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Home My WebLink About7B - Feasibility Report for 1994 CIP AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: 7B BRUCE LONEY, ASSISTANT CITY ENGINEER CONSIDER RESOLUTION 93-76, AUTI-10RIZING FEASIBILITY REPORT FOR PROPOSED 1994 CAPITAL IMPROVEMENT PROGRAM SEPTEMBER 7, 1993 This Agenda item is for the City Council to authorize a Feasibility Report for the proposed 1994 Capital Improvement projects by adopting Resolution 93-76. Funding of these projects will be primarily through 429Assessment Bonds. In order to fund projects through 429 bonds, all projects to be funded must be listed throughout the entire public improvement process. Projects can be deleted but not added in the process. This Agenda item is also to consider authorizing Maier, Stewart & Associates, Inc. to prepare the Feasibility Report. At the September 7, 1993 Council Meeting, Staff has included the 1994 Capital Improvement Program (CIP) for Council adoption. The 1994 CIP projects being included in Resolution 93-76 are as follows: CIP NUMBER PROJECf NAME CIP-lO Sand Pointe Road and Parking Lot Paving CIP-18 Fish Point Road overlay from Glory Circle to CSAH 44 CIP-19 Seal coating of bituminous paved City streets, sewer, water, and paving improvement CIP-20 Ridgemont Avenue sewer, water and paving improvement from 300' north ofT.H. 13 to Hope Street CIP-22 City improvements on CSAH 18 project from CSAH 42 to City limits 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY E."'1PLOYER CIP.23 Street overlay improvement project on Creekside Circle, Brunswick, Erin Circle, Dublin Road, and Lyons Avenue CIP-24 Northwood Road reconstruction project from CSAH 12 to Fremont Avenue CIP-25 City improvements within CSAH 44 project from T.H. 13 to City limits. CIP-28 Carriage Hill Road extension from Pike Lake Trail easterly within Section 26. Most of the projects are funded through Chapter 429 Assessment Bonds. Chapter 429 Assessment Bonds can be leveraged to fund other similar projects as long as twenty (20%) percent of the bond issue is assessed. The primary projects proposed to be assessed are: CIP-23 Street overlay project in Creekside Circle and Prior South streets and; CIP-24 Northwood Road improvement project Any project which the City ultimately funds through the 429 Assessment Bond must be incorporated into the Preparation of Report on 1994 Improvement Projects. Because of the 429 process, the City can eliminate projects, but cannot add projects to those listed in the aforementioned report. To proceed with the feasibility report, Staff has requested and received an attached cost estimate from Maier, Stewart & Associates, Inc. on preparing the feasibility report for the 1994 CIF projects: CIP NUMBER PROJECT NAME CIP-18 Fish Point Road CIP-20 Ridgemont Avenue CIP-23 Prior South & Creekside Circle CIP-24 Northwood Road CIP-28 Carriage Hills Road The total cost to prepare the Feasibility Report for the five (5) projects mentioned previously is estimated to be $29,830.00 and includes surveying. The total estimated cost of the five (5) projects is $1,920,000.00. It is the City's responsibility to pay for soil borings which are necessary for the report. The typical cost is in the range of $3,000.00 to $5,000.00. Feasibility report preparation cost represents approximately 1.5% of the project cost. City staff will prepare the cost estimates for the other CIP projects in the Feasibility Report. DISCUSSION: Staff is requesting to proceed with the 1994 City projects in order for those projects to be completed in a timely fashion. It is Staff's intent to present the Feasibility Report to Council later this year. Due to the amount of public and private projects proceeding at this time, Staff will need to utilize a consultant to prepare the vast majority of the Feasibility Report. Funding of the Feasibility Report work by the City's consultant will be from the City's Construction Fund. The Construction Fund will be reimbursed if the projects are approved and bonds issued. Staff feels sufficient funds exist in the Construction Fund to cover this expenditure. In order to construct the progranuned CIP projects in 1994, Staff believes the 429 Process with the preparation of the Feasibility Report should start now. Resolution 93-76 has been prepared for authorizing the Feasibility Report on the 1994 improvement projects. The proposed 1994 elP does include three (3) improvements which have not been included for bonding. CIP NUMBER CIP-21 PROJECT NAME Trunk sewer and water extension along County Road 82 This has not been included as this extension will be paid by the developer. CIP NUMBER PRomCf NAME CIP-26 Improvements to County Road 83 The improvements have not been included as the cost of the improvements will be paid by the Dakota Community and Prior Lake Development. CIP NUMBER PROJECf NAME CIP-27 City Maintenance Facility The funding for this facility should be from the Sewer and Water Enterprise Fund or the Building Fund. ALTERNATIVES: The alternatives are as follows: 1. Approve Resolution No. 93-76 authorizing Staff to prepare a report on 1994 Improvement Projects and authorize Maier, Stewart & Associates, Inc. to prepare the Feasibility Report. 2. Table this item for a specific reason. 