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HomeMy WebLinkAbout041607 MinutesCity Council Meeting Minutes April 16, 200 7 REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilmembers Erickson, Hedberg, LeMair and Millar , City Manager Boyles, City Attorney Pace , Public Works Dir ector/City Engineer Albrecht, Assistant City Engineer Poppler, A ssistant City Manager Meyer, Communications Coordinator Peterson and Admini s trative As sistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no long er than 30 minutes in length. Speakers receive a m aximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council’s regular agenda may not be addressed at the Public Forum. Topics of discussion are also rest ricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues pr e- sented during the Public Forum. City Manager Boyles explained the concept of the public forum. No person stepped forwar d to speak. APPROVAL OF AGENDA Councilor Hedberg requested that item 11A , Docks, be added to the agenda. City Manager Boyles added item 7 B, a proclamation declaring May 3, 2007, as National Day of Prayer in Prior Lake. MOTION BY HEDBERG, SECONDED BY MI LLAR TO APPROVE THE AGENDA AS MODIFIED . VOTE: Ayes by Haugen, Erickson , Hedberg, LeMair and Millar . The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE APRIL 2 , 2007 , MEETING MINUTES AS PRESENTED . VOTE: Ayes by Haugen, Erickson, Hedberg, Millar and LeMair . The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer’s Report. C. Consi der Approval of 2007 1 Quarter Budget Report st D. Consider Approval of 2007 1 Quarter Investment Report st E. Consider Approval of Building Permit Report. 1 City Council Meeting Minutes April 16, 200 7 F. Consider Approval of Animal Warden Report. G. Consider Approval of Fire Call Report. H. Con sider Approval of Resolution 07 - 061 Approving a Memorandum of Understanding for the Regional Public Safety Training Facility. I. Consider Approval of Resolution 07 - 062 Approving Amendment No. 1 to the Stemmer Ridge Deve l- opment Contract. J. Consider Appr oval of Resolution 07 - 063 Authorizing Staff to Purchase and Install the Necessary Mat e- rial for the City Hall and Police Station Landscape Project. K. Consider Approval of Resolution 07 - 064 Approving Plans and Specifications and Authorizing Staff to A d vert ise for Bids for Water System Improvements. L. Consider Approval of Ordinance 107 - 07 Amending Section 110 of the Prior Lake City Code Relating to Di s posal of Personal Property. MOTION BY HEDBERG, SE CONDED BY LEMAIR TO APPROVE THE CONSENT AGENDA AS PRESE NTED . VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. PRESENTATION Economic Development Report Economic Development Director Snook provided an update on economic development and redevelo p- ment in Prior Lake. Comments: E rickson: Stated it is good to see businesses expressing an interest in coming to Prior Lake and that a good economic base will provide property tax relief for hom e owners as well as provide work for people close to home. Millar: Noted that the Rock C reek building is going to be a landmark . Asked if there are plans in the dow n- town redevelopment plan to address parking issues. Snook: Affirmed that p arking is going to be an issue and options might be a structure or a combination of a stru c ture and an open l ot. Boyles: Identified the public lots that are available in the downtown area to provide a short - term solution . Snook: Noted that C ity personnel park in a church parking lot to free up space near the police station. Haugen: Commented that a parking study was done two years ago that identified needs and noted that as more businesses are s uccessful in the downtown area, more parking will be needed. Hedberg: Stated there is exciting progress on new businesses and noted that the City is running out of business park space. Believes it is a challenge is to find the kind of spaces that will allow us to attract more businesses and that parking pressure is a good problem . Haugen: Commented that the Busse bus garage site is completed with berming, etc. and the site has turned out well. Day of Prayer Proclamation Mayor Haugen read a proclamation to declare May 3 as the N a tional Day of Prayer in Prior Lake . 