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HomeMy WebLinkAboutAgenda & Minutes REGULAR COUNCIL MEETING AGENDA REPORT Monday, February 1, 1993 CALL TO ORDER 7:30 p.m. 1. Pledge of Allegiance 2. Minutes of The Previous Meeting 3. Consent Agenda: a) Consider Approval of Invoices to Be Paid - see attached. b) Consider Approval of Letter of Congratulations to Larry Anderson - see attached. c) Consider Massage License Request of Dorothy Kirschner - see attached staff report. d) Consider Request to Amend Comprehensive Plan Amendment Fee - see attached staff report. 8:00 4. Update on City Manager Selection. Staff is anticipating Council making a selection for the City Manager on Saturdar, January 30, 1993. If an agreement with the cand1date has been reached, a public announcement would be appropriate. If not, an update or timeline for hiring the City Manager would be appropriate. 5. Closed Session on Pending Litigation. Kay Kuhlmann will be re~orting the results of the January 26, 1993 meet1ng of all MPRS cities. 6. Consider approval of Credit River Township and sprin9 Lake Township Fire and Rescue Contracts. The C1ty Council has established 8:00 p.m. Monday, February l, as the time and date for approving the Credit River and spring Lake Fire and Rescue contracts. The formal contract approval will occur in the city Council Chambers. Attached is a copy 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 I Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER of the proposed Fire and Rescue Agreement from Credit River Township, and spring Lake Township. In addition and attached to the Township Agreements is a copy of the letters which was mailed to Township officials. spring Lake and Credit River Townships and local fire officials will be present to discuss the Fire and Rescue Agreements. After discussion, staff recommends that the 1993 Fire and Rescue Agreements between Spring Lake and Credit River Townships be approved as drafted. 7. Other Business a) b) *All times stated on the Council Agenda, with the exception of Public Hearings, are approximate and may start a few minutes earlier or later. MINUTES OF THE CITY COUNCIL January 19, 1993 The Common Council of the City of Prior Lake met in regular session on Tuesday, 19, 1993 at 7:30 p.m. in the City Council Chambers. Present were Mayor Andren, Councilmembers Fitzgerald, Kedrowski, Scott, White, Acting City Manager Kuhlmann, Planning Director Graser, Public Works Director Anderson, Parks and Recreation Director Mangan, Attorney Kessel and Recording Secretary Birch. Mayor Andren called the meeting to order and asked everyone to rise for the pledge of allegiance. The minutes of the January 4, 1993 Council meeting were reviewed by Council. The following amendments were made: 1) Page 7, fourth paragraph, first sentence: "Staff announced councilmember White's nomination to the AMM Transportation Committee, and Councilmember Fitzgerald's application to the Metropolitan Council for a position the Regional Transit Board. 3) Should have read: "Staff announced councilmember White's nomination to the AMM Transportation Committee, and Councilmember Kedrowski's application to the Metropolitan Council for a position on the Regional Transit Board. Page 7, fifth paragraph, Motion by White, second Kedrowski.... should have read...Motion by White, second by Councilmember Fitzgerald.... Page 7, paragraph 10... Mayor Andren stated that the paragraph should be clarified as follows: The Comprehensive Plan Fee discussed by Council was a separate issue from the Plan Review Fee, and that Council had directed staff to come back with a plan to demonstrate how the cost of the Plan Review Fee would offset the cost of the temporary help to facilitate review of the additional residential plans. 2) with regard Councilmember and determine costs related discussion. to the Comprehensive Plan Amendment fee, Fitzgerald had directed Mr. Graser to research whether the present fee covered all necessary to the amendment process and bring back for 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Minutes of the Prior Lake City Council January 19, 1993 Acting Citr Manager Kuhlmann noted that staff is these two 1ssues and they will be on the next discussion. working on agenda for MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE THE MINUTES AS AMENDED. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott The next order of business was approval of the Consent Agenda as follows: a) Consider Approval of Invoices To Be Paid b) Consider Approval of Animal Warden Report c) Consider Approval of Building Permit Report d) Consider Approval of Fire and Rescue Report e) Consider Approval of Treasurer's Report MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO APPROVE THE CONSENT AGENDA ITEMS (a) THRU (e). Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. The next order of business was: Consider Request for Funding To Conduct Personal Profile System Testing of City Manager Candidates - Acting City Manager Kuhlmann discussed the ~roposed testing procedure which would assist Council in evaluat1ng the candidates prior to the interview date. A short discussion occurred. Ms. Kuhlmann noted that one candidate, Mark Lenz, had withdrawn his application due to the fact that he has accepted employment elsewhere. Scott MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE THE FUNDING OF $75.00 PER CANDIDATE FOR THE PERSONAL PROFILE SYSTEM TESTING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. The next order of business was: Consider Approval of Resolution 93-03 Authorizin9 The Issuance of $500,000.00 General Obligation Equipment certif1cates of 1993 - Steve Mattson, Fiscal Consultant from Juran and Moody, Inc, presented the results of the bids received for a $500,000.00 General Obligation Equipment certificate issue. The Prior Lake State Bank's bid reflected the lowest net effective rate. Mr. Mattson recommended acceptance of the Prior Lake State Bank bid at a 4.05% rate. A short discussion occurred. MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE RESOLUTION 93-03 AUTHORIZING THE ISSUANCE AND SALE OF $500,000.00 GENERAL OBLIGATION EQUIPMENT CERTIFICATES AND ACCEPTING THE BID OF THE PRIOR LAKE STATE BANK AT A RATE OF 4.0520%. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott 2 Minutes of the Prior Lake City Council January 19, 1993 The next order of business was: Consider Approval of Resolution 93-04 Authorizing $1,100,000.00 General Obligation Refunding Bonds of 1993 - steve Mattson, Fiscal Consultant from Juran and Moody, Inc, presented details of the bond issues eligible for refunding, with a net savings to the City of Prior Lake of approximately $46,500.00 over the next five years. Juran and Moody will buy the bonds at 4.83% interest rate. MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE THE ISSUANCE AND SALE OF THE GENERAL OBLIGATION REFUNDING BONDS OF 1993, AND LEVYING A TAX FOR THE PAYMENT THEREOF. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. The next order of business was: Update on Donations Received Through The Community opportunity catalog Parks and Recreation Director Mangan discussed two donations received by the City: (1) $200 from the Prior Lake State Bank to be used and applied to the Recreation Department programs for those children who cannot participate because of finances; (2) an annual donation from the Prior Lake Optimist Club of $150 to be used in the dance program which will enable those children who cannot afford the fee or costume to participate. Mangan stated that a letter of appreciation would be mailed to both organizations for their donation. A short discussion followed regarding the procedure for distribution of the funds. Scott The next order of business was: Consider Jerry Mahoney Request For Lot Line Adjustment - Councilmember Kedrowski announced that he would be abstaining from the discussion. Planning Director Graser presented a map of the area and discussed details of the request to the City to waive platting requirements and allow a boundary line adjustment. Graser stated that this situation is a boundary line adjustment to improve the buildability of Tract C, and that no additional building permits could be issued to the combined property until it is served with public utilities. Discussion occurred regarding the par~el and the availability of utilities, waiver of subdivision requirements in an urban service area, and agreement as submitted by Mahoney. Further discussion occurred on the wording of the Agreement, paragraph 2 under Agreement section....Building Permits. City Attorney Kessel recommended that this section (third line after the word filing, (and approval by the City of Prior Lake) be added. Also Kessel recommended that the owner be required to file this Agreement with the Scott County Recorder. A short discussion occurred regarding the amendments recommended by Kessel. MOTION MADE BY FITZGERALD, SECONDED BY SCOTT, TO APPROVE LAND SURVEY 102, SCOTT COUNTY BASED ON THE FACT THAT COMPLIANCE WITH PRIOR LAKE'S SUBDIVISION REGULATION WOULD CREATE AN UNNECESSARY HARDSHIP. THE PROPOSED LOT LINE ADJUSTMENT WILL NOT RESULT IN ADDITIONAL DENSITY FOR EITHER TRACT C OR D, AND WILL NOT INTERFERE WITH THE PURPOSE OF THE CODE, AND GENERAL HEALTH AND WELFARE OF THE COMMUNITY. TO AUTHORIZE THE MAYOR AND CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EARL AND MARY ANNE EVANS TO RESTRICT THE DENSITY OF TRACT C AND D TO ONE RESIDENTIAL UNIT RESPECTIVELY AND TO REQUIRE MR. EVANS OR HIS ATTORNEY TO FILE THE EXECUTED AGREEMENT WITH THE SCOTT COUNTY RECORDER. 