3. Deny Resolution No. 93-76. RECOMMENDATION: Recommendation is for Council to approve Resolution 93-76 to allow Staff to begin the process for implementing the 1994 CIF projects. BUDGET IMPACT: Preparation of the Report will be done by the City's Engineering consultant and cost will be paid from the City's Construction Fund. ACTION REQUIRED: Motion to approve Resolution 93-76 which authorizes preparation of the Feasibility Report on 1994 Improvement Projects. Motion to authorize Maier Stewart & Associates, Inc. to prepare Feasibility Report with payment of work to be from the Construction Fund. . RS1l376" RESOLUTION 93-76 RESOLUTION ORDERING PREPARATION OF REPORT ON 1994 IMPROVEMENT PROJECTS MOTION BY: SECONDED BY: WHEREAS, it is proposed to construct improvements within the following generally described project areas: 1. Fish Point Road from Glory Circle to CSAH 44 by the construction of milling existing pavement, bituminous patching, bituminous surfacing and appurtenant work; 2. Ridgemont Avenue from 300' north of T.H. 13 to Hope Street by the construction of sanitary sewer, watermain, storm sewer, grading, aggregate base, concrete curb and gutter, bituminous surfacing and appurtenant work; 3. Street overlay/reconstruction project on Creekside Circle, north of T.H. 13 to end tenninus, Brunswick Avenue, Erin Circle, Dublin Road and Lyons Avenue south of T.H. 13 by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work; 4. Northwood Road from CSAH 12 to Fremont Avenue by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, walk, and appurtenant work; 5. Carriage Hills Parkway from Pike Lake Trail to 1/2 mile east by the construction of grading, sanitary sewer, watermain, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, sidewalk, landscaping and appurtenant work; 6. Paving of Sand Point Community Park roads and parking lot by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work; 7. CSAH 18 from the City limits to CSAH 42 by the construction of storm sewer, utility crossings, concrete curb and gutter, sidewalk, landscaping and appurtenant work; 8. CSAH 44 from T.H. 13 to City limits by the construction of stonn sewer, utility crossings, concrete curb and gutter, intersection lighting, traffic control signal, sidewalk, landscaping and appurtenant work; 4629 Dakota S1. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 9. The bituminous seal coating of bituminous paved streets throughout the city; and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with other improvements. and the estimated costs for the improvements as recommended. Passed and adopted this _th day of , 1993. YES NO Andren Fitzgerald Kedrowski Scott White Andren Fitzgerald Kedrowski Scott White Frank Boyles City Manager City of Prior Lake { Seal } _ / } ~ ~ ~ ~ CONSULTING ENGINEERS IfIfIIr'WI Maier Stewart & Associates Inc. August 23, 1993 File: 900-000-00 Mr. Larry Anderson, P.E. City Engineer City of Prior Lake 4629 Dakota Street SE Prior Lake, MN 55372-1714 RE: ESTIMATED LEVEL OF ENGINEERING SERVICES; FEASIBILITY STUDY PHASE, 1994 CAPITAL IMPROVEMENT PROJECIS Dear Mr. Anderson: Thank you very much for affording us the opportunity to provide you with this estimate of those engineering services as may be required to prepare a feasibility study and preliminary assessment roll for the following 1994 CIP projects. CIP-18 CIP-20 CIP-23 CIP-24 CIP-28 Fish Point Road Ridgemont Avenue Prior South and Creekside Circle Northwood Road Carriage Hills Road We have completed a windshield inspection of these projects to gain a general understanding of the projects' scope. We understand that your intent is to have us furnish the engineering services described as follows: Thsk A.2 Feasibility Report: The Engineer shall meet with the Owner staff and/or developer(s) to discuss the proposed project and the scope of the report. The Engineer shall then perform the necessary research and analysis and write a draft report. Following completion of the draft report, it shall be reviewed by the Owner staff and developer(s) and modified as directed by the Owner staff. The final report will be bound and up to 10 copies provided to the Owner. The Engineer shall make a presentation to the City Council and at public hearing(s) scheduled by the City Council. Visual aid charts shall be included as part of the feasibility report. 1959 SLOAN PLACE. SUITE 200, ST. PAUL. MINNESOTA 55117 612.774-6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612.~ . Equal Opportunity Employer OOO-2304.au, Mr. Larry Anderson, P.E. August 26, 1993 Page Two Task A.I3 Preparation of Assessment Roll and Assessment Hearing Notices The Engineer shall prepare a preliminary assessment roll, mailing lists, and public notices for distribution by City staff. We understand that the City expects a thorough detailed report projecting the v..'Ork and costs to within:!:: 10 % of the final project cost and that the preliminary assessment roll shalt reflect the City policies and past precedents. A general description of the CIP projects is as follows. eIP-IS Fish Point Road This project, which is located between Glory Circle and CSAH 44, proposes milling the existing surface, possibly some patching and crack sealing, and a bituminous overlay to restore the street pavement to a 9-ton design standard. As a MSAS-eligible project, this project can be consolidated with another MSAS plan set to reduce project overhead and administrative expense. The City's CIP cost estimate presumes a $50,000 project cost which includes a 25% allowance for overhe2.d. Available Information: We understand