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HomeMy WebLinkAboutAgenda & Minutes t REGULAR COUNCIL MEETING AGENDA REPORT Monday, March 1, 1993 CALL TO ORDER 7:30 p.m. 1. Pledge of Allegiance 2. Consider Approval of Minutes of Previous Meeting 3. Consent Agenda: a) Consider Approval of Invoices to be Paid - see attached. b) Consider Approval of Resolution 93-09 For The Minnesota Conservation Federation To Conduct One-Day Lawful Gambling at VFW Post 6208 - see attached staff report. Consider Approval of January, 1993 Building Permit - see attached. c) d) Consider Approval of Resolution 93-10 Authorizing the Premise Permit Renewal For Lawful Gambling of the Prior Lake Lions Club - see attached staff report. 4. Presentation of Lake Advisory Committee Goals and Objectives for 1993 - see attached staff report. 5. Presentation/Review and Follow-up to Fire Department Workshop and Fire Referendum Subcommittee Reports - at the February 1 Council workshop, the fire department presented facts to support a fire referendum. The City Council discussed a timeframe for implementation of several tasks that will assist in meeting a June date timeframe for the referendum. The timeframe was prepared by a Project Committee of Al Borchardt, Ralph Teschner and Kay Kuhlmann. The Subcommittees were appointed and assigned tasks. Each Subcommittee lead person has been asked to give a short verbal report at the Council meeting. staff has attached one written report from the Finance Subcommittee. Subcommittee reports are for information only, no specific action will be requested at this time. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 4474230 / Fax (612) 447-4245 AN EQUAL OPPOIITUNITY EMPlDYER Distribution of Budget staff will hand out copies of the Budget at the meeting. Distribution of Materials on Audit - see attached memo from Finance Director Teschner. lead a discussion on this item at ,the meeting. Response To Council Request For Schedule to complete Planning Department Projects see attached staff report. *All times stated on the Council Agenda, with the exception of Public Hearings, are approximate and may start a few minutes earlier or later. t. 8:30 p.m. 7. 10. 11. a) b) c) 6. Consider Approval of Busse First Addition Preliminary Plat and Conditional Use Permit see attached staff report. 8. Continuation of Public Hearing for Shoreland Management Ordinance 93-01 see attached staff report. Consider Agenda for Council Workshop the City Council workshop date has been changed once again. ~ouncilmembers are asked to bring their calendars 1n order to confirm a workshop date. Staff believes a two day workshoJ? will allow us to get through a majority of the 1ssues and recommends a Friday and Saturday schedule. Attached is a draft outline of the workshop for your review. City Manager Boyles may want to amend the schedule following further analysis. Presentation on Communication with Governmental Jurisdictions Concerning School District 719 Councilmember Kedrowski has a follow up to the City'S ongoing effort to coordinate a meeting with all government jurisdictions within the Prior Lake Savage School District. Mr. Kedrowski would like to report his progress in this effort and request Council directions. 9. Follow Up Report on Mdewakanton Sioux Workshop attached is a Summary of the January 27 Worksho~ on issues surrounding the Mdewakanton sioux Commun1ty. Please review the summary and be prepared to discuss the action assignments. Staff would like authorization to pursue special Council action as indicated in Item # 8. Other Business: MINUTES OF THE CITY COUNCIL February 16, 1993 The Common Council of the City of Prior Lake met in regular session on Tuesday, February 16, 1993 at 7:30 p.m. in the city Council Chambers. Present were Mayor Andren, Councilmembers Fitzgerald, Kedrowski, Scott, White, Acting City Manager Kuhlmann, Cit~ Planning Director Graser{ Public Works Director Anderson, Ass1stant Planner Garross, C1ty Attorney Kessel and Recording Secretary Birch. Mayor Andren called the meeting to order and asked everyone to rise for the pledge of allegiance. Mayor Andren introduced the new City Manager Frank Boyles who was in the audience. The minutes of the February 