Loading...
HomeMy WebLinkAboutAgenda & Minutes 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA ........................................................................ March 19, 2007 6 p.m. .mmm.~i!Y.!j~!Lmmmm..mmm. 5p.rn. EDA Annual meeting Open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF MARCH 5, 2007, MEETING MINUTES 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval of a Resolution Accepting Plans and Specifications and Authorizing Advertisement for Bids for Sidewalk Construction on Hawk Ridge Road. G. Consider Approval of a Temporary On-Sale Intoxicating Liquor License for the Church of St. Michael Aprilfest. H. Consider Approval of a Resolution Authorizing Reimbursement to Toll Brothers for County Road 12 Improvements. I. Consider Approval of a Resolution Approving Polling Location Change for Prior Lake Precinct #1. J. Consider Approval of a Request to Assign the 4 Paws Animal Control Contract. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 6. ITEMS REMOVED FROM CONSENT AGENDA 7. PRESENTATIONS A. YMCA - Yvonne Anderson B. Reintegration Program - Todd Kubinski, Scott County Veterans Service Officer 8. PUBLIC HEARINGS A. Public Hearing for Pavlish Property Park Land Acquisition Department of Natural Resources Grants. 9. OLD BUSINESS A. Consider Approval of a Resolution Approving the Plans and Specifications and Cooperative Agreement with Scott County for County Road 21 Reconstruction. B. Consider Approval of Resolutions: 1. Accepting Bids and Authorizing McCombs Frank Roos and Associates (MFRA) to Provide Construction Staking for 2007 Construction Projects, and 2. Accepting Proposals and Authorizing Stork Twin City Testing to Provide Construction Testing for 2007 Construction Projects. C. Consider Approval of a Resolution Approving Permitting Agreements with the Prior Lake Spring Lake Watershed District and the Scott Watershed Management Organization. 10. NEW BUSINESS A. Consider Approval of a Resolution Accepting a Feasibility Report for Improvement of the Fish Point Park Pond Outlet. B. Consider Approval of a Report Regarding a Change in the CR 21 Windsong Association Safety Fence Material Composition and Contribution. C. Consider Approval of a Request to Prepare a Report Regarding Ethics in Prior Lake Governance. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. B. Executive Session to Conduct City Manager Performance Evaluation. 12. ADJOURNMENT City Council Meeting Minutes March 5, 2007 DRAFT REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilmembers Erickson, Hedberg, and LeMair, City Manager Boyles, As- sistant City Attorney Schmitt, Public Works Director/City Engineer Albrecht, Parks and Fleet Supervisor Friedges, Public Works Coordinator Wittkopf, Planning Director Kansier, Planner Matzke, Assistant City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. Council- member Millar was absent. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues pre- sented during the Public Forum. City Manager Boyles explained the concept of the public forum. No person stepped forward to speak. APPROVAL OF AGENDA Councilor Erickson requested that a discussion of snowmobiles be added to the agenda. City Manager Boyles corrected agenda item 1 DB to read, Consider Approval of a Resolution Accepting Quotes for Ven- dors and Setting Gate Fees for the 2007 Annual Spring Clean-Up Day. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY ERICKSON, SECONDED BY HEDBERG TO APPROVE THE FEBRUARY 20, 2007, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval Of Invoices To Be Paid. B. Consider Approval of 4th Quarter Budget Report C. Consider Approval of Resolution 07-031 Authorizing Expenditures for Miscellaneous Park Equipment and Improvements as Identified in the 2007-2011 Capital Improvement Program. D. Consider Approval of Resolution 07-032 Approving Plans and Specifications and Authorizing Adver- 1 City Council Meeting Minutes March 5, 2007 DRAFT tisement of Bids for Playground Equipment as Identified in the 2007-2011 Capital Improvement Pro- gram. (Howard Lake and Woods at the Wilds) E. Consider Approval of Resolution 07-033 Approving a Planned Unit Development Final Plan to be Known as Jeffers Pond 3rd Addition. F. Consider Approval of Resolution 07-034 Approving the Final Plat and Development Contract for Jeffers Pond 3rd Addition and Setting Forth Conditions to be Met Prior to Release of the Final Plat. G. Consider Approval of Resolution 07-035 Granting the Prior Lake, Lake Advisory Committee (LAC) Au- thority to Hold an Annual Public Hearing Required by the City's General Stormwater Permit for Small Municipal Separate Storm Sewer