HomeMy WebLinkAbout5 - Council Direction on Workshop Issues
AGENDA NUMBER:
PREPARED BY:
SUBJECT:
DATE:
5
FRANK BOYLES, CITY MANAGER
CONFIRMATION OF CITY COUNCIL DIRECTION FROM
APRIL 2 AND 3 WORKSHOP
APRIL 19, 1993
BACKGROUND:
On April 2 and 3 the City Council and staff
conducted the Annual Workshop. The Council
addressed a complete agenda including
establishing: 1993/1994 Cit~ Council Goals and
Objectives, Planning Comm1ssion Work Plan,
Economic Development Committee Work Plan,
Development Issues Strategy, Indian Community
Issues, and Fire Department Issues.
After over 16 hours of work the City Council
successfully reviewed and discussed each of
these issues. Attached to this memorandum are
my notes from the Workshop which, I believe,
reflect the City Council discussion. Also
included is a sheet entitled Miscellaneous
Direction which include concerns which the
Council discussed which mayor may not
directly related to the issues on the original
agenda.
DISCUSSION:
In order for the Workshop
validity, it is essential
Council use these materials
their day to day actions and
short, it is time to "walk the
The City Council has
alternatives to consider:
to have any
that the City
as a guide in
decisions. In
talk".
ALTERNATIVES:
the
following
1.
Adopt the attached document
that they accurately represent
Council discussion at the April
1993 Workshop.
confirming
the City
2 and 3,
2.
Make modifications to
documents as appropriate
Council thinking and then
formally.
the various
to reflect
adopt them
4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
RECOMMENDATION:
ACTION REQUIRED:
"CCAGN"
The City Council should carefully review the
attached material to assure that ther reflect
the Council's desires. The Counc1l should
not adopt objectives or statements which they
ao- not collectively agree on or have no
commitment to.
Review the attached material thoroughly, fine
tune as appropriate, and adopt formally by
motion.
CGOAL2
1993/1994 CITY COUNCIL GOALS AND OBJECTIVES
April 6, 1993
Personnel
1. Implement revisions in the Police Officers contract and
general employee compensation system which address
longevity.
Establish goals for employees
direction for their 1993 work and
their performance can be measured
performance evaluation system.
3. Have the Council adopt a policy regarding pay and
benefits.
2.
to assure they have
criteria against which
as part of a revised
4. Establish employee input teams to plan training programs
and supply input on City policies and work procedures.
5. Identify and complete self evaluation to comply with ADA
in personnel, programs public facilities and employee
safety.
Police
1.
Propose and/or update Emergency Preparedness
Emergency Communications and Hazard plans.
and
2.
Continue DARE program and other
initiatives.
crime
prevention
3. Provide aggressive traffic enforcement on hazardous
roadways.
Policies/Ordinances
Review Special Assessment Policy to assure it
defensible and equitable.
2. Annually review City license and permit fees to assure
that they recapture City costs.
1.
is
3. Adopt Sign Ordinance.
4. Assure public input is received regarding proposed 2010
Comprehensive Plan.
(* indicates top priority)
1
{V
4/6/93
Community
1. Assure staff liaison to each major organization within
the community.
*
2.
Review orderly annexation agreements. Recommend change
or elimination as appropriate.
Indian Community
*
1.
Collect fees in lieu which cover
Find a means to receive automatic
based upon service provided.
annual City costs.
payments each year
2.
Review and consider
Agreements.
3. Work with Indian Community to assure completion of and
financing for County Road 83 and other road
improvements.
amendments
to
Indian
Sewer
4. Obtain Indian Community commitment for recreation center
usage by Prior Lake residents.
Transit
1. Explore van pooling and determine if it should be
implemented.
Transportation
1. Encourage County adherence to their Capital Improvement
Plans, especially: County Road 42 and County Road 21.
2.
Lobby with appropriate agencies and
assure paving of County Road 18 ramps
construction to County Road 18 Road 16
42.
individuals to
and four lane
to County Road
Economic Development
1. Complete land acquisition for office park and install
public improvements.
2. Establish and monitor 1993 Work Plan for Economic
Development Committee.
3. Direct most appropriate means of obtainin~ economic
development services (by contract or by h1re).
4.
parcel
of
office
park
for
Sell at least one
development.
