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REGULAR COUNCIL MEETING
AGENDA REPORT
Tuesday, January 19, 1993
CALL TO ORDER 7:30 p.m.
1. Pledge of Allegiance
2. Minutes of The Previous Meeting
3. Consent Agenda:
a)
b)
c)
d)
e)
Consider Approval of Invoices To Be Paid
will be sent out on Friday or handed out at
the meeting.
Consider Approval of Animal Warden Report
see attached.
Consider Approval of Building Permit Report
see attached.
Consider Approval of Fire and Rescue Report
see attached.
Consider Approval of Treasurer's Report - see
attached.
4. Consider Request For Fundin9 To Conduct Personal
Profile System Testing of C1ty Manager Candidates -
see attached staff report.
5. Consider Approval of Resolution 93-03 Authorizing
The Issuance of $500,000 General Obligation
Equipment Certificates of 1993 see attached
staff report.
6. Consider Approval of Resolution 93-04 Authorizing
$1,100,000 General Obligation Refunding Bonds of
1993 - see attached staff report.
7. Update on Donations Received Through Community
Opportunity Catalog - The Parks and Recreation
Department recent If received two donations to be
used for scholarsh1p purposes within the recreation
programs. The first was a $200 donation from the
Prior Lake state Bank and the second was $150
donation from the Prior Lake Optimist Club. Both
of these donations will be used to provide an
opportunity for youth to participate in a
4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
recreation activity in which they otherwise would
not have had an opportunity. Representatives of
the Prior Lake state Bank and the Optimists Club
have been asked to attend the City Council meeting
so that Councilmembers can offer a personal "thank
you".
8. Consider Jerry Mahoney Request For Lot
Adjustment - see attached staff report.
9. Continuation of Landscape Ordinance 93-02 Public
Hearing - see attached staff report.
Line
10. Update on Purchase and Plans For The McDonald
Parcel (Grainwood Crossing) - staff closed on the
property on December 17, 1992, and will make the
final payment under the terms of the Contract for
Deed on January 15, 1993. Once the final payment
has been made, staff can submit a final billing to
the state Department of Trade and Economic
Development to receive $90,000 in matching funds.
Staff anticipates receiving these funds in
Februa~. staff has on file three development
schemat1cs for the property that range in cost from
$25,000 to $100,000. Once funding is in place, the
Parks Advisory Committee will recommend development
of the site based on one of those site plans. In
the interim, Parks maintenance staff will be
maintaining the property for public use which will
include mowing, picnic tables, garbage barrels, and
portable toilets.
11. Consider Carpet Replacement For City Hall see
attached staff report.
12. Consider the Establishment of a storm Water
Management Utility and Approve Ordinance 93-03
see attached staff report.
13. Other Business
Update on Status of Local Government Pay
E9Uity Act - Acting City Manager Kuhlmann will
d1SCUSS this item at the meet1ng.
Closed Session to Discuss Pending Litigation -
The City of Prior Lake was contacted on
Thursday, January 6, 1993 regarding a lawsuit
filed against the Minnesota Police Recruitment
system (MPRS) and its member cities (Prior
Lake). MPRS is the City'S recruitment service
for all police officer personnel.
Subsequently, on Friday, January 8, 1993, an
article was printed in the Minneapolis star
Tribune regarding the lawsuit. Staff will be
giving an update at the City Council meeting
on January 19.
*All times stated on the Council Agenda, with the exception of
Public Hearings, are approximate and may start a few minutes
earlier or later.
b)
a)
MINUTES OF THE CITY COUNCIL
Monday, January 4, 1993
The Common Council of the City of Prior
session on Monday, January 4, 1993
Council Chambers. Present were Mayor
Fitzgerald, Kedrowski, Scott, White,
Kuhlmann, Planning Director Graser, City
Recording Secretary Birch.
Lake met in regular
at 7:30 p.m. in the City
Andren, Councilmembers
Acting City Manager
Attorney Kessel and
Mayor Andren called the meeting to order and asked everyone to
rise for the pledge of allegiance.
