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HomeMy WebLinkAboutAgenda & Minutes REGULAR COUNCIL MEETING AGENDA December 6, 1993 1. CALL TO ORDER ........................7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MINUTES 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid b. Consider Approval of Request to Extend the Filing Date of Cardinal Ridge First Addition. c. Consider Request to Extend Filing Deadline for the plat of Lakefront Woods. d. Consider Glenn and Dorothy Johnson Request for Assessment Correction 5. PRESENTATIONS: A. Three to Five Year Old Children's Christmas Caroling to the City Council 6. OLD BUSINESS A. Year-end Review of City Council Goals and Objectives 7. NEW BUSINESS A. Consider Fire Department Request to Increase Monthly Pension Benefit Amount from $1750 Per Active Year to $1900 Per Active year. B. Consider Approval of Resolution 93-104 Granting a Request for Variance from Minnesota Municipal State Aid Criteria for Northwood Road. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPI.DYER 8. OTHER BUSINESS A. Consider Method and Timeline to Fill Planning Commission and Lake Advisory Committee Vacancies 9. ANNOUNCEMENTs/CORRESPONDENCE 10. ADJOURNMENT Al2Sll3.WRT MINUTES OF THE CITY COUNCIL November 15, 1993 1. CALL TO ORDER - Mayor Andren called the meeting of the Common Council to order on Monday, November 15, 1993 at 7:30 p.m. in the City Council Chambers. Present were: Mayor Andren, Councilmembers, Fitzgerald, Kedrowski, Scott and White, City Manager Boyles, Assistant City Manager Kuhlmann, Finance Director Teschner, Assistant City Engineer Loney, City Attorney Kessel and Recording Secretary Birch. 2. PLEDGE OF ALLEGIANCE - Mayor Andren led the Pledge of Allegiance and welcomed everyone to the meeting. 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING - Councilmember Kedrowski noted that the motion approving the Consent Agenda on page two was incorrect as it showed Councilmember Kedrowski making the second on the motion to approve the Consent Agenda and it should have been Councilmember Fitzgerald. MOTION BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE THE NOVEMBER 1,1993 MINUTES AS AMENDED. Upon a vote taken, ayes by Fitzgerald, Kedrowski, Scott and White, abstention by Andren (due to the fact that she had not been at the meeting) the motion carried. Mayor Andren noted that the date on the Special Meeting minutes read: Tuesday, November 3, it should have been Wednesday, November 3. MOTION BY WHITE, SECONDED BY SCOTT TO APPROVE THE MINUTES OF THE SPECIAL COUNCIL MEETING OF NOVEMBER 3, 1993 AS AMENDED. Upon a vote taken, ayes by Andren, Scott and White, abstention by Fitzgerald and Kedrowski due to the fact that they had been absent from the meeting, the motion carried. 4. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid. b. Consider Approval of Animal Warden Report. c. Consider Approval of Building Permit Report. d. Consider Approval of Fire & Rescue Report. e. Consider Approval of Treasurer's Report. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQlH1b OPPORTUNITY EMPI.DYER Prior Lake City Council Minutes November 15,1993 1. Consider Approval of Resolution 93-102 Approving the Final PUD for the First Addition of West Edge Estates. MOTION BY FITZGERALD, SECONDED BY WHITE, TO APPROVE CONSENT AGENDA ITEMS (8) THRU (1). Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. 5. PRESENTATIONS: A. Mayor Andren presented Assistant City Manager, Kay Kuhlmann, with a Certificate of Appreciation for her service as Assistant City Manager from July, 1987 to the present and for serving as the Acting City Manager from November 1, 1992 to March 1, 1993. Kay discussed her tenure with the City and thanked the Council for the opportunities and experience she has received while working for the City. B. Presentation of Proclamation from Students Against Drunk Driving (SADD). Lisa Peterson, Vice President of SADD, gave a brief explanation of the Organization's purpose. Mayor Andren presented the Proclamation to Ms. Peterson. 