(*indicates top priority)
2
I v
4/6/93
*
5.
Receive Metropolitan Council approval for Comprehensive
Plan amendment associated with "The Wilds".
6. Establish and monitor 1993 Work Plan for Planning
Commission.
Public Works
1. Com~lete 1993/1994 C.I.P. proposed street and utility
proJects with minimal resident complaints.
2. Enforce erosion control and water management plans.
Relationships with Other Aqencies
1. Initiate annual meetings between City Council and
County, other City councils and School District and
townships.
2. Arran~e for staff participation on School District
facil1ties committee.
3. Formulate a task force with Savage to determine steps
cities can take to assist the School District.
Parks and Recreation
1. Acquire 25 acres for community play field if funds are
donated. Establish plan for park development.
2. Review Heritage Park Improvement Plans for approval.
3. Construct Heritage Park, desi~nated trail segments,
fishing pier and play structure 1n 1993.
4. Assume responsibility for volunteer program.
Building
1. Conduct complete and timely inspections of new and
remodelled facilities.
2. supervise annual Spring Cleanup if directed.
3. Conduct miscellaneous inspections on a compliant basis.
*Business Retention
1.
Establish program for regular staff/EDC visits
community businesses.
to
(*indicates top priority)
3
IV
4/6/93
2. Complete master plan for redevelopment of Gateway,
Priordale and Towncenter areas provided that business
owners participate in the process and cost sharing.
3 .
Initiate low interest loan
storefronts in downtown area.
program
to
improve
Professional Services
1. Evaluate city attorney services for 120 days. Solicit
proposals if services do not meet expectations.
Fire Department
1. Identify services to be delivered and timeline for
implementation .
2. Determine where new station is to be built.
3. Establish referendum date dollar amount and plan for
supporting referendum effort.
4. Identify if other sites should be acquired, where and
how.
Financial
1. Establish a long range plan for building refurbishing or
replacement using the space needs analysis study.
2. Complete the 1994-1998 Capital Improvement Program using
improved system.
3. Develop the 1994 budget in a fashion which provides for
employee input at the start, and Council monitoring
throughout the process if desired.
4. Establish policy for protecting reserve funds.
Council
1. Improve direction to and monitoring of Commissions.
2. Maintain effective ongoing communication (written, oral
and in person) with city staff.
3. Minimize procrastination.
4. Find wa~s to expedite responsibilities while assuring
appropr1ate public and staff input.
5. Conduct performance evaluation of City Manager in a
timely and complete fashion.
6. Foster on~oing efforts to maintain effective working
relationsh1ps with the Indian Community.
(*indicates top priority)
4
1993-1994
PRIOR LAKE
PLANNING COMMISSION
GOALS AND OBJECTIVES
April 6, 1993
1. Ongoing review of:
a. Variances
b. Conditions
d. Home Occupations
e. Petitions for Amendments
f. Rezoning
g. Subdivisions
2. Review proposed 1994-1998 Capital Improvement Program
elements relating to development and make
recommendations to the City Council.
3. Review and comment on proposed office park standards.
4. Solicit public input about the 2010 Comprehensive Plan
elements includin~ review of all plan elements through
neighborhood meetlngs at a cost not to exceed $2500.
5. Establish a liaison between the Planning Commission and
city Council and Economic Development Committee to
remain apprised of their actions/concerns.
6. Consider local training opportunities to foster a more
effective commissioner workin~ relationship and enhance
the effectiveness of the meetlngs.
7. Review variances granted during the year to determine
whether ordinance revisions should be considered.
8. Review Planned unit Development Plans to determine
statute and whether city ordinances or policies should
be revised.
9. Prepare for Council consideration a work program for
1994-1995.
5
1993 - 1994
PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE
GOALS & OBJECTIVES
APRIL 6, 1993
1.
Develop an implementation plan for city Council
which provides for community outreach to existing
businesses through in person, telephone, and/or
means.
review
and new
written
2. Review and comment upon the Staff plan for providing Economic
Development services.
3. Assist in the development of policies or ordinances required
to successfully complete the Business/Office Park and
redevelopment areas including Gateway, priordale Mall, and
Towncenter.
4.
Participate in the public meetings to be
Planning Commission regarding the 2010
comments and observations.
scheduled by the
Plan and provide
5. Act as a liaison between existing commercial/industrial
representatives and the City Staff. Provide similar liaison
with residential representatives only on an emergency basis.
