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Home My WebLink About9A - CR 21 Trail & 150th St. Lift Station MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT MAY 7,2007 9A STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING EXECUTION OF EASEMENT AGREEMENTS FOR 1) CR21 TRAIL RELOCATION AND 2) 150TH STREET EASEMENT ACCESS Introduction The purpose of this agenda item is for the City Council to authorize the Mayor and City Manager to execute easement agreements for the CR 21 Project Trail Reconstruction and Access to the 150th Street Lift Station Easement. History CR 21 Trail As part of the Wilderness Ponds Development in 1996 a trail was constructed connecting CR 21 with Blind Lake Trail. A trail easement was granted to the City along the rear yards of the lots in Wilderness Ponds 2nd Addition. In order to provide a safe connection to the new CR 21 the trail must be raised and relocated to the west in some areas. The new trail requires temporary construction access and a permanent easement. The City Council has previously approved the construction plans for this project on March 19, 2007. 1sdh Street Lift Station The City owns and operates the 150th Street lift station. This lift station serves approximately eight homes. The City is currently engaged in litigation to remove impediments from the existing City easement needed to service this lift station. In order to provide accessibility long term to the existing easement without moving the lift station control panel an ingress/egress easement across the property located at 5788 150th St. SE is required. Current Circumstances CR 21 Trail City staff has met several times with the property owners and agreed on terms of easement acquisition. Because the County has already purchased easements and had the values appraised for this property the square foot values had already been preset. Based on the County's Appraisal and easement purchase proposal the following costs were established: Easement T e Pro osed Encumbered Easement Pro osed Unencumbered Easement Total Value Pro osed Easements S Ft 250 635 Value/sf 1 $4.06 $5.53 Total $1,015 $3,512 $4 527.00 www.cityofpriorlake.com RICouncillAgenda Reportsl2007105 07 07IEaseme~ewl€lP~Q.44 7.9800 / Fax 952.447.4245 Staff has negotiated the following proposed compensation: ISSUES: *Clty's cost for trees and mstallatlon$1, 600 ** actual total cost to City $3,927.00 1SrJh Street Lift Station Currently the City does not have access to a portion of the maintenance easement. City Staff has met with the property owners several times to discuss access across their property. For this reason staff recommends obtaining an easement from the property owners at 5788 150th St. SE to ensure permanent access to the lift station. The approximate proposed easement area is 450 sf. Based on current projects in the City this easement would have an estimated value of $1,500.00. Staff has proposed to relocate an existing street light, provide 75 c.y. of fill and remove 7 box-elder trees from City right-of-way. The total value of the proposed City services is estimated to be $1,000.00. The property owner concurs with this proposal. CR 21 Trail If the City does not acquire the required easement reconstruction of the existing trail will be expensive and may not be feasible. Additionally the delay in acquiring an easement could result in delays to the overall project. The proposed compensation rate has been set by County appraisals and ongoing transactions which limited the City's ability to negotiate. Staff feels the proposed settlement is equitable. 1sdh Street Lift Station This easement is needed for maintenance regardless of the outcome of the current litigation and the proposed agreement is very equitable for the City. FINANCIAL CR 21 Trail IMPACT: The $2,327 reimbursement and $1,600 for tree purchase and installation will be drawn from the Capital Parks Fund. 1sdh Street Lift Station The $500.00 for street light relocation shall be drawn from the Utility Fund. The Parks Department will remove the existing trees as part of normal boulevard trimming and the Streets Department will haul the required fill. Compensation Total Cash Reimbursement $2,327 8 Trees (Retail) Installed* $2,200 Total Value of ComDensation** $4 527.00 ALTERNATIVES: The alternatives are as follows: 1. Approve a resolution authorizing the Mayor and City Manager to execute the easement agreements for the CR 21 Trail and 150th Street Lift Station. 2. Deny this item for a specific reason and provide Staff with direction. 