The minutes of the December 7, 1992 Council meeting were reviewed
by Council.
Mayor Andren noted that on page 3, just before the fourth
paragra~h which closes the public hearing that a statement should
appear 1ndicating that a tape of the public hearing is on file in
the City Manager's office.
MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO APPROVE THE
DECEMBER 7, 1992 COUNCIL MINUTES AS AMENDED.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and
White, the motion carried. Councilmember Scott abstained due to
the fact she had not been present at the December 7, 1992
meeting.
The next order of business was approval of the Consent Agenda as
follows:
a) Consider Approval of Invoices To Be Paid
b) Consider Approval of November Animal Warden Report
c) Consider Approval of November Building Permit Report
d) Consider Approval of November Fire and Rescue Report
e) Consider Approval of Treasurer's Report
f) Consider Approval of 1993 Cigarette Licenses
g) Consider Approval of Final Payment On Project 92-11
Franklin Trail Sidewalk
h) Consider Approval of Sale of City Vehicle
i) Consider A~proval of The Appointment of Mike Sweeney to
The Econom1C Development Committee
MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE THE
CONSENT AGENDA ITEMS (a) THRU (i).
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
and White, the motion passed unanimously.
Scott
4629 Dakota St. S.E" Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245
Minutes of the Prior Lake City Council
January 4, 1993
The next order of business was: Presentation From Fire
Department Fire Chief Al Borchardt presented a framed picture
of the Fire Department's volunteer fire personnel which Mayor
Andren accepted on behalf of the Council. Chief Borchardt then
discussed three issues: 1) Request to Increase Roster; 2) Site
Selection For Two New Fire stations; and 3) Request for
Workshop. Council directed Chief Borchardt to increase the
roster to 60 whenever the need arises rather than having to
return to Council every year for approval of roster increase.
Discussion occurred on probable dates for a workshop, Council
concurred that Monday, February 1 from 5:00 to 7:30 p.m. (before
the regularly scheduled Council meeting) would be an appropriate
time to conduct the workshop. Further discussion occurred
regarding possible fire station sites.
A recess was called at 8:05 p.m. for the purpose of conducting an
Economic Development Authority meeting.
The Council meeting reconvened at 9:15 p.m.
The next order of business was: Consider Approval of Resolution
93-01 for Federal Priorities Proclamation - Ms. Kuhlmann briefly
reviewed the Resolution.
MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO ADOPT RESOLUTION
93-01 AND DIRECTED STAFF TO FORWARD COPIES OF THE RESOLUTION TO
PRESIDENT CLINTON, SENATORS DURENBERGER AND WELLSTONE AND
REPRESENTATIVE DAVID MINGE.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
and White, the motion passed unanimously.
The next order of business was: Consider Ap~roval of Resolution
93-02 for Equitable Funding - Ms. Kuhlmann br1efly reviewed the
Resolution. A short discussion occurred. Council requested
staff to report on any feedback from the legislators.
Scott
MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO ADOPT RESOLUTION
93-02 AND FORWARD COPIES OF THE RESOLUTION TO SENATOR JOHNSTON
AND REPRESENTATIVE KELSO.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
and White, the motion passed unanimously.
The next order of business was: Consider Approval of Bylaws,
Appointments, Fee Schedule and Bids for 1993:
Scott
A. Review and Consider Approval of Bylaws Council
reviewed the Bylaws, and made the following amendments:
1. Page 4, Section 4, eighth paragraph which states
....a Consent Agenda may be incorporated into the
Agenda Order of Business between No. 3, Ap~roval
of Minutes and Invoices and, No. 4 New Bus1ness.
2
Minutes of the Prior Lake City council
January 4, 1993
This was amended to read ....A Consent
be incorporated into the Agenda Order
immediately after Agenda item NO.2,
Minutes.
