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HomeMy WebLinkAbout7B - Fire Station Architectural Design AGENDA #: PREPARED BY: SUBJECT: DATE: BACKGROUND: DISCUSSION: STAFF AGENDA REPORT 7B FRANK BOYLES, CITY MANAGER CONSIDER APPROVAL OF PROCEEDING TO CONSTRUCTION PLAN AND SPECIFICATION PHASE OF FIRE STATION ARCHITECTURAL DESIGN DECEMBER 20,1993 Earlier this year the Council authorized the architectural firm of Boarman, Kroos, Pfister and Rudin to proceed with the preparation of design development plans for the main fire station. The architect has now completed this phase of the study and is prepared to proceed to construction plans and specifications. Paul Mickelberg will be present at the meeting to review the progress which has been made to date and to respond to any questions Councilmembers may have. The Fire Department's Building Committee consisting of Brent Johnson, Doug Hartman, AI Borchardt, Jerry Mahoney, and I have been highly involved in the design development phase of this project. We have met on numerous occasions since the Council's last action to refine interior and exterior building plans. Our discussions have also centered upon finish materials and building details. One important part of the design development phase has been refining the project budget. We have now incorporated in the budget all land acquisition and bond sale costs on an actual rather than estimated basis. As displayed on the attached project cost worksheet, total land costs are $118,208.00 and bond sale costs are $91 ,365.00. This leaves $1,890,427.00 for actual building construction. This includes a 7% contingency for the various bid alternatives shown at the bottom of the page. In order to remain within the budget, a number of building modifications have become necessary. For example, the bays have been narrowed, and building height has been reduced. These modifications do not compromise the utility or longevity of the building. The building committee has worked hard to assure that the interior and exterior are as maintenance free as possible. -1- 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPlDYER Attached for Council information is the site plan, together with building interior and exterior sketches. The site plan will be prepared for Council consideration in the near future so that there are no outstanding planning issues by the time we are ready for construction. ISSUES: I am pleased to report that the project remains on budget. As the Council knows, the $2,100,000 is a fixed number which the City may not exceed. Once bids are received, the building committee will have to prioritize to determine which of the bid alternates can be purchased a part of this project and which need to be deferred for a future budget year. The biggest issue associated with the fire station is its use by the City Council and other City advisory bodies for official meeting purposes and by the general public. Attached are notes from a recent Building Committee meeting I was unable to attend. Items 3 and 14 discuss use of the training room by persons other than the department. The notes indicate the platform originally contemplated for the Council's bench would be eliminated (#14) and the Council and other bodies could use training tables and chairs. A separator wall was also contemplated (#3) to allow the training room to be divided in half for flexibility of usage. Now the wall is to be bid as an alternate. While the new station is primarily intended for the use of the Fire Department, it is an asset for the entire community and should be available for meeting use when there- is not a conflict with fire fighter functions. This is especially important given the lack of public meeting facilities. To conserve money we have talked about expanding City offices into the City Council Chambers. There is no other reasonable option than the new fire station unless the Council desires to use the existing fire station or some privately owned community meeting room for meeting purposes. Given the frequency and length of City Council and other advisory commission meetings, I believe it is important that we plan for training room usage for these official meetings. There is no question that the use of the training room for official meeting purposes may create costs which should be paid from funds other than those reserved for the fire station. I will work with members of the Building Committee to assure that the training room is available for use both for the Fire Department, City and Public and that it is planned accordingly. -2- ALTERNATIVES: Council has the following alternatives: 1. Authorize Boarman, Kroos, Pfister and Rudin to proceed with the preparation of construction plans and specifications. 2. Defer action to receive additional information. RECOMMENDATION: I recommend that the City Council authorize the architectural firm of Boarman, Kroos, Pfister and Rudin to proceed to the construction plan and specification phase of the project. The project is generally on schedule with bidding scheduled for next spring and building completion anticipated for October. ACTION REQUIRED: A motion, seconded and adopted to authorize Boarman, Kroos, Pfister and Rudin to proceed with Preparation of Construction Plans and Specifications for the main fire station within the cost guidelines set forth In the contractual agreement between the City and the firm. FBA7BWRT Allachment -3- p:\proJ'pr3\b\8-pm4 CITYOF.PRIOR LAKE FIFlFS,."TIONi.. ....i>}>Hi>/. DESIGNDEVELOPMENTESjl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~I~N DEV.:~.o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}........ NEW MAIN STATION 17,625 S.F.d Land ACQuisition City Property Assessements: -Sewer & Water trunk -Storm Water Mangement -Street Collector Fee Survey Soils Testing Total Land Costs $44,708 $70,000 Subtotal Construction Costs $0 $3,500 $118,208 $1,458,392 $58,336 $15,167 $1,531,895 $111.965 $75,000 $8.000 $15,000 $30,000 $12.000 $251,965 $141.517 ($55,000) $4,848 $91,365 $1,993,433 Building Construction ISite Development Overhead & profit 4% Bond @ 1% Total Building Costs Professional Fees @7% Furniture & EQuipment Special Testing Allowance Phone System I Radio System Audio Visual Systems Reimbursables (Prlntinglphone/mail/etc) Total Misc. Costs Financing Costs Interest Income Referendum Marketing Costs Total Financing Costs Add Alternates: -Metal Roof -Epoxy Flooring -Vinyl Wallcovering @ Lobby -Vinyl Wallcovering @ Training -Extractor -Pressure Wash System -Cascade System $31 ,000 $28,114 $1,235 $1,250 $8,000 $6,000 $8,400 Total Add Alternates $83,999 WtrtAlVbS I 'I " J (\.) <..; .~ ~, -to. ~ ~ "l ". 9 ~ (' ~ (\ ~ ('f- ~ L- 0(,) '..J ./ tI:;/ . . @ NOR1H . "-u.b.1l! I ~C~l~." rNIW'1 ..... ,-.,....~ - PRIOR LAKE FIRE STATION DESIGN DEVELOPMENT BOARMAN KROOS PFISTER RUDIN & ASSOCIATES 12-13-93 ___------------1--------- I -0- ---i I ! I I @-- i i i i i i i _______-j________ i---------r- --------r--------t------- --t-- I i i i ii' i i i Iii i i i i i i i- , . . . i i I I I -- - i = i~! '. I: ..... i:: i -----I------------~ I i i I i i ----------- -@ r ~ ~ IOIlH PRIOR LAKE FIRE STATION DESIGN DEVELOPMENT BOARMAN KROOS PFISTER RUDIN & ASSOCIATES 12-13-93 EAST ELEV ATlON Ie z _1_ NORTH ELEVATION PRIOR LAKE FIRE STATION OE:SIGN DEVELOPMENT BOARMAN KROOS PFISTER RUDIN & ASSOCIATES 12-13-93 WEST ELEVATION SOUTH ELEVATION PRIOR LAKE FIRE STATION DESIGN DEVELOPMENT BOARMAN KROOS PFISTER RUDIN & ASSOCIATES 12-13-93 ~~\ \~ ~~ (~ ~: \~~.~~ g:,:1 \;{(:~!I-:-,. ilk:. iJ:~CI2IV{ 1 3 19.0... /lb911Y J" . JJfJI:j , OJ. ~~t;: BI<PR I:"\. IF Rl()"- DFSI(;:... r....JCI:"'-IFE h:.1 '0"", MEMORANDUM PRESENT AT MEETING: Prior Lake Fire Deoartment Brent Johnson, Ass't Chief 447-4700 Doug Hartman, 447-4230 Jerry Mahoney, 447-4022 Boarman Kroos Pfister Rudin & Associates Phone: (612) 339-3752 Fax: (612) 339~212 Paul Mlckelberg, Project Manager Mike McGle, Electrical Designer Brian Shablow, Mechanical Engineer Tammy Eagle Bull Blumbera Communications. Inc. Phone: (612) 333-1271 Fax: (612) 333~225 Rand Olson, System Sales Manager CLIENT/FIRM NAME: City of Prior Lake DATE: December 8, 1993 PROJECT: Prior Lake Fire Station COMM. NO: 1244.03 File: p:\proj\pr3\b\7-teb2 MEETING MINUTES The following Is a brief recap of topics, issues, and events discussed at today's meeting. If any party present at the meeting, or associated with the work but not present, notes any Inconsistencies, Incorrect statements, or Items which need to be amended or revised In the text of this meeting memorandum, they should notify our office In writing, as soon as possible, so that the appropriate action can be taken to revise or correct the text. The purpose of the meeting was to discuss the Fire Station's Mechanical, Electrical and communications systems, as well as any additional architectural items before proceeding Into the Construction Document phase. . 1. Rand Olson explained the AudloJVIsual system which was Installed at Bloomington Fire Station. Since Prior Lake does not have the budget nor the physical space for a rear projection system, he suggested a front projection system which would use the same pull- down screen as the slide projector. The system would project an Image that Is 6' x 8'. He feels this system would be more effective than the 50" t~evlslon with 2-27" monitors. B 0 ,A, R MAN K ROO S P F 1ST ERR U 0 I N & .A S S 0 C I .-\ -; ;: ;;; ~~.2 ~urth Secono Stree: .\'In:1t::Jpoli~ .\\i:1IlCjotil 3S..H.:l . Phont b12-J }q- j-:-5..2 . F..1'\ ~)l ~-~ )'1-t)~;': Eql:aIOpjjom.:"1lt\[;npitA\,,' Meeting Memo Prior Lake Fire Station December 8, 1993 Page 2 In addition to the video projection system the following equipment would be necessary: -slide projection screen, electric -VCR -slide proJector/cart (owner to verify if they want to relocate their existing slide projector) -conduit and jack for camcorder hookup (camcorder by owner) -Microphones/speaker system -ADA Asslstive Ustenlng System as required. (BKPR will verify ADA requirements). -White board type vinyl fabric In lieu of white marker boards. Can paper an entire wall section and can function as a slide screen In other end of training room. Rand to provide Information to BKPR. Action Required: BKPR & Blumberg Rand will prepare a proposal for BKPR to provide the above equipment and consulting fee. He would also like input into the light switching design so that the visual presentation area is property lit during use. Action Required: Blumberg 2. Doug Is to put together a list of proposed meetings which will be held in the Training Room both by the Fire Department and by the City. There Is concern about the amount of times the room would be divided and the number of conflicts which may occur. The Council meetings may need to happen in the part of the room closest to the main lobby doors, If the Fire Department has a meeting scheduled the same night. Action Required: Fire Department (The Fire Department feels that they would not need the operable wallin the Training Room, as they do not have Interdepartment scheduling conflicts. They would hold meetings/training In the entire room. Therefore. It was decided to bid the wall as an alternate. The base bid would Include the steel beam @ 10'-0" to provide for a future wall. Mike McGle explained the proposed power and lighting layout. Various Items were redlined on the drawings for incorporation Into the documents. In addition to those items, the following were discussed: 3. 