HomeMy WebLinkAbout3B - Workshop Issues
CONSENT:
PREPARED BY:
SUBJECT:
DATE:
3 (b)
FRANK BOYLES, CITY MANAGER
CONFIRMATION OF CITY COUNCIL DIRECTION FROM
APRIL 2 AND 3 WORKSHOP
MAY 3, 1993
BACKGROUND:
On April 2 and 3 the City council and staff
conducted the Annual Workshop. The Council
addressed a complete agenda including
establishing: 1993/1994 Cit~ Council Goals and
Objectives, Planning Comm1ssion Work Plan,
Economic Development Committee Work Plan,
Development Issues Strategy, Indian Community
Issues, and Fire Department Issues.
After over 16 hours of work the City Council
successfully reviewed and discussed each of
these issues. Attached to this memorandum are
my notes from the Workshop which, I believe,
refle~t the City Council .discussion. Also
included is a sheet entitled' Miscellaneous
Directioh which include. .concer'ns which the
Council discussed' which mayor' may not
directly related to the issues on the original
agenda.
I have made some modifications to m~ notes
based upon a conversation with Counc1lmember
White and from input from the Economic
Development Committee. The EDC requested that
item 5 be amended to include only the first
sentence. My interl?retation of the City
Council's position 1S that the objective
should-remain as written.
DISCUSSION:
In order for the Workshop
validity, it is essential
Council use these materials
their day to day actions and
short, it is time to "walk the
to have any
that the City
as a guide in
decisions. In
talk".
ALTERNATIVES:
The City Council has
alternatives to consider:
the
following
1. Adopt the attached document confirming
4629 Dakota St S.E., Prior Lake, Minnesota 55372 I Ph. (612) 447.4230 I Fax (612) 447.4245
AN EQUAL OPPORTUNITY EMPLOYER
RECOMMENDATION:
ACTION REQUIRED:
"CCAGN"
. that they accurately represent the City
Council discussion at the April 2 and 3,
1993 Workshop.
2.
the various
to reflect
adopt them
Make modifications to
documents as appropriate
Council thinking and then
formally.
The City Council should carefully review the
attached material to assure that the~ reflect
the Council's desires. The Counc1l should
not adopt objectives or statements which they
do not collectively agree on or have no
commitment to.
Review the attached material thoroughly, fine
tune as appropriate, and adopt formally by
motion.
CGOAL2
1993/1994 CITY COUNCIL GOALS AND OBJECTIVES
May 3, 1993
Personnel
1. Implement revisions in the Police Officers contract and
general employee compensation system which address
longevity.
2. Establish goals for employees to assure they have
direction for their 1993 work and criteria against which
their performance can be measured.
3. Have the Council adopt a policy regarding pay and
benefits.
4. Establish an emplo~ee input team to J?lan training
programs and supply 1nput on City polic1es and work
procedures.
5. - Identify and complete self evaluation to cC?mply with ADA
in personnel, programs public facilities and .employee
safety.
Police
1.
Propose and/or update Emergency Preparedness
Emergency CommunicatIons and Hazard plans.
and
2. .. Continue DARE program and other
initiatives.
crime
prevention
3. Provide aggressive traffic enforcement on hazardous
roadways.
Policies/Ordinances
Review Special Assessment Policy to assure it
defensible and equitable.
2. Annually review City license and permit fees to assure
that they recapture City costs.
1.
is
3. Adopt Sign Ordinance.
4. Assure public input is received regarding proposed 2010
Comprehensive Plan.
(* indicates top priority)
1
5/3/93
Community
1. Assure staff liaison to each major servi'ce organization
and Chamber of Commerce.
Review orderly annexation agreements. Recommend change
or elimination as appropriate.
Indian Community
*
2.
1. Develop a policy statement which sets forth the City's
desired relationship with the Indian Community.
2. Establish more positive and proactive relationship with
the Indian Community.
*
3.
4.
5.
I'
,
Collect fees in lieu which cover
Find a means to receive automatic
based upon service provided.
annual city costs.
payments each year
amendments
to
Indian
Sewer
Review and consider
Agreements.
Work with Indian community to assure completion of and
financing for County Road 83 and other road
improvements.
6. Obtain Indian Community commitment for recreation center
usage by Prior Lake residents.
I'
!
Transit
7.
Develop a committee of staff, Council and spec~al
counsel to accomplish these objectives.
1. Explore van pooling and determine if it should be
implemented.
