HomeMy WebLinkAbout9B - Playground Equip. Installation
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
MAY 21,2007
9B
AL FRIEDGES, PARKS & FLEET SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE
CITY'S STANDARDIZED CONSTRUCTION FOR THE INSTALLATION OF
PLAYGROUND EQUIPMENT AT HOWARD LAKE PARK AND WOODS IN
THE WILDS PARK
Introduction
The purpose of this agenda item is to seek City Council authorization to enter
into the City's Standardized Construction Contract with Flanagan Sales for the
purchase and installation of playground equipment at Howard Lake Park and
Woods In The Wilds Park.
Historv
Each year the City Council adopts the Capital Improvement Program (CIP),
which involves funding for various improvement projects. In accordance with
State and City purchasing requirements is seeking authorization to enter into a
contract with Flanagan Sales to purchase and install playground equipment at
Howard Lake Park and Woods In The Wilds Park.
Plans and specifications and authorization to advertise for bids for the proposed
playground equipment were approved at the March 5,2007, City Council
meeting.
Current Circumstances
Howard Lake and Woods In The Wilds Parks are both new parks receiving
playground equipment for the first time. The play structures to be installed will
meet the Americans with Disabilities Act (ADA) Accessibility Standards and
Consumer Product Safety Commission (CPSC) guidelines. The new
playground equipment will be modular, meet the most current safety standards,
provide improved accessibility and will be durable and attractive.
Conclusion
Bids were received and opened at 10:00am on Tuesday, May 8,2007. A total
of five bids were received and are as listed below:
Vendor Manufacturer Bid Price
Clearwater Recreation Burke $117,832
MN/Wisc PlaYQround Game Time $80,180
St. Croix Recreation Play Craft $72,000
Weber Recreation Miracle $64,748
Flanaoan Sales Little Tikes $56,972
The City has worked with Flanagan Sales and they have installed equipment in
six of our City parks. Staff is satisfied with the past performance of both the
equipment and the ~Hff,Jofpriorlake.com
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ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
To help reduce costs, City staff will provide construction services for this
improvement project. The Parks Division of Public Works crews will complete
all grading and preparation work including: installing the wood carpet resilient
surface, drainage tile, preparing sub grade for curb and sidewalk and
completing all landscaping and the installation of benches and garbage
receptacles. The City will contract separately for the placement of concrete curb
and accessibility sidewalk. The total cost for this portion of the project will not
exceed $30,012.13.
The total estimated cost for the playground project is as follows:
Cost
$56,972.00
$7,162.13
$2,150.00
$500.00
$9,000.00
$8,000.00
$950.00
$500.00
$1,750.00
$86,984.13
The play structures that Flanagan Sales proposed to supply and install meet the
requirements for the number and types of activitiess set forth in our
specifications.
Additionally, Flanagan Sales design of the play structures meets the most
current ADA Accessibility Standards and CPSC Guidelines.
The 2007 CIP has $90,000 allotted for playground equipment installation at
Howard Lake and Woods In The Wilds Parks. The project cost, including
Flanagan Sales bid of $56,972.00 and the City staff portion of the project
$30,012.13, will not exceed $90,000. These funds are available in the Capital
Park Fund, which consists of funds dedicated by development for new City
parks.
1. Approve a resolution accepting bids and authorizing the execution of the
City's Standardized Contract with Flanagan Sales for the purchase and
installation of playground equipment at Howard Lake and Woods In The
Wilds Parks.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Alternative #1.
R:\Council\Agenda Reports\2007\05 21 07\playground equipment standardized contract agenda.doc
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING EXECUTION OF THE CITY'S
STANDARDIZED CONSTRUCTION CONTRACT FOR THE INSTALLATION OF PLAYGROUND
EQUIPMENT AT HOWARD LAKE AND WOODS IN THE WILDS PARKS
Motion By:
Second By:
WHEREAS, The play structures at Howard Lake and Woods In The Wilds Parks have been
identified by the CIP for installation in 2007; and
WHEREAS, The City Council is committed to providing safe, accessible play equipment and other
park amenities in accordance with the Comprehensive Park and Trail Plan; and
WHEREAS, Playgrounds provide for physical and mental stimulation and are considered a high
priority in the development of the Prior Lake Park system; and
WHEREAS, A total of five bids were received for playground equipment and are in tabulation form
as follows:
Vendor Man ufactu rer Bid Price
Clearwater Recreation Burke $117,832
MNlWisc Plavaround Game Time $80,180
St. Croix Recreation Plav Craft $72,000
Weber Recreation Miracle $64,748
Flanacan Sales Little Tikes $56,972
WHEREAS, Flanagan Sales was the lowest responsible bid for a cost of $56,972.00; and
WHEREAS, Staff is authorized to purchase resilient surface, fabric, drain tile, class #5, pea rock,
benches and garbage receptacles and contract for the installation of concrete curb and
sidewalk for a total cost not to exceed as follows $30,012.13;
Cost
$7,162.13
$2,150.00
$500.00
$9,000.00
$8,000.00
$950.00
$500.00
$1,750.00
$30,012.13
WHEREAS, The City's Capital Improvement Program scheduled this construction in 2007 and
allocated funds accordingly.
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www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's Standardized
Construction contract with Flanagan Sales in the name of the City of Prior Lake for the installation
of playground equipment in an amount not to exceed $56,972.00.
3. Staff is authorized to purchase resilient surface, fabric, drain tile, class 5, pea rock, top soil,
benches and garbage receptacles and contract for the installation of concrete curb and sidewalk
per the City's purchasing policy in an amount not to exceed $30,012.13.
4. The funding for the playground equipment, resilient surface, fabric, drain tile, class 5, pea rock, top
soil, benches and garbage receptacles, curb and sidewalk shall come from the Capital Park Fund.
5. Funding shall be drawn from the following Capital Park Fund Accounts:
Account # 225-45128-580 (Woods at the Wilds $43,492)
Account # 225-45139-580 (Howard Lake Park $43,492)
PASSED AND ADOPTED THIS 21ST DAY OF MAY 2007.
Hauaen Haugen
Erickson Erickson
Hedbura Hedbura
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
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