System (MS4). H. Consider Approval of Resolution 07-036 Authorizing City Staff to Prepare Plans and Specifications for Water System Improvements on Wilds Ridge. I. Consider Approval of Resolution 07-037 Authorizing the City to Solicit Bids for 2007 Construction Staking and Construction Testing Services. J. Consider Approval of Resolution 07-038 Approving the Common Interest Community #1184 (The Vil- lage at Five Hawks IV) CIC Plat. K. Consider Approval of Resolution 07-039 Extending the Deadline for Recording the Final Plat and De- velopment contract for South Lake Village Until October 18, 2007. L. Consider Approval of: 1) Resolution 07-040 Authorizing Execution of a Cooperative Agreement with Scott County Related to the Premiere Dance Academy Site; and 2) Resolution 07-041 Authorizing Execution of a Development Contract with Premiere Dance Academy. Councilor Hedberg requested that agenda item E, Consider Approval of Resolution 07-033 Approving a Planned Unit Development Final Plan to be Known as Jeffers Pond 3rd Addition; and agenda item F, Con- sider Approval of Resolution 07-034 Approving the Final Plat and Development Contract for Jeffers Pond 3rd Addition and Setting Forth Conditions to be Met Prior to Release of the Final Plat, be removed from the consent agenda. MOTION BY LEMAIR, SECONDED BY ERICKSON TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. Comments: Hedberg: Commented that the latest plan has the developer reducing the number of units from 47 to 32 and increasing the price per unit. Kansier: Added that another change is relocation of the fire station. Hedberg: Stated he is not opposed to this final plat, but noted the City doesn't have many opportunities for starter housing and this report states the developer is targeting empty-nesters. Wondered how to find housing for the young couple starting out. LeMair: Stated he has pushed for life cycle and starter housing, but these are town homes. Would like to see single family homes for starters. Noted that these townhomes are close to school and could help peo- ple who want to get into starter homes. Erickson: Commented that when approving a PUD, the Council does not control the price of housing. The developer is being forthright in letting us know his plans. Stated this is a good development and the developer helped the City with a land donation for the fire station. 2 City Council Meeting Minutes March 5, 2007 DRAFT Haugen: Added that originally the Jeffers Pond development was for 1100 homes and now a combination of 690 single family homes, detached town homes, and mixed-use housing is planned which will serve mul- tiple price points. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07-033 APPROVING A PLANNED UNIT DEVELOPMENT FINAL PLAN TO BE KNOWN AS JEFFERS POND 3RD ADDITION; AND APPROVE RESOLUTION 07-034 APPROVING THE FINAL PLAT AND DEVELOPMENT CONTRACT FOR JEFFERS POND 3RD ADDITION AND SETTING FORTH CONDITIONS TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. PRESENTATION 2006 Code Enforcement Report Planning Director Kansier recapped the report and offered as possible reasons for fewer complaints in 2006 as no snow removal issues at the end of the year, a dry year resulting in fewer weed complaints and the City's proactivity with erosion control. Stated that the code enforcement staff handled some complaints informally with face-to-face resolution rather than documenting the complaint process. Comments: Hedberg: Asked if less code enforcement was done because the City had fewer staff. Kansier: Replied that the City responds to all complaints and code enforcement is handled on a complaint basis. In some cases, staff was able to handle some informally without processing the paperwork. Hedberg: Concurred that if an informal process works, it is a good outcome. Haugen: Commented that it would be good to manage compliance without waiting for a citizen to com- plain. 2006 Variance Summary Report Planner Matzke explained amendments to the zoning ordinance in 2006. Advised the Council that the number of applications for variances is trending downward and suggests that the staffs and Planning Commission's efforts to help applicants find design alternatives has been effective. Comments: Hedberg: Noted that the City has many non-standard lots that are difficult to develop and we would expect to always have some variances. Complimented staff and the Planning Commission in making appropriate revisions to zoning ordinances. LeMair: Stated it is nice to see variance applications fewer and to be able to approve the variances re- quested and agreed it means staff is helping solve problems. Erickson: Asked about the appeal of a Lords Street variance application that was brought to the Council. Kansier: Responded that appeal occurred in 2005 and was in last year's report. Erickson: Noted the resolution on that case was a win-win. Haugen: Agreed that variances are often combative so a win-win is a real success. Commented that zon- ing seeks to have consistency and variance requests are to move away from the consistency and compli- mented staff on finding ways to succeed without requiring variances. MOTION BY LEMAIR, SECONDED BY ERICKSON TO APPROVE THE VARIANCE SUMMARY REPORT. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. 3 City Council Meeting Minutes March 5, 2007 DRAFT Prior Lake Savage Hockey Association Indoor Ice Rink Status Report City Manager Boyles informed the Council that the Prior Lake Savage Hockey Association will provide a status report on the indoor ice rink project along with what is needed to proceed with the project. Com- mented that the PAR (Park, Athletic and Recreation) Task Force placed construction of an ice rink as the second priority out of 17 identified needs. Introduced Jeff Peer, PLSHA steering committee; Chuck Fres- berg, architect; Kristin Burggraaff, PLSHA communications; and Bret Cohn, PLSHA fundraising. Peer in- troduced the project and talked about the scope of the facility and how it could be used. Fresberg de- scribed the design and location of the facility. Cohn spoke of proposals for soliciting funding donations through sales of "blocks of ice" and advertising within the facility and on the Zamboni; and that the City could assist with financing by waiving building permit fees and allowing the use of conduit bonds for a more favorable interest rate and debt service Comments: LeMair: Asked about the capability of covering the floor for other activities. Fresberg: Affirmed. Erickson: Asked how comfortable the architect is with building for $8 million. Fresberg: Replied it can be built for that amount with one rink having seating and the other being bare bones. Erickson: Asked if it would be built to NHL or Olympic standards. Fresberg: NHL. Erickson: Asked if Mighty Ducks money would be available. Fresberg: Does not believe Mighty Ducks money is available any longer and even when there was such funding, it was awarded at the end of a project rather than as seed money. Erickson: Commented that the facility looks like good use for spring football, baseball, etc. Asked why it is necessary to have a $2 million down payment if the City put up bonding. Fresberg: Replied that the project is a private venture rather than public and a down payment is required. Hedberg: Asked if there is joint involvement between cities and schools for this kind of facility in other lo- cations. Peer: Affirmed that there are several communities that own and operate ice facilities. Stated this situation is different in that the school is providing land on which it will be built and will be a big user, and when the facility is paid off the school will become the owner. Hederg: Asked if PLSHA will have a similar presentation with Savage. Peer: Replied they have had discussion with Savage and believes they are unlikely to be as large of a par- ticipant with conduit bond financing since it will not be the city where the facility is housed. PLSHA will ask for their help and noted that Savage may be able to fulfill other priorities the PAR Task Force identified. LeMair: Asked if the facility would pay taxes since it is a private venture. Peer: Believes it will be exempt from real estate taxes. LeMair: Asked if the revenue would be taxed. Peer: Replied that the owner and operator will be a not-for-profit organization whose purpose will be to get the facility built and paid off and then it will be handed off to the school district. Commented that it is likely the non-profit organization would then be dissolved. LeMair: Likes the project and believes it will be a great asset. Complimented them on involving the other groups in design and asked if other groups are involved in the financing. Peer: Replied the design of the building has had input from school and other sports that might use it and fundraising will reach out to non-hockey people. 