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HomeMy WebLinkAboutAgenda & Minutes 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA ... June 18, 2007 6 p.m. ..~i~YJ::!~!Jmm Work Session 4:30 p.m. Ethics This meeting is open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City governmental topics rather than private or political agendas. Topics may be addressed at the Public Forum that are on the agenda except those topics that are part of a public hearing or public information hearing. The City Council will not take formal action on Public Forum presentations. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF JUNE 4, 2007, MEETING MINUTES 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. F. Consider Approval of a Resolution Extending the Deadline for Submittal of a Final Plat for Golden Pond. G. Consider Approval of a Resolution Approving the 2007-2008 Liquor License Renewals. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 H. Consider Approval of a Resolution Approving Refuse Hauler License Renewals for 2007-2008. I. Consider Approval of a Resolution Approving the 2008-2012 Capital Improvement Program. J. Consider a Resolution Accepting Bids and Awarding the City's Standardized Construction Contract for the CR 21 Street Light Project. K. Consider Approval of a Resolution Accepting Quotes and Awarding the City's Standardized Contract to SM Hentges for Sidewalk Construction on Hawk Ridge Road (City Project #06-15). L. Consider Approval of a Resolution Approving a Joint Powers Agreement with the Prior Lake- Spring Lake Watershed District and the City of Shakopee, and a Memorandum of Agreement with the Prior Lake-Spring Lake Watershed, City of Shakopee and the Shakopee Mdewakanton Sioux Community Governing the Prior Lake Outlet Channel. 6. ITEMS REMOVED FROM CONSENT AGENDA 7 . PRESENTATIONS A. No presentations are scheduled. 8. PUBLIC HEARINGS A. No public hearings are scheduled. 9. OLD BUSINESS A. Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for Construction of Water Treatment Facility. B. Consider Approval of a Report Regarding the Status of Implementation of a Previous Resolution for the Improvement of the Fish Point Park Pond Outlet Channel. C. Consider Approval of a Resolution Approving the Plans and Cooperative Agreement with Scott County for the Jeffers Pass/Coachman Lane and CR 21 Traffic Signal Improvements. D. Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for Fire Station NO.2. 10. NEW BUSINESS A. Consider Approval of an Ordinance Amending the Zoning Map to Designate Property as Summit Preserve Planned Unit Development and a Resolution Approving a Preliminary Plat to be Known as Summit Preserve. B. Consider Approval of an Ordinance Amending the Zoning Map to Designate Property as the Pike Lake Meadows Planned Unit Development and a Resolution Approving a Preliminary Plat to be Known as Pike Lake Meadows. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events 12. ADJOURNMENT City Council Meeting Minutes June 4, 2007 DRAFT REGULAR COUNCIL MEETING MINUTES CALL TO ORDER Present were Mayor Haugen, Councilmembers Erickson, Hedberg, LeMair and Millar, City Manager Boyles, City Attorney Pace, Public Works Director/City Engineer Albrecht, Planning Director Kansier, Plan- ner Matzke, Parks and Fleet Supervisor Friedges, Assistant City Manager Meyer, Communications Coordi- nator Peterson and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues pre- sented during the Public Forum. City Manager Boyles explained the concept of the public forum. No person stepped forward to speak. APPROVAL OF AGENDA Mayor Haugen requested the addition of item 11 B, a report from tonight's City Council workshop, and 11 C, a report on the Capital Improvement Program discussion at tonight's City Council workshop. He also re- quested removal of agenda item 9B, Consider Approval of a Report Regarding the City's Statutory Author- ity to Require Mandatory Mediation and other Regulations Regarding Dock Issues. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE MAY 21,2007, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Erickson, Hedberg, Millar and LeMair. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Resolution 07.105 to Approve Plans and Specifications and Authorize Adver- tisement for Bids for 2007 Park Improvements. C. Consider Approval of Resolution 07.106 Amending the Industrial Park Project Professional Services 1 City Council Meeting Minutes June 4, 2007 DRAFT Agreement for Easement and Wetland Services. D. Consider Approval of a Resolution Eliminating the White and Green Ash as Significant Trees and as Recommended Replacement Trees. Councilor Erickson requested that item 5D, Consider Approval of a Resolution Eliminating the White and Green Ash as Significant Trees and as Recommended Replacement Trees, be removed from the consent agenda. