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HomeMy WebLinkAboutAgenda & Minutes 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA May 7, 2007 6:00 p.m. m9i~YH~llm" Work Session 5:00 p.m. Capital Improvement Program This meeting is open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF APRIL 16,2007, MEETING MINUTES CONSIDER APPROVAL OF APRIL 30,2007, MEETING MINUTES ' 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter into a Cooperative Agreement with Scott County for Cost Sharing of Aerial Photography. C. Consider Approval of a Resolution Restricting Parking on CR 21 Between Franklin Trail and Adelmann Street. D. Consider Approval of a Resolution Authorizing Staff to Solicit Quotes for Well #9 Pump and Installation. E. Consider Approval of a Resolution Authorizing Advertisement for Bids for Replacement of CR 21 Street Lights as Part of the CR 21 Reconstruction Project. F. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter Into an Agreement with Scott County for the Operation of the Local Laker Link Summer Circulator Service. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 G. Consider Approval of a Resolution Declaring Personal Property as Surplus and Directing Disposal by Donation and Public Sale. H. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Renew the City's Agreement with Schmitty & Sons Transit Inc. for the Operation of Laker Lines Bus Service. I. Consider Approval of a Resolution Approving the Common Interest Community Number 1186 (Courtwood Village Condominium) CIC Plat. J. Consider Approval of a Resolution Waiving Platting Requirements for the Subdivision of Property Located at 4070 140th Street NE (Squires Property). K. Consider Approval of a Resolution Approving the Wetland Replacement Plan for CR 21 Reconstruction from Adelmann to Franklin Trail (City Project No. 05-03). L. Consider Approval of a Resolution Adopting the Revised 2030 Vision and Strategic Plan. 6. ITEMS REMOVED FROM CONSENT AGENDA 7 . PRESENTATIONS A. Proclamation Declaring the Second Annual "Lake Clean Up Day" on June 9. 8. PUBLIC HEARINGS A. Public Hearing to Conduct Board of Appeal and Equalization. B. Public Hearing to Consider Approval of a Resolution Ordering the Ida Circle and Trunk Highway 13 Improvement Project and Preparation of Plans and Specifications. 9. OLD BUSINESS A. Consider Approval of a Resolution Authorizing Execution of Easement Agreements for: 1) CR 21 Trail Relocation, and 2) 150th Street Lift Station Access. B. Consider Approval of a Resolution Accepting the CR 21 Commercial/Industrial Development Master Plan. C. Consider Approval of a Resolution Accepting Feasibility Report for Industrial Park Improvements and Directing the Staff to Pursue Project Implementation by Development Agreement. D. Consider Approval of a Report Recommending a Process and Timeline for Preparing Recommendations Regarding Dock Location/Regulations. 10. NEW BUSINESS 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. 12. ADJOURNMENT City Council Meeting Minutes April 16, 2007 DRAFT REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilmembers Erickson, Hedberg, LeMair and Millar, City Manager Boyles, City Attorney Pace, Public Works Director/City Engineer Albrecht, Assistant City Engineer Poppler, Assistant City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues pre- sented during the Public Forum. City Manager Boyles explained the concept of the public forum. No person stepped forward to speak. APPROVAL OF AGENDA Councilor Hedberg requested that item 11A, Docks, be added to the agenda. City Manager Boyles added item 7B, a proclamation declaring May 3,2007, as National Day of Prayer in Prior Lake. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE APRIL 2, 2007, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, Millar and LeMair. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of 2007 1st Quarter Budget Report D. Consider Approval of 2007 1st Quarter Investment Report E. Consider Approval of Building Permit Report. City Council Meeting Minutes April 16, 2007 DRAFT F. Consider Approval of Animal Warden Report. G. Consider Approval of Fire Call Report. H. Consider Approval of Resolution 07.061 Approving a Memorandum of Understanding for the Regional Public Safety Training Facility. I. Consider Approval of Resolution 07.062 Approving Amendment NO.1 to the Stemmer Ridge Devel- opment Contract. J. Consider Approval of Resolution 07.063 Authorizing Staff to Purchase and Install the Necessary Mate- rial for the City Hall and Police Station landscape Project. K. Consider Approval of Resolution 07.064 Approving Plans and Specifications and Authorizing Staff to Advertise for Bids for Water System Improvements. L. Consider Approval of Ordinance 107.07 Amending Section 110 of the Prior lake City Code Relating to Disposal of Personal Property. MOTION BY HEDBERG, SECONDED BY lEMAIR TO APPROVE THE CONSENT AGENDA AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, leMair