in the process of the CR 12 project that was appro ved two years ago. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07 - 026 ACCEPTING FEASIBILITY REPORT AND CAL LING FOR A PUBLIC HEAR I NG ON COUNTY ROAD 12 AND TRUNK HIGHWAY 13 IMPROVEMENT PROJECT . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Feasibility Report and Authorizing Prepara tion of F i- nal Plans and Specifications for the County Road 21 Improvement Project. Assistant City Engineer Poppler described the location of project and the scope of work . Stated that the Assessment R eview C ommittee recommends using r econstruction bonds t o fund the majority of the costs . Stated that the County would be participating in storm water funds for part of the cost. Noted that the City completed the design and will complete the inspection of the sanitary sewer and water main improvements and al so design the storm sewer for this project. Comments: LeMair : Will support the project and using reconstruction bonds . Project will make the road safer. Erickson: N o comment. Millar: Asked for more clarity on why reconstruction bonds are recommend ed rather than special asses s- ments. Poppler: Because it is a benefit to the public in general and difficult to define those properties which are specially benefited. LeMair : Stated he serves on the Assessment Review Committee and explained that busin esses should have had development agreements with funds coming from them to this project, but it is too late for that. Stated that past precedence has not assessed individually in areas where stoplights are added. Would not be fair to residents to foot t he bill for something that many community members use. Hedberg: Stated he is also on the Assessment Review Committee and added that this is a large neighborhood that exits onto CR 21 and the distance is far enough away t hat it would be difficult t o esta b- 4 City Council Meeting Minutes February 20 , 2007 l ish the precedence of how to impact the v alue of work done a half mile away. Albrecht: Stated that eventually there will be intersection improvements and possibly a light on the inte r- section of CR 21 and CR 87. Hedberg: Asked how the use of recon struc tion bonds will affect the tax levy . Albrecht: Replied that typically M.S. 429 bonds financed through assessments and the general tax levy are used to pay for neighborhood reconstruction projects. Neighborhood projects have been suspended for the last tw o years so the City can utilize the bond capacity for these larger projects without increasing the tax levy. Hedberg: Believes this project to get a stoplight on Fish Point Road and better control traffic on to CR 21 is important . Believes this achieves p art of the reconstruction north of CR 21 and it will create short - term r e- routing of traffic, but the committee determined that safety improvements and steps toward the improv e- ment of the CR 21 corridor overall are worth the rerouting of traffic during the project. Haugen: C omplimented H edberg and LeMair on their response to the question of M illar. Stated the County came to the City after evaluating the CR 21 corridor stating it was being removed from their priority list and had become an unfunded project for 2012. Two years ago the City Council pressed for this reco n- struction project giving examples of the difficulty of fire trucks accessing the road and Deerfield residents requesting a safer access, and the County agreed to move the project forward. MO TION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07 - 027 ACCEPTING FEASIBILITY REPORT AND AUTHORIZING PREPARATION OF FINAL PLANS AND SPECIFICATIONS FOR THE COUNTY ROAD 21 IMPROVEMENT PROJECT . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Mil lar. The motion carried. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute the City’s Standardized Professional Services Agreement for Engineering Services for Industrial Park Utility Extension Project Feasibility Study . Public Works Director Albrecht commented that bids were requested to conduct the feasibility study as well as design and construction, but tonight’s action was to approve only the feasibility study and the City will have the option to add on additional s ervices as the project goes forward. Noted that staff will be wor k- ing on a master plan for the north side of CR 21 in order to determine development potential. Comments: LeMair : Stated he will recuse him self from conversation because of his interes t in some of the property. Hedberg: Asked the timeline for bringing the master plan to the Council. Albrecht: Replied it is expected for the second meeting of April. Noted that s taff can do due diligence on the overall plan and the consultant will have time to establish the cost. Hedberg: Asked if city staff ha s the expertise to do this type of feasibility study. Albrecht: Replied that the City has an Engineering Department and it tries to minimize regular permanent staff and maximize output for the public. Tries to keep staffing at an appropriate level to do neighborhood reconstruction projects and projects that are part of the general tax levy, which saves up to 15% on those types of projects . Consultants are used f or the peaks in design work so s taff levels do not have to be i n- creased for peak times . Noted that staff is committed to other projects and wouldn’t be able to start this project until late this year . Hedberg: W ill support as it is an opportunity to increase amount of developable indus trial land. M illar : Asked if the feasibility study would be brought to the Council after completion. Albrecht: Affirmed and stated that an improvement hearing would be scheduled to provide estimated a s- sessm ents for owners in that area. The Council wo uld then be asked to approve design and specifications. 