2. Assure that MVTA adopts ADA required plans required for
transit systems.
Transportation
1.
Encourage the County to expediously complete
Improvement projects in Prior Lake, especially
Road 42 and County Road 21. Request that the
intensify their focus on city transportation
caused by rapid development.
Capital
county
County
matters
2.
Lobby with appropriate agencies and
assure paving of County Road 18 ramps
construction to County Road 18 Road 16
42.
individuals to
and four lane
to County Road
(*indicates top priority)
2
5/3/93
Economic Development
1. Complete land acquisItion for of:fTce park and' install
public improvements.
2. Establish and monitor 1993 Work Plan for Economic
Development Committee.
3. Direct most appropriate means of obtainin9 economic
development services (by contract or by h1re).
*
4.
Sell at least one
development.
Receive Metropolitan Council approval for comprehensive
Plan amendment associated with "The wilds".
parcel
of
office
park
for
*
5.
6. Establish and monitor 1993 Work Plan for Planning
commission.
Public Works
1. Complete 1993/1994 C.I.P. proposed street and utility
projects with minimal resident complaints.
2. Enforce erosion control and water management plans.
Relationships With other Agencies
1. Initiate annual meetings between City Council and
'County, other City Councils and School District and
townships.
2. Arrange for staff participation on School District
faci11ties committee.
3. Formulate a task force with Savage to determine steps
cities can take to assist the School District.
Parks and Recreation
1. Acquire 25 acres for community play field if funds are
donated. Estab1ish p1an for park development.
2. Review Heritage Park Improvement Plans for approval.
3. Construct Heritage Park, desi9nated trail segments,
fishing pier and play structure ln 1993.
4. Assume responsibility for volunteer program.
(*indicates top priority)
3
5/3/93
Building
1. Conduct complete and timely inspections of new and
remodelled facilities.
2. supervise annual'Spring Cleanup if directed.
3. Conduct miscellaneous inspections on a compliant basis.
*Business Retention
1.
Establish program for regular staff/EDC visits
community businesses.
to
2. Complete master plan for redevelopment of Gateway,
Priordale and Towncenter areas provided that business
owners participate in the process and cost sharing.
3.
Initiate low interest loan
storefronts in downtown area.
program
to
improve
Professional Services
1. Evaluate city attorney services for 120 days. Solicit
proposals if services do not mee~ expectations.
Fire Department
1. Identify.services to be delivered and timeline for
implementation .
2. Determin'e where .new station is to be built.
3. Establish referendum date dollar amount and plan for
supporting referendum effort.
4. Identify if other sites should be acquired, where and
how.
5.
Evaluate the cost
system for County
intersection.
effectiveness
Road 21
of
and
an opticon tYJ?e
Franklin Tra1l
Financial
1. Establish a long range plan for building refurbishing or
replacement using the space needs analysis study.
2. Complete the 1994-1998 capital Improvement Program using
improved system.
(*indicates top priority)
4
5/3/93
3. Develop the 1994 budget in a fashion which provides for
employeedinput at the. start{ and Council monitoring
throughout the process if deslred.
4. Establish policy for protecting reserve funds.
council
1. Improve direction to and monitoring of Commissions.
2. Maintain effective ongoing communication (written, oral
and in person) with City staff.
3. Minimize procrastination.
4. Find wa~s to expedite responsibilities while assuring
appropr1ate public and staff input.
5. Conduct performance evaluation of city Manager in a
timely and complete fashion.
6. Foster on~oing efforts to maintain effective working
relationsh1ps with the Indian Community.
7. 'Review and consider impacts of 1993 state legislative
activity.
(*indicates top priority)
5
1993-1994
PRIOR LAKE
PLANNING COMMISSION
GOALS AND OBJECTIVES
May 3, 1993
1. ongoing review of:
a. Variances
b. Conditions
d. Home Occupations
e. Petitions for Amendments
f. Rezoning
g. Subdivisions
2. Review proposed 1994-l998 Capital Improvement Program
elements relating to development and make
recommendations to the City council.
3. Review and comment on proposed office park standards.
4. Solicit.public input about the 2010 Comprehensive Plan
elements includin9 review of all plan elements through
neighborhood meet1ngs at a cost not to exceed $2500.
5. Establish a liaison between the Planning Commission and
city Council and Economic Development Committee to
remain apprised of their actions/concerns.
6. Consider local training.. opportunities to foster a more
effective ,commissioner workin9 relationship and enhance
the effectiveness of the meet1ngs.
