HomeMy WebLinkAbout5H - Bids for Laker Lines Operation
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
FINANCIAL
IMPACT:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
May 7, 2007
5H
Kelly Meyer, Asst. City Manager
CONSIDER APPROVAL OF A RESOLUTION APPROVING REQUEST FOR
BIDS FOR OPERATION OF LAKER LINES BUS SERVICE.
Introduction - The purpose of this agenda item is to consider approval of a
Request for Bids for continued operation of the Prior Lake Laker Lines bus
service.
Historv - In 2001, the City opted out of the Minnesota Valley Transit Authority
in order to operate transit services that were more directly beneficial to Prior
Lake residents. In May 2001, the City issued a Request for Bids to bus
companies in order to contract for the operation of the service. At its July 16,
2001, City Council meeting, after receiving one bid, the City awarded the
contract for the bus service to Schmitty & Sons School Buses, Inc. subject to
entering into the current contract. The contract term has now ended.
The Laker Lines express commuter service to Downtown Minneapolis began
in January 2002, and has been operated by Schmitty & Sons. Over the past
five years the City has been very satisfied with the performance of the
contractor. They have demonstrated that they are competent in both
operations and maintenance, and responsive to the City's and riders' needs.
The City's purchasing policy and Minnesota competitive bidding statutes
require that the City issue a Request for Bids for the new contract period.
Current Circumstances - Staff has prepared the attached Request for Bids
(RFB). The RFB specifies the services the successful bidder must provide,
the standard of service that the City requires, and the criteria the City will use
to evaluate any bids. The RFB calls for providing a minimum of three service
routes with a potential for eight additional routes as the system continues to
grow. This allows the City to provide, at a minimum, its existing Laker Lines
routes while still allowing the City to enter into future transit partnerships with
other Scott County transit providers.
Conclusion - The Council should consider whether the Request for Bids is
appropriate.
There are no financial issues associated with issuing this Request for Bids.
Once bids are received, the staff will be able to outline the financial impacts of
the new contract.
www.cityofpriorlake.com
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ALTERNATIVES: The Council has two alternatives.
1. Motion and Second to Adopting the Resolution Approving the Request
for Bids as part of the Consent Agenda.
2. Remove this item from Consent for additional discussion.
RECOMMENDED Alternative 1.
MOTION:
REVIEWED BY:
! :\COU l'J elL \AGN RPTS\2007\050707
8idsDOC
A RESOLUTION APPROVING A REQUEST FOR BIDS AND SOLICITATION OF BIDS
FOR OPERATION OF PRIOR LAKE LAKER LINES BUS SERVICE.
Motion By:
Second By:
WHEREAS,
WHEREAS,
in 2001, the City issued a Request for Bids for operation of its Laker Lines bus service;
and
in July 2001, the City entered into a contract with Schmitty & Sons School Bus, Inc. for
operation of the service; and
the contract between the City and Schmitty & Sons School Bus, Inc. has expired; and
the City's purchasing policy and state statutes require contracts of this type be
competitively bid.
WHEREAS,
WHEREAS,
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Request for Bids as approved by the City Attorney is hereby approved.
3. The City staff is hereby authorized to solicit bids for operation of the Laker Lines bus service.
PASSED AND ADOPTED THIS ih DAY OF MAY, 2007.
YES
NO
Hauaen Haugen
Erickson Erickson
Hedberg Hedberg
LeMair LeMair
Millar Millar
Frank Boyles, City Manager
ope~sgi~@fpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
RECUlTFCR.~
Prior Lake Bus Service
CITY OF PRIOR LAKE
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
TELEPHONE: (952) 447-9800
Release Date:
Bid Opening Date:
Bid Award Date:
Service Begins Date:
May 8, 2007
May 30,2007
June 4, 2007
July 15, 2007
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
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Bid Notice
The City of Prior Lake is soliciting bids from qualified and reputable transportation vendors to provide a
commuter bus service from Prior Lake, Minnesota to Downtown Minneapolis, Minnesot.?l.:....~.~.?l.I.~.ct bi(js...."Y.i..U
be received at Prior Lake City Hall, 4646 Dakota Street S.E., Prior Lake, MN 55372, tiiitit'3:(J(Jo;mEoii
Maviil:30]i:i2002'~~at which time the bids will be opened and read aloud. All bids must be sealed and marked
"Prior Lake Bus Service", Any questions regarding this Request for Bids must be in writing, received no
later than 12 noon on Tuesdav. Mav 22. 2007 and directed to the attention of Kelly Meyer. Assistant
City Manaaer. Prior Lake City Hall. 4646 Dakota Street S.E.. Prior Lake. MN 55372. telephone (952)
447-9802. A written addendum will be issued to address submitted questions.
The City of Prior Lake has operated the Laker Lines commuter bus service through a private vendor
since January 2002. Laker Lines is an express commuter bus operation originating in Prior Lake,
Minnesota and terminating in Downtown Minneapolis, Minnesota. Service will be provided Monday
through Friday and include a minimum of three (3) morning trips and three (3) evening trips, subject to
modification and or changes in service. It is the intent of the City of Prior Lake to continue to partner with
other Scott County communities in providing additional transit options for Scott County commuters.
Therefore, as many as eight (8) additional routes may be added and route times may be changed at the
sole discretion of the City.
It is the intent of the City of Prior Lake to award a contract for a period of 36 months, with an option on
the part of the City to extend the term for an additional two (2) years. Vendors shall submit bid(s) for cost
of operation, maintenance and storage of vehicles and administrative service. Vehicles shall be provided
by the City and/or Metropolitan Council. Services shall commence on July 15, 2007.
Bid documents may be obtained from Kelly Meyer. Assistant City Manaaer at the above-
referenced address. or by callina Ms. Meyer directly at (952) 447-9802. The City of Prior Lake
reserves the right to accept or reject any and all bids and, at the discretion of the City Council, to waive
minor and non-material informalities or irregularities in a bid process.
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
May 7,2007
TO: QUALIFIED VENDORS
Attached hereto you will find the City of Prior Lake's Request for Bids to provide commuter bus service
commencing on July 15, 2007. The document contains four sections: Introduction and Overview, Bid
Reauirements, Contract Award Criteria and Qualified Vendor Determination, and City Reauirements for
Operation of a Transit Service. The document also has three attachments as follows: Exhibit A-Laker
Lines Route 490 Bus Schedule, Exhibit B, Schedule of Costs Bid Form; Exhibit C - Evaluation Criteria
Worksheet.
