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Home My WebLink About9D - Fire Station No. 2 AFB MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: ISSUES: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL~ ADA REPORT June 18, 2007 9D . Frank Boyles, City Manager CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR FIRE STATION NO.2 Introduction The purpose of this agenda item is to review the plans and specifications and estimated budget; and authorize solicitation of bids for Fire Station NO.2, Historv In September 2006, a referendum was passed to purchase a 100-foot aerial platform fire truck and construct Fire Station NO.2 on a donated 1.3-acre parcel located at Jeffers Waterfront (CSAH 21, Fountain Hills Drive, Enclave and Station Place). The aerial platform truck was purchased. The remaining $2.8 million was earmarked for the construction of a 9,850 square-foot (+/-) fire station. The City Council previously received a report and approved the design development sketches of the building and authorized preparation of plans and specifications. Current Circumstances The building committee has met weekly since the design development plans were approved. The meetings have focused upon the "nuts and bolts" of the building's usage. In addition, considerable time has been spent debating how to most cost effectively design and build the building. Enclosed with the report are the interior building plans including mezzanine, roof plans and elevations together with the site plan and budget estimates provided by Constructive Ideas, the City's owner's representative, and I&S Architects and Engineers. The architects will review the interior plans, site plan and elevations with the City Council. Bill Wolters, the City's owner's representative, will review the budget estimates. In brief, both the owner's representative and the architect believe that the building can be constructed within the budgeted amount including approximately $300,000 for contingencies. The specifications will include two alternates: epoxy floors and concrete building approach rather than bituminous. These estimates include the fixtures, furnishings and equipment required to operate the building. The building continues to reflect sensitivity to its neighbors. On the south and east, the building is designed to integrate with the residential zoning. On the north and east, the building design is intended to establish a gateway into the commercial area and a standard for the commercial area to the north. www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 Economics are incorporated into the building design by utilizing metal studs rather than masonry construction in office areas not adjacent to the truck bays, The building reserves room both for Allina Ambulance and for police to meet with residents who live in the area. Fire Chief Doug Hartman, Captain Jim Kline and Firefighter Rick Kathan have attended almost every meeting and have taken a detailed interest in its design. Likewise, Mayor Haugen and Councilmember Millar have been active committee members. If the Council approves the plans and specifications, they would be available to vendors on June 23 following two publications in the Prior Lake American and Construction Bulletin. Bids would be due at 3 p.m. on Monday, July 17, 2007, and the bid award would be scheduled for the Monday, August 6,2007, City Council meeting. Attached is a resolution which would approve the plans and specifications and authorize advertisement for bids. FINANCIAL IMPACT: ALTERNATIVES: 1. Adopt the attached resolution approving plans and specifications and authorizing solicitation of bids. 2. Take other action as determined by the City Council. RECOMMENDED Alternative #1. MOTION: Motion By: Second By: WHEREAS, The City Council has determined that the construction of a second fire station in the vicinity of CSAH 21 and Fountain Hills Drive is necessary to provide needed fire service to the community; and WHEREAS, A study was conducted to determine the appropriate location for the second fire station