7. Review variances granted during the year to determine
whether ordinance revisions should be considered.
8. Review Planned Unit DevelQpment Plans to determine
statute and whether city ordinances or policies should
be revised.
9. Prepare for Council consideration a work program for
1994-1995.
1993 - 1994
PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE
GOALS & OBJECTIVES
MAY 3, 1993
1.
Develop an implementation plan for City Council
which provides for community outreach to existing
businesses through in person, telephone, and/or
means.
review
and new
written
2. Review.and comment upon the staff plan for providing Economic
Development services.
3. Assist in the development of policies or ordinances required
to successfully complete. the Business/Office Park.
4. Participate in the public meetings to be scheduled by the
Planning Commission regarding the 2010 Comprehensive Plan and
provide comments and observations.
5. Act as a liaison between existing commercial/industrial
representatives and the City staff. provide similar liaison
with residential representatives only Qn an emergency basis'.
Recognize that in both cases complaints about staff should be
brought to the attention of the city Manager.
6. Assist in soliciting input from stakeholders to determine the
advisability of completing a redevelopment master plan. for
Priordale Mall, Gateway, and Towncenter;
7. Identify for promotional J?urposes; ~he potential benefits
which the Mdewakanton S10UX Community and "The wilds"
development could have on commerce and the community.
8. Coordinate the star City recertification proqess.
9. Display commitment to the Student Advisory Council by
supporting their efforts to hiring youth oriented businesses
to the community.
(WORKSP)
6
1993 DEVELOPMENT ISSUES
MAY 3, 1993
1. Re-classify current part time clerical l?osition in the
Building Inspection Department to full t1me at a total
additional cost not to exceed $15,500.00 for 1993.
2. Provide the city Council with a report justifying the hiring
of a seasonal Building Inspector from June 1 - December 31,
1993 at a cost not to exceed $15,000.00.
3. Reinstate the builder's deposit of$1~500.00 to assure the
completion of ongoing erosion control. Meet with builders
to solicit their input before implementing.
4. Add a foundation inspection and grading inspection to our
current Building Inspection Program. Assure that the file
is documented with respect to the findings of each,
especially regarding the existence of required swales and
consistency of housing type for the lot grading.
5. . Propose to initiate a modest Backflow Prevention Program for
commercial/industrial. Change-program costs to the Water
Fund. Have program encourage cooperation.
6. Initiate the. Inflov/lnfiltration Program administered
through a temporary inspector using the $10,000.00 grant
with changes to the Sewer and Water Fund.
7. Provide a report on the appropriate terms of adopting an
ordinance which requires that a sump pump and hard piping be
installed in each new house.
(WORKSP)
7
1993 FIRE DEPARTMENT ISSUES
MAY 3, 1993
1. Develop a charge and list of participants for the Ambulance
Task Force.
2. Provide a report to the Council providing detailed
information about the Hazardous Materials Team Proposal.
3. Referendum is to provide funds for a main station to be
located at the Business/Office Park.
4. stay with present complement of sixty (60) firefighters.
5. Schedule referendum date for June 22, 1993.
6. Total referendum amount not to exceed $2.14 million assuming
all project costs-are drawn from the referendum. If costs
can be reduced below this amount do so.
7. Follow the previous publicity J?rogram presented to Joe Adams
and approved by the city Counc1l.
(WORKSP)
8
MISCELLANEOUS DIRECTIONS
FROM THE
COUNCIL WORKSHOP
MAY 3, 1993
1. The city Council should review The wilds Comprehensive Plan
Amendment by consensus.
2. Find out the property taxes break even point for a house in
Prior Lake. Use the Lakeville Report on this subject.
3. Advise commission and committee representatives of the
reguirement that they. divorce their personal beliefs and
op1nions from their official opinions or beliefs.
4. Identify a means to initiate the Metropolitan Council review
of the County Road ramps since the timeframe for officials is
up.
5. Determine how many liquor licenses are still available for
purchase.
6. Ask the EDA to consider the question of funding sources for
development purposes.
7. For next workshop,' arrange to have the council meet
individually with the Planning Commission and Economic
Development Commission before the workshop to discuss
concerns and receive their input about a work program. The
Council can inte9rate these work. programs ihto City wide
goals and object1ves.
8.
Distribute the statement of values,
standards of performance, and job
committee and commission members.
orientation
description
materials,
to City
9.
Evaluate the costs and benefits of
costs including rental of office
copying, computers, etc.