3. Table this item until some date in the future. RECOMMENDED Alternative 1 MOTION: A RESOLUTION AUTHORIZING EXECUTION OF AN EASEMENT AGREEMENT FOR THE CR 21 TRAIL RECONSTRUCTION Motion By: Second By: WHEREAS The City and County have approved a Cooperative Agreement for the reconstruction of CR 21 between Franklin Trail and Adelmann Street; and WHEREAS, The reconstruction requires the trail located at 16740 Windsor Lane SE to be reconstructed; and WHEREAS, City Staff has negotiated with the owners of the property located at 16740 Windsor Lane SE an easement agreement with the following values based on appraisals com leted b Scott Count : Easement T e S Ft Value/sf 1 Total Pro osed Encumbered Easement 250 $4.06 $1,015 Pro osed Unencumbered Easement 635 $5.53 $3,512 Total Value Pro osed Easements $4 527.00 ensation: Total Total Value of Com ensation** *City's cost for trees and installation$1, 600 ** actual total cost to City $3,927.00 $2,327 $2,200 $4 527.00 . NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Staff is authorized to furnish and install 8 trees for a not to exceed cost of $1,600 and make reimbursement in the amount of $2,327 to the owners of 16740 Windsor Lane SE for easement considerations. 3. All funding shall be drawn from the Capital Parks Fund. PASSED AND ADOPTED THIS 7th DAY OF MAY 2007. YES NO Haugen Haugen Erickson Erickson Hedberg Hedberg LeMair LeMair Millar Millar Frank Boyles, City Manager R:\CouncillAgenda Reports\2007\05 07 07\Easement Resolution A.doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 RESOLUTION 07 -xx A RESOLUTION AUTHORIZING EXECUTION OF AN EASEMENT AGREEMENT FOR 150th STREET LIFTS STATION WHEREAS Motion By: Second By: The City currently operates a lift station on 150th Street located between 5780 and 5788 150th Street; and WHEREAS, The City would need to move the existing lift station panel to access the easement; and WHEREAS, The City currently accesses the lift station and easement utilizing the driveway at 5788 150th Street based on verbal approval from the owner; and WHEREAS, It is in the best interest of the City to obtain a permanent ingress/egress easement from the owners of 5788 150th Street for access to the City's existing drainage and utility easement; and WHEREAS, The estimated value of the 450 sf easement is $1,500. Staff has negotiated an easement with the owners of the property located at 5788 150th Street with the following terms; 1) City remove 7 existing box-elder trees from the right of way in front of Dennehy residence. Estimated Value $ 200.00 (City labor & equipment) 2) City haul 75 c.y. of available fill for backslope along right-of-way at Dennehy residence. Estimated value $300.00 (City labor and equipment) 3) City work with the MVEC to relocate existing street light at Dennehy driveway 20 feet to east. Estimated value $500.00 (actual MVEC cost) 4) The owners of the property located at 5788 150th Street grant the City a permanent ingress/egress easement for access to the existing drainage and utility easement. ;and WHEREAS, The total value of the proposed compensation is $1,000 which is less than the estimated value of the easement. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Staff is authorized to remove the 8 trees and haul 75 cy of fill to 5788 150th Street. 3. Funding not to exceed $500 shall be drawn from the Utility Fund for reimbursement to MVEC for street light relocation. R:\CouncillAgenda Reports\2007\05 07 07\Easement Resolution B,doc www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 4. The Mayor and City Manager are authorized to execute the easement with the owners of 5788 150th Street. PASSED AND ADOPTED THIS 7th DAY OF MAY 2007. Haugen Haugen Erickson Erickson Hedberg Hedberg leMair leMair Millar Millar YES NO Frank Boyles, City Manager R:\Council\Agenda Reports\2007\05 07 07\Easement Resolution B.doc i. PERMIT SURVEY 'ARED FOR: I SCHNEIDER MARSCHALL ROAD :OPEE, MN. 55379 Valley Surveying CO.. P. A. SUITE 120-C I 16670 FRANKLIN TRAIL FRANKLIN TRAIL OFFICE CONDOMINIUM PRIOR LAKE I MINNESOTA 55372 TELEPHONE (612) 447-2570 -7 \ . 06" E. ..- \'1130 50 _____,;:.-.--" ,0 ------ ~ ------- <:'1' ~/ '-" o'l'-J~.~fa 1', '11& / "~/ ,1),6 o -z.1 'S6\ ,""O\JSE. o /""APPROVEO PLANNING DEPT l8igne~--u, Datet.%~ DESCRIPTION: ~ Lot 8, Block 3, WILDERNESS PONDS SECOND ADDITION, Scott County, Minnesota Also showing the location of the proposed House as staked thi.s 31 st day of May. 2000. Set the proposed garage slab at elevation 971.43 'i:x. Tn.;\ i..'5l>....c...r ~. ~6S01~;"~ <i,..: 14s....6~r fl4w !'...~....Q z: ...se-.,+ Mw tJ"...,.-bcnJ M. G3S6f. t:'CUls~f . .'. ~~=: NOTES: Benchmark Elevation 972.93 T.N.H. @ NW'ly corner Lot 8, Block 3. 969.9 Denotes existing grade elevation x (971.2) Denotes proposed finished grade elevation e2] rn ~Go~ v..s s.r --+ Denotes proposed direction offmished surface drainage Set the top block at elevation 971.76 The lowest floor elevation will be 963.57 30 60 1 10/83 ***Contnlctor to verify house dimensions prior to constmction*"'''' E IN FEET Denotes 1/2 inch J( 14 inch iron monument set and marked by License No. 10/83 Denotes iron monument found Denotes P. K. Nail set FilE: No. 9112 BOOK 233 rO,I ,.""~, PAGE: 73 (:..c...,_-"_.... REMOVE XISTING DRAINA ~ STRUCTU 930.00 WITH 925.00 920.00 " RCP STORM ~E R AS ljENT L Y DRILL 400' 0 :r ARY FORCEMAIN 915.00 LOT 23 i 7"/5+' j ""I 'it'6T fer I 910.00 ~AR ND GRUB TREE .[)IRE TED BY ENGIN ER co" ~. O)"'? " . 'J' 0)'>. ~ . r ~'>.rv SEDIMENT TRA MH " SEE PLATE 14 5 5780 5788 ,,\ro XISjlAt; CB. EX. 12" PVC NO FILL WITH ~AN ,\co 1")..' l>< - .....0) 905.00 ISEE SHEET 20f