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HomeMy WebLinkAboutAgenda & Minutes "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" REGULAR COUNCIL MEETING AGENDA REPORT Monday, January 7, 1991 CALL TO ORDER 7:30 p.m. 1. Pledge of Allegiance 2. Consider Approval of Minutes of The Previous Meeting - see attached. 3. Consider Approval of Consent Agenda: a) Consider Approval of Invoices To Be Paid - see attached. b) Consider Approval of TKDA For Duluth Avenue attached staff report. c) Consider Approval For Change Order No. 1 For Project 90-12, Tower street and Toronto Avenue Improvements - see attached staff report. Revised Project Contract 88-21 with see d) Consider Approval of Township Fire Contract Signing Date. The City has received confirmation from the Township Clerks of Credit River Township and Spring Lake Township, Val Zweber and Barb Johnson, that a signing date on Monday, March 4, 1991 at 8:00 P.M. is satisfactory. Staff would recommend approval of the proposed date. Also attached are copies of the 1991 Township Fire & Rescue Contracts which will be considered on that evening. e) Consider Approval of Senior Housing Policy see attached staff report. Consider Approval of Administrative Law Judge Process for B & D Bar and Restaurant Liquor License - see attached staff report. Consider Approval of Resolutions 91-01 and 91-02 for the CSAH 21 Project From Quincy Street to County Road 81 - see attached staff report. 4. Update on Centennial Committee Park and Plaza Project. Centennial Committee members Val Svela and Pete Schenck, will be present to request Council support for the Centennial Brick Project. f) g) 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 An Equal Opportunity/Affirmative Action Employer The City Council bricks will be placed immediately around the Time Capsule in the center of the Centennial Plaza. Councilmembers will be contacted by Pete prior to the meeting. 5. Distribution of Public Relations Information Package for New Residents. staff is ~utting together an information package for new res~dents. We will ~resent the information package to you at the meet~ng. Our tentative plans are to use water billing request for changes as our resource and to begin on February 1, 1991. No action is necessary on this item, however, comments on our package of material are requested. 6. Presentation of Certificate of Appreciation to Mark stromwall (County Commissioner 1983-1990). Mark stromwall has been invited to attend the meeting to receive a Certificate of A~preciation from the Prior Lake City Council for h~s service as County Commissioner from 1983 to 1990. Mark served two full terms as our representative to the County Board and a Certificate of Appreciation for his dedication, commitment and support is very appropriate at this time. In addition, Dick Underferth, newly elected Countr Commissioner has been invited to attend the meetlng. 7. Presentation of League of Minnesota cities Video. The League of Minnesota cities has produced a video entitled "Cities and The state: A Mixed Perspective". We have arranged for the VCR to be available to the Prior Lake City Council for this viewing. 8. Consider Recommendations of The Watershed Board Interview Committee. The Watershed Board Interview Committee is meeting on Friday, January 4 from 2:00 to 5:00 p.m. to interview interested candidates. The Committee will develop their recommendations from the interviews and the recommendations will be presented to the Citr Council at the January 7, 1991 meeting. Flve individuals will be interviewed; George Koblas has withdrawn as a result of the quality of remaining candidates (he is comfortable with the candidates and their ability to represent his interests on the Watershed). 