HomeMy WebLinkAbout5F - Local Laker Link Summer Circulator
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
May 7, 2007
SF
Kelly Meyer, Assistant City Manager
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR
AND CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SCOTT
COUNTY FOR THE OPERATION OF THE LOCAL LAKER LINK SUMMER
CIRCULATOR SERVICE.
Historv: Over the last several years, the City has progressed from dial-a-ride
services to a local circulator route during the summer months. In 2005, we further
improved the route by adding a second bus that allowed us to split the route into
a "north" and "south" loop around the lake.
The purpose of the circulator is to provide residents a means to get to summer
school, work, appointments and various summer activities. Last year, the
summer circulator served approximately 1900 riders over two months, largely
used by students traveling to the High School. Through a contract with Scott
County Transit, we provided two buses that operated Monday through Friday
from 6:30am to 4pm, stopping repeatedly at 28 different locations throughout the
community. We also operated a free shuttle to ValleyFair and the Workforce
Center to serve students, workers and the public. Providing the Local Laker Link
circulator and shuttle continues to be a good way to provide transit services
desired by the community and consistent with the 2030 Vision and Strategic
Plan.
Current Circumstances: For 2007 we are proposing no changes to the circulator
and shuttle routes.
The service is summarized below:
Dates of Operation: June 11,2007 - July 31,2007
Hours of Operation: Monday - Friday (6:30am - 4pm)
Bus Stops: More than 28 stops, including Village Market, Sand Point
Beach, Hidden Oaks Middle School, Prior Lake High
School, SuperTarget, Downtown Prior Lake, and
Lakefront Park
Fare: $1 each ride for the circulator bus, and FREE
Shuttle. service. Punch cards will also be available.
The various bus stops to pickup and drop off riders were established based on a
variety of factors including (1) data from previous years; (2) summer school
class schedules at Hidden Oaks Middle School and Prior Lake High School; (3)
the location of popular summer destination points such as Lakefront Park/Watzl's
Beach and Sand Point Beach; (4) targeted places of employment; and (5)
shopping and dining locations.
www.cityofpriorlake.com
H:\TRANSIT\CIRCULATOR ROUTE\L~6\lre~~.&.!t~~8Oef'J}Rfs~ ~~lf~.ij2fl5>RT 2007.DOC
Staff has been working with Scott County Transit, the School District, ValleyFair
and various residents to develop a proposed route that will meet the needs of as
many riders as possible. Scott County Transit has the capital equipment and
expertise to operate the service and therefore, as in previous years, is
recommended. The attached agreement outlines the responsibilities of both the
City and the County to put the service into place, and is submitted for City
Council consideration.
Conclusion: Prior Lake residents (particularly youth and their parents) rely upon
summer transportation services, and staff recommends that the City continue its
circulator route service in cooperation with Scott County Transit.
FISCAL IMPACT: The service is highly subsidized by the City's transit operating budget. In 2006,
we recouped $1600 in fares to offset the cost of the service, which was $23,533.
This is a service the City is able to provide because of the funding the City
receives from the Metropolitan Council as an opt-out provider of transit services.
This funding is the only revenue source for the transit operating budget. Because
the City receives funding specifically for transit (and other than property taxes) to
provide the service, past Councils have supported keeping the fare at $1.00 each
way in order for the service to remain an affordable choice for residents.
In 2007, Scott County will bill the City based on actual costs for wages, fuel, and
vehicle maintenance costs, estimated to be $11,445.00 per month. The
maximum billing amount will not exceed $11,975 per month. Adequate funds
have been budgeted in the transit operating budget.
ALTERNATIVES:
(1) Motion to adopt a resolution authorizing the Mayor and City Manager to enter
into an agreement with Scott County for the operation of the Local Laker Link
summer circulator service for 2007.
(2) Deny the resolution and provide staff with direction.
RECOMMENDED
MOTION:
Alternative NO.1
REVIEWED BY:
H:\TRANSIT\CIRCULATOR ROUTE\LOCAL LAKER LINK CONTRACT AGENDA REPORT 2007.DOC
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07-XXX
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH SCOTT COUNTY
FOR THE OPERATION OF THE 2007 LOCAL LAKER LINK
SUMMER CIRCULATOR SERVICE.
