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HomeMy WebLinkAbout4E - Traffic Signal Agreement CSAH 21 & CSAH 42 CONSENT AGENDA: PREPARED BY: SUBJECT: DATE: 4e VERLYN RAAEN, ENGINEERING TECHNICIAN CONSIDER APPROVAL OF TRAFFIC SIGNAL AGREEMENT FOR CSAH 21 @ CSAH 42 INTERSECTION SEPTEMBER 7, 1993 INTRODUCTION: The Scott County Highway Department has determined from the results of traffic studies and accident analysis that the above referenced intersection meets traffic warrants for a full traffic actuated traffic control signal system and integral street lights. The planning and installation can now proceed with the signing of the attached Agreement No. TS93-21142 by City and County officials. BACKGROUND: Dramatic increases in traffic volumes at this intersection have reached a level where the warrants which Scott County utilizes to determine the need for signalization and lighting have been met Volumes will continue to increase in the forseeable future. DISCUSSION: This agreement will promote the installation of a temporary signal system at this intersection. The temporary system has the same warrants as a permanent system and operates similarly. It will remain a temporary system until the roadways are upgraded at which time a permanent system will be installed. Scott County will prepare plans, specifications and proposals, receive and open bids, award a contract, perform inspections and cause the installation. This will be done under State Aid Project No. 70-621-15. The City will install power to the controller cabinet, pay for monthly electrical charges, and share the maintenance of the lighting system with Scott County. The construction cost is estimated to be $90,000.00. No payment will be made to Scott County for construction costs or engineering and inspection. Scott County will maintain and repair the signal system. The system is proposed to be in operation late in 1993 or early 1994. This agreement is very similar to past signal and lighting agreements. The cost to the City of providing electrical power to the controller cabinet by Minnesota Valley Electric Cooperative is estimated to be $500.00. Maintenance costs of the street lights and the cost providing electrical energy will be budgeted for each year. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLDYER ALTERNATIVES: The alternatives are as follows: 1. Approve a motion authorizing the Mayor and City Manager to sign Scott County Agreement No. TS93-21/42 to participate in the construction and operation of a traffic control signal system and integral street lights at the intersection of CSAH 21 and CSAH 42. 2. Do not approve motion in Alternate No. 1 for a specific reason. 3. Table the item. RECOMMENDATION: The improvement in safe traffic circulation at this intersection which this system will result in, make it a mutually desirable project. Alternate No. 1 is recommended. FINANCIAL IMPACT: Construction costs associated with this agreement, will be paid for out of the City's operating budget. ACTION REQUIRED: Make a motion to authorize the Mayor and City Manager to sign Agreement No. TS92-21/42 for a temporary traffic control system and integral street lights at the intersection of CSAH 21 and CSAH 42. AG4E.WRT Agreement No. TS 93-21/42 State Aid Project No. 70-621-15 CSAH 21 @ CSAH 42 City of Prior Lake County of Scott AGREEMENT FOR PARTICIPATION IN THE CONSTRUCTION AND OPERATION OF TRAFFIC CONTROL SIGNAL SYSTEM AND INTEGRAL STREET LIGHT THIS AGREEMENT, Made and entered into this day of , 19_, by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Prior Lake, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, It is considered mutually desirable to install a temporary full traffic actuated traffic control signal system and integral street lights at the intersection of CSAH 21 and CSAH 42 within the City; and WHEREAS, The City has expressed its willingness to participate in the construction and operating cost of said signal system and integral street lights; and WHEREAS, Said work shall be carried out by the parties hereto under the provisions of Minn. Stat. Sec. 162.17. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: I The County shall prepare the necessary plans, specifications, and proposals; shall perform the required engineering and inspection; and shall install, or cause the installation of a temporary full-traffic actuated traffic control signal system and integral street lights at the intersection of CSAH 21 and CSAH 42. Such installation, as described immediately above, shall be identified and accomplished under State Aid 1 Agreement No. TS 93-21/42 Project No. 70-621-15, hereinafter referred to as the "project", all in accordance with said project plans and specifications which plans and specifications are by this reference made a part hereof. II The term specifications as used herein shall mean the 1988 Edition of the Minnesota Department of Transportation "Standard Specifications for Construction" and the project special provisions. III The City agrees that any City license required to perform electrical work within the City shall be issued to the Contractor or the County at no cost to the Contractor or the County. Electrical inspection fees shall be not more than those established by the State Board of Electricity in the most recently recorded Electrical Inspection Fee Schedule. IV The City shall install, or cause the installation of an adequate three wire, 120/240 Volt, single phase, alternating current electrical power connection to the controller cabinet of the project at the sole cost and expense of the City. The City shall provide the electrical energy for the operation of the traffic control signal system and integral street lights to be installed under the project, all at the sole cost and expense of the City. V The County shall advertise for bids for the construction of this project, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified ln the bid of such bidder, according to law in such case provided for counties. The contract is in form and includes the plans and 2 Agreement No. TS 93-21/42 specifications prepared by the County or its agents, which said plans and specifications are by reference made a part hereof. VI The construction cost of the project shall be the contract cost. It is understood that the estimated construction cost stated hereinafter is for informational purposes only. The estimated construction cost of this project lS $90,000. VII The City shall, as its share of the construction costs, pay the County zero percent (0%) of the actual construction cost of the traffic control signal system with integral street lights plus zero percent (0%) of such share as payment for Engineering and Inspection of State Aid Project No. 70-621-15. VIII The City shall not revise by addition or deletion, nor alter or adjust any component, part, sequence, or timing of the aforesaid traffic control signal system; however, nothing herein shall be construed as restraint of prompt, prudent action by properly constituted authorities in situations where a part of such traffic control signal system may be directly involved in an emergency. IX Upon completion of the work, the County shall maintain and repalr said temporary traffic control signal system at the sole cost and expense of the County. Further, the County shall maintain the integral street lights for the City except for maintaining photoelectrical controls, relamping, glassware, and cleaning of the glassware thereof. 3 Agreement No. TS 93-21/42 x The construction of this project shall be under the supervision and direction of the County. However, the City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no responsibility for the supervision of the work. XI Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. XII It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for 4 Agreement No. TS 93-21/42 the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. XIII It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. XIV It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. 5 Agreement No. TS 93-21/42 Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that mayor might arise under the Workers' Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. xv The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. 6 Agreement No. TS 93-21/42 State Aid Project No. 70-621-15 cSAH 21 @ cSAH 42 City of Prior Lake County of Scott IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF PRIOR LAKE By Mayor Date And City Manager Date COUNTY OF SCOTT ATTEST: By County Administrator By Chairman of Its County Board Date Date Upon proper execution, this agreement will be legally valid and binding. By County Attorney RECOMMENDED FOR APPROVAL: Date By County Engineer Date APPROVED AS TO EXECUTION: By County Attorney Date C:K-WP51\AGRMT\SIGNAL\R93769 04/12/93 7