2 City Council Meeting Minutes April 16, 200 7 Comments: Erickson: Believes such a proclamation is appropriate because of happenings in the w orld and nation t o- day . S uggested that all citizens take a moment to offer prayers to the people who were killed at Virginia Tech today . PUBLIC HEARING Public Hearing to Consider Approva l of a Resolution Ordering the C ounty Road 12 / Trunk Highway 13 I m pr ovement Project and Preparation of Planned Specifications. Assistant City Engineer Poppler outlined the scope of the project and displayed the location . Co m- mented that this is the second phase of the four - phase improvement planned for CR 12 , and that a cce ss manag e ment MNDOT money will help pay for this phase of the project. Stated that the a ssessment review commi t tee proposed the unit method of assessment and estimate d the cost to be $6,107 per unit. MOTION BY MILLAR, SECONDED BY HEDBERG TO OPEN THE PU BLIC HEARING. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried and the hearing opened at 6:40 p.m. No person stepped forward to speak. MOTION BY HEDBERG, SECONDED BY MILLAR TO CLOSE THE PUBLIC HEARINGS. VOTE: Ayes by Ha ugen, Erickson, Hedberg, LeMair and Millar. The motion carried and the hearing closed at 6:41 p.m. Comments: Erickson: Commented he is pleased with the wide path on the side of the road for biking, wal k ing, etc. LeMair : Stated he is happy to see the project moving forward and it will be good to have the interse c tion improved. Hedberg: Agreed the CR 12 corridor is important to the City for current and future development traff ic. Millar: Concurred . Haugen: Concurred. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07 - 065 ORDERING IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR COUNTY ROAD 12 FROM TRUNK HIGHWAY 13 AND PHEASANT MEADOW LANE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OLD BUSINESS Consider Approval Of A Resolution Approving: 1. The Plans and Specifications and Cooperative Agreement With Scott County for CR 12 and TH 13 I m provement Project, 2. Restricting Parking, and Li m ited Use Agreement With MNDOT . Public Works Director Albrecht reiterated that the County designed the CR 12 reconstruction project and this summer the second phase involving the intersection of TH 13 will be completed. Noted that it will i n- clude a trail which requires a special use permit from MnDOT. Also stated that on - street parking will be prohibited in the area during construction. Stated that at the completion of the project, and with donated parcel segments from Stonebriar, two buildable lots will be conveyed to the City. The City can sell the lots 3 City Council Meeting Minutes April 16, 200 7 at any time up to 2010 and use $100,000 of the proceeds to reimburse the County for its investment. Pr o- ceeds in excess of $100,000 can be retained by the City in the street oversize fund. If the sale generates less than $100,000, the County will waive t he balance. Firefighters plan a controlled burn of the house on the property where Elm Street will be extended to provide access into Stonebriar. Stonebriar will partic i- pate in the costs of oversizing the pond on CR 12 / TH 13 and will also fund a portio n of the trail. Noted that the four phases of the CR 12 reconstruction will be completed within the same cooperative agreement and i f changes are required , the process will be to amend the agreement rather than draft a new agre e- ment. The County plans to r e align the section of CR 12 east of CR 81 prior to 2010 to eliminate the sharp curve, but residents will not be assessed for that prior to 2010. Comments: LeMair : Clarified that the assessments are planned to be per unit and asked if the assessments were separated into the four phases. Albrecht: Replied the assessments will be per phase. LeMair : Noted it may be beneficial to be on the front end of the project as costs will likely go up over four years. Albrecht: Replied that as the project move s westerly there is a higher density of properties resulting in more distribution of the costs and that it is b eneficial to be part of a bigger pool. Noted that no one in the first phase is p aying for any portion of the project that is not in front of the ir house. Le Mai r: Asked about the process for selling the two lots that will be created. Albrecht: Replied it may be beneficial to have a realtor list the lots and follow the process for di s posal of C ity property. LeMair : Asked if it would be a closed auction. Boyles: Responded that the C ouncil could decide to do proposals in which the City can ask for certain things to happen on the pro p erty. Erickson: Asked if the TH 13 trail will be wide