4. A. Provide conduit to future monument sign and light. Architect to select site. B. Provide wire mold under counter in dispatch area. Architectural to provide grommets In millwork. C. Provide wire mold above wall mounted lockers in apparatus bay for recharging of radios. D. Fire Department to choose an extractor and provide Mike with specifications. Fire Department will purchase extractor directly from supplier. E. An electric hand dryer will be provided in the Equipment area for drying of equipment. Action Required: Fire Department, BKPR Electrical & Architect Meeting Memo Prior Lake Fire Station December 8, 1993 Page 3 5. Brian Shablow presented the plumbing and HV AC systems, several redlines were made on the drawings. In addition, the following items were discussed: A. Add a water softener which will serve everything except the apparatus bays, kitchen sink and drinking fountains. It will serve the high pressure wash. B. Move one of the drinking fountains, the high one, to the apparatus bay. The low fountain would remain in the existing location. C. High pressure wash equipment will be an alternate, the piping will be in the base bid. D. The location of the eyewash/emergency shower was discussed. BKPR to verify if one toilet room with a urinal and WC would meet the fixture requirements. If it does, the shower/eyewash could be located in a niche In lieu of a toilet room. E. Hose reel compressed air will be provided in the bays, with a hose drop added on the wall in the Parts Room. F. Equipment room, provide a deep double sink for equipment washing. Relocate the sink toward the center of the counter. G. Trench drains, the Fire department wanted to make sure they were wide enough to clean out, similar to Bloomington. H. The issue was raised regarding the grate dimensions and ADA applicability. BKPR to research. Upon further research, the grates do not need to meet ADA floor surface requirements as they do not block the walking path. I. It was decided to omit the unit heater at the mezzanine. Brian will review the air exchange at this room to ensure carbon monoxide does not accumulate. Action Required: BKPR Mechanical & Architect 6. Jerry raised the issue of moving the kitchen next to the lounge. The concern was disruption of non-Fire Department meeting by the Fire Fighters using the kitchen, and access between the kitchen and the lounge. BKPR will look at some options which address these issues. Action Required: BKPR Architect 7. The VFW is donating a flagpole to the project. Base bid will include the concrete base, Installation, and lighting. 8. The Fire Department will contract with a Supplier for the cloth towel dispensers in the bathrooms. The base bid will not Include paper towel dispensers, electric hand dryers or built In trash receptacles In the tonets. Meeting Memo Prior Lake Fire Station December 8. 1993 Page 4 9. The existing Cascade filling/test bench may not meet OSHA requirements. It must be determined whether a new bench will come built-In the Cascade system or if a new bench will be required. , V J._, N" I' \ , i Based upon research, a concrete fill sink is not required by OSHA. It is recommended if small SCBA tanks are filled directly from the compressor to dissipate heat and allow for complete filling of tanks. If the compressor is used to fill the storage tanks and those tanks are used to fill the SCBA tanks, a fill sink or bench would not be needed. Action Required: Fire Department 10. It was decided to provide vinyl floor covering at the back entry near the mechanical room. Some responders will use this door and a durable flooring is desired. 11. The winch will be electric. 12. There was concern over the R-value of the building insulation. Brian should verify his calculations and this number. 14. Action Required: BKPR Mechanical The Department should decide if they want hose drying hangers included in the project. Action Required: Fire Department nhe platform in the Training Room was discussed. If the Council bench is on it, it becomes larger than would be required by the Fire Department. Therefore it was decided that if the Council relocates its current bench, there would not be a platform. A small platform could be provided If the Councn utilizes the Fire Department's tables for their meetings. This I would facilitate efficient use of the space, especially If it is divided. BKPR will proceed \ under the direction of providing no platform, unless informed otherwise. 13. Action Required: Fire Department & City Prompt response by those from whom action is required would be greatly appreciated. END OF MEMO c: Frank Boyles, City of Prior Lake All present Project Book fc: JR/PM/DK/TEB/MM/BS/1244.03