4 City Council Meeting Minutes March 5, 2007 DRAFT Erickson: Commented that the more money that is raised now will result in less incurred debt. Will sup- port the waiver of building permits and conduit bond financing. Haugen: Reviewed the purpose of the PAR Task Force to bring Prior Lake, Savage and the school district together to identify the community's needs and that lighting Ryan Park to maximize usage meets the first priority and this project would meet the second priority. Noted that this would be a broad-based, multi-use facility which was the third priority. Commended the school board for its support to the hockey association. Will support the conduit bond financing. Suggested there is a possibility of saving the additional costs for sheets of ice in Lakefront Park in the future as well as ongoing operational and maintenance costs for out- door ice. Asks Council consideration of the number of ways this facility meets several of the priorities of the PAR Task Force report when considering financial support for this facility outside of conduit bonds. Peer: Thanked the Council for its support. PUBLIC HEARING No public hearing was scheduled. OLD BUSINESS Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Staff to So- licit Bids for Athletic Field Lighting at Thomas Ryan Memorial Park. Parks and Fleet Supervisor Friedges referred to the donation from SMSC and the donation commitment from Prior Lake Athletics for Youth as well as the PAR Task Force recommendation to maximize use of existing facilities as being pertinent to the field lighting at this park. Informed the Council that a public meet- ing was conducted. Described the ball fields and parking lots to be lighted as well as the bid specifications and alternates such as measure of candle power, lighting control system, conduit rough-in and additional receptacles. Spoke of requirements to comply with the City lighting ordinance to avoid light spillage into adjacent private property. Comments: LeMair: Asked what the $250,000 commitment from PLAY will be used for since the SMSC donation pays for most of this project. Friedges: Replied that the lighting is anticipated to be $550,000, and the remaining money from PLAY will be for other improvements such as dugouts, etc. LeMair: Commented he has listened to complaints that the fields are not utilized because there is no light- ing and he is anxious to learn where bids come in compared to the money allocated for it. Erickson: Asked about the lighting control system and how staff would calculate the timing of turning off lights. Friedges: Replied that staff would attempt to schedule lights to go off after a game is over rather than waiting until park closing. Hedberg: Asked the cost of electricity for the lights. Friedges: Currently have $20,000 budgeted for park lighting. Hedberg: Noted that he would like to learn costs for lighting parks when considering the next budget. Commented that parks are an essential element of 2030 vision and there will be future investments in them. Expressed gratitude to SMSC and PLAY for the donations. Haugen: Asked if parking problems were anticipated. Friedges: Believes baseball will not have associated parking problems as it is most likely that teams and fans from the first game will leave and make room for the second team. Anticipates more parking problems with soccer. 5 City Council Meeting Minutes March 5, 2007 DRAFT Haugen: Appreciated that the alternates are included with the bid proposal since more fields may need to be lighted in the future. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07-042 APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS FOR ATHLETIC FIELD LIGHTING AT RYAN PARK. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. NEW BUSINESS Consider Approval of a Report Proposing that: 1) a Conservation Easement be Placed Over Eight (8) Acres of City-Owned Land; and 2) that a Covenant be Placed on the Land that it is for the Per- petual Use of Five Hawks School as a Learning Center. City Manager Boyles introduced the topic and explained that in exchange for the conservation easement a $200,000 donation would be made to add to the fund for an interpretive center building proposed for the Jeffers Pond site. Provided history of the eight-acre parcel near Five Hawks Elementary School that was gifted to the City by the developers of Creekside Commons. The elementary school established an out- door learning center using the eight acres based on a letter from the City allowing such use. This proposal would formalize the use of the eight acres for that purpose as well as provide funding for the Jeffers Pond interpretive center. Explained that Jeffers Pond is a 330-acre PUD of which 24 acres is placed in conser- vancy and a 1.4 acre site is set aside for an interpretive center building. Five hundred thousand dollars was contributed by Jeffers Foundation to provide initial funds for the interpretive center. Paul Oberg, Jeffers Foundation, played a DVD which is a joint production of Wensmann and Jeffers, and depicted the Jefffers Pond property