enough for bikes . Alb r echt: Replied it will be eight - feet w ide and tie in to Stonebriar and Phea s ant Meadow s . Erickson: Asked if there were options for sale and removal of the house that is scheduled to be burned. Albrecht: Stated the C ounty put relocation of the house out for bids and received no bids. Eric kson: Asked if utilities will be buried. Albrecht: B elieves it is up to the City and that the question should be addressed with the 2010 phase b e- cause the utility company is not interested in burying just a small segment. Noted that funding for that s hould be addressed if the entire CR 12 project utilities are buried as the utility company will ask the City to pay for it. Erickson: Believes it may be the only feasible way to do it because power poles will be right up against the sid e walk. Albrec ht: Stated that staff will be eva l uating costs of moving poles v ersus burying utilities and it should be addressed with the entire project. Erickson: Asked for clarification of the timing of closures of roads. Albrecht: Replied that the work would be timed to coordinate the opening of CR 82 before cl o sure of CR 12 and that the County is conscious of not creating a situation with no access. Millar: Commented that the County is being fair with its stance on reimbursement of the lot. Hedberg: Commente d that a positive feature is the trail connection and believes the project incorporates some unique components . Asked what will be the zoning of the lots. Albrecht: R - 1. Hedberg: Asked if the street access will dictate if it becomes one or two lots. 4 City Council Meeting Minutes April 16, 200 7 Al brecht: Replied that the frontage of the lots would be on Elm Street. Hedberg: Commented on whether there is a way to contain costs on phase s three and four if they are a l- ready designed and there is one cooperative agreement to be amended wit h out know ing what the cost will be. Albrecht: Replied that budgeting is using the current County formula for cooperative agreements and we should be able to use same formula in 2010. Noted this formula is very favorable for costs to the City and that it would be ben eficial for us to add that language to the agreement. Believes that eventually the County will want to change the formula to have right - of - way costs going to the City. Hedberg: Asked if we will be able to determine what future assessments will be on t he west end of the project. Albrecht: Replied they could be estimated , but construction materials costs could i m pact a change. Hedberg: Asked if the phase completed this year will have separate assessments calculated or if they will be included in the fourth phase. Albrecht: No, the benefits the residents are receiving extend beyond the portion being done along their property and although the costs of the work done in 2007 will remain those costs, the project as a whole will be assessed. Haugen: W il l support the resolutions. MOTION BY LEMAIR , SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 06 6 APPROVING THE PLANS AND SPECIFICATIONS AND COOPERATIVE AGREEMENT WITH SCOTT COUNTY FOR THE CR 12 AND TH 13 IMPROVEMENT PROJECT, # SAP 70 - 612 - 10. VOTE: Ayes by Ha ugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY LEMAIR , SECONDED BY HEDBERG TO APPROVE RESOLUTION 07 - 067 APPROVING PARKING RESTRICTIONS ON CR 12 BETWEEN TH 13 AND WALNUT AVENUE, SAP 70 - 612 - 10. VOTE: Ayes by Haugen, Erickson, H edberg, LeMair and Millar. The motion carried. MOTION BY LEMAIR , SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 06 8 AUTHORIZING EXECUTION OF A LIMITED USE PERMIT FOR TRAIL PURPOSES ALONG MNDOT TH 13 BETWEEN FIVE HAWKS AVENUE SE AND 450 FEET SOUTH OF THE PR OPOSED CR 12 INTERSECTION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Schematic Design Plan for Fire Station No. 2 and Autho r izing Preparation of Plans and Specificati ons. City Manager Boyles provided a historical perspective of planning for Fire Station No. 2 and introduced the fire station building committee, Bill Wolters, Owners Representative, and I&S Engineers & Architects, Inc. representatives Mark Cipos and Brian Gjerde. Cipos presented the proposed schematic design inclu d- ing the floor plan, site plan and a video depicting a three - d imensional view of the building. He explained that the next steps would include design development , develo p ment of construction docu ments needed for competitive bidding and securing building permits , and