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE THE CONSENT AGENDA AS MODI- FIED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Erickson: Agrees that the City should not encourage use of Ash trees as replacement trees, but stated he would like to amend the resolution so the Green and White Ash trees would continue to be considered sig- nificant trees and developers could not just cut them down without having to replace them. Kansier: Stated that currently ordinance considers Ash as significant and it could remain that way for some time. Friedges: Confirmed that staff wants to diversify away from Ash until a resistant hybrid is developed. LeMair: Believes that if at a future time Ash trees become diseased they would have to be taken down and the City would not require replacement at that time. This proposal would affect current developers but not future developers to require them to be replaced at this time. Stated that if they are a problem at this point, then they are a problem and the City should reclassify them now. Erickson: Stated that the DNR is working hard to keep Ash tree disease out of this area and they may be successful or something might be developed to resist the diseases. If the DNR is successful, it may be many years before it gets here. LeMair: Suggested taking the stand of rewarding developers if they take out Ash to prevent continuous spreading or ask developers to take out Ash and plant other things in its place. Boyles: Stated the rationale of staff is that it would be best if a developer would remove the trees now be- fore they become the problem of individuals who cannot afford replacement. LeMair: Suggested giving developers the incentive of replacing with fewer caliper inches. Hedberg: Commented that Erickson is talking about something in the future or even being able to avert it. Favors striking item #2 on the resolution which would remove Ash from the replacement tree list but leave it as a significant tree. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.107 ELIMINATING THE WHITE AND GREEN ASH AS RECOMMENDED REPLACEMENT TREES. VOTE: Ayes by Haugen, Erickson, Hedberg and Millar. LeMair opposed. The motion carried. PRESENTATION Recognition of Fritz Shimota. City Manager Boyles and Parks and Fleet Supervisor Friedges related Shimota's history of employment and accomplishments with the City. Mayor Haugen presented a plaque and complimented Shimota's ef- forts in maintaining a quality park environment. Shimota spoke of changes and growth in the department and City during his 19 years of service. Status Report on County Road 42/ Trunk Highway 13 Intersection. 2 City Council Meeting Minutes June 4, 2007 DRAFT Public Works Director Albrecht reported the TH 13/ CR 42 intersection project is scheduled to begin in 2009 with most work to be done in 2011. Introduced Don Sterna and Tony Winiecki of WSB Associates to provide some background information before the feasibility study which will be presented at the June 18 meeting. Sterna presented a PowerPoint depicting the project layout, access changes and proposed time- line for completing the work. Stated they are recommending that transmission lines be moved to the north side of CR 42 and that underground utilities be moved ahead of the construction. Mentioned design issues including Harbor Place access and fencing, MVEC Substation screening, Great River Energy transmission line relocation and staged utilities relocation, retaining wall aesthetics, and a pedestrian trail along CR 42. Informed the Council that estimated construction costs will be $12.3 million. Comments: Erickson: Asked how the determination was made to not have street lighting on Prior Lake side of CR 42. Sterna: Replied the decision is a City issue. The City of Savage policy is to have the lights and they will pay for the lighting. Erickson: Clarified whether a trail is planned on the Prior Lake side without lighting. Albrecht: Replied there are two sides of CR 42 to deal with, and Savage collects a utility fee which pro- vides funding for the lighting. Noted that Prior Lake usually lights a path side of the street or an intersection and gave as an example that CR 21 has lighting on one side. Stated there will be a lighted night-time cor- ridor for pedestrians to use through the City; but with no funding in place, we cannot light both sides of cor- ridors at this time. Erickson: Expressed concern about the safety aspect of pedestrians crossing the road to get to the trail. Albrecht: Stated there will be a signalized access to the trail. Reiterated that it is an economic issue and the funds are not available to light both sides of CR 42 at this time. Noted lights can be added at a later date. Erickson: Commented that the County acquired parcels on CR 42 and asked how access to businesses on the corner of CR 42 and TH 13 would be affected if the width of the parcels acquired continued to that point. Sterna: Replied that the County purchased five lots between Rutgers and Commerce. Current plans show the Commerce Avenue intersection remaining and a retaining wall by the Prior Lake State Bank. Possible plans and any concerns would be discussed at an open