HomeMy WebLinkAbout5H - Toll Brothers - C.R. 12 Improve.
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4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MARCH 19, 2007
5H
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
REIMBURSEMENT TO TOll BROTHERS FOR COUNTY ROAD 12
IMPROVEMENTS
Introduction
The purpose of this agenda item is for the City Council to authorize
reimbursement to Toll Brothers for the Construction of the County Road (CR) 12
realignment segment improvements completed last year.
Historv
In June of 2005 the City of Prior Lake entered into a Cooperative Agreement with
Scott County and a Development Contract with Toll Brothers for the construction
of a portion of CR 12 with the development of Stemmer Ridge (a.k.a. Spring
Lake Estates).
Scott County deposited $411,000.00 with the City of Prior Lake for
reimbursement to the Developer. The roadway improvements and required
punch lists were completed in the fall of 2006.
Current Circumstances
The improvements required by the Development Contract have been completed
in accordance with the Development Contract for Stemmer Ridge. In
accordance with that Contract Toll Brothers is eligible to request 100% of the
payment for those improvements. Toll Brothers has requested reimbursement at
this time. Staff has reviewed the final costs with the County and determined that
the reimbursement due Toll Brothers in accordance with the Cooperative
Agreement and Development Contract is $522,200.00.
The improvements have been completed in accordance with the Cooperative
Agreement and Development ,Contract. The final City and County costs for the
project are $434,000 and $88,000 respectively. The County previously
deposited $412,000 with the City for the project.
The Developer's completion of this roadway segment saved the City and County
an estimated $900,000.
The funds currently owed the Developer are for CR 12 and are not related to the
improvements within the Stemmer Ridge Plat.
The County has deposited its estimated share of $412,000 with the City. Based
on change orders the County's total final cost share is $434,000 plus $6,500 for
R:ICouncillAgenda Reports\200l10319 OllCR 12 Reimbursement~:t(S~ofpriorlake.com
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power line relocation costs incurred by the City. The balance of the project cost
is owed by the City. The Cooperative Agreement estimated the City's share as
$90,000. The actual final costs to the City are $88,000. In accordance with the
Development Contract the City will reimburse the Developer and then submit a
copy of the reimbursement to the County for the balance of $22,200 plus $6,500
for power line relocation. The reimbursement is available in the Street Oversize
fund.
ALTERNATIVES: The alternatives are as follows:
1. Approve a resolution authorizing payment to Toll Brothers in the amount of
$522,200.00 for the CR 12 Improvements.
2. Deny this item for a specific reason and provide Staff with direction.
3. Table this item until some date in the future.
RECOMMENDED Alternative 1
MOTION:
R:ICouncillAgenda Reports1200710319 071CR 12 Reimbursement Agenda,doc
A RESOLUTION AUTHORIZING REIMBURSEMENT TO TOll BROTHERS FOR COUNTY ROAD 12
IMPROVEMENTS
Motion By:
Second By:
WHEREAS, In June of 2005 the City of Prior Lake entered into a Cooperative Agreement with Scott
County and a Development Contract with Toll Brothers for the construction of the CR
12 realignment segment; and
WHEREAS, Scott County has reimbursed the City for its portion and those funds were placed in the
Street Oversize fund for reimbursement to Toll Brothers; and
WHEREAS, Toll Brothers has completed the improvements in accordance with the Cooperative
Agreements and Development Contract; and
WHEREAS, Toll Brothers has requested reimbursement by the City.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCil OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City is authorized to reimburse $522,200.00 to Toll Brothers for the CR 12 Improvements.
3. The reimbursement shall be paid from the Street Oversize Fund (503-80205-501).
4. City Staff shall invoice Scott County an additional $22,193 for their portion of the project plus
$6,500 for power line relocation costs paid by the City.
PASSED AND ADOPTED THIS 19th DAY OF MARCH 2007.
Hauaen Hauaen
Erickson Erickson
Hedberg Hedbera
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
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