construction of the pr o ject. Comments: LeMair : Asked if the natural lighting is expected to have a savings in electrical costs. Cipos : Affirmed and believes artificial lighting would not be needed at all on a sunny day. LeMair : Noted a local school has natural lighting and concurs it is a good idea. 5 City Council Meeting Minutes April 16, 200 7 Cipos : Commented that window quality is greatly improved with r educed heat transfer and tinting , and trees provide shading in s u m mer months. Hedberg: Asked about the additional cost of the second story roofs. Cipos : A pproximately $ 23,000. Hedberg: Asked what the roof material is . Cipos : Metal with a d urable finish. Haugen: Identified the staff people on the committee an d a sked Millar to make comments about the co m- mittee pro c ess. Millar: Commented that the approach to the project was function, funding and desi gn. They i dentified needs of fir e fighters and t hen assured that funding came in line with the needs. Designed the building to be compatible with the neighborhood and to provide a good image for the C ity. The desire to be enviro n- mentally sensitive led to providing as much natural lighting as possible. The location lends itself to i m- proved response times for both f irefighters and Allina. Invited Bill Wolters to address details and costs of a fire department buil d ing. Wolters: Noted that a fire station reflects the image of a city. Stated that d rive - through doors are more a c- cessible and that the apparatus bay is column - free. It is higher than a commercial buil d ing due to the height of the equipment, room needed to repair the vehicle, and required equipment clearance space. Slab flooring needs to be reinforce d because of the weight of the trucks. Current cost e stimates are $ 195 per square foot , which is no r mal. Hartman: C omplimented staff for its involvement and mentioned that firefighters have learned from th eir involvement . Believes the buil d ing will be functional. Hedberg: Reiterated the improved respo nse time this station will provide and c ommented on partne r ships with W ensmann and A llina. Stated that v oters supported the referendum for the fire station and that Cou n- cilor Millar and Owners Representative Wolters will be the watchdogs to assure the pro ject is completed within the re f erendum amount. LeMair : Commented that much work has gone into making it an attractive part of the community. Erickson: Added that a benefit for the current fire station i s that hoses can be dried at the new station so the y no longer have to be spread on the floor. Hartman: Noted that the hose tower was eliminated when building Fire S tation No. 1 due to budget co n- straints ; and , along with drying hoses, a tower w ill also pr o vide opportunities for training events. Haugen: C ompliment ed the committee for its work on function and design within the budget and noted that the b uilding blends into both residential and commercial areas . Emphasize d that this sets the s tandard for commercial development and that Jeffers plans to have upscale commercial development. Cipos : Thanked the Council for the opportunity for I&S to provide its services. MOTION BY MILLAR, SECONDED BY HEDBERG TO A PPROVE RESOLUTION 07 - 069 APPROVING THE SCHEMATIC DESIGN PLAN FOR FIRE STATION NO. 2. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Purchase of One 2007 Kubota Utility V ehicle. Public Works Director Albrecht e xplained the bids received. Noted that electric vehicles d o not have the options that are needed for the City’s required functions . Stated that staff w ill continue to evaluate ele c tric vehicles as the market expand s to i n clude the options that are needed. 6 City Council Meeting Minutes April 16, 200 7 Comments: Haugen: Expressed appreciation to the staff for conducting the exploration of an electric vehicle. Hopes an a p propriate role can be found for electric vehicles in the future. LeMair : Stated he under stands the need for the options. Erickson: Asked if the proposed Kubota vehicle use s bi o diesel. Albrecht: Affirmed and noted that the City uses biodiesel for its vehicles. Millar: Will support. Hedberg: Will support. MOTION BY HEDBERG, SECONDED BY L EMAIR TO APPROVE RESOLUTION 07 - 072 AUTHORIZING THE PURCHASE OF ONE 2007 KUBOTA UTILITY VEHICLE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Awarding Bids for Custodial Cleaning Servi ces for City Hall, P o- lice St a tion, Library