Motion By:
Second By:
WHEREAS, the City Council recognizes the need for providing additional transit service during the
summer months; and
WHEREAS, the City Council supports efforts to implement improved services that meet an identified
community need; and
WHEREAS, the Local Laker Link summer circulator service is consistent with the goals of the City's
2030 Vision and Strategic Plan in promoting community identity and the small town feel of
Prior Lake, as well as improving the community's transit options; and
WHEREAS, the Scott County Transportation Division has the capital equipment and expertise to
provide the Local Laker Link service.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to enter into an Agreement with Scott County
for transit services for the service period of June 11, 2007 through July 31, 2007,
3. Funds for this service shall be directed from the Transit operating budget.
PASSED AND ADOPTED THIS 7TH DAY OF MAY, 2007.
YES
NO
Hauaen Hauaen
Hedberg Hedberg
Erickson Erickson
leMair leMair
Millar Millar
City Manager, City of Prior Lake
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
Local Laker Link Circulator (map/schedule on the back)
The Circulator Bus Service runs Monday through Friday, 6:30 a.m. to 4 p.m. (see the
back of this page for a map and schedule). To keep travel times down, the city uses two
buses: one for the north (BLUE) loop; the other for the south (RED) loop. Both buses
stop at the most popular summer locations: Lakefront Park, and for the summer school students,
Hidden Oaks Middle School and Prior Lake High School. If you would like to ride the bus but can't
make it to a stop, you can also flag the bus down anywhere along the route. For more details, call
(952) 447,4230. Fares are $1 for each circulator bus ride in the Prior Lake system. Correct fare is
required. Drivers do not make change. Local Laker Link punch cards are also accepted.
$1.. \let
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local laker link Shuttle (map/schedule below)
The FREE Local Laker Link Shuttle service will transport riders to popular destinations
such as Valleyfair, the Scott County Workforce Development Center, the Southbridge
development and much more.
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2007 LOCAL LAKER LINK INFORMATION
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COUNTY OF SCOTT
Agreement for Transportation Services
(City of Prior Lake)
THIS AGREEMENT, is entered into this 24th day of May, 2007 by and between the County of
Scott, Minnesota, through the Transit Department of the Public Works Division, Government Center 300,
200 Fourth Avenue West, Shakopee, Minnesota 55379-1220, (hereinafter referred to as the "County,")
and the City of Prior Lake, Minnesota, a municipal corporation located at 4646 Dakota Street, Prior Lake,
Minnesota, 55372 (hereinafter referred to as "City").
NOW THEREFORE, in consideration of the mutual undertakings and agreement contained herein, the
County and City hereby agree as follows:
1. Purpose of Aqreement:
ne County, through the Scott County Public Works Division, has the facilities and personnel
available to provide transit services through the operation of circulator and shuttle bus service to
specified individuals; and the City desires to make use of the transit services available from the Scott
County Public Works Division to provide circulator and shuttle bus service during the peak season
between June and August.
2. Scope of Services:
2.1 The County shall provide circulator and shuttle bus transportation services to qualified individuals
who reside within the City.
2.2 For the purposes of this agreement, circulator bus transportation services is a fixed route service
for Prior Lake residents and their guests that will take riders anywhere on the fixed route or
shuttle services within the City of Prior Lake and to South bridge, the Work Force Center, and
Valley Fair, all located in Shakopee Minnesota.
2.3 Presently the County provides Dial-a-Ride service to County and City residents. During the
period between June and August ridership historically has increased. This Agreement sets out
the terms, conditions and consideration under which Scott County will add additional capacity to
its present services during said peak period.
2.3.1 The County shall operate reservations and dispatching services within the normal
parameters of its existing operation and shall provide additional services for Prior Lake
residents and their guests during the June through August peak period.
2.3.2 Dispatchers shall inform customers of available services and assist them by giving them
information of routes and schedules.
2.3.3 The County shall provide transportation services consisting of three buses operating two
circulators and one shuttle to South bridge, Valley Fair and the Work Force Center. The
contract for the service shall be from May 24, 2007 to August 15, 2007 and the services
themselves will operate from June 11th 2007 through July 31, 2007 (inclusive), Monday
through Friday.
2.4 The County will designate three vehicles dedicated to providing both circulator and shuttle
services for the City. The dedicated vehicles will be safe, reliable and cost-efficient. The County
will also be responsible for insuring the vehicle, and the driver(s) are considered County
employees.
2.4.1 The County will provide the necessary training to the reservation and driver positions
assigned to this project.