and conservation intent of the Foundation. Commented that scenes on the DVD were from various seasons at Jeffer's Pond. The Jeffers Foundation has earmarked $500,000 for an interpretive center provided it is built by 2011. This would bring funding for this building to a total of $1.7 million. The committee estimated the building cost at $1.441 million. More money is needed and two proposals are suggested: an offer of $200,000 for the conservancy on the eight acres near Five Hawks Ele- mentary School; and an offer of an additional $500,000 if a matching amount is offered by 2008 by any other entity to build the interpretive center at Jeffers Pond. The interpretive center is to be a multi-use cen- ter for all ages with classrooms for environmental education. Explained the purpose of the Foundation is to teach children the importance to our survival of preserving ecology and natural areas for the enjoyment of present and future generations. The Foundation and schools have developed an environmental education program and he stated that Prior Lake has the lakes, parkland, wetland, and other terrain to foster and promote other environmental programs. Urged the City to partner with schools to take advantage of the opportunity. Displayed areas that would be covered with the conservation easement including school and city property and stated that the easement would preserve the land in its current condition. Comments: LeMair: Clarified that no animals are allowed in the easement areas. Oberg: Affirmed that is true for the Jeffers Pond area. The Foundation is willing to take the proposed easement with its present improvement of paved trails. LeMair: Asked how a leashed dog is more invading than person. Oberg: Replied that a leashed dog is not the issue, but one running free that flushes out the wildlife is un- desireable. 6 City Council Meeting Minutes March 5, 2007 DRAFT LeMair: Commented that the City would not have the same use of the land if is put in easement. Ex- pressed concern about a $500,000 commitment from the City. Oberg: Replied the two proposals are independent from each other. The Foundation has already commit- ted to $500,000 (if the interpretive center is built by 2011), if the City declares the conservancy easement in the Five Hawks area; it will receive another $200,000 for a total of $700,000. The Foundation will not de- velop the interpretive center at Jeffers Pond. If no matching funds are found for an additional $500,000, the City will still have $700,000 to do with as it wishes. LeMair: Asked if the matching funds would be required by the City and if an interpretive center could be built for $700,000. Boyles: The estimate is $1.4 million. LeMair: Stated he is in agreement with the easement and receiving $200,000 toward building the interpre- tive center, but does not favor City expenditure of $500,000 toward it. Erickson: Asked if the $500,000 is not from the City but rather from anyone else, would the Jeffers Foun- dation still match the funds. Oberg: Affirmed. Stated it could be from any business or member of the public and believes it behooves the City to help find the money. Erickson: Agreed the offer is generous. Asked if there is a plan to have cross country ski or snowmobile trails in Jeffers Pond. Oberg: Replied that trails are woodchip and stipulate no motorized traffic. Erickson: Supports having a nature area in the City limits and agreed with a conservancy on the parcel near Five Hawks. Suggested consideration of a Foundation donation for the Pike Lake area property. Oberg: Replied the Foundation is putting a lot of money into Prior Lake because of synergy between the school and the Foundation. Noted the Foundation's goal in suburban areas is to preserve property in its natural state and he would rather have the City match funds at Jeffers Pond. Hedberg: Commented that the Jeffers development is a jewel and thanked the Foundation for making this happen. Understands the primary thrust to date has been supporting education of kids on natural environ- ment and kids are the primary beneficiary. Oberg: Believes the joint agreement between school and City will end up with better citizens. Hedberg: Believes the intention of the learning center at Jeffers Pond would be to have a multiuse center available for the public, senior programs, etc. Asked how the City and school district would come up with operating funds to keep the interpretive center operating. Oberg: Replied that was not his business. Stated that, with consent, a corner of property could be the site of the home office for the Jeffers Foundation. Hedberg: Supports the conservation easement