Resource Center, Fire Station No. 1 and the Maintenance Center Building. City Manager Boyles explained that the construction of new buildings, the expectation that the scope of cleaning services would exceed the b id threshold and the desire to learn if efficiencies could be gained pr o- vided impetus for seeking custodial services bids. Described the bids received and noted he has met with Tower Cleaning Systems representatives and franchisees. Noted that Tower agr eed to use its own e m- ployees rather than a franchisee allowing us closer opportunity to oversee and communicate; and that they agreed to an eight - month contract with two one - year extensions. Comments: Hedberg: Noted that the contractor was pursued t o assure their ability to fulfill the contract. Believes it is prudent to a s sure that quality expectations are met, but this is a good example of competitive bidding. Millar: N oted that we explored whether it was less expensive to have in - house staff fo r cleaning and this is a be t ter cost. This bid is much lower than other bids, but due diligence to assure quality expectations has been done. Erickson: Commented that this cost appears to be one - sixth of the cost of a neighboring city. LeMair : Stated t he City has done due diligence to protect ourselves against a bid that would not meet our objectives. Suggested cleaning on vestibule doors be increased to three times per week. Haugen: Commented that r eferences, length of time, and the contractor’s asse mbly of data is positive. Noted this contract cost amounts to $ .29/square foot for cleaning. MOTION BY LEMAIR , SECONDED BY HEDBERG TO APPROVE RESOLUTION 07 - 070 APPROVING BID SPECIFICATIONS FOR CUSTODIAL CLEANING SERVICES FOR CITY HALL, POLICE STATION, LIBRARY, FIRE STATION AND MAINTENANCE BUILDING. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Accepting Bids and Authorizing the Mayor and City Manager to Execute the City’s Standardiz ed Contract for the 2007 Street Overlay Project. Public Works Director Albrecht d isplayed the area s of proposed overlay projects. Stated we r eceived eight bids and it is the first time in five years the City received more than three bids because this proj ect is large enough to a t tract more bids. Noted that state aid funding monies were allocated to this project. 7 City Council Meeting Minutes April 16, 200 7 Comments: Hedberg: Commented that assembling a large enough project to attract more bidders brings a better value to the taxpayers. Believes that with a 20 - year reconstruction program , it is good to schedule the ove r lays to buy more time for our streets. Believes there are a lot of future obligations facing us. LeMair : T hrilled to see this many bids. Noted that a local company did not get th e work but they have put a lot into the community and it is unfortunate for them that the y did not receive the bid . Erickson: Asked if the project area is curbed . Albrecht: Replied that Wilds Parkway is curbed and the project will include milling, sealin g cracks and pla c ing the overlay. Noted that Streets and Utilities Supervisor Eldred added new technol ogy to overlays. A paving fabric beneath the overlay is hoped to extend the life of ove r lays by several years. Erickson: Agreed that should reduce cost in future years. Millar: W ill support. Haugen: W ill support. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 071 ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED CONSTRUCTION CONTRACT FOR TH E 2007 STREET OVERLAY PROJECT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. NEW BUSINESS Consider Approval of: 1. A Policy Providing for Overnight Rental of City - owned Boat Slips, and 2. An Ordinance Amending Section 702 of the Prior Lake City Code to Allow for Overnight Boat Slips in Ce r tain Parks. Assistant City Manager Meyer s ummarized the proposed policy. Noted that fees are intended to cover costs of capital investment and maintenance. Stated the proposed ordinance revisions would be to amend the parks policy to a l low City C ode to be consistent with the rental policy. Comments: Millar: Asked where trailer parking is planned at Lakefront . Meyer: Anticipated that people who live in town would put the boat in the water , take the trailer home and come back to the park to use the boat. Trailer parking could be accommodated if the Council desired. Boyles: Noted that C ity C ode prohibits parking within 2 , 5 00 feet of a boat access. Millar: Asked if there