and Millar. The motion carried. PRESENTATION Economic Development Report Economic Development Director Snook provided an update on economic development and redevelop- ment in Prior lake. Comments: Erickson: Stated it is good to see businesses expressing an interest in coming to Prior lake and that a good economic base will provide property tax relief for homeowners as well as provide work for people close to home. Millar: Noted that the Rock Creek building is going to be a landmark. Asked if there are plans in the down- town redevelopment plan to address parking issues. Snook: Affirmed that parking is going to be an issue and options might be a structure or a combination of a structure and an open lot. Boyles: Identified the public lots that are available in the downtown area to provide a short-term solution. Snook: Noted that City personnel park in a church parking lot to free up space near the police station. Haugen: Commented that a parking study was done two years ago that identified needs and noted that as more businesses are successful in the downtown area, more parking will be needed. Hedberg: Stated there is exciting progress on new businesses and noted that the City is running out of business park space. Believes it is a challenge is to find the kind of spaces that will allow us to attract more businesses and that parking pressure is a good problem. Haugen: Commented that the Busse bus garage site is completed with berming, etc. and the site has turned out well. Day of Prayer Proclamation Mayor Haugen read a proclamation to declare May 3 as the National Day of Prayer in Prior lake. Comments: 2 City Council Meeting Minutes April 16, 2007 DRAFT Erickson: Believes such a proclamation is appropriate because of happenings in the world and nation to- day. Suggested that all citizens take a moment to offer prayers to the people who were killed at Virginia Tech today. PUBLIC HEARING Public Hearing to Consider Approval of a Resolution Ordering the County Road 12/ Trunk Highway 13 Improvement Project and Preparation of Planned Specifications. Assistant City Engineer Poppler outlined the scope of the project and displayed the location. Com- mented that this is the second phase of the four-phase improvement planned for CR 12, and that access management MNDOT money will help pay for this phase of the project. Stated that the assessment review committee proposed the unit method of assessment and estimated the cost to be $6,107 per unit. MOTION BY MILLAR, SECONDED BY HEDBERG TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried and the hearing opened at 6:40 p.m. No person stepped forward to speak. MOTION BY HEDBERG, SECONDED BY MILLAR TO CLOSE THE PUBLIC HEARINGS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried and the hearing closed at 6:41 p.m. Comments: Erickson: Commented he is pleased with the wide path on the side of the road for biking, walking, etc. leMair: Stated he is happy to see the project moving forward and it will be good to have the intersection improved. Hedberg: Agreed the CR 12 corridor is important to the City for current and future development traffic. Millar: Concurred. Haugen: Concurred. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07-065 ORDERING IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR COUNTY ROAD 12 FROM TRUNK HIGHWAY 13 AND PHEASANT MEADOW LANE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OLD BUSINESS Consider Approval Of A Resolution Approving: 1. The Plans and Specifications and Cooperative Agreement With Scott County for CR 12 and TH 13 Improvement Project, 2. Restricting Parking, and Limited Use Agreement With MNDOT. Public Works Director Albrecht reiterated that the County designed the CR 12 reconstruction project and this summer the second phase involving the intersection of TH 13 will be completed. Noted that it will in- clude a trail which requires a special use permit from MnDOT. Also stated that on-street parking will be prohibited in the area during construction. Stated that at the completion of the project, and with donated parcei'segments from Stonebriar, two buildable lots will be conveyed to the City. The City can sell the lots at any time up to 2010 and use $100,000 of the proceeds to reimburse the County for its investment. Pro- 3 City Council Meeting Minutes April 16, 2007 DRAFT ceeds in excess of $100,000 can be retained by the City in the street oversize fund. If the sale generates less than $100,000, the County will waive the balance. Firefighters plan a controlled burn of the house on the property where Elm Street will be extended to provide access into Stonebriar. Stonebriar will partici- pate in the costs of oversizing the pond on CR 12/ TH 13 and will also fund a portion of the trail. Noted that the four phases of the CR 12 reconstruction will be completed within the same cooperative agreement and if changes are required, the process will be to amend the agreement rather than draft a new agree- ment. The