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Home My WebLink About9B - Fire Station No. 2 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT April 16, 2007 ~ 98 Frank Boyles, City Manag r CONSIDER APPROVAL OF A RESOLUTION APPROVING THE SCHEMATIC DESIGN PLAN FOR FIRE STATION NO.2 AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS. Introduction The purpose of this agenda item is to have the Council consider schematic design drawings for Fire Station NO.2 and authorize preparation of plans and specifications. Historv The City of Prior Lake received a 1.3 acre parcel of land as a gift from Wensmann. Calculated by today's standards, the value of the gift exceeds $280,000. The parcel is located in the Jeffer's Pond Planned Unit Development at the intersection of CR 21, fountain hills Drive and Enclave Avenue. This location was deemed to be most effective for Fire Station No. 2 by Boarman Kroos in their study of response times in Prior Lake. In September last year, a referendum was passed to build Fire Station NO.2. I&S Architects and Engineers was selected for architectural services and Bill Wolters was appointed as the owner's representative. A building committee was formed consisting of I&S representatives, Mayor Haugen, Councilor Millar, Fire Chief Hartman, Firefighters Kathan and Kline, Planning Director Kansier, Public Works Director Albrecht, Finance Director Teschner and myself. That group has met a half dozen times to discuss: space needs, adjacencies, site constraints, PUD design requirements, traffic flow and design matters. The site is unique in that it drops about six feet from the east to the west. Given its location it also has four front yards. From the east (CR 21) and north, the site abuts commercial property. Accordingly, these facets should reflect a more business-like look. From the west and south the building should echo the residential neighborhood that the building is part of. During this phase, exterior material durability, color and consistency with adjacent buildings has been considered. We have also looked at how this building can most cost-effectively be constructed while remaining durable and attractive. The committee also recognizes that since this is the first commercial building in this area, it will tend to set the standard for the 24 acres of commercial to be developed in the Jeffers Waterfront development. Representatives of I&S Architects and Engineers will be present this evening to www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 review the concept plan with you. Enclosed are pictures displaying the present concept. Bill Wolters and I&S Architects and Engineers estimate that this building can be constructed within the budget of $2.75 million. Also enclosed is a floor plan and probable Project Cost Summary for your review. ISSUES: The key issue is whether the building will meet the long term needs of our Fire Department and community in a cost-effective fashion. The building committee, which includes Council, Fire Department and City staff members, believes that it will. We are very early in the planning stage. At this point, the building project could evolve considerable before it is constructed. FINANCIAL IMPACT: The Fire Station NO.2 committee is working hard to get the best value for the available funding. This does not mean that the committee would recommend the expenditure of one more dollar than is actually needed to complete this project. The committee believes that the total project cost will be at or below the budget of $2.75 million. ALTERNATIVES: 1. Adopt a resolution approving the schematic design plans and authorizing preparation of plans and specifications. 2. Take no action. RECOMMENDED Alternative #1. MOTION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 07 -xxx A RESOLUTION APPROVING THE SCHEMATIC DESIGN PLAN FOR FIRE STATION NO.2 Motion By: Second By: WHEREAS, The City of Prior Lake is in need of a second fire station to provide reasonable response times; and WHEREAS, A building committee has been established with representation from the City Council, Fire Department, City staff, Owner's Representative and Architect; and WHEREAS, The building committee has prepared, and the City Council has reviewed, a Probable Cost Summary, preliminary site plan, preliminary floor plan and site elevations based upon the short- and long-term needs of the community. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The schematic design plans enumerated above are hereby approved. 3. The building committee is authorized to prepare plans and specifications for the Fire Station NO.2 construction project. PASSED AND ADOPTED THIS 16th DAY OF APRIL 2007. YES NO Haugen Haugen Erickson Erickson Hedberg Hedbera LeMair LeMair Millar I Millar Frank Boyles, City Manager www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 PROBABLE PROJECT COST SUMMARY for Prior Lake Fire Station #2 Prior Lake, Minnesota Bldg SF: 10,386 SCHEMATIC DESIGN PHASE I&S Project Number: 06-10076 Revision Date: April 4, 2007 Estimated Actual SUMMARY: Rate Construction Cost Construction Cost Division 1 - General Requirements $ 150,815.77 $ - Division 2 - Site Work 274,272.00 Division 3 - Concrete 115,062.80 Division 4 - Masonry 287,286.00 Division 5 - Metals 199,355.00 Division 6 - Wood and Plastics 55,120.00 Division 7 - Thermal and Moisture Protection 210,080.50 Division 8 - Doors and Windows 114,445.00 Division 9 - Finishes 114,705.35 Division 10 - Specialties 35,630.00 Division 11 - EQuipment - . Division 12 - Furnishings - Division 13 - Fire Suppression 25,618.50 Division 14 - Conveying Systems - Division 15 - Mechanical 218,106.00 Division 16 - Electrical 114,246.00 Construction Cost Subtotal $ 1,914,742.92 $ - Contingencies 10.00% $ 191,474.29 Change Orders Change Order #1 0 Change Order #2 0 Total Construction Cost $ 2,106,217.21 $ - AlE Design Fees Lump Sum $ 150,000.00 Other Costs Identified By Owner $ 405,000.00 Project Cost Total $ 2,661,217.21 $ - l!;"!;1'l1iJ E>lJSTtlG - - - >> - -- PR(F()SfIl ->>- -,- -1>- -1- -UT- -OE- --- >--- ---11>--- """- """"'- ........... ....... ..'" ........ ""'""" <MIH.<lELfCIIIC ---UE --- lIUIIlXIlNlElfCfflC -UE- --- UTV -- ~ ........ W -U'TV- ---G--- '" -G- --WET- - """" ---w--- ..... .... -x-x- """"" -1Q1S- """"" -1015- _J -1012- """"" -1012- _J """""""" x10ltJ2 "'" ELf""" ~ ""or"", ..Jll' ""''''''''" ~lXM1IIICI'lIl9WJ..fIIJlWRf'rMLOCoVICft5 Cf N.DISTJrlG UWIlES. o. 7/ 8.M. 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WASPRrn\R([I!lYlllJl~tlTOIll:CT~ :> ~sr~:;:km~ J/l()ff[CT t.UR lIE lJIfS C\\TE_UC.!fJ._ 1K:SEI'lNt5/ftlsPE\fl:ll1llllSIREltlEPAOf'[JfJ'Y<J'1.tS EtDNffRS.tIllO:mClS,IllC.IlllWlYMOTll[tISED, OJPEDORIlUPI..ICATUl'lll1l(MlfPlUlWRl1lDlCCNSOO. PROJECT lG~1ill' IQ)f 1"1l1l(:iJlRllLffillf\!; FIRE STATION NO.2 """'''"' t.II~ESOTA PROJECT NO CAOflLfNAlolE DRAWN BY DESIGHEDBY 06-10076 l007611ASE OOT CJ' PLOTOATE 4112007 CUENT PROJECT 1<10. TITLE ~U1i'!: 1!1nUT'f lP!..ffill'l C2.11 TlIIJL IU1lIIG FllOJIIIIIIT J.li/iU.f. t o 0 o 0 APJII61llU6l JIIUE. ~ ~ 0000 0000 0000 0000 0000 0000 0000 IEEIIIIi....IlI m.s.r. l!mLLE ill...5l. .Il!LL AlllI....S.f. ~ .w....s.E. ~ .w....s.E. PRELIMINARY FLOOR PLAN o 4' rt lrt ilr_ I ~ E9 I&S Engineers & Architects, Inc Ollefinn-starl:tofinish 11. April 2007 'vi,; ~ .( 5C;L.-<...T~+ I No R..T{J 90 Memo To: Frank Boyles, City Manager City of Prior Lake, Minnesota From: William A. Wolters Constructive Ideas, Inc. Date: December 7, 2006 Re: Fire Station Costs Frank: I received the e-mail from a concerned citizen which you forwarded regarding questions on the costs of fire stations and whether there had been any comparisons "...to commercial properties with similar occupancies such as warehouses or service garages." Also, there was the suggestion that there should be a reduction in cost of a "volunteer" fire department vs. a "staffed" station. Although I am not involved in the planning or construction of your new facility, I do have significant recent experience in the design and construction of fire stations, and I am concerned with the misconception that this new fire station is somehow "just a garage." A fire station, whether staffed or volunteer is far, far from "just a garage." There is no comparing a fire station with a warehouse unless you want to talk about the differences, not the similarities. Fire stations are single purpose facilities and are there to house and maintain equipment. They are built to last and withstand the rigors and abuse to which they will be exposed throughout their lifetime. In most ways they are unique unto themselves. The heaviest axle load on a driving surface comes from fire trucks. They far exceed loaded semi-trailers, commercial trucks, etc. The floor slab in the station will most likely be an 8" concrete slab reinforced with reinforcing bars. The typical commercial warehouse uses a 4" slab with welded wire mesh. In addition, most municipalities seal this slab with an epoxy coating to extend the life expectancy due to the extreme wet Memo - Frank Boyles December 7, 2006 Page 2 environment of a station. This pavement design extends out to the drive surface and approaches to the facility, as well. Exterior aprons, usually 5" on commercial buildings, will also be a minimum of 8" of concrete. The bituminous pavement will need to be heavy duty, meeting MNDOT specs, and will utilize both an increased base and bituminous mat. This paving is more expensive to install than what is typically used in commercial applications, but is necessary to withstand the truck loading. The height of the structure in a fire station will be, on average, 20% higher than a commercial facility . You will need a clear height, under the joist, of at least 22' to allow for the height of the truck, the height of a firefighter standing on the truck when doing maintenance, and the clearance necessary to keep a safe distance from the infra-red heating system which will most likely be utilized. Infra-red is the most cost efficient system used in stations, as it warms the items in the space and not the space itself. Add to the height the necessary wall height needed by a clear span joist and you will find the exterior wall of your fire station to probably be in the 25' range. This is usually in the 18' to 22' range of a commercial building. (Interior clearances in commercial buildings are generally in the 16 to 18' range.) The added wall height adds additional loading to the footings, causing a typical increase in size. It also adds cost, as the cost of the enclosure will go up with no increase in floor- plate to absorb this cost. The exterior wall itself will be constructed differently because of the wet environment of a fire station. The wall will either be made ofbumished concrete block, which is ground and sealed at the manufacturing plant, which costs twice the cost of a standard block, or it will be filled and painted with epoxy paint, which is twice the cost of a standard interior latex paint. Due to the maneuvering of vehicles within the space, the design of the apparatus bay will, most probably, utilize metal joists which clear span the bay area and eliminate the columns, which obviously can be hit and damaged by the