The complete bids with accompanying documents must be received no later than 3:00 C.m. on May 30.
2007 at the Prior Lake City Hall, 4646 Dakota Street, S.E., Prior Lake, Minnesota 55372-1714.
We encourage you to submit a bid on the proposed service. If you have questions, please feel free to
contact me at (952) 447-9802.
Thank You,
Kelly Meyer, Asst. City Manager
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
SECTION I
INTRODUCTION AND OVERVIEW
1. Reauest for Bids: The City of Prior Lake is soliciting bids from qualified and responsible
transportation vendors to provide an express commuter bus service from the City of Prior Lake to
Downtown Minneapolis, Sealed bids will be received at the Prior Lake City Hall, 4646 Dakota Street
S.E., Prior Lake, MN 55372-1714, until 3:00 p.m. on May 30. 2007. All bids must be sealed and
marked "Prior Lake Bus Service". Any questions regarding this Request For Bids must be in writing
and directed to the attention of Kelly Meyer, Assistant City Manager, 4646 Dakota Street SE, Prior
Lake, MN 55372-1714, telephone (952) 447-9802. Bid documents may be obtained from Kelly
Meyer, Asst. City Manager, at the above-referenced address. Written questions must be received by
May 22. 2007 at 12:00 p.m. Each Vendor who has requested a bid package will be provided with
copies of all written questions received by the City. All answers to Vendor questions will be in writing
and provided to all Vendors. If appropriate, the City will issue an addendum to this Request for Bids.
2. Reauest for Bid Document: This document describes the express commuter bus service desired by
the City. It also outlines numerous contractual requirements the successful vendor will be required to
conform with. Following award of the bid by the City Council, the successful vendor will be required to
enter into a version of the City's Standard Contract for the Purchase of Services that will be
specifically modified for the Prior Lake Bus Service.
3. Submission of Bids: All bidders shall fully familiarize themselves with the City's Request for Bids.
Bidders will be deemed to acknowledge their familiarity with the entire Request for Bids packet by
virtue of their submission of a proposal. The City will not consider claims for additional compensation
based on the bidder's lack of knowledge of the bid documents, statutes or regulations related to this
Request for Bids. The bidder shall only rely on written addendum provided by the City in submitting
or revising bids. In no event should a bidder submit a bid based on an oral interpretation or
representation by any City staff.
If bids are sent by mail, it is wholly the responsibility of the bidder to ensure that the City receives the
bid by the date, time and at the location specified herein.
If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the
Request for Bid documents, the bidder shall submit to Kelly Meyer, Assistant City Manager, a written
request for clarification. Written requests shall be received not later than May 22. 2007 at 12:00 p.m.
The City reserves the right to cancel the Request for Bids or postpone the date and time for
submitting bids at any time prior to the submittal date and time. The City reserves the right to modify
in part or whole this Request for Bids. This Request for Bids does not commit the City to enter into
any agreement.
The City expressly reserves the right to reject any and all bids, to reissue a revised Request for Bids
and to waive non-material informalities or irregularities in bids. No bidder shall have a right to make a
claim against the City in the event the City accepts a proposal, rejects a bid or Vendor as non-
responsive or unqualified, rejects all proposals, or fails to award a contract to a particular Vendor.
4. Reason for Bids: In January 1, 2002, the City of Prior Lake "opted out" as a member of the
Minnesota Valley Transit Authority to operate its own transit services. Since January 2002, the City
has operated its Laker Lines route 490 through a private vendor. Since 2002, the service has grown
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
from providing two morning and two evening routes, to currently providing three morning and three
evening routes. The addition of future routes is likely, given other potential partnerships within the
County, and subject to the City acquiring the necessary buses. The contract with the current provider
has expired.
5. Service: The Prior Lake bus service currently has three morning trips originating in Prior Lake and
ending in Downtown Minneapolis and three afternoon trips originating in Downtown Minneapolis and
terminating in Prior Lake. The service operates Monday - Friday (with the exception of certain
holidays). Prior Lake Bus Service may also serve stops in Shakopee but will commute directly
between Prior Lake and Downtown Minneapolis. The Prior Lake bus service will originate and end at
either one or two park and ride lots in the City of Prior Lake and Shakopee. Route times will be similar
to the existing Laker Lines route times. It is the intent of the City of Prior Lake to continue to partner
with other Scott County communities in providing additional transit options for Scott County
commuters. Therefore, as many as eight (8) additional routes may be added and route times may be
changed at the sole discretion of the City. The City will establish the final schedule, stops, and
performance criteria for system operation with participation from the selected Vendor, and to be
incorporated into the contract between City and Vendor.
6, The Laker Lines Express Route 490 Schedule is attached hereto and incorporated herein as Exhibit
A.
The City of Prior Lake reserves the right to adjust the route, number of buses and location and times
of pickup and stopping points throughout the term of the contract; which adjustments or changes may
require amendments or addendum to the contract between the City and the Vendor.
7. Contract Term: It is the intent of the City to award a contract for a period of three years, with an
option on the part of the City to extend the term for an additional two years, and thereafter at the sole
discretion of the City in incremental terms of two years. The selected Vendor will be expected to work
with City staff prior to July 15, 2007 to ensure a timely start-up.
8. City Desianated Authoritv: The City will designate an authorized representative who shall be the
Vendor's principle contact with the City, and who shall be responsible for the administration of the
contract with the Vendor.
SECTION II
REQUIREMENTS FOR RESPONSIVE BIDS
1. ComDlete Bid: In addition to all other provisions set out herein, this section contains the Bid
requirements for this Request for Bids. Vendors must fully and completely respond to each request
for information to be considered responsive to this Request for Bids. Each Vendor shall submit an
orioinal and eioht (8) copies of its Bid. Each Bid shall be structured to respond to each individual
section below.
A. Each bid shall include a bid bond. The bid bond must be a certified check, cashier's check or bid
bond in the amount of Five Thousand Dollars ($5000.00) and made payable to the City of Prior
Lake. The bid bond shall be forfeited by the selected Vendor if, after the award of bid by the City
Council, the Vendor fails to enter into a contract with the City for the Prior Lake Bus Service. The
bid bond shall also be forfeited if a Vendor withdraws its bid after bids are opened.