Recognize that in both cases complaints about Staff should be
brought to the attention of the City Manager.
6. Assist in the promotion of a master plan for Priordale Mall,
Gateway, and Towncenter.
7. Identify for promotional purposes, the potential benefits
which the Mdewakanton Sioux Community development could have
on commerce and the community.
8. Coordinate the Star City recertification process.
9. Display commitment to the Student Advisory Council by
supporting their efforts to hiring youth oriented businesses
to the community.
(WORKSP)
6
1993 DEVELOPMENT ISSUES
APRIL 6, 1993
1. Re-classify current part time clerical ~osition in the
Building Inspection Department to full tlme at a total
additional cost not to exceed $15,500.00 for 1993.
2. Provide the city Council with a report justifying the hiring
of a seasonal Building Inspector from June 1 - December 31,
1993 at a cost not to exceed $15,000.00.
3. Reinstate the builder's deposit of $1,500.00 to assure the
completion of ongoing erosion control. Meet with builders
to solicit their input before implementing.
4. Add a foundation inspection and grading inspection to our
current Building Inspection Program. Assure that the file
is documented with respect to the findings of each,
especially regarding the existence of required swales and
consistency of housing type for the lot grading.
5. Propose to initiate a modest Backflow Prevention Program for
commercial/industrial. Change program costs to the Water
Fund. Have program encourage cooperation.
6. Initiate the Inflow/Infiltration Program administered
through a temporary inspector using the $10,000.00 grant
with changes to the Sewer and Water Fund.
7. Provide a report on the appropriate terms of adopting an
ordinance which requires that a sump pump and hard piping be
installed in each new house.
(WORKSP)
7
1993 INDIAN ISSUES
APRIL 6, 1993
1. Request reimbursement for 1992 verified Police and Fire
expenses in the approximate amount of $133,207.00.
2. Develop a five (5) member committee consisting of Lee
Andren, Jerry Seck, Dick Powell, Larry Anderson, and Frank
Boyles to:
a. Identify the City's objectives.
b. Establish an overall strate~y.
c. Determine what the City deSlres reimbursement for.
d. Determine how reimbursement should be achieved.
(WORKSP)
8
1993 FIRE DEPARTMENT ISSUES
APRIL 6, 1993
1. Develop a charge and list of participants for the Ambulance
Task Force.
2. Provide a report to the Council providing detailed
information about the Hazardous Materials Team Proposal.
3. Referendum is to provide funds for a main station to be
located at the Business/Office Park.
4. stay with present complement of sixty (60) firefighters.
5. Schedule referendum date for June 22, 1993.
6. Total referendum amount not to exceed $2.14 million assuming
all project costs are drawn from the referendum. If costs
can be reduced below this amount do so.
7. Follow the previous publicity ~rogram presented to Joe Adams
and approved by the City Councll.
(WORKSP)
9
MISCELLANEOUS DIRECTIONS
FROM THE
COUNCIL WORKSHOP
APRIL 6, 1993
1. The city council should review The Wilds Comprehensive Plan
Amendment by consensus even though the the ordinance provides
for Planning commission action.
2. Find out the property taxes break even point for a house in
Prior Lake. Use the Lakeville Report on this subject.
3. Advise commission and committee representatives of the
reguirement that they divorce their personal beliefs and
oplnions from their official opinions or beliefs.
4. Identify a means to initiate the Metropolitan Council review
of the County Road ramps since the timeframe for officials is
up.
5. Determine how many liquor licenses are still available for
purchase.
6. Ask the EDA to consider the question of funding sources for
development purposes.
7. For next workshop, arrange to have the Council meet
individually with the Planning commission and Economic
Development Commission before the workshop to discuss
concerns and receive their input about a work program. The
Council can inte~rate these work programs into city wide
goals and objectlves.
8. Distribute for commissioners, the statement of values as well
as orientation materials, standards of performance, etc.
once they are done.
9.
Evaluate the costs and benefits of
costs including rental of office
copying, computers, etc.
10. Change and sufficient administrative fees for weeds, junk
cars and other nuisances to assume that City costs are more
than covered.
accounting for pro~ram
space, office supplles
11. Require performance securities which are secure in lieu of
personal checks.
(WORKSP)
10