2.4.2 The receptionist position will handle customer service issues and will be the direct
contact for the City for this purpose. Any serious issues will be directed to the
Transportation Supervisor of Scott County Transit and the Assistant City Manager for the
City. All intake procedures will be written, assigned and managed by both a City
representative, a Scott County representative, and the person chosen for the temporary
receptionist position.
2.5 The City will provide and distribute the necessary brochures, advertising, and promotional
material for the service. The information distributed will include but will not be limited to: pricing,
hours of service, phone numbers, scheduling information, service expectations, customer service
expectations, coupon redemption, transfer information, fare card information etc.
2.6.The City will allow customers to ride on the shuttle service without monetary compensation.
3. TERM OF AGREEMENT
This Agreement shall be effective May 24th, 2007, and shall remain in effect until August 15,
2007, or until all obligations set forth in this Agreement have been satisfactorily fulfilled or unless
earlier terminated by either party, with or without cause, upon fourteen (14) days' written notice to
City or the authorized agent of the County.
4. CONSIDERATION AND TERMS OF PAYMENT
Consideration for all services performed by County pursuant to this Agreement shall be paid by
City as follows:
For the Agreement year starting May 24, 2007, within ten days following the conclusion of each
month, the County shall report to the City the following information: total rides scheduled, rides
denied, rides canceled after scheduling, rides "no-showed" by customer, rides missed by the
County, and rides completed. For rides completed, the report shall show fares collected by fare
category (single / multiple city; cash / transfer / pass). In addition, the County shall provide origin-
designation information for all rides completed, and daily vehicle hours and mileage.
Within thirty days from the receipt of such report in a form acceptable to the City, City shall pay to
the County for actual costs directly related to this service estimated at $11.445.00. However, in
no event the monthly amount billed to the City is not to exceed $11,975.00 minus the amount of
cash fares collected, per month, for the months of June and July. Additional incidental expenses
incurred by the project will be invoiced at the end of the agreement.
See Exhibit A for a breakdown of estimated monthly expenses.
5. AUTHORIZED AGENTS
The parties hereby appoint the following authorized agents for the purpose of administration of
this Agreement:
Troy Beam, Scott County Transit
Scott County Public Works
Government Center 300
200 Fourth Avenue West
Shakopee, Minnesota 55379-1220
(952) 496-8277
Kelly Meyer, Assistant City Manager
City of Prior Lake
4646 Dakota Street
Prior Lake, MN 55372
952-447-9802
For other purposes County's agents are:
Program:
Lezlie Vermillion
Scott County Public Works and Land
Government Center 300
200 Fourth Avenue West
Shakopee, Minnesota 55379-1220
Billing:
Gary Bruggenthies
Scott County Public Works and Land
600 Country Trail East
Jordan, MN 55352 - 9339
(952) 496-8335
(952) 496-8277
6. COUNTY AND STATE AUDIT
Pursuant to Minn. Stat. Section 16C.05, Subd. 5 (1998), the books, records, documents, and
accounting procedures and practices of the County and City pursuant to this Agreement shall be
subject to examination by the County, City and the State Auditor. Complete and accurate records
of the work performed pursuant to this Agreement shall be kept by the County and City for a
minimum of six (6) years following termination of this agreement for such auditing purposes. The
retention period shall be automatically extended during the course of any administrative or judicial
action involving the County of Scott or the City of Prior Lake regarding matters to which the
records are relevant. The retention period shall be automatically extended until the administrative
or judicial action is finally completed or until the authorized agent of the County and City notifies
each party in writing that the records need no longer be kept.
7. INDEMNITY
The County and City mutually agree to defend, indemnify, and hold harmless each other and their
respective officers, board members, and employees for claims of any kind (including attorney
fees and costs) that may arise in connection with the performance of this subsidy agreement,
except for the portion of a claim that is caused by the negligence or intentional conduct of the
other party. Nothing herein shall be construed as a waiver of the provisions of Minnesota Statutes
Chapter 466.
8. DATA PRACTICES
The City and County agree to abide by the provisions of the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13, as amended, and Minn. Rules promulgated pursuant to Ch. 13.
9. CONTROLLING LAW
The laws of the State of Minnesota shall govern all questions and interpretations concerning the
validity and construction of this agreement and the legal relations between the herein parties and
performance under it. The appropriate venue and jurisdiction for any litigation hereunder will be
those courts located with the County of Scott, State of Minnesota. Litigation, however, in the
federal courts involving the herein parties will be in the appropriate federal court within the State
of Minnesota. If any provision of this contract is held invalid, illegal or unenforceable, the
remaining provisions will not be affected.