B. Each Vendor shall state (1) the legal name and organization of the Vendor, (2) the Vendor's
address, (3) the Vendor's telephone number, (4) a copy of the Vendor's Certificate of
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
Incorporation, if an incorporated entity, or if a partnership, a copy of Vendor's partnership
agreement; and (5) the Vendor's authorized representative with regard to this Request for Bids.
The bid must be signed by the Vendor's authorized representative and accompanied by proof of
such authorization.
C. Identify a timeline for all tasks to be completed between the date of contract award and beginning
of the service on July 15, 2007; a description of facility arrangements, acquisition of support
equipment, arrangements or provisions for driver recruitment, driver training, training of other
corporate staff, and developing policies and procedures. Describe how Vendor plans to attract
and retain qualified drivers and support staff.
D. Provide a description of how Vendor plans to operate the service. The description should
demonstrate Vendor's understanding of the service as detailed in this Request for Bids. The
description should include but not be limited to Vendor's plan for scheduling drivers,
administration, management, support, dispatch, and use of service communication units.
E. Provide an organizational chart of Vendor's company, indicating the lines of authority for
personnel who will be directly involved in providing commuter bus service to the City and the
relationship of this staff to other programs or functions of the company. Provide a resume for
each individual in Vendor's company who will be involved in the operation and administration of
the Prior Lake Commuter Bus Service including each individual's work experience. Information
on proposed staff should include administrative, management, and direct line staff who are
responsible for providing transportation services.
F. Identify the individual who will serve as the on-site project manager, as well as key staff who will
provide management or consulting support on-site or at the home office. For each person,
describe their qualifications and experience, their role in providing the required service, and the
number of hours per month they will work on this service on average.
G. Evidence of adequate financial stability is a pre-requisite to the award of the contact. Therefore,
the Vendor must submiUhe following financial reports. All such financial reports shall be detailed,
not condensed or summarized, versions of the report. The City reserves the right to request such
other information or reports necessary to establish evidence of adequate financial stability.
i. For a public held corporation, a copy of the most recent three years of audited financial
reports and financial statements with the name, address, and telephone number of a
responsible person in the company's principle financial or banking organization and its
auditor.
ii. For a privately held corporation, proprietorship or partnership, financial information similar to
that included in an annual report, to include at a minimum the most recent three years: an
income statement, a statement of cash flow, a balance sheet and number of years in
business, as well as the name, address and telephone number of a contact in the company's
principle financial or banking organization and its auditor.
H. Describe your facilities that will be used to provide services, including location, size and the
functions that will be performed at each facility. Indicate Vendor's control (own, lease, etc.) of
each facility.
I. Describe the telephone system and equipment that Vendor will use, including its capacity and
ability to meet the requirements described in Section IV.
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
J. Describe Vendor's experience with a two-way service communication system, including the
system currently used. Describe the system that Vendor will use in connection with providing
Prior Lake Bus Service. Include in this section Vendor's plan for maintenance of the service
communication system and Vendor's back-up service communication plan.
K. Describe Vendor's complaint handling and complaint resolution procedures. Include copies of
policies that will be used.
L. Describe in detail all proposed procedures for fare collection and counting the fares. Include
policies relating to missing fares. Describe steps that will be taken to ensure that fares are kept in
a secure location and procedures for handling fares.
M. Describe Vendor's plan for ensuring that a responsible decision-making individual shall be
available during all hours of service provided by the Vendor.
N. Describe Vendor's method of compliance with the FTA's regulations for drug and alcohol testing.
Include a copy of Vendor's drug and alcohol testing policy.
O. Each Vendor shall include a detailed description of the Vendor's ability and method that it would
use to provide additional trips andlor vehicles upon request of the City, including needed lead
time and costs.
P. Each Vendor shall include a description of the training it will provide drivers who operate the
buses for the Prior Lake Bus Service.
Q. Each Bid must contain a certification by an official authorized to bind the Vendor that it complies
with the requirements described in this Request for Bids. Any exception to the requirements of
this Request for Bids shall be included in the Bid under a separate heading entitled "Exceptions
and Deviations",
R. Each Bid shall include the procedures used for fueling the vehicles, including information
concerning seasonal adjustment of fuel mixtures and fuel cap rate.
S. Each Vendor shall complete the Schedule of Costs as set out in Exhibit B. Each vendor shall
outline the total costs that will be charged to the City for operating the service as outlined in this
Request for Bids and any subsequent addenda to the Request for Bids. The selected Vendor
will bill the City based on the number of trips provided each month. For cost estimatinc
purposes. assume storace and maintenance of 8 commuter vehicles and 4.048 trips per year
shall be used (253 days of service @ 8 round trips per day).
SECTION III
QUALIFIED VENDOR DETERMINATION AND CONTRACT AWARD CRITERIA.
1. Qualified and ResDonsible Vendor and ResDonsive Bid: In order for a Vendor's bid to be
considered, the Vendor must be found to be a qualified and responsible bidder and the Vendor's bid
must be found to be responsive to this Request for Bids. The term "qualified vendor" means that the
Vendor has:
A. Provided same or similar services in a satisfactory manner. Same or similar service means the
provision of transportation services of at least the same scope and complexity as the services to
be provided herein; and
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
B. Demonstrated financial ability to provide the services described herein.
C. Demonstrated managerial experience and capabilities to effectively provide and manage the
services to be provided herein.
D. Each Vendor shall submit information to establish that it is a qualified and responsible Vendor as
described herein and in Section II. The City will evaluate the facts and may, at its sole discretion,
reject the Bid on the grounds that the Vendor's past experience renders it a non-qualified or non-
responsible bidder.
E. Vendors must submit references of at least three (3) contract holders and former contract holders
over the past three years. Each reference shall include customer's company name, business
address, name and title of customer contact, current telephone number of customer contact,
contract cost, description of work performed by the Vendor, and the period of performance of the
contract. The City reserves the right to use any current or prior customer or client in its evaluation
of references.
F. Vendor must information that demonstrates a thorough knowledge of the primary service region
and familiarity with the service area.
G. Vendor must provide all required personnel, equipment and facilities as specified herein.
Contract Award Criteria: The contract award shall be based on the evaluation criteria described in
the attached Exhibit C.
