HomeMy WebLinkAbout5F - Hawk Ridge Rd Sidewalk Const.
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
DISCUSSION:
FEBRUARY 28, 2007
5F
LARRY POPPLER, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PLANS AND
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR
SIDEWALK CONSTRUCTION ON HAWK RIDGE ROAD (CITY PROJECT
#06-15)
Introduction
The purpose of this agenda item is to accept the plans and specifications for
City Project #06-15 and authorize advertisement for bids.
AGENDA ITEM:
Historv
On March 20, 2006, Council adopted Resolution 06-039 approving the
preliminary plat of "NORTHWOOD MEADOWS" subject to added conditions.
One of the conditions was that staff and developer review the feasibility of
extending sidewalk along Hawk Ridge Road to Northwood Road with the
developer paying the costs. Based on that condition, an Engineer's Estimate
of $21,120.00 was established on July 19, 2006 and included in the
Development Contract.
On August 7, 2006 the City Council approved the Development Contract for
the development of land known as "NORTHWOOD MEADOWS". The
Development Contract required the developer to furnish the City with a
sidewalk escrow of $26,400.00 for the future construction of sidewalk on Hawk
Ridge Road. This escrow was based on 125% of the estimated cost.
In November of 2007 staff surveyed Hawk Ridge Road. Separate preliminary
plans were prepared to analyze the feasibility of construction of a sidewalk on
the south side and the north side of the road.
Current Circumstances
A neighborhood informational meeting was held on January 17, 2007 to
provide affected property owners an opportunity to view the plans and discuss
the project with city staff. Contrary to the original determination, staff informed
the property owners that they recommended constructing the sidewalk on the
north side of Hawk Ridge Road due to steep driveway grades on the south
side and the inability to meet design standards. Three of four property owners
on the north side of the road were present to comment on this
recommendation. Staff proceeded with plans and specifications for the project
based on their recommendation and the property owner's comments.
The plans and specifications are nearly complete and ready to receive bids.
The current design shows a 6 foot sidewalk against the curb on the north side
of Hawk Ridge Road.
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ISSUES:
At the neighborhood informational meeting held on January 17, 2007, the
following issues were discussed and recommendations made:
1. Property owners along Hawk Ridge Road opposed the proposed sidewalk
on from "NORTHWOOD MEADOWS" to Northwood Road.
Staff Response: The decision to extend sidewalk from "NORTHWOOD
MEADOWS" to Northwood Road was made at the March 20th 2006 City
Council meeting. The City Council stated that the extension of the sidewalk
to Northwood Road should be added to provide pedestrian access to the
community park.
2. If sidewalk is constructed the residents opposed a sod boulevard and
requested the sidewalk be constructed directly back of concrete curb.
Staff Response: Staff felt that this was a reasonable request considering
the limited right of way and designed the sidewalk directly in back of the
concrete curb. As has been the case with past city projects where the
sidewalk was constructed directly back of concrete curb, the width was
increased from 5' to 6'.
3. If sidewalk is constructed the mailboxes will have to be moved from the
north side to the south side of the road.
Staff Response: The Prior Lake Postmaster was contacted and they
authorized the moving of the mailboxes from the north to the south side of
the road. A bid item was included in the schedule to salvage and reinstall
each mailbox on the north side.
4. If sidewalk is constructed the residents questioned who would be
responsible for snow removal.
Staff Response: The City Park Maintenance Division of Public Works will
be responsible for snow removal on the sidewalk pursuant to the City's
snow removal policy.
5. If sidewalk is constructed the residents questioned the restoration process.
Staff Response: City staff will work with each property owner to restore
driveways and yards.
6. Property owners questioned whether their underground sprinkler systems
would be repaired as part of the project.
Staff Response: All four residents on the north side have underground
sprinkler systems. Since the property owners have resided at these
properties for a number of years and the sidewalk was not part of the
original project, staff recommends including a linear foot bid item in the
schedule to repair any sprinkler components that are damaged as a result
of the project.
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specs agenda report.doe
CONCLUSION
The staff recommends the City Council approve the project plans and
specifications and authorize advertisement for bids for City Project #06-15.
When the City advertises for bids, there is always a provision in the bid
documents specifying the City Council reserves the right to reject all bids. The
City Council has in the past, rejected bids on projects where the bids exceeded
the estimate or were otherwise unfavorable for the City.
FINANCIAL
IMPACT:
The Developer has escrowed $26,400.00 for this sidewalk project. These
funds will be utilized to construct the sidewalk. This figure was calculated as
125% of the original estimate.
The original estimate included basic sidewalk construction assuming general
sidewalk placement. It is anticipated that because of the grades and design,
additional driveway repair, hydrant relocation, catch basin relocation, mailbox
relocation, sprinkler system repair, and additional concrete work, the bids may
exceed the escrowed amount. At the time of approving the bids, the City
Council may need to consider dedicating additional funds toward this project.
ALTERNATIVES:
The alternatives are as follows:
1. Approve Resolution 07 -XX approving plans and specifications for City
Project #06-15 and authorizing advertisement for bids.
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED
MOTION:
Alternative #1
Reviewed by:
Reports\2007\03 19
& specs
RESOLUTION ACCEPTING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT
FOR BIDS FOR SIDEWALK CONSTRUCTION ON HAWK RIDGE ROAD (CITY PROJECT #06-15)
Motion By:
Second By:
WHEREAS, Council adopted Resolution 06-039 approving the preliminary plat of "NORTHWOOD
MEADOWS" subject to added conditions. One of the conditions was that staff and
Developer review the feasibility of extending a sidewalk along Hawk Ridge Road, and;
WHEREAS, The Developer has escrowed $26,400.00 for the sidewalk improvements on Hawk
Ridge Road with the August 7, 2006 approval of the Development Contract and final
plat for "NORTHWOOD MEADOWS" and;
WHEREAS, This sidewalk connection will link Northwood Road sidewalk to the community park
dedicated with the "NORTHWOOD MEADOWS" final plat.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the plans and specifications for the Hawk Ridge Road sidewalk
construction project.
3. The City Council hereby authorizes City Staff to advertise for bids for the sidewalk construction on
Hawk Ridge Road.
PASSED AND ADOPTED THIS 19TH DAY OF MARCH 2007.
Haugen Haugen
Erickson Erickson
Hedberg Hedbera
leMair leMair
Millar Millar
YES
NO
Frank Boyles, City Manager
R\Councii\i\,gendi: Reports\2007\03 1 Ridge ~&q~m~tiMs~~%@1
Phone 952.447.9800 / Fax 952.447.4245