County plans to realign the section of CR 12 east of CR 81 prior to 2010 to eliminate the sharp curve, but residents will not be assessed for that prior to 2010. Comments: LeMair: Clarified that the assessments are planned to be per unit and asked if the assessments were separated into the four phases. Albrecht: Replied the assessments will be per phase. LeMair: Noted it may be beneficial to be on the front end of the project as costs will likely go up over four years. Albrecht: Replied that as the project moves westerly there is a higher density of properties resulting in more distribution of the costs and that it is beneficial to be part of a bigger pool. Noted that no one in the first phase is paying for any portion of the project that is not in front of their house. LeMair: Asked about the process for selling the two lots that will be created. Albrecht: Replied it may be beneficial to have a realtor list the lots and follow the process for disposal of City property. LeMair: Asked if it would be a closed auction. Boyles: Responded that the Council could decide to do proposals in which the City can ask for certain things to happen on the property. Erickson: Asked if the TH 13 trail will be wide enough for bikes. Albrecht: Replied it will be eight-feet wide and tie into Stonebriar and Pheasant Meadows. Erickson: Asked if there were options for sale and removal of the house that is scheduled to be burned. Albrecht: Stated the County put relocation of the house out for bids and received no bids. Erickson: Asked if utilities will be buried. Albrecht: Believes it is up to the City and that the question should be addressed with the 2010 phase be- cause the utility company is not interested in burying just a small segment. Noted that funding for that should be addressed if the entire CR 12 project utilities are buried as the utility company will ask the City to pay for it. Erickson: Believes it may be the only feasible way to do it because power poles will be right up against the sidewalk. Albrecht: Stated that staff will be evaluating costs of moving poles versus burying utilities and it should be addressed with the entire project. Erickson: Asked for clarification of the timing of closures of roads. Albrecht: Replied that the work would be timed to coordinate the opening of CR 82 before closure of CR 12 and that the County is conscious of not creating a situation with no access. Millar: Commented that the County is being fair with its stance on reimbursement of the lot. Hedberg: Commented that a positive feature is the trail connection and believes the project incorporates some unique components. Asked what will be the zoning of the lots. Albrecht: R-1. Hedberg: Asked if the street access will dictate if it becomes one or two lots. Albrecht: Replied that the frontage of the lots would be on Elm Street. 4 City Council Meeting Minutes April 16, 2007 DRAFT Hedberg: Commented on whether there is a way to contain costs on phases three and four if they are al- ready designed and there is one cooperative agreement to be amended without knowing what the cost will be. Albrecht: Replied that budgeting is using the current County formula for cooperative agreements and we should be able to use same formula in 2010. Noted this formula is very favorable for costs to the City and that it would be beneficial for us to add that language to the agreement. Believes that eventually the County will want to change the formula to have right-of-way costs going to the City. Hedberg: Asked if we will be able to determine what future assessments will be on the west end of the project. Albrecht: Replied they could be estimated, but construction materials costs could impact a change. Hedberg: Asked if the phase completed this year will have separate assessments calculated or if they will be included in the fourth phase. Albrecht: No, the benefits the residents are receiving extend beyond the portion being done along their property and although the costs of the work done in 2007 will remain those costs, the project as a whole will be assessed. Haugen: Will support the resolutions. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.066 APPROVING THE PLANS AND SPECIFICATIONS AND COOPERATIVE AGREEMENT WITH SCOTT COUNTY FOR THE CR 12 AND TH 13 IMPROVEMENT PROJECT, # SAP 70-612-10. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07.067 APPROVING PARKING RESTRICTIONS ON CR 12 BETWEEN TH 13 AND WALNUT AVENUE, SAP 70-612-10. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.068 AUTHORIZING EXECUTION OF A LIMITED USE PERMIT FOR TRAIL PURPOSES ALONG MNDOT TH 13 BETWEEN FIVE HAWKS AVENUE SE AND 450 FEET SOUTH OF THE PROPOSED CR 12 INTERSECTION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Schematic Design Plan for Fire Station No.2 and Authorizing Preparation of Plans and Specifications. City Manager Boyles provided a historical perspective of planning for Fire Station NO.2 and introduced the fire station building committee, Bill Wolters, Owners Representative, and I&S Engineers & Architects, Inc. representatives Mark Cipos and Brian Gjerde. Cipos presented the proposed schematic design includ- ing the floor plan, site plan and a video depicting a three-dimensional view of the building. He explained that the next steps would include design development, development of construction documents needed for competitive bidding and securing building permits, and construction of the project. Comments: leMair: Asked if the natural lighting is expected to have a savings in electrical costs. Cipos: Affirmed and believes artificial lighting would not be needed at all on a sunny day. leMair: Noted a local school has natural lighting and concurs it is a good idea. Cipos: Commented that window quality is greatly improved with reduced heat transfer and tinting, and trees provide shading in summer months. 5 City Council Meeting Minutes April 16, 2007 DRAFT Hedberg: Asked about the additional cost of the second story roofs. Cipos: Approximately $23,000, Hedberg: Asked what the roof material is. Cipos: Metal with a durable finish. Haugen: Identified the staff people on the committee and asked Millar to make comments about the com- mittee process. Millar: Commented that the approach to the project was function, funding and design. They identified needs of firefighters and then assured that funding came in line with the needs. Designed the building to be compatible with the neighborhood and to provide a good image for the City. The desire to be environ- mentally sensitive led to providing as much natural lighting as possible. The location lends itself to im- proved response times for both firefighters and Allina. Invited Bill Wolters to address details and costs of a fire department building. Wolters: Noted that a fire station reflects the image of a city. Stated that drive-through doors are more ac- cessible and that the apparatus bay is column-free. It is higher than a commercial building due to the height of the equipment, room needed to repair the vehicle, and required equipment clearance space. Slab flooring needs to be reinforced because of the weight of the trucks. Current cost estimates are $195 per square foot, which is normal. Hartman: Complimented staff for its involvement and mentioned that firefighters have learned from their involvement. Believes the building will be functional. Hedberg: Reiterated the improved response time this station will provide and commented on partnerships with Wensmann and Allina. Stated that voters supported the referendum for the fire station and that Coun- cilor Millar and Owners Representative Wolters will be the watchdogs to assure the project is completed within the referendum amount. leMair: Commented that much work has gone into making it an attractive part of the community. Erickson: Added that a benefit for the current fire station is that hoses can be dried at the new station so they no longer have to be spread on the floor. Hartman: Noted that the hose tower was eliminated when building Fire Station No.1 due to budget con- straints; and, along with drying hoses, a tower will also provide opportunities for training events. Haugen: Complimented the committee for its work on function and design within the budget and noted that the building blends into both residential and commercial areas. Emphasized that this sets the standard for commercial development and that Jeffers plans to have upscale commercial development. Cipos: Thanked the Council for the opportunity for I&S to provide its services. MOTION BY MillAR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07-069 APPROVING THE SCHEMATIC DESIGN PLAN FOR FIRE STATION NO.2. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Purchase of One 2007 Kubota Utility Vehicle. Public Works Director Albrecht explained the bids received. Noted that electric vehicles do not have the options that are needed for the City's required functions. Stated that staff will continue to evaluate electric vehicles as the market expands to include the options that are needed. Comments: Haugen: Expressed appreciation to the staff for conducting the exploration of an electric vehicle. Hopes an appropriate role can be found for electric vehicles in the future. leMair: Stated he understands the need for the options. 6 City Council Meeting Minutes April 16, 2007 DRAFT Erickson: Asked if the proposed Kubota vehicle uses biodiesel. Albrecht: Affirmed and noted that the City uses biodiesel for its vehicles. Millar: Will support. Hedberg: Will support. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07.072 AUTHORIZING THE PURCHASE OF ONE 2007 KUBOTA UTILITY VEHICLE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Awarding Bids for Custodial Cleaning Services for City Hall, Po. lice Station, Library Resource Center, Fire Station No.1 and the Maintenance Center Building. City Manager Boyles explained that the construction of new buildings, the expectation that the scope of cleaning services would exceed the bid threshold and the desire to learn if efficiencies could be gained pro- vided impetus for seeking custodial services bids. Described the bids received and noted he has met with Tower Cleaning Systems representatives and franchisees. Noted that Tower agreed to use its own em- ployees rather than a franchisee allowing us closer opportunity to oversee and communicate; and that they agreed to an eight-month contract with two one-year extensions. Comments: Hedberg: Noted that the contractor was pursued to assure their ability to fulfill the contract. Believes it is prudent to assure that quality expectations are met, but this is a good example of competitive bidding. Millar: Noted that we explored whether it was less expensive to have in-house staff for cleaning and this is a better cost. This bid is much lower than other bids, but due diligence to assure quality expectations has been done. Erickson: Commented that this cost appears to be one-sixth of the cost of a neighboring city. LeMair: Stated the City has done due diligence to protect ourselves against a bid that would not meet our objectives. Suggested cleaning on vestibule doors be increased to three times per week. Haugen: Commented that references, length of time, and the contractor's assembly of data is positive. Noted this contract cost amounts to $ .29/square foot for cleaning. MOTION BY LEMAIR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07.070 APPROVING BID SPECIFICATIONS FOR CUSTODIAL CLEANING SERVICES FOR CITY HALL, POLICE STATION, LIBRARY, FIRE STATION AND MAINTENANCE BUILDING. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Authorizing the Mayor and City Manager to Execute the City's Standardized Contract for the 2007 Street Overlay Project. Public Works Director Albrecht displayed the areas of proposed overlay projects. Stated we received eight bids and it is the first time in five years the City received more than three bids because this project is large enough to attract more bids. Noted that state aid funding monies were allocated to this project. Comments: Hedberg: Commented that assembling a large enough project to attract more bidders brings a better value to the taxpayers. Believes that with a 20-year reconstruction program, it is good to schedule the overlays to buy more time for our streets. Believes there are a lot of future obligations facing us. 7 City Council Meeting Minutes April 16, 2007 DRAFT leMair: Thrilled to see this many bids. Noted that a local company did not get the work but they have put a lot into the community and it is unfortunate for them that they did not receive the bid. Erickson: Asked if the project area is curbed. Albrecht: Replied that Wilds Parkway is curbed and the project will include milling, sealing cracks and placing the overlay. Noted that Streets and Utilities Supervisor Eldred added new technology to overlays. A paving fabric beneath the overlay is hoped to extend the life of overlays by several years. Erickson: Agreed that should reduce cost in future years. Millar: Will support. Haugen: Will support. MOTION BY HEDBERG, SECONDED BY MillAR TO APPROVE RESOLUTION 07-071 ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2007 STREET OVERLAY PROJECT. VOTE: Ayes by Haugen, Erickson, Hedberg, leMair and Millar. The motion carried. NEW BUSINESS Consider Approval of: 1. A Policy Providing for Overnight Rental of City-owned Boat Slips, and 2. An Ordinance Amending Section 702 of the Prior lake City Code to Allow for Overnight Boat Slips in Certain Parks. Assistant City Manager Meyer summarized the proposed policy. Noted that fees are intended to cover costs of capital investment and maintenance. Stated the proposed ordinance revisions would be to amend the parks policy to allow City Code to be consistent with the rental policy. Comments: Millar: Asked where trailer parking is planned at lakefront. Meyer: Anticipated that people who live in town would put the boat in the water, take the trailer home and come back to the park to use the boat. Trailer parking could be accommodated if the Council desired. Boyles: Noted that City Code prohibits parking within 2,500 feet of a boat access. Millar: Asked if there is a lake access at lakefront Park. Boyles: No. Millar: Commented that some vandalism has occurred on City docks and recommended that police review patrolling in the Watzl's Beach area. Stated he would like to discuss placing a locked, gated fence in front of the entrance to the docks to send a signal that vandalism would be prosecuted. Erickson: Stated he would like boat slip rental limitations to be defined as per household and per boat. leMair: Favors the limitation to be listed as per family. Believes different families could use the same boat. Would like to see priority rental opportunity for residents. Concerned with a reservation lead time of one week and would like to reduce that. Could support a gated fence. Commended staff