SECTION IV
CITY REQUIREMENTS FOR OPERATION OF A BUS SERVICE
1. General Reauirements: The Vendor shall provide all necessary personnel, expertise, equipment
and facilities that may be needed to provide Prior Lake Bus Service.
2. Coordination of Services: The Vendor shall participate in regional transit planning activities as
requested by the City. It is anticipated that the selected Vendor will spend approximately 4 hours per
month of staff time on regional transit planning activities. Scheduling, service design and fare
collection procedures are developed on a region-wide basis and the selected Vendor will be required
to conform to all applicable regional public transit requirements.
3. Days of Service: The Prior Lake Bus Service will operate Monday through Friday. Service will not be
provided on the following National Holidays: New Year's Day, Memorial Day, Independence Day,
Labor Day, Thanksgiving Day, and Christmas Day. Service hours may be reduced or eliminated on
the following days by mutual agreement between the Vendor and the City:
A. If Independence Day falls on Tuesday or Thursday, then the Monday before or the Friday
following the holiday may qualify for reduced service;
B. Friday following Thanksgiving; and
C. If Christmas Day and New Year's Day fall on Tuesday or Thursday, then the Monday before or
the Friday following the holiday may qualify for reduced service.
D. The Vendor will be required to provide service during periods of snow, ice or other adverse
weather conditions. The City shall be responsible for making the final determination of whether to
reduce, modify or cancel service due to adverse weather conditions.
4. Hours of Service: A minimum of three (3) trips will be operated in the A.M. rush-hour period from
Prior Lake to Downtown Minneapolis and a minimum of three (3) trips in the P.M. rush-hour period
from Downtown Minneapolis to Prior Lake. Although route times will be similar to the current Laker
Lines route 490 route times, it is the intent of the City of Prior Lake to continue to partner with other
Scott County communities in providing greater transit options for Scott County residents. Therefore,
as many as eight (8) additional routes may be added and route times may be adjusted at the sole
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
discretion of the City. The City will establish the final schedule, stops, and performance criteria for
system operation with participation from the selected Vendor.
The City of Prior Lake reserves the right to adjust the route, pickup times, locations, and drop-off
point locations and times.
Vendors' bids will provide a description of how additional trips will be added on short notice (less than
10 business days) to meet seasonal andlor other demands, together with the associated costs per
trip.
5. Facilities. TeleDhone. and Other EauiDment: The Vendor shall provide facilities and equipment
sufficient to deliver the Prior Lake Bus Service described herein and proposed by the Vendor,
including, but not limited to: facilities for driver and other field staff daily assignments; pre-trip and
post-trip vehicle inspection and reporting activities; vehicle maintenance; scheduling and dispatch
activities; radio communication equipment; telephone equipment; and facsimile (FAX) machine. The
facilities shall be large enough to provide driver recruitment activities and provide driver training.
Facilities must also provide heated indoor overnight storage of all buses provided by the City at a
location within a 15 mile radius of park-n-ride locations in Prior Lake. All furnishings, equipment, and
supplies are the responsibility of the Vendor,
The Vendor shall provide sufficient staff and a customer service number sufficient to answer
telephone inquiries from the general public and riders starting one-half hour before the
commencement of the first run and continue through the conclusion of the last run on both morning
and afternoon trips. The Vendor's telephone service and equipment must be able to identify to the
caller that they have reached the Prior Lake Laker Lines Bus Service customer service number, or
other service as designated by the City.
The Vendor shall also provide dispatch services starting at least one-half hour before
commencement of the first trip and continue through the conclusion of the last trip on both the
morning and afternoon commuter trips.
6. Service Communication System: The Vendor must secure and install a service communication
system linking the Prior Lake Bus Service vehicles to the dispatch office. The Vendor shall be
responsible for maintaining the communication system and having necessary maintenance and
repairs done in a timely manner. The Vendor shall maintain sufficient backup service communication
units to ensure that all in-service vehicles are able to be contacted at all times. The Bid shall describe
the maintenance plan envisioned for the service communication units installed inside each of the
Vendor's vehicles. The Vendor shall be responsible for paying any and all costs associated with
providing the communications system.
7. Vehicles: The City (through its partnership with the Metropolitan Council) shall furnish all vehicles for
the Prior Lake Bus Service. The selected Vendor shall not be permitted to use these vehicles except
for the exclusive use of the City.
The Vendor will facilitate and the City will pay for the cost of the striping, graphics andlor wrapping of
the buses. The selected Vendor will be responsible for the upkeep and maintenance of the exterior
color scheme andlor markings on the buses.
8. Fuelina: Each Bid shall include the procedures used for fueling the vehicles, including information
concerning seasonal adjustment of fuel mixtures,
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
9. Fare Collection Boxes: the Metropolitan Council will provide Fare boxes for the three vehicles.
Installation and maintenance will be the responsibility of the selected vendor.
10. Vehicle Cleanina: The Vendor shall be responsible for maintaining cleaning supplies in each vehicle.
At a minimum, the cleaning supplies should include the following:
· paper towels
· throw-away plastic gloves
· cleaning solutions such as Simple Green, Lysol, Ram or other cleaning solution that will
be able to clean, disinfect and deodorize. The solution used will be non-toxic and will not
stain.
· waster receptacle
· small broom and dust pan
The Vendor shall be responsible for maintaining a sanitary clean-up kit on each vehicle. The clean-up
kit shall be effective in cleaning and providing protection from Hepatitis B, HIV and the AIDS virus.
The cleaning kit shall contain a product the same or similar to HEP-AID from BFI Medical Waster
Systems TM. The kit should include a minimum of the following:
· One (1) Clean-up Absorbent Pack
· One (1) pair disposable latex gloves
· One (1) scoop, waterproof Michelman coated
· One (1) scraper, waterproof Michelman coated
· Two (2) red plastic bags with twist ties
· One (1) 8-oz. pour bottle with chlorine concentrate
· Three (3) disposable towels
· One (1) antiseptic hand wipe
· One (1) eye protection and (1) mask
The Vendor shall provide daily cleaning of the vehicles. Daily cleaning shall include sweeping,
dusting and spot mopping of the interiors. Trash will be emptied after each of the inbound morning
runs and after each of the afternoon outbound runs.
