HomeMy WebLinkAbout5I - 2008-2012 Capital Improvement Program (CIP)
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
JUNE 18, 2007
51
Ralph Teschner, Finance Director
CONSIDER APPROVAL OF A RESOLUTION APPROVING THE 2008-
2012 CAPITAL IMPROVEMENT PROGRAM (CIP)
Introduction
The purpose for this agenda item is for the City Council to consider approval of
a resolution adopting the 2008-2012 Capital Improvement Program.
Historv
In April a draft copy of the 2008-2012 Capital Improvement Program was
distributed for your review. A presentation was made to the Council during a
workshop conducted on May 7, 2008, On May 21, 2007 a public hearing was
conducted to consider resident input. At the conclusion of the hearing the
Council agreed to conduct another workshop on June 4, 2007 to gain a more
comprehensive understanding of the equipment matrix and to consider what
the appropriate action would be with respect to a number of unfunded projects
that were not included within the new capital improvement program.
Current Circumstances
Of particular concern to council members was the ability of the City to provide
matching funds in the amount of $280,000 for the proposed environmental
interpretive center at Jeffers Pond. This project carried a high priority with the
Council because of the potential leveraging of nearly $1.2 million dollars from
the Jeffers Foundation. Council consensus was to appropriate $140,000 from
the contingent reserve in each of the following two years with formal action to
occur next month.
Also, the Council supported providing a temporary senior citizen center within
the Library when the dance studio vacates the premises with the long term
possibility of constructing a multi-use community center if referendum bonds
were to be voter approved.
Considerable discussion occurred on the funding of the equipment matrix and
what best practices could be incorporated into maintaining the fleet of
equipment. The Council then directed Staff to prepare a report regarding the
detail of all the changes that have occurred within the equipment matrix when
evaluating the city's equipment needs. In addition a park matrix will be
completed in Fall of this year identifying the long term replacement plan of the
playground equipment in our neighborhood parks plus athletic facilities in the
community parks.
At the end of the workshop the Council directed Staff to prepare a resolution
for adoption of the proposed 2008 CIP and schedule the item on the consent
agenda.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
ALTERNATIVES:
RECOMMENDED
MOTION:
ATTACHM
The following alternatives are available to the City Council:
1. Adopt A Resolution Approving the 2008-2012 Capital Improvement
Program as submitted.
2. Amend the 2008-2012 Capital Improvement Program as per Council
determination.
Alternative #1 as part of the consent agenda.
1. A Resolution Approving the 2008-2012 Capital Improvement Program.
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 07 -xx
RESOLUTION APPROVING THE
2008-2012 CAPITAL IMPROVEMENT PROGRAM
MOTION BY: SECOND BY:
WHEREAS, The purpose of a Capital Improvement Program is to protect the infrastructure of
the City of Prior Lake by establishing a replacement plan for existing
infrastructure and to identify those improvements necessary to accommodate the
growth of the community; and
WHEREAS, An Equipment Matrix has been incorporated into the Capital Improvemenf
Program which is intended to identify the City's equipment needs and provide a
regular replacement schedule; and
WHEREAS, The Capital Improvement Program is a flexible planning document that attempts
to balance the financial resources of the City with its needs; and
WHEREAS, The establishment of a Capital Improvement Program will provide appropriate
information to manage capital change within the City of Prior Lake; and
WHEREAS, It is intended for the Capital Improvement Program to be established for a period
of five (5) years and to be updated annually; and
WHEREAS, On May 21, 2007 the City Council of Prior Lake conducted an informational
hearing on the 2008 Capital Improvement Program and offered opportunity for
public testimony on the capital spending priorities of the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE that:
1. The recitals set forth above are incorporated herein.
2. The 2008-2012 Capital Improvement Program is hereby approved.
Passed and adopted this 18th day of June, 2007.
YES
NO
Haugen
Erickson
Hedberg
LeMair
Millar
Haugen
Erickson
Hedberg
LeMair
Millar
{Seal}
City Manager
City of Prior Lake
www.cityofpriorlake.com
H:\CIP\CIP08res.doc
Phone 952.447.9800 / Fax 952.447.4245
2008 CAPITAL BUDGET
and 2009 - 2012 CAPITAL IMPROVEMENTS
I. Description and Location: Department: Parks
Environmental Interpretive Center: Project Title: Environmental Interpretive Center
Building to be constructed in Jeffers Pond and leased
back to School District #719. Project Number:
Project Useful Life: 25 Years
III. Needs Assessment: H
Priority Rating: 1
II. Purpose: IV. Cost/Benefit Impact Statement:
The school district will program, operate and maintain the Constructing this facility under a partnership arrangment
site in accordance with a lease executed with the City of will allow the leveraging of $1.12 million dollars of private
Prior Lake. The center will provide an educational funding from the Jeffers Foundation for an interpretive
opportunity for children and the general public to learning center dedicated to environmental programs.
participate in activies related to the outdoor environment.
Project Financing: 2008 2009 2010 2011 2012 >> ...
Property TaxITIF <......ii...
Proiect Levv .................i ....
Special Assessments i ............
Federal .....
State i
School District 200,000
City MSA Funds .......
Capital Park Fund <
Fund Balance/(General Fund) 280,000
Street Oversize Fund ..
Grant/Contributions 1,120,000
Other/(Specify) \ii..iii..
Total 1,600,000
\
Pro.ieet Expenditures: 2008 2009 2010 2011 2012
Construction (New) 1,600,000 >
Renovation/Repairs ......
Land Acquisition <> ..........
Buildings and Plant <> .....
EQuipment
Vehicles ....
Other
Total 1,600,000 ................ <..
CIP 3