for thinking through the issues and that the proposed policy is a good start and changes to it may evolve. Haugen: Asked the City Attorney to advise whether the City could establish a time priority for residents and then open reservations for non-residents. Pace: Noted the policy proposes charging a larger fee for non-residents and assumes that is because they have not provided taxes for original funding of the park and slips. Believes preferential treatment cannot be shown to residents for reservations. Hedberg: Stated the City is privileged to have the lake and has an obligation to make it available. Water is owned by the public. leMair points out that taxpayers are supporting the capital improvements. Believes 8 City Council Meeting Minutes April 16, 2007 DRAFT this policy is an experiment to make the lake more available and is an important step in finding out what works and what doesn't. Pleased that staff brought this to a point where the Council can take action. Haugen: Commented that it appears that priority for residents doesn't legally fit. Asked why reservations couldn't be made at the last minute if slips are available and stated that a waiting time doesn't serve the best interest of the public and provides no gain. Stated he is not aware of vandalism being an issue but agrees that police could review patrolling schedules. Suggested not limiting the number of times that a user can rent unless that issue proves to be a problem. leMair: Believes Council should give residents priority as they pay for land and parks and providing ac- cess to them along with all amenities. Noted that residents pay a higher tax in the community because of the lake. Erickson: Suggested that because the City is not reserving for residents only, there should not be multiple reservations for a single boat as it could lead to one user reserving a slip for the whole summer. Believes people will use creative ways to make it their marina. Millar: Stated the City needs to be careful about allowing people to use a docking area for more than two or three weeks because we will be competing against the marina in town. Should put limitations on the number of times a user can rent it. leMair: Suggested revisiting the reservation limitation policy in six weeks. If feedback indicates a user is abusing the rental policy or there is vandalism, it can be addressed. Erickson: Believes the reservation limitation should be established now or someone could reserve a slip for the summer. Suggested it be revisited in six weeks and if there are not many users, then the limitation could be removed. Noted that the Web cam may be helpful with protection of the area. Hedberg: Would support a reservation limitation and relaxing it later. Haugen: Commented that a gate would be dependent upon police to lock and unlock it; there are not enough personnel to guarantee it would be unlocked at 5 a.m. and it could be a problem if someone could not get to their boat. Supports the limitation on reservations and then could remove the limitation if it is not an issue. Would support that residents could make reservations for the summer beginning April 15, and that non-residents could make reservations only seven days in advance of the requested time. Erickson: Asked Boyles to explain the reservation process. Boyles: Replied that the recreation department provides reservation information to the maintenance de- partment which places the reservation name on the post. A shorter wait time would end up being less sys- tematic and would also eliminate the 7-day refund or cancellation time period. Millar: Agreed the lake is for everyone but also have to be aware that the boat slips are close to homes and there could be noise issues. Believes a fenced dock would provide a more secure environment to those homeowners. Meyer: Commented that when drafting the policy it was assumed there would be high usage so the restric- tions were intentional. Noted that non-resident complaints about different user fees were usually from peo- ple who have a Prior Lake mailing address but don't live in the city limits rather than from people outside of the area. Commented that the proposed lead time for making reservation was to allow maintenance to plan staffing as they are also experiencing park shelter rentals, ball fields maintenance, etc. Agreed that sched- uling should be flexible if it turns out that usage is not heavy. Asked the City Attorney if fencing the dock would incur any liability to the City by proposing a standard of security. Pace: Replied that the waiver signed by the renter should have a statement that the City will not be liable for any damage. Haugen: Sought concurrence and asked if consideration of a gated fence should be separate action. Boyles: Responded that such a proposal is not part of the policy. Erickson: Asked if a boat has to be registered to resident or if a resident can reserve the slip. 9 City Council Meeting Minutes April 16, 2007 DRAFT Hedberg: Believes usage would often be someone visiting a resident so the policy should allow the resi- dent to be making the reservation for the household, not the boat. Haugen: Clarified that the definition of a citizen would be a residence within the corporate city limits. Boyles: Clarified that the intent of the Council is to have two reservations per household per boat, reserva- tion with no advance notice if City Hall is open, residents can make reservations beginning April 15, and non-residents can only reserve seven days in advance. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE ORDINANCE 107.08 AMENDING SECTION 702 OF PRIOR LAKE CITY CODE TO ALLOW FOR OVERNIGHT BOAT SLIP RENTAL IN LAKEFRONT AND SAND POINT PARKS AS DEFINED WITH THE FOLLOWING THREE AMENDMENTS: TWO RESERVATIONS PER HOUSEHOLD PER BOAT, RESERVATION WITH NO ADVANCE NOTICE IF CITY HALL IS OPEN, RESIDENTS MAY MAKE ADVANCE RESERVATIONS FROM APRIL 15 AND NON- RESIDENTS CAN ONLY RESERVE SEVEN DAYS IN ADVANCE; AND THAT THE AMENDMENTS BE INCORPORATED INTO THE POLICY AS WELL AS THE ORDINANCE REVISION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECONDED BY LEMAIR TO DIRECT STAFF TO REVIEW VANDALISM AT THE BOAT SLIPS AT WATZL'S BEACH AND HAVE THE POLICE DEPARTMENT MAKE RECOMMENDATIONS ON THE CITY'S BEHALF REGARDING APPROPRIATE PATROL OF THE AREA, AND TO LOOK AT THE POSSIBLY OF PUTTING A GATE ON THE DOCKING AREAS. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Haugen: Requested discussion of canoe rentals at the first meeting in May. Consider Approval of the Following Bond Financing Resolutions: 1. A Resolution Authorizing the Negotiated Sale of $1,400,000 General Obligation Street Re. construction Bonds of 2007. 2. A Resolution Authorizing the Negotiated Sale of $8,500,000 Water Treatment Plant Water Revenue Bonds of 2007. City Manager Boyles introduced Steve Mattson from Northland Securities. Mattson stated that interest rates are favorable and he has been able to pre-market bonds to help reduce interest rates. Noted that, historically, a fifth Monday allows selling at the end of the month which is generally favorable. He has pre- pared the official statement and it is out to bond insurance agencies and he is waiting for the best time to hit the market. If interest rate goes up in next two weeks, he would advise waiting. Comments: Millar: Will approve. Hedberg: Noted that Northland Securities and Finance Director Teschner have a long track record of do- ing well by the taxpayers of Prior Lake. Will support. LeMair: Will approve. Erickson: Believes interest rates will go up and this is a good time for the market. Haugen: Will support. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.073 AUTHORIZING THE NEGOTIATED SALE OF $8,500,000 GENERAL OBLIGATION WATER TREATMENT PLANT WATER REVENUE BONDS OF 2007. 10 City Council Meeting Minutes April 16, 2007 DRAFT VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.074 AUTHORIZING THE NEGOTIATED SALE OF $1.400,000 GENERAL OBLIGATION STREET RECONSTRUCTION BONDS OF 2007. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OTHER Dock Access I Placement Hedberg: Asked for a discussion about how lakeshore owners can place docks in a way to not conflict with the interests of their neighbors. DNR does not assert any regulations or guidelines to control this. City has many tight coves and odd plats that make it more difficult to resolve. Suggested that the LAC work with staff to research how other communities handle this, conduct public hearings if necessary and bring a recommendation to Council. LeMair: Agreed it is worth investigating and believes it is a difficult situation. Noted he served on the LAC eight years ago and it was discussed at that time. Believes it is worth getting the input and it would be nice to be able to solve it. Erickson: Believes the directive could be stronger and the Council could direct the LAC and staff to draft a proposal to handle the dock situation rather than just look into it. Believes it is a tough situation, but Coun- cil members weren't elected to avoid the problems and it needs to be addressed. LeMair: Asked if public input should be solicited first. Erickson: Believes the LAC should conduct a public hearing and the staff and LAC should put together a proposal. Millar: Clarified that this discussion would not be about access to the lake, but about placement of docks on private property. Hedberg: Agreed it was placement including setbacks from lot line and entry point in the water as well as regulating the number of docks that a homeowner could place. Millar: Agreed it should be handled by the LAC and cautioned to stay within the guidelines of the DNR. Haugen: Stated the City has been through this exercise and he is not in favor of directing the staff and LAC to put together a proposal. Favors conducting a public process to gather further input. Noted that the lake levels impact beaches and levels would have to be consistent to have an effective