HomeMy WebLinkAbout5J - CR 21 Street Lighting Project
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
JUNE 18, 2007
5J
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AWARDING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT
FOR CR 21 STREET LIGHT PROJECT
Introduction
The purpose of this agenda item is to authorize advertisement for bid for
replacement of street lights along CR 21 as part of the CR 21 project.
History
The City of Prior Lake maintains street lights along CR 21 from Franklin Trail
to east of Fish Point Road. The CR 21 project involves reconstruction of the
roadway for improvement the of the roadway corridor along CR 21 for
intersection improvements. Twenty (20) of the City's Street lights will be
removed as part of this project. These lights are wood and are more than 20
years old. Some of the poles have rotted through at the base and collapsed
either due to high winds or vehicular collisions. Because the poles are wood
they are degraded and can not be reused.
Additionally the City will be installing 4 new street lights along the CR 21 trail
between Fish Point Road and Adelmann Street. As part of the 2004
Downtown Street Reconstruction the City replaced streets lights on CR 21 and
established a new lighting specification for this area.
Current Circumstances
The CR 21 Project is scheduled to begin before the end of June and it is
important that the City move forward with the street light replacement to
minimize costs to the City during construction. These lights need to be
replaced to provide safety lighting for pedestrians and City street intersections.
The lights will be the standard downtown style with 17 foot poles, but will not
have City logos or stone bases.
On June 11th the City Staff received and opened bids for the project. Eight (8)
bids were received. The following table shows the bidders and bid results.
Bidder Bid
Infra Source Power $130,800.00
LPD Electric $138,663.00
Quality ContractinQ $139,292.38
Collisys $147,720.00
Gunnar Electric $157,750.00
Kilmer Electric $162,703.00
Ridgedale Electric $188,000.00
EQan McKay Electric $239,125.00
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
The low bidder on the project was Infra Source Power at $130,800.00, Infra
Source has previously completed several lighting projects for the City including
the CR 82/21 Lighting project earlier this year. City Staff has been very
pleased with the quality of work completed by Infra Source Power.
ISSUES:
There are no issues.
FINANCIAL
IMPACT:
Staff estimated the costs to be $130,000-$140,000 based on bid results from
earlier this year. The low bid of $130,800.00 appears to be a good bid.
Because the new lights are needed due to expansion of the roadway and the
condition of the existing lights. Funding will be drawn from the Street Oversize
Fund. This is consistent with the City's Feasibility Study approval for CR 21.
The funding for this project is available in the Street Oversize Fund.
ALTERNATIVES:
The alternatives are as follows:
1. Approve a resolution accepting bids and authorizing the Mayor and City
Manager to execute the City's Standardized Construction Contract with
Infra Source Power for the CR 21 Street Light Project.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with
direction.
RECOMMENDED
MOTION:
Staff recommends alternative number 1,
Motion By:
Second By:
WHEREAS, The City advertised for bids for the CR 21 Street Light Project in accordance with City
Purchasing Policy requirements; and
WHEREAS, On June 11, 2007 the City received and opened eight (8) legal bids for the project; and
WHEREAS, Th f II
b'd
. d
e 0 oWing I s were receive
Bidder Bid
Infra Source Power $130,800.00
LPD Electric $138,663.00
Quality Contracting $139,292.38
Collisys $147,720.00
Gunnar Electric $157,750.00
Kilmer Electric $162,703.00
Ridgedale Electric $188,000.00
Egan McKay Electric $239,125.00
; and
WHEREAS, Infra Source Power was the low bidder at $130,800 ; and
WHEREAS, Infra Source has successfully completed several projects for the City; and
WHEREAS, City Staff recommends award of the City's Standardized construction contract to Infra
Source Power in the amount of $130,800.00 for the CR 21 Street Light Project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's Standardized Construction
Contract with Infra Source Power in the amount of $130,800.00.
3, Funding for this project shall come from the Street Oversize Fund Account No. 503-80207-501.
PASSED AND ADOPTED THIS 18TH DAY OF JUNE 2007.
YES
NO
Hauaen Hauaen
Erickson Erickson
Hedbera Hedbera
LeMair LeMair
Millar Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245