10. Charge sufficient administrative fees for weeds,
and other nuisances to assure that City costs are
covered.
accounting for pro9ram
space, office suppl1es,
junk
more
cars
than
11. Require performance securities which are secure in lieu of
personal checks.
(WORKSP)
9
DRAFT
CITY POLICY STATEMENT REGARDING
THE INDIAN COMMUNITY
MAY 3, 1993
The City of Prior Lake and the Mdewakanton sioux Community have a
vital interest in developing and maintaining an effective,
cordial and ongoing relationship as neighbors and as citizens of
the metropolitan area.
To this end the City of Prior Lake will work to establish a more
effective on9oing working relationship with the Sioux community
which accompl1shes the following:
1. Cultural understanding and resJ?ect
2. Joint planning for community v1tality
3. Joint promotion of the City of Prior Lake
and the Mdewakanton sioux Community
I1WORKSpl1
10
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SCHEMA r Ie FLOOR PLAN Plf P'
! SCALE' 1/16"=1'-0.
AERIAL :n'
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-S~ Number
{]
B
OaR PLAN
SCHEMATICs ~~UARE FEET
17,621 GROS
PRIOR LAKE FIRE STATION
PROJECT SCOPE REDUCTIONS:
INTIAL PROGRAMMED BUILDING SIZE: JAN'93
19,840 S.F.
REVISED BUILDING SIZE: APRIL '93
18,915 S.F.
FINAL BUILDING SIZE: MAY'93
17,621 S.F.
AREAS REDUCED
1. MINIMIZE SIZE OF APPARATUS BAYS, 18' WIDE x 40' LONG.
2. CONSOLlDATE/ SHARE OFFICES.
3. DELETE ONE APPARATUS BAY (POSSIBLE FUTURE ADDITION OR ADD ALTERNATE).
4. REDUCE OVERALL AREA OF ROOMS THROUGHOUT THE FACILITY.
5, REDUCE COST PER SQUARE FOOT OF BUILDING FROM $85/SF TO $75/SF.
6. REDUCE FURNITURE AND EQUIPMENT ALLOWANCE.
7. SHARED FINANCING COSTS WITH OTHER BOND ISSUES.
8. REDUCE CONTINGENCY,
9. REDUCE SITE DEVELOPMENT COSTS.
AREAS INCREASED
1.
LANDSCAPING REQUIREMENTS PER CITY ORDINANCE:
$21,500
2.
IMPROVED SITE ASSESSEMENTS:
$70,600
3.
INCLUDE COST OF TELEPHONE/RADIO / AUDIO /VISUAL
EQUIPMENT:
$45,000
k:\projectk\pr 1 \b \8- PM2
CITY OF PRIOR LAKE
FIRE DEPARTMENT
BUDGET COMPARISON
APRIL 26, 1993
ORIGINAL BUDGET REVISED BUDGET
ESTIMATE ESTIMATE
JANUARY 1993 APRIL 1993
. -.. ........ ..."".
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." - -. _ _ _ - - _. - . _ ,,'< /(\(:HH::H)U:.1:!:;9.g.q:::$.~..f\\{<>
Survey
Soils Testing
$50,000 $46,000
$0 $39,337
$0 $26,711
$0 $4,555
$0 $70,603
$4,000 $4,000
$3,500 $3,500
Land Acquisition
City Property Assessements
Sewer & Water trunk
Storm Water Mangement
Street Collector Fee
Subtotal
~
Building Construction 17,600 S.F. @$75 S,F,
Site Development
Landscaping'" '" '"
Furniture & Equipment
Construction Contingency 1 0%
Professional Fees @7%
Special Testing Allowance
Phone System I Radio System
Audio Visual Systems
$1,500,000
$168,000
$30,000
$100,000
$187,300
$125,000
$10,000
$0
$0
$1,320,000
$140,000
$51 ,500
$75,000
$156,000
$109,200
$8,000
$15,000
$30,000
Financing Costs'"
Reimbursables (Printing/phone/mail/etc)
Project Contingency Allowance'" '"
$75,000
$12,000
$75,000
$65,000
$12,000
OMIT
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"Note: Shared bonding costs of $10,000 have been deducted from this number.
" "Note: Interest on bond proceeds (approximately $30,000) will provide contingency allowance.
" " "Note: April landscape costs reflect new landscape ordinance requirements.
ITEMS NOT INCLUDED:
1. Opticom System
2, Apparatus Related Equipment