At least twice weekly, the interiors will be fully mopped and windows will be washed. The driver's
area will be cleaned, During periods of inclement weather, more frequent cleaning will be required. At
least twice weekly, the exteriors will be fully washed. During inclement weather more frequent
washing will be required. At least once a week the passenger reading lamps will be inspected and
burned out bulbs will be replaced. Monthly cleaning includes cleaning the dashboard, ceilings, walls
and other interior areas and surfaces. The interiors of the vehicles will be free of noxious odors from
cleaning products, vermin control products, and exhaust fumes emitted by the engines.
11. Vehicles InsDections: The Vendor shall maintain all vehicles and equipment used for the Prior Lake
Bus Service in optimal working conditions to minimize breakdowns and decrease the likelihood of
accidents. A daily pre-trip inspection will be carried out by the vehicle operator and signed off by the
vehicle inspector,
The vehicle inspection will include, but is not limited to, inspecting the following to assure the
equipment is in sound operating condition:
· walk-around visual inspection
· directional signals and flashers
· headlights, brake lights and taillights
· windshield wipers and washers
· interior lights
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REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
· horn
· parking brake
· door operation, including emergency exits and alarms
· fire extinguisher charge
· full-cycle of lift function
· sufficient tie-down equipment for each wheelchair seating position
· tires
· heating/defrosting/air-conditioning
· fluid levels
· two-way voice communication between vehicle and base
Copies of daily inspection reports are to be kept on file in the Vendor's office and shall be available for
inspection by the City, the Minnesota Department of Public Safety, and any other agency having
reason to inspect the vehicle inspection history.
12. City Insoection: The City reserves the right to conduct periodic inspections of the vehicles being
used for the Prior Lake Bus Service. Inspection or monitoring will be conducted with or without
notification to the Vendor. In no instance will inspections interfere with the Vendor's ability to meet its
service obligations. All in-depth inspections shall be completed at the Vendor's maintenance facility.
The Vendor shall make available to City staff a maintenance bay to perform such inspections should
it be requested.
Vehicles that do not pass the safety inspection shall not be used for the Prior Lake Bus Service until
deficiencies are corrected. The City shall advise Vendor of time within which repairs must be
completed. City may impose, as liquidated damages, a daily amount equal to Vendor's cost to
provide daily service,
13. Out of Service Vehicles: The Vendor shall immediately notify the City of any vehicle taken out of
service, placed in service late, or not available for service, (this excludes regularly scheduled
maintenance).
14. Emoloy Staff: The Vendor shall be responsible for employing adequate staff to provide the services
described herein. In addition, the Vendor shall be in compliance with all applicable FTA regulations
implementing federal law requiring drug testing of employees in certain safety-sensitive transportation
positions. The Vendor will be responsible for testing all safety-sensitive employees. Protocol
procedures for performing tests must be submitted to the City. The expense for testing employees
shall be the sole responsibility of the Vendor.
Dispatch personnel are designated safety sensitive under 49 CFR 653 and are required to comply
with the drug and alcohol policies contained therein. A Vendor's bid shall contain a signed copy of
the Vendor's most recent FTA drug and alcohol policy. The requirements in subsection 18(d) shall
also apply to dispatch personnel.
15. Emoloy Drivers: The Vendor shall employ an adequate number of drivers to provide the services
described herein. The Vendor shall comply with local, state, and federal laws regarding equal
employment opportunity and affirmative action hiring regulations. In addition, all drivers employed by
the Vendor to provide Prior Lake Bus Service shall meet the following minimum standards:
a) Have appropriate and valid Minnesota State Driver's Licenses, including Commercial Driver
Licenses, in addition to any other licenses or permits required to operate the type of vehicles that
will be used to provide Prior Lake bus service.
10
REQUEST FOR BIDS
Prior Lake Bus. Service
May 2007
b) Clear a criminal history check and Department of Licensing commercial and personal driving
record check as required herein. Driver must never have been convicted of a felony offense
involving theft, fraud, burglary, robbery, crimes against children or adults or any such similar
offense, and must have no convictions for any other felony offense within the previous 10 years.
In addition, drivers must have no conviction of a serious traffic violation within the past three
years, including but not limited to any of the following violations: (a) driving under the influence of
alcohol or drugs; (b) driving with an alcohol concentration of .04 or more; (c) leaving the scene of
an accident; (d) using a commercial vehicle in the commission of a felony; (e) reckless driving
andlor reckless endangerment.
c) No Driver's license cancellation under Minnesota Statute Section 171.18 within the past three (3)
years, nor have operated a motor vehicle without insurance, and have a driving record clear of
conviction for driving a motor vehicle without a current license.
d) Clear a drug test administered in accordance with the terms of Federal Register 49 CFR 653,
Control of Drug Use in Mass Transportation Operation, for all employees who perform safety-
sensitive functions. If the requirements of 49 CFR 653 are changed during the term of the
contract period, the Vendor shall be required to conform to the new requirements.
e) Be polite and courteous to riders at all times and under all circumstances.
f) Be sensitive to the needs of all people using the Prior Lake bus service including people with
disabilities, people of all sexual orientations, cultural and racial minorities, and senior citizens.
g) Have a thorough knowledge of the primary service region and be familiar with the service area.
h) Be capable of operating the lift and tie-down equipment and practice proper securement
procedures appropriate to the vehicle driven. Be capable of utilizing safety equipment, such as
the installation of chains or cable traction devices. Be able to use the radio communication
system and use standard radio protocols.
i) Present a neat and clean appearance and wear clean and pressed driver uniforms. The Vendor
shall submit proposed uniforms subject to the approval of the City.
j) No smoking, eating or drinking except at scheduled breaks or meal times, and at no time while in
the vehicle or while providing service to riders.
k) Accurately maintain Driver Log.
I) Keep an accurate clock or watch in clear sight at all times during service operation.
m) Collect fares in accordance with the City's required fare structure.
n) Be able to clearly communicate information essential to the assistance and transport of riders
and the conduct of duties with other staff both orally and in writing.
0) Drivers charged with a felony offense or serious traffic violation while employed by Vendor shall
be required to report such offense(s) or violation(s) to the Vendor within three days of being
charged. The Vendor shall be required to notify the City within 24 hours and remove said driver
from the Prior Lake Bus Service upon receiving notification from the driver.
11
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
16. Driver Trainina: The Vendor shall provide driver training which will, at a minimUm, consist of
defensive driving, emergency procedures, emergency evacuation, first-aid, disability awareness, lift
operation, securement devices, use of fire extinguishers, and use of communications equipment.