10. SUCCESSORS AND ASSIGNS
This agreement shall not be assignable without prior written consent of the City.
11. CHANGES
The parties agree that no change or modification to this Agreement, or any attachments hereto,
shall have any force or effect unless the change is reduced to writing, dated, and made part of
this Agreement. The execution of the change shall be authorized and signed in the same manner
as for this Agreement.
12. SEVERABILITY
In the event any provision of this agreement shall be held invalid and unenforceable, the
remaining provisions shall be valid and binding upon the parties unless such invalidity or
non-enforceability would cause the agreement to fail its purpose. One or more waivers by either
party of any provision, term, condition or covenant shall not be construed by the other party as a
waiver of a subsequent breach of the same by the other party.
13. ENTIRE AGREEMENT
It is understood and agreed that the entire agreement of the parties is contained herein and that
this Agreement supersedes all oral agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous agreements presently in effect between the
County and City relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending
to be bound thereby.
SCOTT COUNTY
BY:
Barbra Marchall, Chair of the Board
DATE:
ATTEST:
David J. Unmacht, County Administrator
APPROVED AS TO FORM AND EXECUTIION:
Pat Cilberto
Scott County Attorney
DATE:
CITY OF PRIOR LAKE
BY:
Jack Haugen, Mayor
BY:
Frank Boyles, City Manager
DATE:
EXHIBIT A
ESTIMATED MONTHLY EXPENSES
MONTHLY COSTS
Drivers
6 part time drivers at $12.85 per hour, 136 hours per week
Reservations
Phones
Line
Insurance
Worker's Compensation Insurance (5 employees at $150.00
each)
Vehicle Insurance
Vehicle
Vehicle Maintenance
Fuel
Dispatchers/Reports/Scheduling, etc.
Part time Dispatcher at $14.50 per hour, 8 hours per week
TOTAL
$ 7872.00
$ 1,400.00
$ 89.00
$ 750.00
$
170.00
$ 700.00
$ 464.00
$11,445.00
EXHIBIT B
FARES
$1.00 Fare (all Circulator Services)
Free Shuttle Services (Transfers)
Transfers will be accepted, documented, and the information
will be relayed to City for their own billing practices.
EXHIBIT C
I
POLICY STATEMENT
It is the policy of Scott County Government to provide Equal Opportunity to all employees and
applicants for employment in accordance with all applicable Equal Employment Opportunity
laws, directives, and regulations of Federal, State, and local governing bodies or agencies
thereof, including Minnesota Statutes, Chapter 363.
Scott County will not engage in any employment practices which discriminate against or
harass any employee or applicant for employment because of race, color, creed, religion,
national origin, sex, disability, age, martial status, sexual orientation, or status with regard to
public assistance. Such employment practices include, but are not limited to, the following:
hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff,
disciplinary action, termination, rates of payor other forms of compensation, and selection for
training, including apprenticeship.
Further, Scott County fully supports incorporation of nondiscrimination rules and regulations
into contracts and will commit the necessary time and resources to achieve the goals of Equal
Employment Opportunity.
Any employee of the County who does not comply with the Equal Employment Opportunity
Policies and Procedures set forth in this Statement and Plan will be subject to disciplinary
action. Any subcontractor of the County not complying with all applicable Equal Employment
Opportunity laws, directives, and regulations of Federal, State, and local governing bodies or
agencies thereof, including Minnesota Statutes, Chapter 363, will be subject to appropriate
contractual sanctions.
Scott County has designated the Employee Relations Director as the manager of the Equal
Opportunity Program. These responsibilities will include monitoring all Equal Employment
Opportunity activities and reporting the effectiveness of this program, as required by Federal,
State, and local agencies. The Scott County Administrator will receive and review reports on
the progress of the program. If any employee or applicant for employment believes he or she
has been discriminated against, please contact the Scott County Employee Relations Director,
Scott County Employee Relations, Government Center Room 201,200 Fourth Avenue West,
Shakopee, Minnesota 55379-1220, or call (952) 496-8103.
1/IltCht
Scott County Administrator
1/3/2005
Date
..~
Robert Vo el
Chair, Board of Commissioners
1/3/2005
Date