that originally this project was constructed from a set of engineering plans which showed alignments, grades, and drainage facilities. The City and County have half-section maps and computer printouts of property descriptions which are available to generate an assessment roll consisting of PIO number and assessable units (i.e., front footage, number of hookups, etc.). CIP-20 Ridgemont Avenue This project proposes reconstruction of the existing bituminous surface from 300 LF north of TH 13 for 1,600 LF to Condon Street. The reconstruct will provide an opportunity for the cost- effective extension of sewer and 'Water to lots on Ridgemont Avenue. The City's cost estimate provides a $300,000 total project cost which includes a 25 % overhead. Available Information: We understand that originally this project ""'as constructed from a set of engineering plans which showed alignments, grades, and drainage facilities. The City and County have half-section maps and computer printouts of property descriptions which are available to generate an assessment roll consisting of PID number and assessable units (i.e., front footage, number of hookups, etc.). ~2J04..ug Mr. Larry Anderson, P.E. August 26, 1993 Page Three CIP-23 Prior South and Creekside Circle This project proposes over the next five years the reconstruction of streets in the Prior South Development. The 1994 Capital Improvement Plan includes Creekside Circle north of TH 13, Brunswick Avenue, Erin Circle, and portions of Dublin Road, and Lyons Avenue south of TH 13. The streets would be reconstructed to a 7-ton design utilizing concrete curb and gutter. Changes to drainageways and impacts to wetlands are anticipated to require watershed involvement. The City's cost estimate presumes a total project cost of $500,000 which includes a 25 % overhead. Available Information: We understand that originally this project was constructed from a set of engineering plans which showed alignments, grades, and drainage facilities. The City and County have half-section maps and computer printouts of property descriptions which are available to generate an assessment roll consisting of PID number and assessable units (i.e., front footage, number of hookups, etc.). CIP-24 Northwood Road Northwood Road is narrow with a deteriorated pavement. The City intends that this project be upgraded utilizing MSAS funds. This project will require a variance to State Aid design standards or acquisition of additional right-of-way. The City's estimate of the project's scope, which includes a 25% overhead, is $720,000. Our estimate of engineering tasks is shown by Exhibit 1. Available Information We understand that this section of roadway has been in place since the late 1950's and that plans and records are incomplete. With the amount of frost boil, heave, and wetlands along this roadway, we recommend that soil borings, property review, preliminary wetland evaluation, and some preliminary surveying be incorporated into the feasibility process. CIP-28 Carriage Hill Road Extension The 1994 project on Carriage Hill Road is a 1/2-mile extension of the design work MSA has undertaken this year. This parkway collector extends access to future developable land and is therefore dependent upon the property owner's need for additional lots. The City's cost estimate for this extension is $350,000, which includes a 25 % overhead. Available Information: This project is developer initiated. As such, we understand that grading, right-of-way, and plat information will be provided by the developer. QOO-2304.aue Mr. Larry Anderson, P.E. August 26, 1993 Page Four Soils 1esting Depending upon the file information available, we suggest that a limited amount of auger boring be accomplished to define soil classification and to estimate R values. In the case of Northwood Road, the testing scope should be expanded to assist in the evaluation of subbase stabilization and peat removal. The costs associated with coordinating the testing are included in our estimates. As with our 1993 work, we anticipate testing as a City cost and have not included it in our estimates. Surveying We anticipate that some property research and alignment evaluation will be required. We have included 30 hours of survey crew time in our estimates. Mailings We anticipate that the City of Prior Lake will undertake the development of MS 429 notices, mailings, and newspaper advertising. Cost Estimates To develop a detailed feasibility report, preliminary assessment roll, project fact sheet, and presentation to City staff and Council, we anticipate the following level of effort. OOQ-2J04.aUB Mr. Larry Anderson, P.E. August 26, 1993 Page Five CITY OF PRIOR LAKE 1994 CAPITAL IMPROVEMENT PROJECTS CIP-I8 CIP-20 CIP-23 CIP-24 CIP-28 Staff Effort Fish Point Ridgemont Prior South Northwood Carriage Road* Avenue Road HilI* Project Engineer 2 12 18 20 8 Design Engineer 4 36 57 62 22 Staff Engineer 2 14 22 24 8 Technician 4 23 36 40 8 Secretary 2 22 8 Survey Crew 2 2 2 26 2 Subtotal 16 87 135 194 56 Estimated Cost $800 $5,590 $8,400 $11 ,680 $3,360 * Does not include draft assessment roll. We would be pleased to review our work estimates and cost projections with you and discuss any project concerns you may have at your convenience. Sincerely, MAIER STEWART & ASSOCIATES, INC. ~~~, Thomas A. Roushar, P.E. Project Engineer John B. Stewart, P.E. Principal TAR:tp Attachment: Exhibit 1 OOO-2304..ug