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Home My WebLink About3F - Supplemental Agreement No. 1 and No. 2 - Prj. 89-01 !' CONSENT AGENDA: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: "CELEBRATE PRIOR LAKE'S CENTENNIAL. 1991" 3 (f) BRUCE LONEY, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 AND NO.2, PROJECT 89-01, T.H. 13 AND FISH POINT ROAD IMPROVEMENTS JANUARY 22, 1991 During the course of construction for Project #89-01, additional work beyond the Contract was necessary in order to properly complete the project. Two Supplemental Agreements for this additional work has been prepared and enclosed in the Agenda packet for Council approval. City Project #89-01 was initiated by the City of Prior Lake with the cooperation of the Minnesota Department of Transportation. A cooperative agreement between the City and MnDOT to construct improvements per MnDOT standards was enter into by the City on August 6, 1990. As part of the cooperative agreement, the City was responsible for the preparation of the plans, specifications and contract administration for the project. Plans were prepared by Toltz, King, Duvall, Anderson & Associates, Inc. (TKDA) for state Project No. 7001-62, T.H. l3 signalization and channelization improvements between Candy Cove Trail and Municipal State Aid Project 201-105-03 between Forsythe Road and Glory circle. The City entered into a contract with Valley Paving, Inc. on July 20, 1990 for the construction of this project. The contractor, Valley Paving, Inc. and his subcontractors, have or will performed additional work which was not included in the original contract. The additional work is described and itemized costs are shown on the enclosed Supplemental Agreements as prepared by TKDA, the project engineer. Supplemental Agreement No. 1 is for the extra items that pertain to the work done on Trunk Hi9hway 13 which is also known as State ProJect No. 7001-62. The total cost of these items is $13,5l1.15 and is the responsibility of MnDOT. Supplemental Agreement No. 2 is for the extra items that pertain to the work done on Fish 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447.4230 / Fax (612) 447.4245 An Equal Opportunity/Affirmative Action Employer DISCUSSION: ALTERNATIVES: RECOMMENDATION: BUDGET IMPACT: ACTION REQUIRED: Point Road which is also known as Municipal State Aid Project No. 20l-l05-03. The total cost of these items is $2,983.76 and is the responsibility of the City which can use MSA funds for these items. The total cost of the two supplemental agreements is $16,494.91 with the original contract amount being $709,851.27. This represents a 2.3% increase in the actual contract. The District Engineer from MnDOT has been in contact by the project engineer on the various supplemental agreement items and have given verbal approval on these items. The City is the agency which has the contract with the contractor on this project. Approval by the City on these supplemental agreements is necessary in order to pay for work that has been performed by the contractor. The supplemental agreement work that has been performed to date has been included with the construction payment voucher for this month. The alternatives are as follows: 1. Approve a motion approvin~ Supplemental Agreement No. 1 and No. 2 1n the amount of $13,511.l5 and $2,983.76, respectively, amending the contract with Valley Paving, Inc. 2. Disapprove the motion for a specific reason. 3. Table this item for a specific reason. The recommendation is to approve Supplemental Agreement No.1 and No.2. This amount will be paid from the Construction Fund and a portion has been included with this month's construction voucher. Sufficient funds exist to pay for the additional costs from these supplemental agreements. Reimbursement for Supplemental Agreement No. 1 and 2 can be obtained by applying for Municipal State Aid Participation funds and MnDOT funds upon the completion of the project. Make a motion as part of the Consent Agenda to approve Supplemental Agreement No. 1 and No. 2 for State Project 7001-62 and Municipal state Aid Project 201-105-03 authorizing the Mayor and city Manager to sign the Supplemental Agreements. MtWOT TP.0213~ (&'88) Supp. to Cor*ad No. STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT NO.