HomeMy WebLinkAbout11 -Carpet Replacement for City Hall
AGENDA:
REQUESTED BY:
SUBJECT MATTER:
DATE:
INTRODUCTION:
DISCUSSION:
11
RALPH TESCHNER, FINANCE DIRECTOR
CONSIDER CARPET REPLACEMENT FOR CITY HALL
JANUARY 19, 1993
The purpose for this agenda item is for the
Council to reconsider replacement of the
carpet within City Hall. Staff was directed by
the Council to address the following three
points:
1. Research the possibility of seaming the
areas where the carpet has separated and
patching those places of extreme wear.
2. Subdivide the building areas by priority
of need and cost.
3. Solicit additional carpet proposals in
an effort to obtain the most competitive
bid.
Correcting those areas in the building where
the carpet has ripped by seaming is not a
practical solution. According to Marge Gleason
of Pink Carpet Division, it is necessary to
lift the carpet in order to properly seam the
fabric together. However, our existing carpet
is glued directly to the floor. As a result,
the commercial backin9 will tear and separate
upon removal. This op1nion is shared by the
other vendors contacted as well.
Therefore, assuming consensus by the Council
that carpet replacement is the onlf viable
method, Staff has divided the build1ng into
four distinct areas for the purpose of cost
containment. This approach allows the Council
to select any combination or to simply phase
these area improvements over the course of two
or three years.
These areas were defined as follows:
a) Police Department
b) Chamber & South Entrance Lobby
c) Upper Level
d) South Stairs & Landing
They ~rovide a logical segregation of the
build1ng in terms of where carpet installation
can start and stop. The back stairway and the
community room would be excluded as these
4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245
ALTERNATIVES:
RECOMMENDATION:
areas have not incurred the wear and tear as
those heavily traffic areas of above, and are
in relatively good shape.
Based upon these premises, staff re~ested and
received six bids itemized below w1th respect
to the replacement of carpet within City
Hall.
Bidder Area Description Amount
1. Cheney Carpet Police Dept. $ 3,649.50"/
Plymouth Chamber & Lobby 3,705.75
Upper Level 12,945.00
So. stairs 1,854.46
2. Hiller stores Police Dept. $ 4-;-U49. 83
Rochester Chamber & Lobby 4,171.10
Upper Level 14,210.93 ~/
So. stairs 1,978.48
3. Lake's Interiors Police Dept. $ 4, 2 ri:3s--
Prior Lake Chamber & Lobby 4,074.33
Upper Level 14,871. 89
So. stairs 2,105.62
4. Pink Carpet Police Dept. $ 4,562.10
Burnsville Chamber & Lobby 4,700.17
Upper Level 16,200.15
So. stairs 2,571.61
5. Dayton's Police Dept. $ 4,984.90
Minneapolis Chamber & Lobby 5,035.00
Upper Level 17,690.60
So. stairs 2,351.25
6. PMT Interiors Police Dept. $ 5,327.95
Prior Lake Chamber & Lobby 5,546.25
Upper Level 18,960.l0
So. stairs 2,656.12
Carpet specifications were for a Mohawk Nova
26 oz. unitary back carpet which is a fairly
900d quality institutional carpet. Bids
1ncluded labor for removal and disposal of the
old carpet. Also a carpet base was substituted
for the standard vinyl base. All bidders
complied with the exact carpet trPe specified
with the exception of Cheney, Wh1Ch quoted a
lesser substitute.
Options available to the Council are any
combination of the above areas with final cost
dependent upon the extent of carpeting the
Council chooses.
Staff would recommend that at a minimum, the
Police Department be re-carpeted and approve
the quote submitted by Hiller Stores, Inc. of
Rochester. The reason that the bid of Hiller
stores is favored is because they are the
lowest responsible bidder of the Mohawk style
and have been awarded the state of Minnesota
contract for carpeting.
ACTION REQUIRED: Motion to approve re-carpeting of the
specified areas of citf Hall, as approved ~y
the City Council, to H1ller stores, Inc. 1n
the the amount subject to the project scope
selected. Also a motion to appropriate the
funds from the 1993 Contingent Reserve would
be in order.