is a lake access at L akefront P ark. Boyles: N o. Millar: Commented that some vandalism has occurred on City docks and r ecommend ed that police r e view patrolling in the Watzl’s Beach area . Stated he w ould like to discuss placing a locked, gated fence in front of th e entrance to the docks t o send a signal that vandalism would be prosecuted . Erickson: Stated he would like boat slip rental limitations to be defined as per household and per boat. LeMair : Favors the limitation to be listed as per family . Believes different families could use the same boat. Would like to see priority rental opportunity for residents. Concern ed with a reserv a tion lead time of one week and would like to reduce that . Could support a gated fence. Commend ed staff for thinking through the i s sues and th at the proposed policy is a good start and changes to it may evolve. Haugen: Asked the City Attorney to advise whether the City could establish a time priority for res i dents and then open reservations for non - residents. 8 City Council Meeting Minutes April 16, 200 7 Pace: Noted the policy proposes charging a larger fee for non - residents and assumes that is because they have not provided taxes for original funding of the park and slips . Believes preferential treatment cannot be shown to residents for reservations. Hedberg: Stated the City is privileged to have the lake and has an obligation to make it available. W a ter is owned by the public. LeMair points out that taxpayers are supporting the capital improvements. Believes this policy is an e x periment to make the lake more availa ble and is an important step in finding out what works and what doesn’t. Pleased that staff brought this to a point where the C ouncil can take action. Haugen: Commented that it appears that priority for residents doesn’t legally fit. Asked why re s ervati ons couldn’t be made at the last minute if slips are available and stated that a wait ing time doesn’t serve the best interest of the public and provides no gain. Stated he is not aware of vandalism b e ing an issue but agree s that police could review patrol ling schedules. Suggest ed not limiting the number of times that a user can rent unless that issue proves to be a problem. LeMair : B elieves Council should give residents priority as they pay for land and parks and providing a c- cess to them along with all amenities. Noted that residents p ay a higher tax in the community because of the lake. Erickson: Suggested that because the City is not reserving for residents only, there should not be mult i ple reservations for a single boat as it c ould lead to one u ser reserving a slip for the whole summer. Believes p eople will use creative ways to make it their m a rina. Millar: Stated the City need s to be careful about allowing people to use a docking area for more than two or three weeks because we will be competi ng against the marina in town. Should put limitatio n s on the number of time s a user can rent it. LeMair : Suggested revisit ing the reservation limitation policy in six weeks . If feedback indicates a user is abu s ing the rental policy or there is vandali sm , it can be addressed. Erickson: Believes the reservation limitation should be established now or someone could reserve a slip for the summer. Suggested it be r evisit ed in six weeks an d if there are not many users, then the limitation could be remove d. Noted that the Web cam may be helpful with protection of the area. Hedberg: Would support a reservation limitation and rela x ing it later. Haugen: Commented that a gate would be dependent up on police to lock and unlock it; there are not enough perso nnel to guarantee it would be unlocked at 5 a.m. and it could be a problem if someone could not get to their boat. Supports the limitation on reservations and then could remove the limitation if it is not an i s sue. Would support that resident s could make reservations for the summer beginning April 15, and that non - residents cou ld make reservations only seven days in advance of the requested time. Erickson: Asked Boyles to explain the reservation process. Boyles: Replied that the recreation department provide s reservation information to the maintenance d e- partment which places the reservation name on the post. A shorter wait time would end up being less sy s- tematic and would also eliminate the 7 - day refund or cancellation time period. Millar: Agreed the l ake is for everyone but a lso