1, 1993 Council meeting were reviewed by Council. MOTION MADE BY WHITE, SECONDED BY FITZGERALD, TO APPROVE THE MINUTES AS SUBMITTED. The next order of business was approval of the Consent Agenda as follows: a) b) c) d) e) f) g) h) i) j) k) Approval of Invoices to be Paid Approval of Animal Warden Report Approval of Annual Building Permit Consider Consider Consider Report Consider Approval of Consider Approval of Consider Approval of Liquor License for Association Consider Approval of Joint Defense Agreement For MPRs Lawsuit Consider Transfer of Funds From contingency To Cover Sign Ordinance Revisions Consider Approval For Final Payment on Project 89-01A, Fish Point Road Sidewalk Improvements Consider Approval of Resolution 93-06 Supporting Volunteers of America Week, March 7 - 14, 1993 Consider AJ?proval of Agreement Between the City of Prior Lake and C1ty Manager Summary Fire and Rescue Report Treasurer's Report Renewal of On-Sale Non Intoxicating Jays/Mudcats Amateur Baseball MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE THE CONSENT AGENDA ITEMS (a) THRU (k). Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 4474230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 'J~ t1 ~ Minutes of the Prior Lake City Council February 16, 1993 The next order of business was: Presentation of Economic Development Committee 1992 Annual Report and 1993 Work Program and Consider Approval of Resolution 93-07 EDC Chair, Bob Barsness, presented details of the report and gave a progress report on the status of the Business Office Park. Mr. Barsness also reported briefly on the star Cit~ recertification, the Scott County Economic Development Coalit10n and the Student Advisory Committee. Mayor Andren thanked Mr. Barsness and the EDC for their work over the past year and invited all Economic Development Committee members to attend the Council Workshop which will be held on April 16 and 17, 1993. Councilmember Fitzgerald also commented on the importance of the EDC's work on the Business Office Park. MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO RECEIVE AND APPROVE THE 1992 ANNUAL REPORT OF THE ECONOMIC DEVELOPMENT COMMITTEE. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. The next order of business was: Consider Warren Israelson (Progress Land Company) Appeal of Planning Commission Decision on Lot Size and Density - Acting City Manager Kuhlmann gave a historical perspective of the 18% coverage ratio beginning in 1975 to the present. Discussion occurred on referring the issue back to the Planning Commission for the following reasons: (1) due to the interest ~enerated regarding the petition by Mr. Israelson after the orig1nal public hearin9 had been held, and (2) the tape of the Planning Comm1ssion public hearing malf~nction~~, therefo;:~ there is no record of who spoke at t~e meet1ng. Xnot11er~earlll9 would allow people to address the1r concerns and have it on record. Council concurred that the Planning Commissioners should work with staff in order to obtain whatever information they need to make a decision and that the city Attorney is to be present at the workshop session. Mayor Andren noted that a sign up sheet was being circulated through the audience to obtain their name and address as a record of their attendance at the meeting. This list will also be used for the ~urpose of notification to the attendees regarding the date and t1me of a workshop on the issue. City Attornef Kessel stated that at the proposed hearing, the Planning Commiss10n should make specific written findings as to their recommendation for the Council in the event the Planning Commission's decision is again a~pealed. Further discussion occurred regardin9 implementing lot S1ze as part of the workshop discussion. Counc1l concurred that a future hearipg cou~d be held separate from the ratio coverage public hearing.-~ MOTION MADE BY KEDROWSKI, SECONDED BY WHITE , TO TABLE DISCUSSION ON LOT SIZE AND DENSITY BY THE COUNCIL AND REFER IT BACK TO THE PLANNING COMMISSION FOR FURTHER FINDINGS OF FACT AND TO RECORD A CLEAR VERBATIM RECORD OF THE PROCEEDINGS. Scott A short discussion occurred regarding the time frame of 60 days which would end March 22, 1993. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott 2 Minutes of the Prior Lake city council February 16, 1993 A short recess was called. The meeting reconvened at 8:10 p.m. The next order of business was: Discuss Level of Ambulance service.- Fire Chief Borchardt discussed various options for providing ambulance service to the community and stated that these options would be explored further during the April workshop. Discussion occurred regarding the use of City staff to assist in conducting a survey on this issue. council thanked Chief Borchardt for his report. The next order of business was: continuation of Public Hearing to Consider approval of Landscape Ordinance 93-02 - Mayor Andren opened the public hearing at 8:20 p.m. Greg Kopischke, Consultant for Westwood Planning reviewed the proposed changes which had been requested by Council at their February 1, 1993 meeting. council directed that Ordinance 93-02 be placed on the March 1, 1993 consent agenda. Mr. Kopischke assured Council that the word "flexibility" as stated on page one section A 4 could be applied in interpretation of section 0 3 (a). Mr. Bob Polzin, 6700 Casey Parkway addressed the Council regarding his concerns. Mr. John Egan, 15161 Edgewater, and Marianne Whiting, 14987 Manitou Road, spoke in favor of the Ordinance. MOTION MADE BY SCOTT, SECONDED BY KEDROWSKI, TO CLOSE THE PUBLIC HEARING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. The next order of business was: continuation of Public Hearing to consider Approval of Shoreland Management Ordinance 93-01. Assistant Planner Garross addressed the Council and noted that Northwest Associates Consultant, Allen Hunting, was in the audience to answer any questions. (Mr. Hunting was filling in for Steve Grittman). Ms. Garross then reviewed each section of the Ordinance and changes which were either required by the DNR or suggested by Council. Extensive discussion occurred on definit10ns, standard uses, zoning process, buildable lots, PUD's and lot sizes on Twin Island. Further discussion occurred regarding specific standards, and notification of propert~ owners who own land adjacent to property on which a five foot s1de fard variance is being requested. Planning Commissioners Greenf1eld and Wuellner addressed the Council for the purpose of clarifying the Planning Commission's recommendation regarding 50 foot lots. Bob Schaefer, 15223 Bluedorn Circle and, Carl Hanson, 4065 Raspberry Ridge Road, addressed the Council regarding inclusion of decks as part of the impervious surface definition. Council directed staff to schedule the shoreland Management Ordinance for a public hearing at 8:30 p.m. on the March 1, 1993 Council agenda. MOTION MADE BY KEDROWSKI, SECONDED BY SCOTT, TO CONTINUE THE PUBLIC HEARING TO 8:30 P.M. ON MARCH 1, 1993. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott 3 Minutes of the Prior Lake City Council February 16, 1993 A short recess was called. The meeting reconvened at 10:40 p.m. The next order of business was: Discuss Implementation of storm Water Management Ordinances 93-05, 93-06 and 93-07 - Public Works Director Anderson gave an update on the process and reason for the proposed ordinance amendments to comply with the mandated Best Management Practices and design standards set forth in the National Urban Runoff Program (NURP). The next order of business was: Consider Approval of Resolution 93-05 AcceJ?ting Feasibility studf and Calling For Public Hearing on 1993 ProJects - Public Works D1rector Anderson reviewed the project List and Costs with Council for which Council had authorized a feasibility study which consists of 13 projects. Anderson also reviewed the pro~ect assessment summary for the three projects (Business Off1ce Park, Lime and Center Roads and Forest Oaks Sewer, water and paving) which are expected to be either partially or wholly funded by special assessments. Discussion occurred on the proposed improvement to the Pond Athletic Complex. Mayor Andren suggested that staff review the proposed Pond Athletic complex improvements and the effect deletion of this project would have on tax rates. Further discussion occurred regarding the County and Township's share of cost of storm sewers, curb and