house. Hedberg: Commented on places that will be affected by the project such as wetlands by Boone Avenue and asked what will happen to the retaining wall near Harbor Place. Sterna: Replied they are recommending a sheet pile type wall which requires limited excavation and still has strength and would have a wood wall on the back side. Commented that it will be a finance issue rather than an engineering issue and Harbor Place residents have indicated they may be agreeable to an assessment. Hedberg: Asked if that type of wall would preserve most of the landscaping on the south side. Sterna: Agreed it would be the least invasive. Hedberg: Asked if a U-turn on Rutgers is going to be feasible when the access is changed. Sterna: Recommended going to TH 13 to make a U-turn rather than Rutgers. Noted the planners consid- ered a frontage road but that would cause a greater impact to residential homes and would be costly. Millar: stated he would wait for the feasibility study presentation. Sterna: Commented that a concrete screening wall at the MVEC is planned for screening. Will have to come back to the City for approval of variances for that. Public Works Director Albrecht stated that the Commerce Avenue study will come to the Council on June 18 and Winiecki would give a brief update. Winiecki stated that four different alternatives are being con- 3 City Council Meeting Minutes June 4, 2007 DRAFT sidered at this point and explained that each alternative would offer different things for traffic flow and right- of-way acquisitions. Comments: Hedberg: Clarified whether a U-turn at Rutgers would be possible at all if exiting at Harbor Place. Winiecki: Explained that there could possibly be five lanes of traffic to cross to accomplish that and it would be unlikely. Stated that a draft feasibility study of the project would be presented on June 18 and the actual study is anticipated for mid-July. Hedberg: Stated he will be looking for safety and traffic flow considerations in the different alternatives. Haugen: Believes that from a commercial standpoint the alternatives will not be negative, but input from the residential component may be more significant. PUBLIC HEARING Consider Approval of a Resolution Vacating a Drainage and Utility Easement Located on Lot 1, Block 4, Sunset Hills Addition. Planning Director Kansier presented the vacation request and stated that the Planning Commission and staff recommend approval of it. Noted that vacation does not imply approval of any building plans on the site. MOTION BY LEMAIR, SECONDED BY MILLAR TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried and the hearing opened at 7:05 p.m. Comments: No person stepped forward to speak. MOTION BY MILLAR, SECONDED BY HEDBERG TO CLOSE THE PUBLIC HEARING VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried and the hearing closed at 7:06 pm. Comments: Hedberg: Stated this is a creative solution for both the residents and the City. Millar: Will approve. Erickson: Agreed it is a win-win solution. LeMair: Agreed that this solves problems on both sides. Haugen: Will approve. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 07.108 PROVIDING FOR THE VACATION OF THE EXISTING DRAINAGE AND UTILITY EASEMENTS ON LOT 1, BLOCK4, SUNSET HILLS ADDITION. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OLD BUSINESS Consider Approval of a Report Establishing a Snowmobile Task Force. City Manager Boyles noted that the local snowmobile club agreed the ordinance should be updated and presented a proposed membership for the Task Force as well as a timeline for bringing a recommendation 4 City Council Meeting Minutes June 4, 2007 DRAFT to the Council. Mayor Haugen invited members of snowmobile association to bring any comments for- ward. Terry Hutchinson explained the participation of the snowmobile club 15 years ago when the current ordi- nance was developed and declared the club's willingness to work on it again. City Manager Boyles stated that if a task force can complete its work by October 30, implementation can begin for the next snowmobile season. Comments: Millar: Seems a wise thing to do and suggested that someone from the Lake Advisory Committee should be on this task force due to the use of snowmobiles on the lakes. Hedberg: Stated he will support the proposed task force and Millar's suggestion for LAC participation. Commented that he was not aware that the snowmobile club shaped current ordinance and expressed ap- preciation for the club's support. LeMair: Stated this is an opportunity to make sure that snowmobilers and non-snowmobilers are looking out for each other's interest. Will support. Erickson: Believes the current ordinances should be revised and noted his property has been affected by snowmobilers. Stated there are responsible snowmobile users in the area and he would like to see a train- ing component added noting that motorcyclists are required to attend training seminars. Believes the prob- lem is with people who do not know what the ordinance is or