have to be aware that the boat slips are close to homes and there could be noise issues. Believes a fenced dock would provide a more secure environment to those homeowners. Meyer: Commented that when drafting the polic y it was assumed there would be high us age so the restri c- tions were intentional. Noted that non - resident complaints about different user fees were usually from pe o- ple who have a Prior Lake mailing address but d on’t live in the city lim its rather than from people outside of the area. Commented that the proposed lead time for making reservation was to allow maintenance to plan staffing as they are also experiencing park shelter rentals, ball fields maintenance , etc. Agree d that sche d- uling should be flexibl e if it turns out that usage is not heavy. Asked the City Attorney if fencing the dock would incur any liability to the City by proposing a standard of security. 9 City Council Meeting Minutes April 16, 200 7 Pace: Replied that the waiver signed by the renter should have a statement that the City wi ll not be l i able for any damage. Haugen: Sought concurrence and asked if consideration of a gated fence should be separate action. Boyles: Responded that such a proposal is not part of the policy. Erickson: Asked if a boat ha s to be registered to re sident or if a resident can reserve the slip . Hedberg: Believes usage would often be someone visiting a resident so the policy should allow the res i- dent to be making the reservation for the household, not the boat. Haugen: Clarified that the definition of a citizen would be a residence within the corporate city li m its. Boyles: Clarified that the intent of the Council is to have t wo reservations per household per boat, reserv a- tion with no advance notice if City Hall is open, residents can make reservat ions beginning April 15 , and non - residents can only reserve seven days in advance. MOTION BY HEDBERG, SECONDED BY LEMAIR TO APPROVE ORDINANCE 107 - 08 AM ENDING SECTION 702 OF PRIOR LAKE CITY CODE TO ALLOW FOR OVERNIGHT BOAT SLIP RENTAL IN LAKEFRONT AND S AND POINT PARKS AS DEFINED WITH THE FOLLOWING THREE AMENDMENTS: TWO RESERVATIONS PER HOUSEHOLD PER BOAT, RESERVATION WITH NO ADVANCE NOTICE IF CITY HALL IS OPEN, RESIDENTS MAY MAKE ADVANCE RESERVATIONS FROM APRIL 15 AND NON - RESIDENTS CAN ONLY RESERVE SEVE N DAYS IN ADVANCE; AND THAT THE AMENDMENTS BE INCORPORATED INTO THE POLICY AS WELL AS THE ORDINANCE REVISION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECOND ED BY LEMAIR TO DIRECT STAFF TO REVIE W VANDALISM AT THE BOAT SLIPS AT WATZL ’ S BEACH AND HAVE THE POLICE DEP ARTMENT MAKE RECOMMENDATIONS ON THE CITY ’ S BEHALF REGARDING APPROPRIATE PATROL OF THE AREA , AND TO LOOK AT THE POSSIBLY OF PUTTING A GATE ON THE DOCKING AREAS . VOTE: Ayes by Haugen, Eri ckson, Hedberg, LeMair and Millar. The motion carried. Haugen: Requested discussion of canoe rental s at the first meeting in May. Consider Approval of the Following Bond Financing Resolutions: 1. A Resolution Authorizing the Negotiated Sale of $1,400,000 General Obligation Street R e- constru c tion Bonds of 2007. 2. A Resolution Authorizing the Negotiated Sale of $8,500,000 Water Treatment Plant Water Revenue Bonds of 2007. City Manager Boyles i ntroduced Steve Mattson from Northland Securities. Mattson stated t hat i nterest rates are favorable and he has been able to pre - market bonds to help reduce interest rates. Noted that, historically, a f ifth Monday allows selling at the end of the month which is generally favorable. He has pr e- pared the official statement and it is out to bond insurance agencies and he is waiting for the best time to hit the market. If interest rate goes up in next two weeks, he would advise waiting. Comments: Millar: W ill approve. Hedberg: Noted that Northland Securities and Finan ce Director Teschner have a long track record of d o- ing well by the taxpayers of Prior Lake. Will su p port. LeMair : W ill approve. Erickson: B elieves interest rates will go up and this is a good time for the market. 10 City Council Meeting Minutes April 16, 200 7 Haugen: Will support. MOTION BY HEDBE RG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 073 AUTHORIZING THE NEGOTIATED SALE OF $8,500,000 GENERAL OBLIGATION WATER TREATMENT PLANT WATER REVENUE BONDS OF 2007. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOT ION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07 - 074 AUTHORIZING THE NEGOTIATED SALE OF $1,400,000 GENERAL OBLIGATION STREET RECONSTRUCTION BONDS OF 2007. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OTHER Dock Access / Placement Hedberg: Asked for a discussion about how lakeshore owners can place docks in a way to not conflict with the i n terests of their neighbors. DNR does not assert any regulations or guidelines to control this. City has many tight cov es and odd plats that make it more difficult to resolve. Suggested that the LAC work with staff to research how other communities handle this, conduct public hearings if necessary and bring a re c ommendation to Council. LeMair : Agreed it is worth investig ating and believes it is a difficult situation. Noted he served on the LAC eight years ago and it was discussed at that time. Believes it is w orth getting the i n put and it would be nice to be able to solve it. Erickson: Believes the directive could be s tronger and the Council could direct the LAC and staff to draft a proposal to handle the dock situation rather than just look into it. Believes it is a t ough situation, but Cou n- cil members weren’t elected to avoid the problems and it needs to be a d dressed . LeMair : Asked if public input should be solicited first. Erickson: Believes the LAC should conduct a public hearing and the staff and LAC should put together a pr o posal. Millar: Clarified that this discussion would not be about access to the lake, bu t about placement of docks on private property. Hedberg: Agreed it was placement including setback s from lot line and entry point in the water as well as regulat ing the number of docks that a homeowner could place. Millar: Agreed it should be handled by the LAC and cautioned to stay within the guid e lines of the DNR. Haugen : Stated the City has been through this exercise and he is not in favor of directing the staff and LAC to put together a proposal. Favors conducting a public process to gather furth er input. Noted that the lake levels impact beaches and levels would have to be consistent to have an effective dock management po l icy. Reiterated that the LAC has gone through the process several times but he is open to having them conduct a public hea r ing. Pace: Commented that there is a model in Lake Minnetonka. They have rules and regulations that could be looked at. E x perience has shown they do not enforce it but let residents work it out by themselves. If the City c omes up with regulations , it should be prepared to enforce them . Believes that c omplaints will overwhelm the C ity with e n forcements. Erickson: Stated that White Bear Lake has a well - written guideline to look at too. Agree d with Pace that it might be hard to put teeth into an ord inance, but it would give people something to refer to as they try to comm u nicate with each other. 11 City Council Meeting Minutes April 16, 200 7 Pace: Stated the City would be placed in a peculiar situation with any court and recommends not adopting any ord i nance that we don’t intend to enforce. Er ickson: Commented that a policy was adopted to recommend DNR guidelines but that recommend a tion doesn’t go far enough for some people on the lakes. Believes an ordinance would help new homeow n ers to learn what is e x pected . MOTION BY HEDBERG, SECOND ED BY LEMAIR TO DIRECT STAFF TO WORK WITH THE LAKE ADVISORY COMMITTEE TO PREPARE A REPORT IDENTIFYING THE EXTENT TO WHICH THERE ARE ISSUES RELATING TO DOCK PLACEMENT. THE REPORT FOR CITY COUNCIL CONSIDERATION SHOULD PROPOSE A PROCESS AND TIMELINE FOR CONDUCT ING PUBLIC HEARINGS , RECOMMENDATIONS DEEMED TO BE APPROPRIATE AND THE ESTIMATED COSTS OF EACH. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Hedberg: Stated he will bring up this issue at the April 17, 2007, LAC mee t ing. Community Events Millar: Ladies Night Out was a huge su ccess. Erickson: Saturday is Clean - Up D ay at Twin Oaks School between 8 a.m. and noon for residents of the City and townships. Haugen: Bridging will join the venture for people to drop off household goods. The DARE bike - a - thon will be May 5. LeMair : F ireman’s dance will be on Saturday night @ the VFW. Haugen: R egistration for summer parks and rec reation programs begins April 18. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by H edberg and s e c- onded by LeMai r . With all in favor, the meeting adjourned at 9:55 p.m. ____ _______________________________ ___________________________________ Frank Boyles, City Manager Charlotte Green, Administrative Asst. 12