6. PUBLIC HEARINGS: 7 :45 p.m. A. Conduct Assessment Hearing on Waterfront Passage Business Park Improvement Project 93-11 and Consider Approval of Resolution 93-99. - Mayor Andren read the public hearing notice as it appeared in the Prior Lake American on October 30, 1993. City Manager Boyles reviewed the purpose for the public hearing. Finance Director Teschner presented overheads outlining information pertinent to the assessment role which included appeals process, project cost, classification, method of assessment, rate, term, interest rate and method of payment. MOTION BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE RESOLUTION 93-99 ADOPTING THE ASSESSMENT ROLL AS SUBMITTED FOR WATERFRONT PASSAGE BUSINESS/OFFICE PARK. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. MOTION BY FITZGERALD, SECONDED BY KEDROWSKI TO AUTHORIZE PAYMENT OF SPECIAL ASSESSMENTS FOR LOT 2, BLOCK 2 AND LOT 1 BLOCK 3 WATERFRONT PASSAGE ADDITION FROM THE CONSTRUCTION FUND. -2- Prior Lake City Council Minutes November 15. 1993 8:00 p.m. B. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. MOTION BY KEDROWSKI , SECONDED BY SCOTT, TO ADJOURN THE PUBLIC HEARING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. Conduct Assessment Hearing on Forest Circle/Forest Oaks Improvement Project 93-13 and Consider Approval of Resolution 93-100 - Mayor Andren called the public hearing to order at 8:15 p.m. and read the notice as it appeared in the Prior Lake American on October 30, 1993. City Manager Boyles introduced the item and turned the presentation over to Finance Director Teschner. Mr. Teschner presented an overhead outlining the appeals procedure, project cost, assessment classification, method of assessment, assessment rates, assessment term, interest rate, method of payment; and noted that there is a one time payment only option available within first 30 days following assessment. A short discussion occurred. MOTION BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE RESOLUTION 93-100 ADOPTING THE ASSESSMENT ROLL FOR FOREST CIRCLE AND FOREST OAKS IMPROVEMENT PROJECT AS SUBMITTED. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. MOTION BY WHITE, SECONDED BY FITZGERALD TO ADJOURN THE PUBLIC HEARING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. C. Conduct Assessment Hearing on Lime Road and Center Road Improvement Project 93-12 and Consider Approval of Resolution 93-101. - Mayor Andren called the Public hearing to order at 8:20 p.m. and read the notice as it appeared in the Prior Lake American on October 30, 1993. Finance Director Teschner discussed details of the assessment, including the appeals process and presented an overhead of the proposed assessments which included a review of project cost, assessment classification, method of assessment, assessment rates, assessment term, interest rate and method of payment. (Special assessment deferral will be granted to qualified senior and disabled citizens.) Mr. Teschner displayed a Sample Assessment sheet showing years one through ten amortization schedule with payments and interest. -3- Prior Lake City Council Minutes November 15. 1993 MOTION BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE RESOLUTION 93-101 ADOPTING THE ASSESSMENT ROLE FOR LIME ROAD AND CENTER ROAD IMPROVEMENTS. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. MOTION BY KEDROWSKI, SECONDED BY WHITE, TO ADJOURN THE PUBLIC HEARING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. 7. OLD BUSINESS A Consider Approval of Updated Affirmative Action Plan. - Assistant City Manager Kuhlmann reviewed the purpose of this agenda item which had originally been considered by the Council in 1988 and submitted to the State for approval. The State requires that an updated report be submitted every three years to assure compliance by the City. Ms. Kuhlmann discussed portions of the Plan with Council. MOTION BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE THE AFFIRMATIVE ACTION PLAN AND DIRECTED STAFF TO FORWARD IT TO THE STATE. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. 