are inexperienced. Believes the ordinance should be communicated. Haugen: Appreciates the leadership of the snowmobile club and suggested that a Parks Advisory Commit- tee member also be a part of the task force. MOTION BY HEDBERG, SECONDED BY MILLAR TO ADOPT THE RECOMMENDATIONS OF THE REPORT TO ESTABLISH A SNOWMOBILE TASK FORCE AND ALSO INCLUDE A REPRESENTATIVE FROM BOTH THE LAKE ADVISORY COMMITTEE AND THE PARKS ADVISORY COMMITTEE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPOINT COUNCILOR ERICKSON AS THE COUNCIL REPRESENTATIVE TO THE SNOWMOBILE TASK FORCE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. NEW BUSINESS Consider Approval of a Resolution Approving the Combined Preliminary and Final Plat for Klongerbo Crossing. Planner Matzke presented the request to subdivide a residential lot into two lots to alleviate the noncon- formity of two principal structures on a single lot. Explained the necessary variances and that this proposal has been approved by the Planning Commission. Comments: LeMair: Stated this should solve the problems with lot identification and asked what lot size is required for single family housing. Matzke: Replied that such a lot is required to be at least 6,000 square feet and 60 feet wide. LeMair: Asked what the lot size would be for the multi-unit. Matzke: Replied the tri-plex is on 8,900 square feet. 5 City Council Meeting Minutes June 4, 2007 DRAFT LeMair: Noted that seems like a lot of density, but it is existing so can't turn the clock back. Will approve in an effort to get things straightened out that were not done to our standards in the past. Erickson: Agreed this is good housekeeping. Millar: Will approve. Hedberg: Agreed this action will make it more usable and marketable. Haugen: Will support. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE RESOLUTION 07.109 APPROVING THE COMBINED PRELIMINARY AND FINAL PLAT OF KLONGERBO CROSSING AND SETTING FORTH CONDITIONS TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Combined Preliminary and Final Plat for Zim. merman's Addition. Planning Director Kansier informed the Council that this proposed action is the second part of the public hearing just conducted. Stated this is a follow-up on a topic presented at a previous council meeting re- garding encroachment on park property due to mistaken boundaries and a fence built by the City. The resolution proposes a land swap where park property will be deeded to the Zimmerman's and their property will be deeded to the City. Their existing lot size will remain the same at 11,184 square feet. No trees will be impacted and no street or public property improvements will be needed. Comments: Hedberg: Stated this is consistent with zoning and land use purposes and a good example of creative partnership with the residents to find a solution. Will support. Millar: Will support. Erickson: Will support. LeMair: Will support. Haugen: Will support. MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE RESOLUTION 07.110 APPROVING THE COMBINED PRELIMINARY AND FINAL PLAT OF ZIMMERMAN'S ADDITION AND SETTING FORTH CONDITIONS TO BE MET PRIOR TO RELEASE OF THE FINAL PLAT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of an Amendment to the City Council Bylaws Regarding the City Council Forum. City Manager Boyles suggested a bylaws amendment allowing the public an opportunity to address a scheduled agenda item at the public forum of the same meeting. Believes it may increase public input. Comments: Erickson: Recommended the amendment read as, "207.4 Items to be considered on the agenda may be addressed on the Public Forum unless they are the subject of a public hearing or public information hear- ing." Millar: Noted that this amendment is suggested to allow citizens the opportunity to address something on the agenda on the same evening. Will support. Hedberg: Stated the Council strives for a transparent and open government. The provision of the public forum rules left the impression with some that we were operating in a closed way. This amendment would still allow time to deliberate and gives the Council an opportunity to hear from people. 6 City Council Meeting Minutes June 4, 2007 DRAFT LeMair: Will support. Haugen: Stated the Public Forum has served a wonderful purpose. Believes we may be creating prob- lems if both sides of an issue are not present by creating an unbalanced and unfair playing field for issues. Currently, the agenda is posted and people know when they can speak on a topic. Believes it will create a flawed system to move forward with this. Millar: Stated it is worth a try and the action can change back if it does not work. LeMair: Asked if there would still be a time limit for the forum. Haugen: Affirmed. Hedberg: Acknowledged Haugen's point of view and commented that the hope of this design is that if someone presents during the forum, the Council would have sufficient time to deliberate on the issues separate from the viewpoint presented. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE AMENDMENT TO THE CITY COUNCIL BYLAWS REGARDING THE CITY COUNCIL FORUM AND THAT THIS PRACTICE BE REVIEWED WITHIN A YEAR. Erickson: Queried whether adding a timeline for review is limiting. Hedberg: Affirmed the review could be any time within a year. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Resolution Awarding Bid for Operation of Laker Lines Bus Service, and Au. thorizing the Mayor and City Manager to Enter into a Modified Version of the Standard Contract. Assistant City Manager Meyer described the bid process and stated that three bids were received. Ex- plained the bids received and stated that Schmitty & Sons appears to be the low bid. Comments: LeMair: Likes that it is a local company, we will keep our local identity and we will save money from previ- ous service. Will approve. Erickson: Will approve. Noted the fuel cap from Metro Transit and asked if we know what they are paying now. Meyer: Replied that they did not reveal that, but suggested their rates are less because of the volume of purchase. Erickson: Complimented staff for going out for bids as this will save the City about $96,000 per year. Hedberg: Stated he read in newspapers that Prior Lake actions of going out for bids were causing a delay in opening services. Meyer: Replied that actions caused no delay and the South bridge Crossing site is not ready for service yet. Explained that some marketing materials went out advertising a June 4 opening date but that was in- correct. Stated that they hope to roll out services at South bridge Crossing by July 16. Hedberg: Commented this contract will be ready by then and that even if Prior Lake actions caused delay of a couple of weeks, it generated many thousands of dollars of savings. Millar: Will support. Haugen: Commented that during this joint effort with Scott County, Shakopee and Prior Lake, we made it clear that we are committed to transportation, partnerships in services and marketing efforts as well as re- taining our own identity. Stated that staff has followed that direction well. Meyer: Introduced Schmitty & Sons representatives Dave Mohr and Connie Massengill. Hedberg: Asked if they will be able to continue to offer great service at a fair profit with this bid. 7 City Council Meeting Minutes June 4, 2007 DRAFT Massengill: Replied that when they bid five years ago they had no idea what the costs would be. Now, with history, they have learned they can provide the same great service for this price. Mohr: Noted that we started with only two buses and we have now added routes. Hedberg: Noted the City wants vendors to make a fair profit. Haugen: Commented that having a bus service has worked out and the service is superb. Erickson: Spoke regarding the comments of Shakopee's service being delayed because of Prior Lake actions and explained that the Shakopee City Council is waiting to act until Prior Lake approves this con- tract because they are going to tie into our contract. Prior Lake action isn't causing a delay in service be- cause the Southbridge Crossing isn't ready, but it may have caused delay for Shakopee because they couldn't approve until we did. Meyer: Noted that Brian Lamb from Metropolitan Transit was also in attendance at this meeting. MOTION BY LEMAIR, SECONDED BY ERICKSON TO APPROVE RESOLUTION 07.111 AWARDING BID FOR OPERATION OF LAKER LINES BUS SERVICE TO SCHMITTY & SONS TRANSIT, INC., AND AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A MODIFIED VERSION OF THE CITY'S STANDARDIZED CONTRACT. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Consider Approval of a Report Regarding the Establishment of a Senior Center Task Force. City Manager Boyles reminded the Council that Premiere Dance is opening a new building this fall. They will be vacating their current space at the Library Resource Center and discussion has been held regarding how to use that space. Using it as a senior center has been proposed. Suggested establishing a task force to determine feasibility of same, and made recommendations for task force membership and a time- line for bringing a recommendation to the Council. Comments: Millar: Stated he has been concerned with this issue for some time. Encouraged seniors to get involved with discussions of needs and wants. Believes a task force could be a first step to establish programming and a future senior center. Hedberg: Concurred with Millar's comments stating this has been an important objective for a number of years. Believes this approach is attractive because a facility is becoming vacant and we have an opportu- nity for using city-owned space to meet a major objective. Noted that at some point, we may construct a community center which would include a senior center, but until then this could be an opportunity to try it out and have people determine what they really want. Believes we should commit to using this space for several years if the task force determines that is what should be done. and Noted that community input might change our view of the urgencies and