of the Five Hawks parcel since most of the land isn't de- velopable and is serving a high use now. Believes it would be nice to stimulate raising $500,000, but does not know how that would be accomplished. Believes this is an opportunity for the City or school to work together so the City has an environmental conservation program for all residents, including seniors. Oberg: Desire would be to have a partnership between the Foundation, schools, community education, and the City to run an environmental program to teach importance of conserving ecology. Hedberg: Replied that if all residents were added to it, it would be a better dream because we all have a lot to learn about environmental conservation. Stated there is a lot of work to figure out parameters and a mechanism to create a joint thrust which is where the opportunity is to make this happen. Oberg: Stated the school district supports the proposal. Haugen: Thanked the Foundation and Wensmann Homes for where we are at this point. Stated the Five Hawks parcel makes sense and creates no harm to the City. Questioned how the City would raise an addi- tional $500,000 to receive the matching funds to build the interpretive center. Stated another area of con- 7 City Council Meeting Minutes March 5, 2007 DRAFT cern is ongoing operations and maintenance, and we would need to work with school district to determine role of each moving forward. Believes there are several details to work through. Oberg: Suggested that community rooms in the interpretive center could be rental to help sustain the building. Westerhaus: Stated that this presentation was the official unveiling of the proposal and the next phase will be to share it with the school board. The Board has no position at this time. Believes the City and school district history of partnership will bode us well in continuing to work together in the future. Stated that he is not speaking for the school board, but personally is in favor of the easement and has a desire to continue to use that piece of property to meet environmental education goals. Stated he believes an inter- pretive center could be built for $700,000 but it would not be what it could be. Haugen: Commented that perhaps the Foundation could consider looking at combined efforts for the Pike Lake 3D-acre area, the proposed easement and the Jeffers Pond interpretative center to get to the targeted amount to build the interpretive center. Oberg: Noted that the Foundation is talking about setting up a summer program in coordination with the YMCA. Stated he is willing to listen to a proposal. Haugen: Stated there are many pieces to work through and no action would be taken tonight. Recom- mended the Foundation work with the staff to development recommendations that the Council can act upon. Consider Approval of a Resolution Accepting Quotes for Vendors and Setting Gate Fees for the 2007 Annual Spring Clean-Up Day. Public Works Coordinator Wittkopf outlined the plan for the April 21 Clean-Up day and explained that grant money is provided by Scott County to cover most of the costs. Comments: Hedberg: Stated it is a good event and worth spending some City funds to make it feasible. LeMair: Will support. Erickson: Questioned the fee rate presented. Wittkopf: Clarified that the rates identify the items included rather than the kind of vehicle used to bring them in. Haugen: Commented that from an ecological standpoint it is appalling to see what is found in ditches, etc. Believes this program makes it easy for people to get rid of stuff and the City investment of $4,000 - $6,000 or less per year protects our environment. MOTION BY ERICKSON, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07-043 ACCEPTING QUOTES FOR VENDORS AND SETTING GATE FEES FOR THE 2007 ANNUAL SPRING CLEAN-UP DAY. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. Consider Approval of a Resolution Allocating the Deposit of Tax Increment Fund Reimbursement into Economic Development Accounts. Economic Development Director Snook requested the deposit of tax incremental fund reimbursement money of $114,969.05 into the downtown redevelopment fund where it would available for a wide variety of economic development purposes. Explained the sources of the funds. 