HomeMy WebLinkAbout4 - Volunteer Appreciation Day
AGENDA NUMBER:
PREPARED BY:
SUBJECT:
DATE:
INTRODUCTION:
BACKGROUND:
DISCUSSION:
HERITAGE
1891
COMMUNITY
1991
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4
Kay Schmudlach, Assistant city Manager
Consider Volunteer Appreciation Day
April 16, 1990
The Prior Lake City Council authorized funds
in 1990 to host a Volunteer Appreciation Day
for the many Prior Lake citizens who
generously give time to the community.
Staff has been working with Mayor Andren to
prepare for the Volunteer Ap~reciation event.
This agenda item will summarlze the proposed
event for city Council review, modification
and approval.
The Volunteer Appreciation event was initiated
in 1988 in conjunction with Earth Day. The
1988 volunteer Appreciation event included a
ceremony on the front lawn of City Hall.
Mayor Andren and City Manager Unmacht
presented Certificates of Appreciation to over
100 volunteers representing many Community
Service organizations. The event was very
successful and many positive comments were
received by participants.
The Volunteer Appreciation event was not
duplicated in 1989, but the idea surfaced
again as the City Council prepared the 1990
Budget. The Prior Lake 2000 Report also
recommended that volunteer appreciation and
recognition be performed on a regular basis.
The 1990 Volunteer Appreciation Day has been
scheduled for Thursday, May 31. The event
will take place on the city Hall front lawn or
in the City Council Chambers in the event of
rain. The event will begin at 4:30 p.m. with
an open house. An informal ceremony will
begin at 5:00 p.m. and the Mayor and City
Manager will be addressing the volunteers.
Invitations will be sent to all Community
Service organizations requesting that the
president of each club represent their
organization by accepting the Certificates of
Appreciation. All members of the City
4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372 / Ph. (612) 447.4230 / Fax (612) 447.4245
BUDGET IMPACT:
ALTERNATIVES:
RECOMMENDATION:
Authorized Committees and Volunteer
organizations will be invited to receive a
Certificate of Appreciation. Staff will be
taking care of the invitations, the
Certificates of Appreciation, name tags,
refreshments and other details of the event.
One new element of the Volunteer Appreciation
Day is being added to the event: A Volunteer
of the Year Award will be advertised in the
Prior Lake American. The award will be
presented to the Prior Lake volunteer who has
given the most to the Community during the
past year. Nominations will be taken through
the paper, and the city Council will be asked
to appoint a Review Committee to select the
winner. Staff recommends that the Review
Committee consist of the Mayor, one Council
Member, and the City Manager.
Staff does not anticipate that this event will
exceed the 1990 budget amount of $l,OOO.
Staff has identified the following
alternatives:
1. The City Council can approve the attached
Volunteer Appreciation Action Plan as
prepared and a~point a Review Committee.
2. The City Counc1l can approve a modified
Volunteer Appreciation Action Plan and
appoint a Review Committee.
3. The.City Council can table this action
for a later date.
staff recommends the City council approve
either alternate 1 or 2 approving the
Volunteer Appreciation Action Plan and
appointing a Review Committee.
VOLUNTEER APPRECIATION ACTION PLAN
ACTION STEPS
1. Identify all Prior Lake
volunteer groups and
update contact person
2. Set date for volunteer
appreciation social
(May 31) Reserve
council Chambers or
other room
3. Draft letters from Mayor
to all club presidents
and all members of City
Commission
4. Draft an add in paper
for volunteer of the
year award and set
guidelines for
contestants
5. Contact the Prior Lake
American regarding ad
6. Send out all letters with
Mayor's signature
7. Take R.S.V.P.'s
8. Order food and punch
9. Organize Certificates
and have printed
10. Review nominees for
volunteer of the year
11. Make name tags for all
participants
12. Organize food, drink,
paper products,
decorations, corsages,
certificates the day of
the social
LEAD PERSON
Kay Schmudlach
Kay/Dave
Kay/Dave
Kay
Kay
Kay/Lee
Angie
Kay
Kay
Review Committee
Angie
Kay/Dee
TARGET DATE
April 6
April 6
April 13
April 13
April 18
April 20
April 23
April 27
May 4
May 11
May 11
May 31