vehicles. The clear span saves the cost of the column and column footing, but this saving is lost in the depth of the joist and wall height previously mentioned. There seems to be a general misconception, not only from this citizen but also from some others in Prior Lake, that smaller stations should, somehow, cost less per SF than larger stations. This idea is completely wrong. Smaller stations will be more per SF, as there is less area on which to pro-rate the non-variable cost. The cost of a garage door for the apparatus bay will cost the same, whether it is installed in a large station or a small one. If you put a $2,000 door in an 8,000 SF facility, the component cost for the door is twenty-five cents per SF. If you put the same door in an 18,000 SF facility, the cost per SF is eleven cents - less than half. This same math can be done for any of the components required in the station. There simply is less area on which to pro-rate the cost, it's axiomatic. Eight thousand square feet is the rough size of the Navarre Memo - Frank Boyles December 7, 2006 Page 3 V olunteer Fire Station, a "satellite" station, and eighteen thousand is the rough area of the main Long Lake Fire Station, the main "training" station for the tn-city group which owns and maintains both stations. Fire stations, whether main or satellite, each have needs and systems which must be present in order to maintain the equipment. There will be a compressed air system necessary for maintenance and to which the trucks will be connected, when not in use, to keep the air systems up to pressure. There is an increased electrical distribution system necessary for maintenance and standby to keep the systems charged for immediate dispatch. Turn-out lockers are necessary, which are large, open-faced lockers to allow the firefighters to get their gear on with a minimum of disruption to allow quicker response time. These are not a "locker" like that used in schools, with doors. They are specialized, and expensive, lockers designed for a specialized use. Toilet facilities, obviously, are necessary in the facility, and because of gender equity requirements, locker, shower and toilet facilities will have to be provided for both men and women. With the amount of gear and equipment necessary to equip the station, there will need to be a storage/ workroom provided to allow for maintenance of smaller, non-truck mounted equipment. A commercial washer and dryer will be required in the facility, even ifit's a small "volunteer" facility, to launder and maintain the firefighters' wearable/washable garb. The smell of smoke is a permeating odor that is difficult to control. Each facility, whether large or small, will require a specialized compressor for filling and maintaining the SCBA (self-contained breathing apparatus) gear that firefighters use with each dispatch. You can't expect to drive over to the other facility to pick up some bottles before being dispatched on a call. Hose towers aren't structures which are added on to make a building look like a fire station, they are working elements with dual purposes. First, to clean, dry and maintain the hoses used in fighting a fire; second, as training areas for carrying people and/or bodies up and down stairs, as well as vertical surfaces to scale with ladders and/or repel from when practicing rescue techniques. I don't know of any warehouse or vehicle maintenance garage to which we could compare this element's cost. With regard to "finished space" in a small facility, there is still a need; you will have some type of kitchen/lounge area. Your firefighters, need a place to "decompress" after a call; a place to discuss what went on, what went right, what could have gone better. This discussion best takes place immediately after returning to the station, and not a week or two later after the event. These aren't all grass fires and car fires to which the fire department responds. When there is a structure fire, and they pull on a body to get it out but only the arm comes off in their hand and the body stays, or when they lift a dead child out of a crib while clearing a house, they have to have a lounge area where they can later retreat and relax. Memo - Frank Boyles December 7,2006 Page 4 I could go on, but I hope my point has been made. There is no similarity between a fire station and a commercial warehouse or service garage. A fire station is far, far from "just a garage." Furthermore, with all the respect I have for Prior Lake, there is going to have to be the realization made by your constituents that your municipal buildings are going to cost what other similar structures cost in our metropolitan area. I don't know of any exemption to inflation that will protect Prior Lake from the local economic market. The cost of copper has more than doubled in the past six months. What was $100 dollars in June is now roughly $237.00. Petroleum prices vary daily, and there are innumerable materials which will be built in your new station which are derived from petroleum, from the bituminous paving and roofing materials to the plastic sheathing and coating used on wires and equipment. I've been in this business for over 37 years, and I don't know of any estimating guide from which you can project any accurate cost of structures in today's economy. I hope this memo will be beneficial and educational to you and to the citizens of Prior Lake. Those who are interested in learning may learn; those who have their minds made up will never agree. Good luck on your new project. I hope you have great success for the City. W. A. Wolters cc: Bill O'Rourke