HomeMy WebLinkAbout3B - Rescue Squad Bid
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CONSENT AGENDA:
REQUESTED BY :
SUBJECT MATTER:
DATE:
INTRODUCTION:
BACKGROUND:
DISCUSSION:
HERITAGE
1891
COMMUNITY
1991
'1 ~;; J.'~.\ '
2(!9/
3 (b)
RALPH TESCHNER, FINANCE DIRECTOR
CONSIDER APPROVAL OF RESCUE SQUAD BID
JUNE 3, 1991
The City advertised for bids for a 1991 model
Type III ambulance to be utilized by the Prior
Lake Fire Department. Staff is requesting
Council approval and award to the lowest
responsible bidder.
The Council formally approved the acquisition
of a new front line rescue unit at its regular
Council meeting of February 4, 1991. At that
time it was determined to relegate the 1984
Ford ambulance to backup status and trade the
1978 Chevrolet Superior.
Subsequently, the City Council authorized the
issuance of equipment certificates to finance
the purchase.
Specifications were mailed to six of the major
company manufacturers of emergency vehicles in
an effort to receive as comJ?etitive bid as
possible. In addition, the C1tr offered the
opportunity to bid a demo unit 1n the event a
substantial price savings could be achieved as
opposed to buying new.
Yet, for reasons unknown, the response was
very limited as only two bidders replied. Even
more restrictive was the fact that one bidder
failed to enclose a bid bond as required.
However, the lone valid new bid received was
quite favorable as outlined below:
BIDDER BID CURRENT DEMO
BOND PRICE PRICE
1. Road Rescue (x) $59,985.00 $55,624.00
st. Paul, MN
2. Wheeled Coach ( ) ------ $53,822.00
Orlando, FL
It was anticipated that the cost would come in
somewhere near $63,000.00 according to early
estimates. Therefore, Staff was pleased with
the outcome. In discussing the oJ?tion of the
demo with the Fire Department, 1t was their
consensus that the price differential was not
4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (6121 447-4230 / Fax (612) 447-4245
ALTERNATIVES:
RECOMMENDATION:
ACTION REQUIRED:
great enough to support purchasing the used
model for the following reasons:
a) The demonstration unit has 7000 miles which
is equivalent to an entire year of service
by our department.
b) Limited warranty period remaining.
c) Existing demo unit could not be retrofitted
with a number of the options as specified.
d) Demo unit would have to be painted to match
the Fire Department's trucks.
These factors all bear additional costs and
would support the new vehicle as an investment
of greater value.
1. Accept the bid of Road Rescue for a new
ambulance as the lowest qualified bid.
2. Accept the bid for the demonstration unit
of Road Rescue and dis~alify Wheeled Coach
due to the lack of a b1d bond.
3. Accept the low bid for the demonstration
unit of Wheeled Coach, thereby waiving the
bid bond requirement.
4. Reject all bids and re-advertise.
Road Rescue is well established within the
industry and because they are located here in
Minnesota, they offer the advantage of local
service. Our last two units have been
purchased from Road Rescue. Fire Department
personnel have indicated their association to
be positive based upon past experience. Their
product has proven satisfactory and their
service has been excellent as well.
Based upon these considerations Staff, along
with the Fire Department's endorsement, would
recommend approval of Road Rescue's bid for a
new 1991 ambulance model. If the Council
concurs with the acquisition of a new unit,
then Staff would also recommend that the
performance bond requirement be waived. The
city would save the cost of $660.00 without
really incurring any liability other than a
time delay due to the fact that payment is not
due until delivery.
The option of re-bidding could be somewhat of
a risk and jeopardize the existing low bid
amount. This could occur because, while it was
disal?pointing that only two companies
part1cipated in the process, all were aware
that six originally expressed interest in
bidding.
Motion to award the bid for the 1991 PROMEDIC
RCS Type III ambulance to Road Rescue and to
waive the performance bond requirement as part
of the consent agenda would be in order.