HomeMy WebLinkAbout9C - Ryan Park Improvements
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MAY 21,2007
9C
AL FRIEDGES, PARKS & FLEET SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING RYAN PARK
IMPROVEMENTS
Introduction
The purpose of this agenda item is to authorize the expenditures necessary to
complete the improvements at Ryan Park and to utilize the Capital Improvement
Program (CIP) as the funding source.
Historv
On October 2, 2006, Council directed staff to request the Park Advisory
Committee (PAC) implement a process and timeline for the installation of
athletic fields and parking lot lighting at Ryan Park in accordance with the City's
Capital Improvement Program.
At the December 4, 2006 City Council meeting, staff was directed to consider,
prioritize and solicit quotes for other improvements needed that would expand
the use of the existing facility. The improvements had not been comptemplated
in the 2007 Capital Improvement Program.
On April 2, 2007 the City Council awarded the Ryan Park Lighting project to in
the amount of $600,085.
Current Circumstances
After meeting with representatives from Prior Lake Athletics for Youth (PLAY), it
was decided that dugouts on field #1 with storage areas, an enclosed batting
cage, a backstop on the practice infield, the installation of hoods and protective
netting on all four existing backstops, and scoreboards would be the most
important amenities necessary to expand the usability of our athletic fields at
Ryan Park. Additionally, a scoreboard was recommended on field #7 (baseball
field) at The Ponds Athletic Facility.
The following is a list of the proposed improvements, quotes and total cost for
each amenity in tabulation form:
R:\Council\Agenda Reports\2007\05 21 07\ryan park improvements agenda.doc
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
D t "th t
ugou S WI S oraae
Vendor Item Cost
Franek Concrete Concrete/block $14,290.00
Simon Brothers Concrete Concrete/block $14,268.00
Monnens Lumber Doors $1,600.00
Green Doors & Hardware Doors $1,580.57
Monnens Lumber Roof material $3,900.00
Total Low Quotes $19.748.57
Enclosed battin ca e
Vendor
Town & Country
Fence
Dakota Fence
Item
Installation of poles/chain
IinklneUin
Installation of poles/chain
linklnettin
Cost
$11,850
Cervenka Mason
Franek Concrete
Concrete slab
Concrete slab
$5,400
$4,990
$13477
Totallow uotes
Practice infield backsto
Vendor
Dakota Fence
Town & Country
Fence
Item
Installation of oles/chain link
Installation of poles/chain link
Totallow uotes
$5 635
Backstop hoods (four fields)
Vendor Item Cost
Town & Country Installation of hoods $22,500
Fence
Dakota Fence Installation of hoods $20,504
Total low quotes $20.504
P t f
tt"
bl h
ro ec Ive ne ma over eac ers
Vendor Item Cost
Town & Country Fence Installation of net $9,150
Dakota Fence Installation of net $4,766
Total low Quotes $4.766
Funding is available for the park improvements. PLAY agreed to donate
$250,000 over a five year period to help finance these improvements.
Additionally, the Shakopee Mdewakanton Sioux Community (SMSC) has
R:\Council\Agenda Reports\2007\05 21 07\ryan park improvements agenda.doc
contributed $450,000 to the City for park improvement purposes, totaling
$700,000.
PLAY's initial payment was $150,000 and an additional payment of $41,500 was
contributed toward the purchase of five scoreboards. PLAY purchased the
scoreboards through its organization. This leaves a remainder of $58,500 of
committed funds from PLAY to be reimbursed over the next four years. The
PLAY portion not paid ($58,500) is available in the Parks portion of the 2007-
2011 CIP. This would be reimbursed to the City by PLAY through 2010.
The following is the list of improvements and the cost associated with each
improvement:
Cost
$600,085.00
$19,748.57
$13,477.00
$5,635.00
$20,504.00
$4,766.00
$41,500.00
$705,715.57
Conclusion
The total funds contributed by PLAY and the SMSC totals $700,000.00. The
total cost for the Ryan Park improvements is $705,715.57, leaving a $5,715.57
shortage in donated funds. Staff recommends funding the $5,715.57 from the
Capital Parks Fund to complete the project.