8. NEW BUSINESS A. Consider Approval of Resolution 93-103 Awarding Proposal For Printing and Publishing of the Wavelength and Recreation Brochures. City Manager Boyles reviewed the bids and requirements. Discussion occurred regarding terms of the contract and the cost of having all the articles written by an outside source or in house by staff. Discussion occurred regarding the cost comparison per page. Council concurred that the contract should be for one year only, instead of three as stated in the Resolution, and include the thirty day option for termination by both parties. MOTION BY FITZGERALD, SECONDED BY KEDROWSKI TO APPROVE RESOLUTION 93-103 AS AMENDED AWARDING BID TO APPLE PRINTING FOR PRINTING AND PUBLISHING THE WAVELENGTH NEWSLETTER AND RECREATION BROCHURE FOR 1994. -4- Prior Lake City Council Minutes November 15,1993 Councilmember White questioned whether the workload would be burdensome for staff. Council directed City Manager Boyles to advise the Council if there is an overload. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. 9. OTHER BUSINESS A. Review of Proposed 1994 League of Minnesota Cities Legislative Policies. City Manager Boyles discussed the purpose of this item and discussed the eight "A" prioritized policies as recommended by the LMC. A brief discussion occurred with regard to page 29 on the subject of annexation. MOTION BY KEDROWSKI, SECONDED BY WHITE, TO ENDORSE THE LMC POLICIES AS OUTLINED IN CITY MANAGER BOYLES' STAFF REPORT. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. B. Discuss Details of Proposed Annual City Council Workshop. City Manager Boyles discussed the purpose of the workshop, date of workshop, location of workshop, proposed workshop- agenda and and whether to obtain the services of a facilitator. Council concurred that City Manager Boyles should prepare an agenda and contact Jim Brimeyer to act as the facilitator. City Manager Boyles requested that Councilmembers notify him of issues they wish to have placed on the workshop agenda. Discussion occurred regarding conducting a mini-workshop for the express purpose of reviewing specific issues which require more time than could be covered at the Winter Workshop, such as lake issues and annexation. C. Discuss Details for City Councilmember Orientation Session. City Manager Boyles stated that the orientation session is being conducted for the Councilmembers elect, but urged all Councilmembers to attend this informative session. Mr. Boyles covered some of the topics of discussion. The session will begin at 7:30 a.m. and each Department Head will make a one-half hour presentation and the session will conclude at noon. -5- Prior Lake City Council Minutes November 15. 1993 10. ANNOUNCEMENTS/CORRESPONDENCE Mayor Andren commented on an article from the Star Tribune regarding the growth of Scott County, an editorial regarding an elected Metropolitan Council and the role the editor envisioned for the proposed elected body. Mayor Andren stated that cities in the southern metro area should form a coalition to discuss this issue. City Manager Boyles commented on the proposed Recreation Center to be built by the Mdewakanton Dakota Community and his idea to exchange recreation programming services for office space. Council directed Mr. Boyles to inquire about the possibilities and report back to them on the issue. City Manager Boyles discussed changes in the Developers Agreement regarding the Letter of Credit for Sienna Corporation and West Edge Estates. City Attorney Kessel commented that the changes clarified the agreement regarding default and partial release of Letters of Credit. MOTION BY WHITE, SECONDED BY FITZGERALD, TO AUTHORIZE THE CITY MANAGER AND MAYOR TO INITIAL CHANGES TO THE AGREEMENT. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. City Manager Boyles announced that the Ambulance Study Committee would be conducting their first meeting this week. Councilmember Fitzgerald inquired about whether the staff had completed a proposal for use of the Council Chambers for staff offices. City Manager Boyles indicated that the change could not take place until October 1994 unless the Council agrees to meet in a non-city owned building. A brief discussion occurred regarding the open meeting law and conference calls. MOTION BY KEDROWSKI, SECONDED BY SCOTT, TO ADJOURN THE MEETING. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. There being no further business the meeting adjourned at 9:00 p.m. -6- Prior Lake City Council Minutes November 15, 1993 The next Council meeting will be Monday, . ~ Recording Secretary M11153.WRT -7-