dock management policy. Reiterated that the LAC has gone through the process several times but he is open to having them conduct a public hearing. Pace: Commented that there is a model in Lake Minnetonka. They have rules and regulations that could be looked at. Experience has shown they do not enforce it but let residents work it out by themselves. If the City comes up with regulations, it should be prepared to enforce them. Believes that complaints will overwhelm the City with enforcements. Erickson: Stated that White Bear Lake has a well-written guideline to look at too. Agreed with Pace that it might be hard to put teeth into an ordinance, but it would give people something to refer to as they try to communicate with each other. Pace: Stated the City would be placed in a peculiar situation with any court and recommends not adopting any ordinance that we don't intend to enforce. Erickson: Commented that a policy was adopted to recommend DNR guidelines but that recommendation doesn't go far enough for some people on the lakes. Believes an ordinance would help new homeowners to learn what is expected. 11 City Council Meeting Minutes April 16, 2007 DRAFT MOTION BY HEDBERG, SECONDED BY LEMAIR TO DIRECT STAFF TO WORK WITH THE LAKE ADVISORY COMMITTEE TO PREPARE A REPORT IDENTIFYING THE EXTENT TO WHICH THERE ARE ISSUES RELATING TO DOCK PLACEMENT. THE REPORT FOR CITY COUNCIL CONSIDERATION SHOULD PROPOSE A PROCESS AND TIMELlNE FOR CONDUCTING PUBLIC HEARINGS, RECOMMENDATIONS DEEMED TO BE APPROPRIATE AND THE ESTIMATED COSTS OF EACH. VOTE: Ayes by all. Hedberg: Stated he will bring up this issue at the April 17, 2007, LAC meeting. Community Events Millar: Ladies Night Out was a huge success. Erickson: Saturday is Clean-Up Day at Twin Oaks School between 8 a,m. and noon for residents of the City and townships, Haugen: Bridging will join the venture for people to drop off household goods. The DARE bike-a-thon will be May 5. LeMair: Fireman's dance will be on Saturday night @ the VFW. Haugen: Registration for summer parks and recreation programs begins April 18. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Hedberg and sec- onded by LeMair. With all in favor, the meeting adjourned at 9:55 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 12 City Council Meeting Minutes April 30, 2007 DRAFT SPECIAL COUNCIL MEETING MINUTES CAll TO ORDER Present were Mayor Haugen, Councilmembers Erickson, Hedberg, LeMair and Millar, City Manager Boyles, City Attorney Pace, Finance Director Teschner, Assistant City Manager Meyer, Communications Coordinator Peterson and Administrative Assistant Green. NEW BUSINESS Consider Approval of: 1. A Resolution Authorizing the Issuance of $1,400,000 General Obligation Street Reconstruction Bonds of 2007. 2. A Resolution Authorizing the Issuance of $8,500,000 Water Treatment Plant Water Revenue Bonds of 2007. Finance Director Teschner identified what the bonds will be used for. Dick Asleson, Northland Securi- ties representative, presented resolutions to the Council to authorize the issuance of the above-mentioned bonds at the rates of 3.94 and 4.27 percent, respectively. Long-term interest savings will be $108,000. Comments: Millar: Commented that this bond sale represents good financial management services from Northland Securities and Teschner and the savings to the City is significant. Hedberg: Complimented staff on a job well done. leMair: Will support the resolutions and commended Teschner and Northland Securities for the savings. Erickson: Concurs with previous remarks and added that it was nice to be able to keep the business local. Haugen: Commented that the low interest rate validates the importance of a favorable bond rating and the City's bond rating has proven to be a significant benefit to our citizens. Asleson: Responded that the bond rating is attractive and the bond insurance tweaks it a bit more. Millar: Asked about the likelihood of the City improving its bond rating. Teschner: Replied that he has requested the next step of bond rating increase citing the audit reports, building plan and master capital plan as validation for the request. Reported the City may be ready for the next bond level in two years or so. A MOTION WAS MADE BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.075 AUTHORIZING THE ISSUANCE OF $1,400,000 GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2007B AND LEVYING A TAX FOR THE PAYMENT THEREOF. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. A MOTION WAS MADE BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.076 AUTHORIZING THE ISSUANCE OF $8,500,000 GENERAL OBLIGATION WATER TREATMENT PLANT 1 City Council Meeting Minutes April 30, 2007 DRAFT REVENUE BONDS, SERIES 2007A AND PLEDGING FOR THE SECURITY THEREOF WATER SYSTEM NET REVENUES. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Millar and seconded by Hedberg. With all in favor, the meeting adjourned at 6:14 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 2