2. Page 4, Section 4 C, third paragraph, end of last
sentence...at 5:00 p.m.-- should be changed to:...
no later than 11:00 a.m. on Wednesday before the
regularly scheduled Council meeting.
Agenda may
of Business
Approval of
3. Page 6, Section 4 - D first paragraph: A copy of
the Minutes of the meeting shall be distributed on
the Thursday (in some instances on the Friday)
following the regularly scheduled meeting together
with the agenda for the upcoming meeting.....
Should be changed to: A copy of the Minutes of the
meeting shall be distributed the week following the
regularly scheduled meeting on either a Wednesday
(or in some cases Thursday) together with the
agenda packet for the next meeting.
4. Page 7, Section 6 - E, last paragraph: A verbatim
transcript request to be prepared by Staff of all
or any part of a meeting, whether requested by the
Governing Bodf, Staff, or...... should be changed
to: A verbat1m transcript request to be prepared
by Staff of all or any part of a meeting requested
by a member of the general public, or their
re~resentative, requires a motion, second and a
maJority vote of the members present to be
approved. A fee for the transcript shall consist
of reasonable costs for preparin9 such transcript,
i.e. hourly wage, copying and ma1ling costs.
5. Page 15, Section 8 - D, 6th paragraph: All final
drafts of an ordinance shall be prepared by the
City Attorney..... should be changed to: All final
drafts of an ordinance shall be prepared by the
City Attorney or, qualified staff with final review
by the City Attorney prior to approval by Council.
6.
Page 19, section 12 5: Prior
ap~roval is not required to be
re1mbursement for the following
organizations: should be amended to
Urban Wetland Management Coalition to
citf Council
elig1ble for
meetings of
include the
the list.
MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO APPROVE
THE BYLAWS AS AMENDED.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
B. Consider Approval of Acting Mayor for 1993.
Andren, Fitzgerald,
the motion passed
MOTION MADE BY SCOTT, SECONDED BY WHITE, TO APPOINT
COUNCILMEMBER KEDROWSKI AS ACTING MAYOR FOR 1993.
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Minutes of the Prior Lake City Council
January 4, 1993
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
C. Consider Approval of Official Newspaper for 1993
Andren, Fitzgerald,
the motion passed
MOTION MADE BY FITZGERALD, SECONDED BY SCOTT, TO APPROVE
THE PRIOR LAKE AMERICAN AS THE OFFICIAL NEWSPAPER FOR
1993.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
D. Consider Approval of Official Bank for 1993
Andren, Fitzgerald,
the motion passed
MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO
APPROVE THE PRIOR LAKE STATE BANK AS THE OFFICIAL BANK
FOR 1993 AND STAFF IS TO CONTINUE ITS PRACTICE OF
INVESTING FUNDS AT AN INSTITUTION WITH THE HIGHEST RATE
OF RETURN.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
E. Consider Approval of Equalization Committee for
1993 - a short discussion occurred.
Andren, Fitzgerald,
the motion passed
MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO APPROVE
THE FULL COUNCIL AS THE EQUALIZATION COMMITTEE FOR
1993.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
F. Consider Approval of Liquor Committee for 1993
Andren, Fitzgerald,
the motion passed
MOTION MADE BY WHITE, SECONDED BY FITZGERALD, TO APPOINT
MAYOR ANDREN, ACTING CITY MANAGER KUHLMANN (UNTIL A CITY
MANAGER IS HIRED), POLICE CHIEF POWELL AND CITY ATTORNEY
KESSEL TO THE LIQUOR COMMITTEE FOR 1993.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
G. Consider Approval of Fire Chief and Assistant Fire
Chief for 1993.
Andren, Fitzgerald,
the motion passed
MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE
AL BORCHARDT AS FIRE CHIEF AND BRENT JOHNSON AS
ASSISTANT FIRE CHIEF FOR 1993.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
4
Andren, Fitzgerald,
the motion passed
Minutes of the Prior Lake City Council
January 4, 1993
H. Consider Approval of Township Fire Contract Signing
Date.
MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO
APPROVE THE TOWNSHIP FIRE CONTRACT SIGNING DATE OF
MONDAY, FEBRUARY 1, 1993 AT 8:00 P.M. AT THE FIRE HALL.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
I. Review and Consider Approval of 1993 Fee Schedule -
Discussion occurred regarding the fee for a
Comprehensive Plan amendment. Council concurred
that dividing the fee charges into two categories
consisting of a Major and a Minor amendment
designation Recommended fees were: $1000 for a
major Comprehensive Plan amendment and between $350
to $500 for a minor Comprehensive Plan amendment.
Council directed staff to make the necessary
changes and bring back to the Council for further
discussion.
Andren, Fitzgerald,
the motion passed
MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO ADOPT
THE 1993 FEE SCHEDULE AS AMENDED.
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
The following items were combined for Council vote with
the exception of Item K which was pulled for discussion:
Andren, Fitzgerald,
the motion passed
J. Consider Approval of Fuel Distributor for 1993
Muelken oil.
K. Consider Approval of AUditing Firm for 1993
George M. Hanson Company a short discussion
occurred on this item with re9ard to checks and
balances and the merits of hir1ng an audit firm to
review the findings of Hanson's report. General
consensus of Council was to pull this item from the
agenda. Staff is to discuss and research the issue
and return it to Council for final approval.
L. Consider Approval of Fiscal Consultant for 1993
Steve Mattson of Juran and Moody.
M. Consider Ap~roval of civil Defense Director for
1993 - Pol1ce Chief Dick Powell.
N. Consider Approval of Animal Warden for 1993 Bob
McAllister.
O. Consider Approval of Health Officer for 1993 - Dr.
Donald Lynch.
MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO
APPROVE ITEMS J,L,M,N AND 0 AS LISTED ABOVE.
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Minutes of the Prior Lake City Council
January 4, 1993
Upon a vote taken, ayes by
Kedrowski, Scott and White,
unanimously.
The next order of business was: Consider $500 Donation to The
Wetland Management Coalition - Planning Director Graser presented
details of the Urban Wetland Management Coalition's work on the
recent "Wetlands No Net Loss" legislation and rule making to
establish state water quality standards for wetlands. Graser
stated that it was in the City's best interest to have the
Coalition review specific development plans for wetlands
protection rather than several agencies as proposed in the
current legislation. The donation of $500 would contribute
toward the Coalition's efforts. A short discussion occurred.
Andren, Fitzgerald,
the motion passed
MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO APPROVE A
DONATION IN THE AMOUNT OF $500 TO THE WETLAND MANAGEMENT
COALITION.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
and White, the motion passed unanimously.
Topics discussed under Other Business were:
Update on Shoreland Management Ordinance - Planning Director
Graser discussed the results of his recent meeting with a
representative of the DNR, Pat Lynch, with regard to the
proposed Shoreland Management Ordinance. Graser reiterated
the importance of Counc1l action on the Shoreland Management
Ordinance by March 4, 1993, at the very latest. Included in
the adoption of the Shoreland Management Ordinance Council
should consider and draft an Ordinance implementing the Best
Management Practice and NURP (National Urban Runoff Program)
standards. Discussion occurred on a workshop date to review
the Shoreland Management Ordinance. Council concurred with
past procedure of having the Planning Commission review the
Ordinance first and forwarding their recommendation to the
Council. Mr. Graser also discussed the Landscape Ordinance
and the necessity of adopting both the Shoreland Management
Ordinance and the Landscape Ordinance in order to facilitate
the upcoming Spring construction. Council concurred and
directed that the Landscape Ordinance should be placed on the
January 19 Council agenda.
Scott
Update on City Manager Search Process. Acting City Manager
Kuhlmann gave a brief update on the progress of the C1ty
Manager search by the Brimeyer Group, and requested a special
meet1ng on January 11 for the purpose of selecting the final
candidates.