5 City Council Meeting Minutes February 20 , 2007 Public hearing s for assessments would be held at the beginning of the project to learn if there would be assessment appeals. Millar: Asked if the whole project would be with the Bolton and Menk team . Albrecht: The Council would have to authorize any additional work beyond this request for approval for the feasibility study. Erickson: Comment ed that the study needs to be done. Albrecht: Concurred and noted that the cost of extending utilities to this area have been question ed for years. Noted that it is h ard for owners to move forward on property improvements without know ing future assessment costs ; and , it is in center of a wellhead area so it needs to be done to protect our water supply . Hau gen: Concurred with comments offered and stated that it includes economic development issues, is an opportunity to broaden the base of taxes and allow people work close to home. MOTION BY HEDBERG, SECONDED BY ERICKSON TO APPROVE RESOLUTION 07 - 028 AUTHORI ZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES FOR THE INDUSTRIAL PARK UTILITY EXTENSION PROJECT FEASIBILITY STUDY. VOTE: Ayes by Haugen, Erickson, Hedberg, and Millar. LeMair ab stained. The motion carried. NEW BUSINESS Consider Approval of a Resolution Authorizing Preparation of a County Road 42 Frontage Road Study Between Commerce Avenue and Rutgers Street by WSB & Associates. Public Works Director Albrecht presented backgro und on this project and the reasons that the city cou n- cil’s of both Savage and Prior Lake need to approve a feasibility study in order for it to move forward . Commented that Prior Lake would pay for a portion of acquiring properties, but the feasibility s tudy will not have a general tax levy impact. Noted that consultant, WSB , has been doing the background design work for the County for this CR 42 frontage road project and is proposed to conduct the feasibility study; and that city staff would not be able to accomplish the study within the County’s timeline. The study will provide an opportunity for resident input about what would happen in the area. Comments: LeMair : Will support. Is an important area and may provide an opportunity to pick up some eco nomic d e- velopment in a busy quadrant. Erickson: Asked if other homes would have to be purchased . Commented on the alternative frontage roads displayed in the report. Albrecht: Noted that the report included exhibits about the types of decisions Counci l has to make ; and the study might develop many more alternatives and impacts than those shown. Erickson: Asked what the procedure for acquiring property would be. Albrecht: Noted the City is normally not in the business of condemnation and would have to consider what i s best for the area. Erickson: Asked if the City knows if owners are willing to sell . Albrecht: Responded that part of study would be having the necessary meetings to learn that. Erickson: Believes that having the study indicates the City is wiling to look at alternatives and perhaps a homeowner would decide to hold out for more money than its value resulting in the Council hav ing to look at various alternatives of acquiring. Millar: W ill support as it appears there m ay be some room for some econ omic vitality along CR 42 and Commerce. Noted that the Council is approving a lot of consultants and asked if the staff tracks how many consultants are used and considers whether we should have more staff. 6 City Council Meeting Minutes February 20 , 2007 Albrecht: Replied that when the pre vious Public Works Director left, the staff decided b est benefit to the City was to hire a water resources engineer . Stated that staff ma kes its decision about personnel based on analyzing the base work load and hiring to maintain a stable staff level to fulfill the expectations from tax payers about projects that need to be completed , but to not have excess staff. Using consultants to ma n- age projects during peak times prevents having to lay off staff during slower times. Noted the engineering department has been recently reorganized. Millar: Wondered if it would be prudent to annually review the amount invested in consulting and project the upcoming year to see if consultant s are needed or if staffing should be changed. Albrecht: Replied that is somet hing that is done on an annual basis before the budget is brought to the Council. The City tries to keep even staff level through the peaks and valleys of the work load . Millar: Believes people in the community would be interested in s eeing the staffing v s. consultant inform a- tion. Hedberg: Asked that the staffing analysis done for the budgeting process be brought to the Council . Boyles: Asked that a motion be made to provide that direction to staff. Hedberg: Asked what the comprehensive plan states regarding the potential for retail/commercial deve l- opment. Albrecht: Stated he would have to consult the plan, but believes it is shown as residential since it was purchased that way . Hedberg: Agrees the area shows potential for retail development . Asked if there is a much higher sta n- dard to be