9. Consider Approval of Bylaws, Appointments, Fee Schedule and Bids for 1991: a) Review and Consider Approval of Bylaws for 1991 In May of 1986 the Mayor and Councilmembers adopted a set of Bylaws to guide their actions. One of the requirements of the Bylaws in Section (C) 4 is that the 2 Bylaws can be reviewed and amended at any time during the year. However, the Bylaws shall be formally reviewed and adopted at an annual meeting which is the first regular meeting in January. In addition, in Section (3) Annual Meetin9s, a discussion occurs with re9ard to review~ng and adopting the Bylaws dur~ng the annual meeting. The purpose of this item is to review and approve the Bylaws for 1991. Staff is not aware of any ~roposed changes by the City Council at this t~me. Please review the Bylaws and be prepared to adopt the Bylaws or make any changes you so desire. Please refer to Bylaws Manual for your review. b) Review and Consider Approval of Fee Schedule for 1991. Attached is a copy of the proposed 1991 Fee Schedule. Changes between 1990 and 1991 are highlighted for you and represent either a new or adjusted fee amount. Fee(Charqe/License Spr~ng Lake Fire Contract Credit River Fire Contract Dog Licenses Dog Boarding Fees Solicitors Permit MWCC SAC Charge Water Inspect~on Fee Sewer Inspection Fee Park Support Fees 1990 $20;710.00 $21,810.00 $5.00/5.00 $3.50 $10.00 $600.00 $5.00 $20.00 $200.00 1991 ~,205.00 22,360.00 5.00/10.00 $7.50 $50.00 $650.00 17.50 17.50 350.00 Staff analyzed the most recent AMM fee schedule during the course of preparing the 1991 Fee Schedule which resulted in the above proposed increases. For the most part, the remaining charges and fees have been recently amended within the past couple years or are ~resently consistent with other communities of our Slze. c) Consider Approval of Acting Mayor for 1991 Councilmember Larson was the Acting Mayor for 1990. Council should appoint an Acting Mayor for 1991. d) Consider Approval of Official Newspaper for 1991 The Prior Lake American was the official newspaper in 1990. The Prior Lake American is recommended to be the official news~aper in 1991. See attached letter from Laurle Hartman, publisher. Consider Approval of Official Bank for 1991 - The Prior Lake State Bank was the official bank in 1990. The same is recommended for 1991. Staff will continue its practice of e) 3 investing funds at an institution with the highest rate of return. f) Consider Approval of Equalization Committee for 1991 The full Council was the Equalization Committee for 1990. The same is recommended for 1991. g) Consider Approval of Liquor Committee - Mayor Andren, City Manager Unmacht, Chief Powell and City Attorney Kessel the Liquor Committee in 1990. The recommended for 1991. for 1991 Police were on same is h) Consider Approval of Gas and Fuel Bids of 1991 Muelken Oil Company has been the supplier in the past and is recommended for 1991. Due to price volatility, a firm bid is not possible. The following delivered prices were in effect on January 1, 1991: Unleaded Gas 124.1 Premium Diesel Fuel 127.9 #1 Diesel Fuel 121.9 The price amounts include Federal tax of 14.1 cents which is refunded back to governmental entities. i) Consider Approval of Fire Chief and Assistant Fire Chief for 1991 - Al Borchardt was the Fire Chief and Brent Johnson was Assistant Fire Chief for 1990. The same is recommended for 1991. j) Consider Approval of civil Defense Director for 1991 - Lyle Anderson was civil Defense Director in 1990. The same is recommended for 1991. k) Consider Approval of Health Officer for 1991 - Dr. Donald Lynch was appointed Health Officer in 1990. The same is recommended for 1991. 1) Consider Approval of Consulting Planner for 1991 Charles Tooker was the Consulting Planner in 1990. The same is recommended for 1991, however, staff will retain the right to seek additional consulting services if required. m) Consider Approval of Fiscal Consultant 1991 - steve Mattson, Juran and Moody was Fiscal Consultant in 1990. The same recommended for 1991. for the is 4 n) Consider Approval of Auditing Firm for 1991 - The George M. Hanson Company is currently preparing the 1990 financial statements. The same is recommended for 1991. No cost increase is proposed. 10. Other Business a) Meeting with Area Legislators, January 9, 1991. A meeting has been scheduled with area legislators for January 9, 1991 at 7:00 p.m. Attached to the Agenda is a copy of the notice from Dennis Kraft, City Administrator, City of Shakopee. The meeting is scheduled to overlap with the MVTA initiation service ceremony, so we should coordinate schedules for representation at both meetings. b) Lake Review Committee Workshop, January 19, 1991. Reminder on the Lake Review Committee workshop scheduled for 19, 1991. Details are being planned by staff---any input on time and substance would be appreciated. *All times stated on the Council Agenda, with the exception of Public Hearings, are approximate and may start a few minutes earlier or later. 