gutters. MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO APPROVE RESOLUTION 93-05 ACCEPTING FEASIBILITY STUDY AND CALLING FOR A PUBLIC HEARING ON 1993 IMPROVEMENT PROJECTS AND ESTABLISHING THE DATES OF MARCH 15, 1993 AT 8:00 P.M. FOR THE BUSINESS OFFICE PARK PUBLIC HEARING; MARCH 15, 1993 AT 8:15 P.M. FOR LIME AND CENTER ROAD PUBLIC HEARING; AND APRIL 5, 1993 AT 9:00 P.M. FOR FOREST CIRCLE AND FOREST OAKS PUBLIC HEARING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Public Works Director Anderson also re9Uested consideration by the Council with regard to complet10n of the landscaping and screening along County Road 42 in conjunction with Scott County's construction of the roadway. Anderson reviewed the bids from Toltz, King, Duvall and Anderson and Westwood Professional Services for the design and landscaping plans. Toltz, King, Duvall and Anderson (TKDA) was low bidder at $7,000. Scott MOTION MADE BY WHITE, SECONDED BY KEDROWSKI, TO APPROVE AWARDING THE BID TO TKDA FOR THE LANDSCAPING PLAN AND TO AUTHORIZE THE AMOUNT OF $7,000 TO BE TAKEN FROM THE CONSTRUCTION FUND. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Topics discussed under other business: Scott . 4 Minutes of the Prior Lake City council February 16, 1993 councilmember Kedrowski proposed that Council appoint two representatives for the purpose of conducting meetings with the Mdewakanton sioux Community on an ongoing basis. Acting City Manager Kuhlmann stated that on March 1 staff would be ~resenting a complete summary of the recent workshop on this 1ssue and at that time staff would be requesting direction from Council. Discussion occurred on the Council workshop dates. A definite date is yet to be determined, however, tentative date of April 22 - 25 was discussed, staff is to do another survey to determine alternate date. Acting City Manager Kuhlmann noted that Council had received information on the proposed expansion plans of Prior Lake Aggregate and stated that if Council had any additional comments on the EAW they should forward them to staff as soon as possible. A short discussion occurred regarding a reception Boyles. Council concurred that it should be conjunction with a Council meeting, and directed take care of the details. Acting City Manager Kuhlmann gave an update on pending litigation regard1ng the Veterans Preference and the MPRS. Ms. Kuhlmann discussed the premium cost of this lawsuit. for Frank done in staff to Planning Director Graser discussed the request by the Plannin9 Commission for services of a consultant to assist in conduct1ng open forums and surveys. Discussion occurred on the list of zoning issues and the need to address them as soon as possible. Graser stated that staff would compile a list of the issues to present to Council at a later date a timeframe and proposed action. Further discussion also occurred on the Comprehensive Plan and the Land Use component. Plannin9 Commissioners Greenfield and Wuellner addressed the Counc1l to explain the intent of the Plannin9 Commission in requesting assistance. Councilmember Kedrowsk1 made the following motion: MOTION BY KEDROWSKI, SECOND BY ,THAT THE ISSUES WHICH ARE BACKLOGGED THAT AT THE NEXT COUNCIL MEETING THAT STAFF WOULD BE DIRECTED TO PRESENT A TIMETABLE AS TO WHEN THESE MATTERS CAN BE RESOLVED, AND TABLE THE REQUEST OF THE PLANNING COMMISSIONERS UNTIL THE NEXT MEETING. Discussion occurred regarding the 2010 draft ~lan and its purpose and what the Planning Commission 1S trying to accomplish. Assistant Planner Garross explained the process and objective of the 2010 plan which was to be a document to be built upon by the various committee's and commissions and Council. Motion died for lack of a second, Kedrowski withdrew motion. 5 Minutes of the Prior Lake city Council February 16, 1993 Mayor Andren clarified for staff the requesting with regard to the issue: cost estimates and definition of the proposed action. The next Council meeting will be Monday, March 1, 1993 at 7:30 p.m. direction Council is (1) a timeline and, (2) Planning Commission's There being no further business, the meeting adjourned at 11:45 p.m. by general consent of the Council. Kay Kuhlmann Actt Ci;.r M~nager i K~_A/V~/Iv D'ee B1rch Recording Secretary 6