8 City Council Meeting Minutes March 5, 2007 DRAFT Comments: Hedberg: Stated that it seems a small war chest to stimulate economic development and that the 2030 Vision and Strategic Plan goals will need more funds. Favors creating a strategic plan to build the kinds of funds and flexibility to move forward. Asked Snook what kind of resources will be needed. Snook: Replied the City will have an opportunity for property acquisition in the downtown area and for job creation in the industrial area. Hedberg: Stated he prefers to place the money in the general fund and move it to economic development when there is a specific plan that will stimulate development for a long period of time. Snook: Noted that communities typically have a revolving loan fund or war chest that is guided by a stra- tegic plan. Erickson: Commented that one of the 2030 Vision and Strategic Plan goals is to change the base of tax revenue to more commercial and we need to keep the money in an economic development account and look for ways to expand the commercial tax revenue base. LeMair: Asked what the other two jurisdictions did with their share of the TIF money. Suggested the money be used to buy down the budget for next year and reduce the tax levy; or use the money for the ice rink, multi-use facility which would generate revenue and jobs. Haugen: Concurred that it would be easy to choose a number of different things. Concurred with LeMair's comment that there is an economic development issue of the indoor ice rink before the Council now. Con- cerned that the funds be used for the right thing and would agree to put it in the general fund, clearly ear- marked, and as the City completes redefining the 2030 Vision and Strategic Plan and the budget for the coming year we can define how it can best be used. leMair: Asked where the funds are right now. Boyles: General fund. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07-044 DIRECTING THAT THE TAX INCREMENT FINANCING FUNDS OF $114,969.05, AND ACCRUED INTEREST BETWEEN NOW AND THE TIME THAT THE FUNDS ARE REDIRECTED, BE RETAINED IN THE GENERAL FUND AND EARMARKED FOR FUTURE DIRECTION TO SPECIFICALLY IDENTIFIED NEEDS AS IDENTIFIED BY THE COUNCIL. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. OTHER Community Events. LeMair: Reported on the success of the wrestling competition at the Liberty Nationals and the state-level competition. Erickson: Stated there will be a fundraiser for the soccer program on Saturday at the Legend's from 7-10. Hedberg: Stated Prior Lake did well at the swim meet last weekend. Reminded everyone that Clean-Up Day is Saturday, April 21, from 8 a.m. to Noon at the Twin Oaks School parking lot. LeMair: Stated a Prior Lake dance team took first place in a competition at Faribault. Haugen: Informed that Rotary is planning its 18th annual DARE bike-a-thon and this year the event will include additional activities. 9 City Council Meeting Minutes March 5, 2007 DRAFT Snowmobiles Councilor Erickson reported he has received phone calls from residents about snowmobiles going over their property. Noted that City ordinance does not allow snowmobiles in the downtown area nor on CR 12. Believes there are issues of safety, personal property rights, and damage to city streets and sidewalks to discuss. Queried about what signage there should be so riders know where they can legally ride, whether there should be a curfew time for when snowmobiles are allowed on streets, and whether snowmobiles should be limited to trails and lakes or allowed on the streets. Comments: LeMair: Stated he would not object to some restrictions to improve personal property rights and safety. Would not want to make it impossible to enjoy snowmobiling. Hedberg: Concurred with LeMair and agreed that the City will eventually have to face the need to impose some kind of restrictions. Wondered if the local snowmobile association would help to evaluate this. Haugen: Believes staff, police and the snowmobile club should talk about it and that involving the advo- cates for the sports will help to find answers that are compatible to everyone. MOTION BY ERICKSON, SECONDED BY LEMAIR TO DIRECT STAFF TO WORK WITH THE SNOWMOBILE ASSOCIATION TO COME UP WITH GUIDELINES FOR SIGNAGE, SAFETY AND PERSONAL PROPERTY. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. RECESS Mayor Haugen called a recess at 9:24 p.m. for the purpose of having City Counsel provide updates on pending and threatened litigation. RECONVENE The meeting reconvened at 9:58 p.m. Executive Session - Litigation Report. MOTION BY ERICKSON, SECONDED BY HEDBERG TO DIRECT CITY COUNSEL TO DISCONTINUE LITIGATION AGAINST THE KLAMM'S PENDING APPROVAL OF THE PLANNING COMMISSION ISSUANCE OF A CONDITIONAL USE PERMIT AUTHORIZING FILLING OF THE PROPERTY. VOTE: Ayes by Haugen, Erickson, Hedberg, and LeMair. The motion carried. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Hedberg and sec- onded by LeMair. With all in favor, the meeting adjourned at 10:01 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 10