----1- Sheet of 1 1 ConIrador: l1deraJ Project State Project No.: valley ,av1n9, Inc. 1001-12 Addre..: I Location: , 8800 13tb Av.. .. I ~runk High.ay 13, bet.een Candy Cove ~rail and Qreen Oak. ~rail 'bakopee, NlC 5531t I 1n 'rior Lake, Minne.ota I Proj.No. I F.Y. I Account 1.0. I DeptJDIv. I Sequence No. I Suffix I ObJed I Vendor I Tr- I Amount i i i i i 01 i i I Purchaae Terma I Aa..t No. I C.CD.1 I C.CD.2 I C.CD.3 I C.CD.4 I C.CD.S i i i i i I TYPE OF A40( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45( ) A46 ( ) Dated Number Entered by this contract Is amended as follows: WHBRBABI The Bnq1neer ha. decided that tbe followinq ite.. .hould be added to the ex1.tinq oontraotl 1. Ite.. for removal and in.tallation of guardrail and appurtenance. were omitted from the plan., therefore pa~nt .ill be ..de at tbe neqotiated price. ot '1.25/Lr ot removal, $12.20/Lr ot in.tallation, $620.00/BA for twi.ted end treatment., and $260.00/BA for plate anchor.. 2. Since TH 13 i. a de.iqnated hou.e movinq route, ..inq a.ay binqe. tor tbe .iqnal ...t arma are required and will be turni.bed and in.talled at the neqotiated lump .u. prioe of $4,003.15. 3. To account tor elevation ditterence. bet.een exl.tlnq and new pavement. on ~H 13, a bituminou. levellnq cour.e wlll be placed at the neqotlated price ot $20.65 per ton. 4. The type "D" dqn. meant for lDOuntinq on the dqnal ...t arma were omitted from the plan. and will be furni.bed and in.talled at tbe neqotlated price of $28.00/S~. t:t... Guardrail removal guardrail in.tallation ~.i.ted end treatment 'late anchor. 8.in9 away hinqe. Bitu.1nou. levelinq cour.e ~ype "D" .iqn panela ..t1aated ~otal APPROVED: Commissioner of Administration I APPROVED: I Commlnloner of I FInance I I By I , I Dated I By Dated ..t.im&t. of co.t. Ouant.it.v Unit. Unlt Price Amount. 380 Lr $ 1.25 $ 475.00 250 Lr $ 12.20 . 3,050.00 1 SA . 620.00 . 620.00 1 SA . 260.00 $ 260.00 1 La . 4,003.15 . 4,003.15 220 ~ON . 20.65 . 4,543.00 20 S~ . 28.00 S 560.00 $ 13,511.15 I Original Contract I I I Approved as to form I and execution I Approved u to form I I I AaIlMnt AlIDmey 0_11 I . I Dated iJ'j / ~) I I .. I DatedJ ''i . C; I I Cont_ I Dated I Dl.rtDt EfVnNr I Dated I ~ HHlI City ot Prior Lake/Mayor Dated City of Prior Lake/Attorney~ City of Prior Lake City Manager ,. ~T TP-02134-03 (&88) ~. to Cot*act No. STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT NO. 2 8hMt 1 of 1 Contractor: Federal Project: State Project No.: Vall.y 'avin9, Inc. ..A.'. 201-105-03 Addreu: I Location: I 1100 13tb Ave. a. I On Fiah Point Road betv..n Forayth. Road and Qlory Circl. 'baltopee, NN 553711 II In Prlor Lak., Minn..ota Prof. No. t F.Y. t Aocou~ 1.0. I OtlptJDIY. I Sequence No. t Sutflx I Object I Vendor I Type I Amount i i I I . i 01 I i I V i Purch... Terma I Aeeet No. I C.CO.1 I C.CO.2 I C.CO.3 I C.CD." t C.CD.6 i i i i I i TYPE OF A40 ( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45( ) A46( ) Dated Number Entered by This contract Is amended as follows: WHBRIASI Th. anqineer baa decid.d that the follovin9 ite.. ahould be add.d to the .xiatin9 contractl 1. Durinq conatruction a larqe area of unauitable aoil vaa ~ncount.r.d and at the recommendation of the t..t1n9 con.ultant, a lay.r of qeotextile fabric va. plac.d to improve the .tability of the ro.dbed. The qeot.xtil. fabric ... furni.hed and in.t.lled at the n.qotiat.d pric. of $1.44/SY. 2. To maintain proper cover on v.ter .ervice. di.turbed durinq con.truction it became n.c....ry to include an it.. for lo..rinq .ater aervice.. Thia .ork .a. accompliahed at the neqotiated price of $736.00 per .enlce. 3. Some .peclal trafflc control aigna were ordered to forwarn reald.nt. of th. .chedul.d date of clo.1n9 of rlab Polnt Road. Th... .1gna wer. furnlabed and In.talled at tb. n.qotlat.d prlc. of $14.38/sp. 4. Th. type "0" .19"' ..ant for ~untln9 on the .ignal ma.t a~ ..r. omitted from the plan. .nd .ill be furni.h.d and in.t.lled .t the n.90tiated pric. of $21.00/sr. ..t~t. of Co.t It_ OUantitv Unit Unit Pric. Amount. Qeot.xtile fabric Lo..r .at.r ..nic.. "UGIMS (DAD)" 119" pan.1a Type "D" .ign pan.b 256 2 24 21.5 SY aA SP 81' $ . $ $ 1.44 736.00 14.38 28.00 $ . . , 368.64 1,472.00 345.12 7118.00 ..t1mated Total $ 2,983.76 APPROVED: I APPROVED: I Original Contract I . Commissioner of I Commissioner of I I Dated 111/")/ Administration I FInance I I ' I I Approved as to form I Dated/-Iv-. 9( By IBy I and execution I I I I Datecl I I I Dated I Dated I I Dated I I AlII...". AtIorMy a_II I &tri~~ ContWllDf DI"~' ~ ~HMd -,;rtY-(5'f"""'Yr"Ior"'taKe I Ma yo r Dated City of Prior Lake/Attorney Ci1ty 9J. Prior Lake CC cy an8lZer