Each Bid shall include a detailed description of the vendor's driver training requirements and training
schedule.
17. Proiect Manaaer: The Vendor shall provide a Project Manager housed at Vendor's facility who shall
oversee the proper operation of the Prior Lake Bus Service. The Vendor's Project Manager shall
provide supervision of all personnel providing the service and the management of the service's
accounts and operation records. The Project Manager shall also be the person responsible for
establishing and maintaining the level of customer service required by the City.
In the absence of the Project Manager, other designated senior management personnel shall be
assigned responsibility for the operation of the Prior Lake Bus Service, including operational
problems and rider complaints. A Project Manager shall be on duty and available at all times during
hours of service operation.
It will be the Vendor's responsibility to insure that management and operations staff will be available
for periodic meetings with the City, including meetings and training sessions prior to the start of
service. The Project Manager shall work with the City to prepare promotional material for service prior
to and during the term of the contract. The cost of actual promotional material shall be borne by the
City. Management and operations staff shall also be available for periodic meetings with City
personnel throughout the term of the contract period at no additional cost.
Each Bid shall identify the proposed Project Manager, including a detailed description of his or her
background and related work experience. A Project Manager shall be assigned to this contract no
less than one (1) year at a time. If the Project Manager is reassigned prior to their one (1) year
commitment to the service, the Vendor shall be liable to and pay to the City 25% of the Project
Manager's annual salary, not including benefits, as liquidated damages, This liquidated damages
clause may be waived at the sole discretion of the City.
If a Project Manager is replaced, the City must approve the new Project Manager.
18. Incident Notification: The Vendor shall immediately notify the City's authorized representative of all
accidents andlor incidents involving vehicle and/or property damage, which prevents a vehicle from
proceeding in service operation or incidents in which first aid or on-site medical attention is given.
The Vendor management shall immediately report orally all accidents andlor incidents where there
has been any contact or collision between the Vendor's vehicle and another vehicle, a fixed object, or
person whether or not there is damage, or any occurrence in or near the vehicle which results in
injury or suspected injury to a passenger or other persons. Injury is defined as a verbal statement of
injury from the passenger, an injury that can be seen or a claim filed for an injury. All other incidents
occurring while transporting riders shall be reported to the City's authorized representative within 24
hours. In every instance, the City's authorized representative shall receive a written report detailing
the occurrence, within 24 hours of the occurrence.
The Vendor's employee shall not be required to perform any medical or quasi-medical functions
beyond first aid for passengers. In the event of illness on board a vehicle, the driver shall advise the
dispatcher by radio and may then request assistance from 911 or proceed immediately to a medical
facility for help. In addition, the Vendor's management shall provide the City's authorized
12
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
representative with a written report of all such medical incidents within 24 hours of the occurrence of
the incident.
19. ComDlaints: All complaints received by the Vendor must be reported in writing to the City's
authorized representative within 24 hours of receipt. The Vendor shall respond to a request by the
City's authorized representative for information concerning the complaint in order to assist the City in
investigating the complaint. The Vendor may be required by the City to conduct its own internal
investigation and provide the City with written findings in a format determined by the City. The Vendor
shall follow the City's direction with respect to resolving the complaint.
20. Dissemination of Service Information: The Vendor shall disseminate service information to riders.
The City shall supply all materials for dissemination to riders. Vendors will not be allowed to
disseminate any of their own service or promotional materials or allow others to disseminate service
or promotional materials to passengers.
21. Record KeeDina and Data Collection: The Vendor shall be responsible for collecting the service
data reports and information described below. This information shall be retained by the Vendor
throughout the term of its contract with the City and for an additional period of three (3) years beyond
the termination of the contract. During the term of any contract that results from this Request for Bids,
additional information and reports may be required from the Vendor. Any data collected is the sole
property of the City and requests for information about data collected shall be directed to the City. No
data requests shall be disseminated to individuals not authorized to receive the collected data.
22. TransDortation ODe rations Monthly ReDort: The following information shall be required to be
submitted with the Vendor's monthly invoice:
a) Accidents, incidents and breakdowns (vehicle, passenger and/or pedestrian) including the date,
vehicle number, driver, description of accident/incident/breakdown, name, address, and phone
number of all parties involved and follow-up summary of actions taken until resolution of all
aspects of the accident/incident/breakdown (repairs, driver counseling or discipline, etc.)
b) Complaints and commendations (phone and written) including name of person making report,
description, summary of the actions taken, and status.
c) Incidents of rider illegal activity or dangerous behavior on a vehicle and actions taken by Vendor
to notify the City of the incident(s).
d) Total cash fares collected by Vendor.
e) Ridership summary updates containing, at a minimum, the following information: (1) number of
inbound passengers by origin; (b) number of outbound passengers by destination; and (c)
number of times lift is deployed by origin and destination.
f) Fare box report, including the following information: (1) number of passenger trips paid with cash;
(2) number of passenger trips paid with coupons; and (3) number of passenger trips paid with
passes segregated by type of pass.
g) Daily arrival and departure times for each bus at each designated starting location, intermediate
location, and ending location.
23. Vehicle Record File: The Vendor shall maintain an Individual Record File for each vehicle operated
as part of the Prior Lake bus service. At a minimum, the file must include:
· Vehicle identification and license numbers.
· Vehicle maintenance and repair history, including description of maintenance and repair
performed, vendor or facility doing the work, cost, date and mileage.
· Vehicle equipment check log verifying that special equipment has been inspected
according to the manufacturer's suggested schedule or semi-annually, whichever comes
first.
13
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
· Documentation that preventative maintenance was performed according to the schedule
established by vehicle manufacturer, the Vendor and as approved by the City.
· Vehicle maintenance requests submitted by drivers, including what action was taken and
when.
24. Affirmative Action: The Vendor agrees that it will comply with the City's Affirmative Action Policy as
follows:
Declaration of Policy of Affirmative Action
The City of Prior Lake acknowledges that equal opportunity for all persons is a
fundamental human value. Consequently, it is the policy of the City to provide equal
opportunity in employment and personnel management for all persons; to provide
access to, admission to, full utilization and benefit of training and promotional
opportunities without discrimination because of race, color, creed, religion, national
origin, sex, age, marital status, public assistance status, handicap or disability; and
to otherwise promote full realization of human rights with the City to the extent
permitted by law. To implement this policy, the City of prior Lake requires that every
person making application for, currently employed by, or applying for future
vacancies in the employ of the City of Prior Lake will be considered on the basis of
individual ability and merit, without discrimination or favor.
