HomeMy WebLinkAbout9A - C.R. 21 Reconstruction
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
MARCH 19, 2007
9A
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION APPROVING THE PLANS AND
SPECIFICATIONS AND COOPERATIVE AGREEMENT WITH SCOTT COUNTY
FOR CR 21 RECONSTRUCTION
Introduction
The purpose of this agenda item is for the City Council to approve a Cooperative
Agreement with Scott County for the reconstruction of CR 21 between Franklin
Trail and Adelmann Street.
Historv
In 2005 the Prior Lake City Council adopted the CR 21 Corridor Study and con-
cept design. As part of that action the City Council encouraged the County to
address the Fish Point Road intersection as soon as possible. The County se-
cured federal funding for the project in 2006 and has been working with City staff
to develop the project.
In September of 2006 the City Council held a public hearing for the use of recon-
struction bonds on the project. On February 20, 2007 the City Council approved
the Preliminary Engineering report and authorized preparation of final plans and
specifications for the CR 21 project.
Current Circumstances
The final design for CR 21 between Franklin Trail and Adelmann Street has been
completed. Based on the final design a cost sharing agreement for the project
has been developed. The Cooperative Agreement details the cost apportion-
ment and responsibilities for all contributing entities.
The County anticipates letting this project for bid in May of 2007 with construc-
tion commencing in June or July. This project should be substantially complete
by November of 2007.
Prior to bidding the project the County requires that the City approve a Coopera-
tive Agreement that details the estimated costs that the City will be responsible
for. A separate maintenance agreement will be entered into in the future to de-
termine responsibility for various items such as trails and stormwater ponds. The
County also requires that the City Engineer sign the final plans and therefore fi-
nal plan approval by the City Council is also required.
The Cooperative Agreement is in a standardized form previously reviewed and
approved by the City Attorney for the CR 12 project.
The proposed final design is consistent with the alignment and geometric ap-
proval granted in 2004, 2006 and 2007 by the City Council. There are no out-
standing issues that staff is aware of at this time.
The total project construction cost is estimated to be $5.1 million. The City of
Prior Lake's street and storm sewer cost share is allocated as follows:
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
$1,485,000.00
$267,000.00
$58,000.00
The
sources for this ro'ect are as follows:
$1,400,000.00
$50,000.00
$360,000.00
$1 810,000.00
cost share is allocated as follows:
The
$426,000.00
$295,000.00
$22,000.00
$159,000.00
$902 000.00
ortion of the ro'ect follow:
$533,000.00
$369,000.00
$902,000.00
RECOMMENDED
MOTION:
Funding for this project has been identified in the CIP previously. The Finance
Director has reviewed the proposed amounts and verified that the funding
sources are available. The City Council previously elected not to complete a
neighborhood reconstruction project in 2006 as it was determined that the bond-
ing the City typically does for those projects would be needed to fund the CR 21
project.
Scott County will be contributing $2.6 million to the project.
The Council should be aware that the above numbers are only estimates and the
final cost share will be determined by the bids and actual construction costs. If
those costs vary substantially from the above estimates staff will bring them back
to the City Council for review.
1. Approve the Plans and authorize the Mayor and City Manager to enter into a
Cooperative Agreement with Scott County for the reconstruction of CR 21.
2. Deny this agenda item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
Staff recommends alternative number 1.
ALTERNATIVES:
Reviewed by:
oyles, City Manager
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND COOPERATIVE
AGREEMENT WITH SCOTT COUNTY FOR THE RECONSTRUCTION OF CR 21
Motion By:
Second By:
WHEREAS The reconstruction of CR 21 between Franklin Trail and Adelmann Street is considered
a priority by the City of Prior Lake; and
WHEREAS, On February 20, 2007 the City Council approved the preliminary engineering report for
the CR 21 Project; and
WHEREAS, The plans and specifications are consistent with the City's Preliminary Engineering
Report and previous City Council approvals; and
WHEREAS, The Mayor and City Manager are authorized to execute a Cooperative Agreement with
Scott County for the CR 21 project; and
WHEREAS, The final design for CR 21 has been completed; and
WHEREAS, A Cooperative Agreement for the completion of the CR 21 project has been completed
based on the final design; and
$1,485,000.00
$267,000.00
$58,000.00
The
$1,400,000.00
$50,000.00
$360,000.00
$1,810,000.00
cost share is allocated as follows:
$426,000.00
$295,000.00
$22,000.00
$159,000.00
$902,000.00
The proposed City funding sources for the utility portion of the project are as follows:
R\CouncillAgenda Reports\2007\03 19 07\CR 21 Coop Agr Resolution.doc
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
$533,000.00
$369,000.00
$902 000.00
WHEREAS, The City of Prior Lake shall reimburse Scott County $2,495,000 for the CR 21 project
as estimated above. This amount excludes the City's Bonding and Engineering costs
of $58,000 and $159,000 respectively.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager shall execute a Cooperative Agreement with Scott County for the CR
21 Project.
3. The City shall reimburse Scott County $2,495,000 for the CR 21 Project. The funding sources for
this reimbursement shall be as follows:
o Construction Account # 501-48360-501 ($1,342,000) - Reconstruction Bonds
o Construction Account # 501-48360-501 ($50,000) - Municipal State Aid
o Trunk Reserve Account # 502-50035-517 ($360,000)
o Trunk Reserve Account # 502-50035-518 ($439,000)
o Utility Fund Account # 601-49450-530 ($304,000)
4. The City shall transfer $159,000 to the Construction Fund for reimbursement of City Engineering
and Administration costs. The funding allocation shall be as follows:
o Trunk Reserve Account # 502-50035-518 ($94,000)
o Utility Fund Account # 601-49450-530 ($65,000)
5. City financing costs of an estimated $58,000 shall be expensed as follows:
o Construction Fund Acct # 501-48360-507
6. The City Engineer is authorized to sign the CR 21 plans.
PASSED AND ADOPTED THIS 19th DAY OF MARCH 2007.
YES
NO
Haugen Haugen
Erickson Erickson
Hedberg Hedbera
leMair leMair
Millar Millar
Frank Boyles, City Manager
R:\Council\Agenda Reports\2007\03 19 07\CR 21 Coop Agr Resolution.doc