which is at the intersection of CSAH 21 and Fountain Hills Drive; and WHEREAS, In September 2006, a referendum passed by a two-to-one margin approving the funding for Fire Station NO.2 and fire fighting equipment in an amount not to exceed $3.7 million; and WHEREAS, The referendum budgeted $2.8 million for the fire station project; and WHEREAS, The Council has selected an architect, formed a building committee, approved design development drawings and authorized preparation of plans and specifications; and WHEREAS, At the June 18, 2007, meeting, the City Council received a presentation regarding the plans and specifications and the construction project budget from I&S Architects and Engineering and Constructive Ideas, respectively; and WHEREAS, The City Council desires to proceed with the construction process. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein, 2. The plans and specifications for Fire Station NO.2 are hereby approved. 3. The City staff is hereby authorized to place notice of bid in the legal newspaper and Construction Bulletin providing for a bid opening at 3 p.m., Monday, July 17, 2007, in the City Hall City Council Chambers. PASSED AND ADOPTED THIS 18th DAY OF JUNE, 2007. YES NO Haugen Haugen Erickson Erickson Hedberg Hedberg LeMair LeMair Millar Millar Frank Boyles, City Manager www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 : il! ..... 'I ~~' .1, ..1";1 '.'-.- 1 1;.iI'~ll; II IJl, ",dml!1j1lIT~)f 1 .. ~z 3:: ~ z Z CT1 "11 5 o ;0 '"'0 !; z , , \ \ , , ".....,. / .:;I ,- I I Constructive Ideas, Inc. 901 Jefferson Avenue, Suite 300 St. Paul, Minnesota 55102 (651) 225-4740. Fax 225-4741 Project: Prior Lake Fire Station No.2 Prior lake, Minnesota CII Job No. 07-025 Architect: I & S Engineers & Architects Mankato, Minnesota Const. Ideas 1 Project Total Available from Referendum 2,800,000.00 2 Project Soft Costs: Project Financing, Interest & Misc. City Expenses 150,000.00 Furniture, Fixtrures & Equipment 100,000.00 Design Fees - A&E 150,000.00 Softs Costs - Testing, Soiling Borings, Reimbursables 25,000.00 Printing Expenses 20,000.00 Subtotal Soft Costs 445,000.00 3 Construction Contingency Allowance - 5% of total 140,000.00 4 Total - Soft Costs & Construction Contingency 585,000.00 5 Amount Available for Construction 2,215,000.00 6 Projected Cost of Construction 2,104,008.83 7 Variance 110,991.17 DD est - Prior Lake Fire Station NO.2 Page 1 6/11/2007 Constructive Ideas, Inc. 901 Jefferson Avenue, Suite 300 St. Paul, Minnesota 55102 (651) 225-4740. Fax 225-4741 Project: Prior lake Fire Station No.2 Prior lake, Minnesota CII Job No. 07-025 Architect: I & S Engineers & Architects Mankato, Minnesota Gross Area 10,391 Section Description Qty. Un Total Cost/sJ. 1000 General Conditions 1 Is 187,304 18.03 2200 Excavation - for building only 1 Is 8,773 0.84 2250 Site Work - by I & S Engineers 1 Is 237,749 22.88 2300 Utilities - in 2250 1 Is 2600 Paving and Surfacing - in 2250 1 Is 2800 Landscaping - in 2250 1 Is 3300 Cast-in-Place Concrete 1 Is 162,344 15.62 3325 Precast Floor System 1 Is 9,938 0.96 4200 Unit Masonry 1 Is 296,688 28.55 5100 Structural Steel 1 Is 12,632 1.22 5200 Metal Joist and Deck 1 Is 68,963 6.64 5500 Miscellaneous Metals 1 Is 43,344 4.17 6100 Rough Carpentry 1 Is 5,693 0.55 6200 Architectural Woodwork 1 Is 36,157 3.48 7500 Roofing 1 Is 26,914 2.59 7600 Metal Roofing 1 Is 56,989 5.48 7900 Caulking & Sealants 1 Is 3,750 0.36 8100 Doors/Frames/Hardware 1 Is 27,600 2.66 8350 Special Doors 1 Is 21,000 2.02 8500 Windows and Entrances 1 Is 61,517 5.92 9200 Gypsum Drywall 1 Is 105,067 10.11 9300 Ceramic Tile 1 Is 20,238 1.95 9500 Acoustical Ceilings 1 Is 7,198 0.69 9650 Resilient Tile Flooring 1 Is 33,303 3.20 9800 Carpeting 1 Is 3,970 0.38 9900 Painting 1 Is 28,734 2.77 10100 Markerboard & T ackboard 1 Is 387 0.04 10250 Fire Fighting Devices 1 Is 1,872 0.18 10400 I.D. Devices 1 Is 12,192 1.17 10500 Lockers 1 Is 19,430 1.87 10800 Toilet Accessories 1 Is 3,867 0.37 11250 Flagpoles 1 Is 8,394 0.81 12512 Window Treatment 1 Is 3,746 0.36 15000 Mechanical 1 Is 230,161 