In furtherance of this policy, the City of Prior Lake establishes an affirmative action
plan, providing for and assuring fair and equitable treatment in all phases of public
employment, including selection, compensation, benefits, training opportunities,
promotions, transfers, layoffs and other terms, conditions and privileges of
employment. The concept of this affirmative action policy is consistent and
fundamental to the maintenance of effective equal opportunity and shall be
implemented as an integral part of the City of Prior Lake's personnel system.
In the interest of advancing the goal of open competition and equal opportunity in employment, the
City undertakes the responsibility for communicating its affirmative action policy to those from whom
it purchases products and services.
25. Non-Discrimination: By submitting a Bid, the Vendor agrees to abide by all provisions of Minn. Stat.
Section 181.59, as may be amended from time to time, entitled Discrimination on Account of Race,
Creed, or Color Prohibited in Contract.
26. Americans with Disabilities Act: The Vendor shall not discriminate against any qualified persons
with a disability who is an employee or applicant for employment and shall take affirmative action to
ensure that such qualified individuals are treated without regard to their disability in regard to job
application procedures; the hiring or advancement or discharge of employees; compensation; job
training; and other terms and conditions, and privileges of employment pursuant to the Americans
With Disabilities Act of 1990.
27. Subcontractors: The Vendor may subcontract minor non-integral services and functions such as the
cleaning and maintenance of the vehicles. No portion of the actual delivery of service shall be
subcontracted. If a Vendor's bid includes a proposed subcontractor of the services to be provided
herein, it shall be plainly stated in the Bid response, describing what is to be subcontracted and to
whom it is subcontracted.
14
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
28. PromDt Payment to Subcontractors: The Contractor shall pay any subcontractor within ten (10)
days of the Contractor's receipt of payment by the City for undisputed services provided by the
subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount
for which the Contractor has received payment by the City, the Contractor shall pay interest to the
subcontractor on the unpaid amount at the rate of one and one-half percent (1.5%) per month or any
part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or
more is $10.00, For an unpaid balance of less than $100.00, the Contractor shall pay the actual
interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect
interest penalties from the Contractor shall be awarded its costs and disbursements, including
attorney's fees, incurred in bringing the action. The Contractor shall, by an appropriate agreement
with each subcontractor, require each subcontractor to make payments to his subcontractors in a
similar manner.
29. Indemnification: The Vendor shall defend, indemnify and hold harmless the City, its City Council,
officers, agents, employees and attorneys from and against any and all claims, causes of action,
judgments, liability, losses, costs, expenses and damages (including but not limited to reasonable
attorneys' fees) arising out of or in connection with providing Prior Lake Bus Service.
In any and all claims against the City, its City Council, officers, agents, employees, or attorneys by an
employee of the Vendor, any subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in
any way by any limitation of the amount or type of damages, compensation or benefits payable by or
for the Vendor or any subVendor under Workers' or Workman's Compensation Acts, disability
benefits acts or other employee benefit acts.
30. Assignment: The contract between the City and Vendor is not assignable without the prior written
consent of the City, which consent shall not be irrevocably withheld. If the City approves an
assignment, the contract shall be binding upon and inure to the benefit of the successors of the
parties.
31. Records: The Vendor shall maintain books, records, documents and other evidence directly pertinent
to performance of the work under the contract in accordance with generally accepted accounting
principles and practices.
The Vendor shall maintain all financial information and data used in preparation or support of the cost
submission for any negotiated contract or change order,
The Vendor shall allow the City to conduct audits of any financial records relating to operating the
Prior Lake bus service. Audits shall be in accordance with generally accepted auditing standards and
with established procedures and guidelines of the reviewing audit agency,
The Vendor shall allow the City or any authorized representative of the City to have access during
normal business hours to all records, including but not limited to financial, personnel, maintenance
and operating records, including those of any subcontractor. The Vendor will provide appropriate
facilities for such access, inspection, audit and copying,
32. Insurance Reauirements: The Vendor shall obtain and maintain the minimum insurance set forth
below. By requiring such minimum insurance, the City shall not be deemed or construed to have
assessed the risks that may be applicable to the Vendor under this contract. The Vendor shall assess
its own risks and, if it deems appropriate andlor prudent, maintain greater limits andlor broader
coverage.
15
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
A. General Liabilitv
· Bodily injury liability affording limits of $2,000,000 each occurrence, $2,000,000 aggregate,
for bodily injury or death suffered or alleged to have been suffered by any person or persons
by reason of or in the course of operations under the contract.
· Property damage liability affording limits of $2,000,000 each occurrence and $2,000,000
aggregate for damages to property suffered or alleged to have been suffered by any
persons(s) by reason of or in the course of operations under the contract.
· If such insurance is written on a combined single limit (CSL) basis, the limit of liability required
is $2,000,000 per occurrence, $2,000,000 aggregate, CSL.
B. Automobile Liabilitv:
· Automobile liability insurance with a combined single limit of $5,000,000. Obtaining a single
policy or obtaining a primary automobile liability policy and an umbrella or excess liability
insurance policy may satisfy this coverage. Coverage shall be in a form acceptable to the
City.
· Comprehensive and collision insurance for each vehicle in an amount and manner sufficient
to cover repair or replacement of a vehicle.
· The City shall be included as an additional insured with respect to the automobile liability and
comprehensive and collision insurance.
· Deductibles shall not exceed $5,000 per occurrence.
C. Such insurance shall include personal injury, blanket contractual, broad from property damage,
products and completed operations liability, owned and non-owned vehicles, and Minnesota
Stop-Gap (employer's liability).
D. Other insurance as may be deemed appropriate by the City.
E. All liability insurance policies shall include the City and their respective elected officials, officers,
officials, agents and employees as additional insured and shall contain "severability of interest"
(cross liability) working.
F. Such insurance shall be provided on forms and by insurance companies satisfactory to the City.
G. No provisions in this section shall be construed to limit the liability of the Vendor for work not done
in accordance with a contract with the City for Prior Lake Bus Service, or express or implied
warranties. The Vendor's liability for the work shall extend as far as the appropriate periods of
limitation provided by law.