The following is a break down of the funding source for the park improvements:
Funding Source Amount
SMSC $450,000.00
PLAY initial contribution) $150,000.00
PLAY contribution toward five scoreboards) $41,500.00
PLAY Remaining contribution over four years) $58,500.00
CIP $5,715.57
Total $705,715.57
ISSUES:
Staff feels that we have solicited very competitive quotes for the remaining
improvement project, and recommends not removing any amenities to eliminate
the $5,715.57 funds not accounted for by donations.
FINANCIAL
IMPACT:
The funds for the improvements will be provided by the SMSC, PLAY and the
Capital Park Fund. The City will advance $58,500 from the Capital Parks
Portion of the CIP, which will in turn be reimbursed by PLAY over the next four
years. This is a longer payback period than originally contemplated by one
year.
R:\Council\Agenda Reports\2007\05 21 07\ryan park improvements agenda.doc
An additional $5,715.57 will be funded by the Capital Parks Fund which was not
originally contemplated.
ALTERNATIVES: 1. Approve a resolution authorizing the revision of the 2007 Capital
Improvement Program to include these additional improvements and
completion of the Ryan Park Improvements.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
R:\Council\Agenda Reports\2007\05 21 07\ryan park improvements agenda.doc
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
A RESOLUTION AUTHORIZING THE RYAN PARK IMPROVEMENTS
Motion By:
Second By:
WHEREAS, On October 2, 2006, Council directed staff to request the Park Advisory Committee
(PAC) implement a process and timeline for the installation of athletic fields and
parking lot lighting at Ryan Park; and
WHEREAS, At the December 4, 2006, Council meeting, staff was directed to consider, prioritize and
solicit quotes for other improvements needed that would expand the use of the existing
facility; and
WHEREAS, On April 2,2007, the City Council approved the Ryan Park Lighting Project; and
WHEREAS, After meeting with Prior Lake Athletics for Youth (PLAY), it was decided that dugouts
on field #1 with storage areas, and enclosed batting cage, a backstop on the practice
infield, the installation of hoods and protective netting on all four existing backstops and
scoreboards would be the most important amenities necessary to expand the usability
of our athletic fields at Ryan Park, as well as a scoreboard on field #7 at The Ponds
Athletic Facility; and
WHEREAS, The following is a break down of the improvements and the funding source for the park
improvements;
Cost
$600,085.00
$19,748.57
$13,477.00
$5,635.00
$20,504.00
$4,766.00
$41,500.00
$705,715.57
Funding Source Amount
Shakopee Mdewakanton Sioux Community $450,000.00
(SMSC)
PLAY initial contribution) $150,000.00
PLAY contribution toward five scoreboards) $41,500.00
PLAY Remaining contribution over four years) $58,500.00
CIP $5,715.57
Total $705,715.57
and
R:\Council\Agenda Reports\2007\05 21 07\ryan park improvements reso.doc
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
WHEREAS, The funds for the improvements will be provided by the SMSC and PLAY. The City will
advance $58,500 from the Capital Parks Portion of the CIP, which will in turn be
reimbursed by PLAY over the next four years; and
WHEREAS, An additional $5,715.57 will be funded by the Parks Portion of the CIP.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Staff is authorized to expend $64,215.57 from the Capital Parks fund to complete the Ryan Park
Improvements.
3. PLAY will reimburse the City $58,500 over the next four years.
4. The remaining $5,715.57 funds not accounted for by donations will be funded from the Capital
Parks Fund.
5. All funding shall come from the Capital Parks Fund Account # 225-45025-530.
PASSED AND ADOPTED THIS 21ST DAY OF MAY 2007.
YES
NO
Hauaen Hauaen
Erickson Erickson
Hedbura Hedbura
LeMair LeMair
Millar Millar
Frank Boyles, City Manager
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