able to use eminent domain than in the past . Pace: Replied this project is a public improvement project and the standard is the same as it was before. Must demonstrate a “public purpose” for taking of privat e property. Hedberg: Believes that multiple alternatives can be explored and asked what WSB would provide and whether they would l ook at remaining land to see how it might develop should the City choose that altern a- tive. Albrecht: Replied the study will look at options for what use can be made of remnant parcels , and that WSB w ill help facilitate neighborhood meetings. Hedberg: Commented that the City need s to be clear that more than one alternative will be considered. Asked the County’s deadline. Al brecht: Replied that the County has asked cities to adopt a corridor plan by this summer to accomm o- date right - of - way negotiations, allow sufficient time for meetings, conduct council dialogue and design. Noted that approval of the study is needed at thi s time. Hedberg: W ill support. Commented that it is necessary and he is interested to see the upgrade occur. Haugen: Stated that it is important to recognize that the primary reason for this discussion over the years has been the safety aspect. Encoura ge d the Council to focus on the safety aspect rather than the ec o- nomic development aspect. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 029 AUTHORIZING PREPARATION OF A COUNTY ROAD 42 FRONTAGE ROAD STUDY BETWEEN COMMERCE AVENUE AND RUT GERS STREET BY WSB & ASSOCIATES. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY HEDBERG , SECONDED BY LEMAIR TO DIRECT STAFF TO PREPARE A CONSULTING VS . STAFF ANALYSIS FOR THE ENGINEERING SERVICES AS PART OF TH E NEXT FISCAL YEAR BUDGET PROCESS . 7 City Council Meeting Minutes February 20 , 2007 Erickson: Asked how much staff time would be expended to do this assessment . Hedberg: B elieves staff routinely does analysis, and is just asking the m to bring the analysis to the C ou n- cil. Albrecht: Noted the only d ifference w ould be to create a formal document and it would not be a significant time commitment . Haugen: Commented that it ties into the importance of doing the analysis of staffing for both the fiscal and human element of staffing correctly. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute the City’s Standardized Professional Services Contract for Engineering Services for the 2007 Lift S tation R e- habilitation Project. Streets and Utilities Supervisor Eldred informed the Council that 19 of 40 lift stations have been rehabil i- tated and have used the same engineering consultant for that work. Work remains on six to eight stations. Described t he work done during rehabilitation and the funding source to complete it. Comments: Millar: Asked why pumps on the sewer lines are so much larger. Eldred: Replied that pump size was being standardized and are intended to be sized to be serviceable for the size of the community and also to be interchangeable at multiple stations . Millar: Asked if there are new electronics handling the pumps. Eldred: Noted that the three phase pump s are more economical. Millar: Asked what the average cost is per l ift station for rehabilitation. Eldred: Noted there are two pumps at each station and cost is based on the capacity of the lift station, with the cost varying from $80,000 to $120,000. Millar: Clarified that the stations are operating more efficiently . Eldred: Noted that the company that has rehabilitated the stations goes through them each year under warranty and the s taff maintains others. Hedberg: Su pport s long - term maintenance and capital planning for replacement of parts of our infrastru c- ture. Will support. Asked how many lift stations need to be replaced over the long - term plan. Eldred: Replied that two are scheduled for 2008 and another for 2009. Five stations were new since he started working here and standardiz ing began at that time . H edberg: Clarified that over the next three to four years standard component s will be in all lift stations. LeMair : Will support. Asked when the program started. Eldred: 2003 . LeMair : R ecognize d that a good preventative maintenance program is needed . Erickson: Stated this is part of long - term plan for updating and standardization. Haugen: Agreed with the continuation of the program. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07 - 030 TO AUTHORIZE THE MAYOR AND CITY MANAGER TO EXEC UTE THE CITY’S STANDARDIZED PROFESSIONAL SERVICES CONTRACT WITH AE S FOR ENGINEERING SERVICES FOR THE 2007 LIFT STATION 2 REHABILITATION PROJECT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OTHER Millar: Commented tha t the VFW had a successful Mardi gras event. 