22.15 16000 Electrical 1 Is 129,526 12.47 Subtotal 1,875,437 180.49 Overhead & Profit @ 5% 93,772 9.02 Bond @ 1% 19,692 1.90 General Liability Insurance @ 3/4% 14,917 1.44 Subtotal 2,003,818 192.84 Contingency @ 5% 100,191 9.64 Probable Cost of Construction 2,104,009 202.48 File: DO est - Prior Lake Fire Station NO.2 Page 2 6/11/2007 PROBABLE PROJECT COST SUMMARY for Prior Lake Fire Station #2 Prior Lake, Minnesota Bldg SF: 9,585 CONSTRUCTION DOCUMENTS PHASE 1&8 Project Number: 06-10076 Revision Date: June 11, 2007 Estimated Actual SUMMARY: Rate Construction Cost Construction Cost Division 1 - General Requirements $ 227,375.65 $ - Division 2 - Site Work 216,135.75 Division 3 - Concrete 101,678.50 Division 4 - Masonry 200,300.00 Division 5 - Metals ?5?,633.00 Division 6 - Wood and Plastics 56,365.00 Division 7 - Thennal and Moisture Protection 218,770.50 Division 8 - Doors and Windows ]23,295.00 Division 9 - Finishes 98,334.85 Division] 0 - Specialties 42,110.00 Division 1] - Equipment 59,650.00 Division ] 2 - Furnishings - Division 13 - Fire SUDPfession 24,504.75 Division 14 - Conveving Svstems - Division 15 - Mechanical 237,711.00 Division 16 - Electrical 140,730.30 Construction Cost Subtota $ 1,999,594.30 $ - Contingencies (5% Design & 5% Construction) 10.00% $ 199,959.43 Change Orders Change Order #] 0 Change Order #2 0 Total Construction Cosl $ 2,199,553.73 $ - AlE Design Fees Lump Sum $ 137,500.00 Other Costs Identified By Owner $ 347,671.21 , Pro.iect Cost Total $ 2,684,724.94 $ - ADVERTISEMENT FOR BIDS Fire Station No.2 Prior Lake, Minnesota Sealed bids for Prior Lake FIRE STATION NO.2 will be received by the City Council of Prior Lake, Minnesota, at the office of the City Manager, 4646 Dakota Street SE, Prior Lake, Minnesota 55372-1714, by mail or personal delivery until 3 p.m. TUESDAY, JULY 17,2007 AT WHICH TIME AND DATE THE BIDS WILL BE OPENED AND READ ALOUD. The award of contract will be considered at the August 6, 2007 Council meeting. The Work shall include site work, construction of masonry and steel stud framed building, including concrete work, EPDM and standing seam metal roofing systems, structural steel framing, miscellaneous structural steel, interior partitions and finishes, doors, windows, mechanical and electrical construction. The Bidder shall submit the proposal on the forms provided. The Proposal shall be filled in clearly and correctly with ink or typewriter. The Proposal shall be signed in ink by the individual, members of the partnership, or by one or more officers of the corporation making the proposal. Drawings, specifications, and other contract documents may be obtained at the office of the Architect/Engineer, I & S ENGINEERS & ARCHITECTS, Incorporated, 1409 North Riverfront Drive, P. O. Box 1026, Mankato, Minnesota 56001, (telephone 507-387- 6641) upon receipt of a refundable deposit of $50 for each set. A separate non- refundable check for shipping/handling of$25.00 payable to I & S Engineers & Architects, Inc. should also be included. PLEASE INCLUDE YOUR ADDRESS, PHONE NUMBER, AND FAX NUMBER. This deposit will be refunded if the bid documents are returned in good condition either before the bid opening, or within 10 days after submittal of a bona fide bid. All bids shall be sealed in an opaque envelope upon which shall be plainly marked "BID ON FIRE STATION NO.2 - PRIOR LAKE, MINNESOTA" and the name of the bidder. If a bid is to be mailed to the City Manager, the bid envelope shall be sealed in a regular mailing envelope. FAX bids are not accepted. The Owner reserves the right to hold and consider the bids for 60 days after the date of the bid opening. Bids shall be accompanied by a casher's check, bidder's bond, or certified check payable to the CITY OF PRIOR LAKE for not less than five percent (5%) of the amount of such bid including add-alternates. A bidder's bond shall include certified copy of the power of attorney. The right to waive any informality in any bid and reject any or all bids or portions thereof is reserved to the Owner. Dated the 19th day of June 2007.