Ms. Kuhlmann announced that the City of Prior Lake had
received a Certificate of Achievement from the State of
Minnesota acknowledging that the number of the city's voters
who had voted in the recent election had exceeded 70%.
Ms. Kuhlmann handed out copies of a Scott County Profile
brochure published by the Scott County Economic Development
Coalition. Additional copies of this brochure are available
at City Hall.
6
Minutes of the Prior Lake City Council
January 4, 1993
Copies of a proposed Ordinance dealing with the subdivision
of twin homes was handed out to Council with a request that
they review and comment by Friday, January 15.
Planning Commission Proposed Survey - Discussion occurred on
the purpose of conducting a survey, types of survey and
costs. Council directed staff to discuss costs with the
Planning commission and the possibility of other methods of
obtaining the necessary information. Councilmember
Fitzgerald volunteered to make a presentation to the Planning
Comm1ssion on the Prior Lake 2000 Survey results.
Councilmember Kedrowski discussed the numerous projects now
in pr09ress and suggested the use of consultants to assist
staff 1n completing the projects. Council concurred.
Staff announced Councilmember White's nomination for Chair of
the AMM Transportation Committee, and Councilmember
Fitzgerald's application to the Metropolitan Council's
Regional Transit Board.
MOTION MADE BY WHITE, SECONDED BY TOM KEDROWSKI, TO DIRECT
STAFF TO PREPARE A LETTER OF ENDORSEMENT ON BEHALF OF THE
COUNCIL.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
Scott and White, the motion passed unanimously.
Council discussed a proposed public hearing conducted by the
the Senate Select Committee on Gaming. Council directed
staff to send a letter requesting permission to speak at the
Senate hearing. The date has not yet been determined.
Further discussion occurred regarding a possible workshop
date to discuss the City'S position on the matter. Council
directed staff to prepare a schedule of the upcoming
workshops.
Acting City Manager Kuhlmann gave a brief update on the
wilds and the results of a recent meeting with The wilds
officials regarding the proposed schedule of action.
Mayor Andren announced that she would be meeting with Dottie
Rietow, Chair of the Metropolitan Council, Representative
Becky Kelso, Senator Terry Johnston and a member of the
Governor's staff on Friday, January 8.
Council discussed the volume of work being generated for
staff by the additional development, and directed staff to
research the Comprehensive Plan Fee and possibility of using
proceeds from the increased fee to offset the cost of
temporary help needed in the Planning Department.
Discussion occurred regardin~ policies followed bf the
Building Official. Council d1rected staff to cons1der a
~resentation reviewing these policies at the annual retreat
1n April.
Further discussion occurred regarding a subcommittee
consisting of two Councilmembers and staff to meet weekly on
The wilds project.
7
Minutes of the Prior Lake City Council
January 4, 1993
MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO APPOINT LEE
ANDREN AND JOHN FITZGERALD TO SERVE ON THE SUBCOMMITTEE.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
Scott and White, the motion passed unanimously.
A copy of the January 5, 1993 report on Invoices To Be Paid
was handed out as it had not been completed prior to the
packet being delivered.
MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO APPROVE
PAYMENT OF THE INVOICES AS SUBMITTED.
Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski,
Scott and White, the motion passed unanimously.
The meeting was adjourned for the purpose of discussing pending
litigation.
The closed session was called to order. Those present were:
Andren, John Fitzgerald, Tom Kedrowski, Gene White, Acting
Manager KUhlmann, Intern Bret Woodson, City Attorney Kessel
Recording Secretary Birch.
The next Council meeting will be Tuesday, January 19, 1993 at
7:30 p.m.
Lee
City
and
There being no further business, the meeting adjourned at 11:50
p.m. by general consent of the Council.
~~t.iuA.ty(u~,~,-,
Kay u mann
Acting citllY M~nager
J " . /J
, _ Z.-L....- '1.../~-+\....
Dee Birch
Recording Secretary
8