8 City Council Meeting Minutes February 20 , 2007 Haugen: Commented that Prior Lake hockey held its annual Skate the Lake event. Complimented staffers involved in planning the dedication event for the new City buildings. D iscussion of the deconstruction of the farmhouse at the Heritage Farmstead. Haugen: Stated he has been rethinking the issue and is not sure it warrants spending $9,400 to determine the value of saving the building . He is also considering how the whole project fit into the larger schem e as we wait for the master parks plan to be developed or how it fits into the PAR (Parks, Athletic and Recre a- tion) Task Force recommendation. Invited the Council to revisit the decision of the last meeting. Millar: Agreed that he is troubled with the i dea of spending money o n consultant to tear it down. Believes it is i mportant to try to preserve what we can in some fashion and wonders if we could save some element of the building such as using the bricks to build a memorial or ruin. Supports maintain ing heritage there , but believes we need to think how it fits into the master plan. Haugen: Commented that in 2005 the Council made a decision to remove the house, save the bricks, and build a memorial. Currently, we d on’t know what we are getting into for expenditures. Hedberg: Stated that the dialogue of the last C ouncil meeting was filled with questions about use of a structural engineer ; asbestos and lead paint abatement evaluation; liability of an arbor structure , etc. B e- lieves history should b e honored in some fashion in this location, but would favor doing so in a better fas h- ion. Does not like open - ended cost. LeMair : Noted that a structural engineer would probably prevent us from spending more money later, but conversation previously was to take some stones or bricks and build a memorial . This would also allow relocation to a space that might work better in the long ru n . Believes the City has a nice site, favors taking the building down, saving some materials and determining at a later t ime what we want things to look like. The building needs to come down. Erickson: A sked Friedges if asbestos or lead paint has been found . Friedges: Replied that it was found at the K lingberg site and costs were $ 2,000 for inspection and $ 8,000 for abate ment. Has not had anyone look at the farmhouse yet. Erickson: Agrees s omething has to be done with the ho use to make it a safe situation. Asked if staff would be taking it down, either fully or partially , or if outside help would be acquired . Friedges : Anticipated that staff would deconstruct and total removal would be easier than deconstructing. Erickson: Asked the difference. Friedges: Replied that a partial deconstruction would be piece by piece and total deconstruction would be just tearing it down. Erickson: Asked the cost savings between partial and full d econstruction. Friedges : Responded that $6,500 is estimated for back hoe rental and debris disposal without including abatement costs . Selective deconstruction with the insertion of th e arbor could be $ 15,000 plus $ 9,400 for a structural engineer. Haugen: Asked if the Council should rescind the decision from the last Council meeting and direct staff to move forward with lead and asbestos inspection. Boyles: Suggested having the insp ection completed and bringing those results back to the Council to get authorization for abatement. Meyer: Stated that the homes purchased to acquire property for city hall had an assessment conducted by an outside consultant and quotes were solicited for removal of asbestos and lead paint items. Stated the $2,000 cost was for two properties. LeMair : Stated that all agree that house needs to be de constructed and some materials saved and b e- lieves the project would save $1 3,000 by just removing the house. Erickson: Stated that the investment still need s to be made to assess the asbestos and lead paint. Millar: Clarified that some materials could be saved if the house was deconstructed. 9 City Council Meeting Minutes February 20 , 2007 Millar: Commented that his first knowledg e of a proposed plan for the Heritage Farmstead was when he was assigned to the her i tage committee and an architect c a me in with a rendering of the park. The Council still has not made a decision of what we want to acc omplish in that pa r ticular area and b elieves it might be wise to have a workshop on this project to see how it fits into the scheme of things. Haugen: Noted that the PAR Task Force work is ongoing and whatever evolved would ha ve to fit into the p lan and this project would not have a very high priority . MOTION BY HEDBERG, SECONDED BY MILLAR TO RECONSIDER THE DECISION OF FEBRUARY 5, 2007, DEALING WITH THE RESOLUTION FOR THE DECONSTRUCTION OF THE HERITAGE FARMSTEAD FARMHOUSE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. Th e motion carried. MOTION BY LEMAIR , SECONDED BY HEDBERG TO RESCIND THE DECISION OF THE FEBRUARY 5, 2007, COUNCIL MEETING REGARDING DECONSTRUCTION OF THE HOUSE AT THE HERITAGE FARMSTEAD. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The m otion carried. MOTION BY HEDBERG, SECONDED BY LEMAIR TO DIRECT STAFF TO SPEND UP TO $ 1,000 FOR ASBESTOS AND LEAD PAINT INSPECTION OF THE HERITAGE FARMSTEAD FARMHOUSE A ND T O BRI NG BACK REPORT TO COUNCIL WITHIN 30 DAYS WITH A RECOMMENDED ACTION PLAN AND CO ST FOR REMOVAL OF THE HOUSE. Erickson: Asked if 30 days is an appropriate time frame. Millar: Stated he still champions the idea of having a heritage area. Boyles: Stated that a work session within 30 days regarding an overall plan for the Heri tage Farmstead would result in canceling a scheduled work session. Hedberg: Reiterated that we need to act now to remove a safety hazard and the City could take the buil d- ing down, save material s , and then figure out how to deal with it ; and it w ould remo ve the safety hazard. The matter can be addressed on a regular agenda. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Millar an d s econded by LeMair . With all in favor, the meeting adjourned at 9:36 p.m. ____ _______________________________ ___________________________________ Frank Boyles, City Manager Charlotte Green, Administrative Asst. 10