3 Minutes of the Prior Lake City Council January 19, 1993 Upon a vote taken, ayes by Andren, Fitzgerald, Scott and White, the motion carried, Kedrowski abstained. The next order of business was: continuation of Landscape Ordinance 93-02 Public Hearing - Greg Kopischke, consultant from Westwood Planning and planning Director Graser presented an overhead of the Landscape Ordinance for review. Changes to the draft Landscape Ordinance were ordered as follows: section 6.10(A)1 - To include for properties zoned commercial, industrial and multi-family section 6.10(B)1 - The application of the ordinance is for all new construction. section 6.10(B)2 - Concrete curbing is to be an exempted improvement for upgrading existing uses. section 6.10(B)5 - A sentence is to be added that establishes the qualification standards for existing plant material to receive credit. Section 6.10(E)1 - The threshold for including landscape islands in parking lots is to be changed from 3,000 to 6,000 square feet. A short recess was called. The meeting reconvened at 9:30 p.m. Leroy Arnoldi addressed the Council with regard to the Landscape Ordinance and its impact on existing commercial property which Mr. Arnoldi had recently sold known as the Waters Edge office building. Discussion occurred on suggested amendments. Council directed that the Ordinance should be placed on the February 16 agenda for further consideration. The next order of business was: Update on Purchase and Plans For The McDonald Parcel (Grainwood Crossing). Mangan announced that final payment on the Contract For Deed had been ~aid on Friday, Januarr 14 and a refund to the City of Pr10r Lake of approx1mately $90,000 would be received through the State Grant ~rocess. Mangan introduced three development plans for 1nformational purposes only and stated that the Parks Advisory Committee would review the plans and make a recommendation to the Council. A brief discussion occurred on the plans, cost, and funding. Council thanked Mr. Mangan for his presentation. The next order of business was: Consider Establishment of a Storm Water Management Utility Fee and Approve Ordinance 93-03. Public Works Director Anderson discussed the purpose of the Ordinance which had been prepared in accordance with directives from six state and Federal organizations to improve water quality. Assistant City Engineer Loney presented the User Fee Charge and the ~rocedure used to calculate the fee structure, expected expend1tures, and revenue. Loney reviewed the Ordinance. 4 Minutes of the Prior Lake City Council January 19, 1993 Discussion followed with regard to the fee, the Watershed Board's involvement, the bi-monthly charge per acre and exemption of school buildings for 1993. Council concurred all School Buildings should be exempt for the year 1993 subject to review on January 1, 1994. Discussion occurred on notification to the public regarding the proposed fee. MOTION MADE BY SCOTT, SECONDED BY FITZGERALD, TO APPROVE ORDINANCE 93-03 - AN ORDINANCE AMENDING TITLE 9 OF THE PRIOR LAKE CITY CODE BY ADDING A NEW CHAPTER 7 ESTABLISHING A STORM WATER MANAGEMENT UTILITY FEE TO COMPLY WITH MANDATED LEGISLATION, AND EXEMPTING SCHOOL BUILDINGS IN DISTRICT 719 FOR THE YEAR 1993 WITH THE PROVISION THAT COUNCIL REVIEW THE EXEMPTION FOR 1994. Councilmember Kedrowski requested that staff work closely with the Watershed Board in order to kee~ all communication lines open on this subject should questions ar1se in the future. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. The next order of business was: Consider Carpet Replacement For City Hall Acting City Manager Kuhlmann presented three alternatives for action by Counc11 and the bids supplied by six vendors. Discussion occurred on the condition of existing carpeting in several areas of City Hall. Extensive discussion occurred regardin9 replacement of the carpet in the Police Department and 1n areas of extreme wear in the Planning/Parks secretarial area and the use of floor mats under secretarial chairs. Scott MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO APPROVE INSTALLATION OF CARPET IN THE ENTIRE AREA OF CITY HALL WITH THE EXCEPTION OF THE NORTH STAIRWELL AND LANDING AREA. Mayor Andren requested an amendment to the motion, none were forthcoming, Mayor Andren passed the gavel and made the following amendment: AMENDMENT TO MOTION BY ANDREN, SECONDED BY WHITE, TO INSTALL CARPETING IN THE POLICE DEPARTMENT, THE SECRETARIAL AREA OF PARKS AND PLANNING, AND DELETE THE COUNCIL CHAMBERS, LOBBY, UPPER LEVEL AND SOUTH STAIRS. A short discussion occurred. The following is the vote on the amendment: Upon a vote taken, ayes by Andren and White, nars by Fitzgerald, Kedrowski and Scott. Amendment to the motion d1ed. The following vote is on the original motion: Upon a vote taken, ayes by Fitzgerald, Kedrowski, White, nay by Andren. The motion carried. Scott and 5 ..: Minutes of the Prior Lake City Council January 19, 1993 MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO AWARD THE CARPETING BID TO LOW BIDDER, HILLER STORES. Upon a vote taken, ayes by Fitzgerald, Kedrowski, White, nay by Andren. The motion carried. MOTION MADE BY SCOTT, SECONDED BY KEDROWSKI, TO APPROPRIATE THE FUNDS FROM THE 1993 CONTINGENCY FUND RESERVE FOR INSTALLATION OF THE CARPETING FOR CITY HALL. Scott and A short discussion occurred regarding the procedures for use of the contingency fund and general fund. Upon a vote taken, ayes by Fitzgerald, Kedrowski, White, nay by Andren. The motion carried Topics discussed under Other Business are as follows: Scott and Update on Local Manager Kuhlmann that they have requirements. Staff announced that Larry Anderson Engineer Of The Year Award. Anderson. Government Pay Equity Act. Acting City stated that the State had notified the city met all Pay Equity Act compliance had received the city Council congratulated MOTION MADE BY KEDROWSKI, SECONDED BY WHITE DIRECTING STAFF TO PREPARE A LETTER OF CONGRATULATIONS TO LARRY ANDERSON AND PLACE IT ON THE FEBRUARY 1 CONSENT AGENDA. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. Acting City Manager Kuhlmann discussed the recently adopted AMM Proposal for 1993 on legislative activities. Acting City Manager Kuhlmann discussed the opening of the County Market on January 26 and possible picketing by outside unions. Discussion occurred on a request by Pro9re~s Land, Inc' request for a variance to the planning Comm1SS1on. Councilmember Kedrowski gave Council an update on his recent meeting with the City of Savage regarding discussion on School District 719. Mayor Andren reported on her recent meeting with Senator Johnston, Representative Kelso, Metropolitan Chair Dottie Rietow and Governor Carlson's representative. Discussion occurred on an upcoming meeting with Dick Underferth, Cliff McCann and Les Sonnabend regarding upcoming issues facing the City of Prior Lake as a result of the Mdewakanton sioux Community. 6 Minutes of the Prior Lake City Council January 19, 1993 Discussion occurred on progress of The wilds project. Councilmember White suggested that staff consider issuin9 a Memorandum of Understanding after each meeting with The W1lds representatives outlining the topics discussed to avoid any future misunderstandings as to what had been agreed upon at the meeting. Mayor Andren requested that a letter be forwarded to Mr. Burtness regarding the timeframe for the project. staff stated that the letter is drafted and would be sent tomorrow. council briefly discussed the Highway 18 access ramps and possible action by the Metropolitan Council on this issue. The meeting was adjourned at 11:50 ~.m. for the purposes of going into closed hearing to discuss pend1ng litigation by Crown CoCo, the Veterans Preference lawsuit and MPRs lawsuit. The closed session was called to order at 11:51 p.m. Those present were: Mayor Andren, Councilmembers Fitzgerald, Kedrowski, Scott and White, Acting City Manager Kuhlmann, Administration Intern Woodson, City Attorney Kessel and Recording Secretary Birch. The next Council meeting will be Monday, February 1, 1993 at 7:30 p.m. There being no further business, the meeting adjourned at 12:30 a.m. by general consent of the Council. x:; ~/ tCJti~~4L4 '- Kay (Kuhlmann Actt?g cit~Ma~ager J! << f~-{/l- e/] Dee Birch Recording Secretary 7