H. The Vendor shall provide a Certificate of Insurance in acceptable form as verification of
compliance with these provisions at least thirty (30) days before the commencement of the Prior
Lake Bus Service and sixty (60) days before any contemplated renewal or change in coverage.
I. With respect to the interests of the City, such insurance shall provide that it may not be cancelled,
reduced in coverage or limits, or non-renewed except after thirty (30) days written notice has first
been given to the City.
J. No compensation for services to operate the Prior Lake Bus Service shall be paid for any period
during which required insurance is not in force. Any payment for services shall be withheld until
an approved certificate of insurance is on file.
16
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
K. The City reserves the right at any time during the term of a contract with the Vendor to change
the amounts and types of the insurance required by giving Vendor/Contractor sixty (60) days
written notice.
L. All insurance requirements, forms and certificates shall be subject to the approval of the City
Attorney, the City's risk assessor or any other party retained by the City to evaluate the adequacy
of the Vendor's coverage.
36. Worker's ComDensation: The Contractor and its subcontractors shall maintain workers
compensation insurance for all persons performing services under a contract for the Prior Lake Bus
Service in form and limits as required by statute. The Vendor and its subcontractors shall also
maintain employer's liability insurance in amount, form and company satisfactory to the City for the
benefit of all employees not protected by worker's compensation laws.
37, Performance Bond: The Vendor shall be required to execute and deliver to the City a performance
bond in form and substance satisfactory to the City Attorney in an amount equivalent to five percent
(5%) of the annual value of the contract, within 15 calendar days after receipt of notice of contract
award. The Vendor agrees that if Vendor enters into a contract with the City and fail to provide the
required services, the contract will be terminated for cause without liability to the City, and the bond
will be forfeited as liquidated damages because of such failure or default. The performance bond shall
be maintained in force throughout the entire term of the contract.
38. IndeDendent Contractor: The Vendor shall be an independent contractor, Any contract between the
City and a Vendor should not be construed in any manner as creating or establishing the relationship
of co-partners between the City and the Vendor or as constituting the Vendor as an agent,
representative or employee of the City for any purpose or in any manner whatsoever. Vendor shall be
and shall remain an independent contractor with respect to all services provided to the City. Vendor
represents that it has, or will secure at its own expense, all personnel required in performing services
under a contract with the City to provide commuter bus service. Any and all personnel of Vendor or
their persons while engaged in the performance of any work or services required by Vendor shall
have no contractual relationship with the City and shall not be considered employees of the City and
any and all claims that mayor might arise under the Workers' Compensation Act of the State of
Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims
whatsoever on behalf of any such person or personnel arising out of employment of alleged
employment including without limitation claims of discrimination against the Vendor, its officers,
agents, and employees harmless from any and all such claims regardless of any determination of any
pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not
acquire nor be entitled to any compensation, rights or benefits of any kind whatsoever from the City,
including without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers'
Compensation, Unemployment Compensation, disability, severance payor PERA. The City shall not
be bound by and the Vendor's performance hereunder shall not be conditioned upon any contract
between the Vendor and any other entity or party.
39. Audit: The Vendor shall maintain complete and accurate records with respect to costs incurred and
services performed under a contract for the Prior Lake Bus Service for a period of at least three (3)
years after the termination of any contract with the City. Pursuant to Minn. Stat. Section 16C.05,
subd. 5, the Vendor shall allow the City or other persons or agencies authorized by the City, including
the legislative auditor, or the State Auditor, access to the records of the Vendor at reasonable hours,
including all books, records, documents and accounting procedures and practices of the Vendor
relevant to the subject matter of this contract, for purposes of audit.
17
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
18
CITY OF PRIOR LAKE
Request for Bids to Provide Transit Service
EXHIBIT "A"
Laker Lines Route 490 Bus Schedule. Park & Ride
And Route Information
CITY OF PRIOR LAKE
Request for Bids to Provide Transit Service
EXHIBIT "A"
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CITY OF PRIOR LAKE
Request for Bids to Provide Transit Service
EXHIBIT "B"
Schedule of Costs
Year 1 Year 2 Year 3
(5/1/07 - 4/30/08) (5/1/08 - 4/30/09) (5/1/09 - 4/30/10)
Hourly Rate Charge
Full Size MCI Commuter
Coach Bus
Daily Pull-Out Charge -
(charged once per bus
per day; covers maint I
admin costs)
ex. 2 buses used to
provide 3 am routes = 2
pull out charges.
Total Per Trip
Total Cost Per Day
(assuming 7 buses used
to provide 8, 2.5-hour
morning trips and 8, 2,5-
hour m tri s
*Years 4 and 5 are for the optional renewal term.
FUEL CAP RATE: The City will be responsible for monthly fuel costs in excess of
$ per gallon.
CITY OF PRIOR LAKE
Request for Bids to Provide Transit Service
i 1
2
Bid Requirement
, $5000 Bid Bond
Experience Providing
Same or Similar services.
3. Demonstrate knowledge
of service area.
tart-up Plan Timeline
5 Operation Plan -
including scheduling
drivers, administration,
management, support,
dispatch.
6.
Policies & Procedures -
--Driver recruitment,
training, DOT compliance,
drug testing.
--Complaint handling,
! customer service plan
I --Fare collection
! --Method for providing
! add!. trips
! --fueling procedures
;
7
I Organizational Chart
,.........-....................."..........................................--.........
8 managerial
experience in providing
same or similar services.
(Include resume for each
individual involved in
operationladministration
. including on-site manager
i & key staff and
references.)
9 I Financial Reports,
! including last 3 years
i income statement, cash
! flow statement. balance
i..........................l............................................................................
EXHIBIT "C"
EVALUATION CRITERIA WORKSHEET
Bidder #1
Complies Fails
Bidder #2
Complies Fails
Bidder #3
Complies Fails
I
........................... ,.........................................
Bidder #4
Complies Fails
REQUEST FOR BIDS
Prior Lake Bus Service
May 2007
sheet, # of years in
business and audit and
banking contact.
o Facilities -
including location, size
and functions. Provides
heated overnight storage
of buses. Indicate if
vendor owns or leases
each facility.
""."..........M.......................................................R...._....... ..........................."...-.. ........f.........
11 Description of office and
2-way communication
system.
rtification of Bid
mpleted Schedule of
sts
.............t........
EXCEPTIONS
................................f........
4