needs. LeMair: Supports going forward with a task force and agreed with comments about using space in the Li- brary Resource Center. Commented that it is nice space, downtown, and paid for with referendum monies. Noted that seniors have supported space and programming for youth and this can be a chance to give something back to them. Stated he would volunteer to be on the task force. Erickson: Commented this use could be compatible with the Library. Agreed it would be good to learn what seniors are looking for and noted that the current flooring in that space would be compatible with dancing. Believes a senior center is not necessarily a situation for sedentary activities only. Haugen: Stated that having a senior center is tied to the 2030 vision, this could take advantage of a facil- ity that is available and incurs no capital expense. Supports the proposed membership for the task force as well as the timeline for making recommendations. 8 City Council Meeting Minutes June 4,2007 DRAFT MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE ESTABLISHMENT OF A SENIOR CENTER TASK FORCE AS PROPOSED. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. Haugen: Asked for volunteers from the Council to serve on the task force and acknowledged that LeMair and Millar volunteered. MOTION BY HEDBERG, SECONDED BY ERICKSON TO APPOINT MILLAR AND LEMAIR TO THE SENIOR CITIZENS TASK FORCE. VOTE: Ayes by Haugen, Erickson, Hedberg, LeMair and Millar. The motion carried. OTHER Community Events Erickson: Stated the Safe Haven For Youth at Shepherd's Path would be opening in the upcoming week. LeMair: Congratulated Premiere Dance Academy on the success of its weekend shows. Hedberg: Reminded everyone that the second annual Dive the Lake would be held June 9 launched from Captain Jack's. Millar: Stated that Minnesota's WWII memorial dedication will be June 9 at the State Capitol lawn at 2 p.m. Laker Lines will be transporting veterans from the VFW at 11 p.m. Haugen: Complimented the VFW for its Memorial Day parade and celebration at Memorial Park. Also complimented the SMSC for its memorial dedication and celebration. Stated that August 18 will be Prior Lake Day at the Dome which is a promotion put together by the City and Chamber of Commerce. Capital Improvement Program City Manager Boyles reported that the Council held a workshop to discuss the CIP, which determines im- portant infrastructure projects that will be undertaken over the next five years. Stated that the Council asked staff to come to an upcoming Council meeting to: 1) talk about the matrix and what we do to get the most out of our equipment; and 2) to determine if the matrix can be refined. Noted that a park equipment matrix will also be developed. The Council directed staff to look at park equipment that is being installed and its useful life, and prepare a report that shows optimum plans and how to fund them. The matrices will be used to fashion recommendations for the CIP. Jeffers Pond Interpretive Center City Manager Boyles reported that the Council discussed the natural areas and activities that the City has been involved in to retain natural areas such as White Tail Island, Crystal Lake, etc. Commented that re- cently 30 acres were preserved at the Spring Lake Regional Park and nearly ten years ago, eight acres was preserved near Five Hawks Elementary School that the school uses for outdoor learning experiences. Most recently, the City established trails at the Jeffers Pond Nature Center and approved placement of floating boardwalks there. Boyles discussed the proposal of the Jeffers Foundation to build an interpretive center in the Ponds area and that a combination of money be used to build the facility. Described the mon- ies already donated and the possibility of a further donation with the placement of a conservation covenant over the eight-acre sight near Five Hawks Elementary School. Explained that with additional City monies of $280,000, the Jeffers Foundation would contribute $420,000 to provide funding for the interpretive center. Stated the School District would provide furnishings and fixtures, maintain the facility and provide pro- gramming for all ages. Stated the City Council is inclined to take advantage of the offer. Comments: 9 City Council Meeting Minutes June 4, 2007 DRAFT Hedberg: Added the clarification that the preserved natural areas around several lakes includes land around the lakes and not just the shorelines. Stated he is inclined to support the City's expenditure on the Jeffers Pond interpretive center because it can leverage over $1.1 million of donations from the Jeffers Foundation in various ways. Haugen: Noted that in the last 90 days, the City committed a half-million dollars to Pike Lake and reiter- ated that the City has done much to promote natural environments. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by LeMair and seconded by Hedberg. With all in favor, the meeting adjourned at 8:32 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 10