5 " I ~ "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" MINUTES OF THE CITY COUNCIL December 17, 1990 The Common Council of the City of Prior Lake met in regular session on Monday, December 17, 1990 at 7:30 p.m. in the City Council Chambers. Present were Mayor Andren, Councilmembers Fitzgerald, Larson, Scott, White, City Manager Unmacht, Assistant City Manager/Economic Development Director Schmudlach, City Planner Graser, Parks and Recreation Director Mangan, City Attorney Kessel and Recording Secretary Birch. Mayor Andren called the meeting to order and asked everyone to rise for the pledge of allegiance. The minutes of the December 3, 1990 Council meeting were reviewed by Council. MOTION MADE BY WHITE, SECONDED BY SCOTT, TO APPROVE THE DECEMBER 3, 1990 COUNCIL MINUTES AS SUBMITTED. Upon a vote taken, ayes by Andren, Fitzgerald, Larson, Scott and White, the motion passed unanimously. The next order of business was approval of the Consent Agenda as follows: a) b) c) d) e) f) g) h) i) j) k) Consider Approval of Invoices To Be Paid Consider Approval of Animal Warden Report Consider Approval of Building Permit Report Consider Approval of Fire and Rescue Report Consider Approval of Payment for Drug Task Force Consider Approval of Tax Levy Resolution 90-56 Consider Approval of 1991 Cigarette Licenses Consider Approval of Treasurer's Report Consider Approval of Council Meeting Date Changes Consider Approval of Utility Easement Release for Michael Mahaney Consider Approval of the Disposal of City Property (4500 and 4472 Colorado Street) MOTION MADE BY LARSON, SECONDED BY FITZGERALD, TO APPROVE THE CONSENT AGENDA ITEMS (a) THRU (k). Upon a vote taken, ayes by Andren, Fitzgerald, Larson, Scott and White, the motion passed unanimously. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372/ Ph. (612) 447.4230 / Fax (612) 447-4245 An Equal Opportunity/Affirmative Action Employer Minutes of The Prior Lake city Council December 17, 1990 The next order of business was: Consider Watershed Board Recommendations. Mayor Andren stated that since there was going to be one or possibly two vacancies on the Prior Lake-Spring Lake watershed Board that the Council had followed past ~olicy by requesting interested ~ersons to send in an applicatlon. From the six persons who had lndicated interest, the Council would then recommend to the Scott County Board names for-appointment to the Watershed Board. Mayor Andren stated that the following persons had submitted applications: Joe Adams Larry Greenfield George Koblas Gerald Meysembourg Dave Moran James Weninger Discussion occurred regarding the recommendation. Mayor Andren noted that a letter had been received from Jon Falkowski in support of applicant, Gerald Meysembourg. MOTION MADE BY WHITE, SECOND BY SCOTT TO SUBMIT ALL SIX CANDIDATES NAMES TO THE COUNTY BOARD FOR CONSIDERATION. Discussion occurred regarding the appointment process. Upon a vote taken, ayes by White, nays by Andren, Larson, Fitzgerald and Scott. The motion died. Additional discussion occurred. It was the consensus of the Council that a committee should be appointed to go over the applications and submit recommendations to the Council for their consideration. James Weninger, 2591 Spring Lake Road, stated that the City Council has a chance to address some inequities in the Watershed Board by recommending a resident who resides on Spring Lake. MOTION MADE BY SCOTT, SECONDED BY WHITE, TO APPOINT COUNCILMEMBERS FITZGERALD AND LARSON ALONG WITH CITY MANAGER UNMACHT TO SERVE ON AN INTERVIEW COMMITTEE FOR THE PURPOSE OF SELECTING AND RECOMMENDING TWO APPLICANTS TO THE COUNCIL AT THE JANUARY 7, 1991 MEETING FOR SUBMITTAL TO THE COUNTY BOARD. Upon a vote taken, ayes by Andren, Fitzgerald, Larson, and White, the motion passed unanimously. Discussion occurred regarding possible dates for the interview committee to meet. Scott The next order of business was: Consider Park and Plaza Brick Project (Centennial Committee). Assistant city Manager Schmudlach introduced Centennial Committee members, Pete Schenck and Val Svela. Ms. Schmudlach stated that the purpose for this presentation was to receive endorsement from the Council for this Centennial Committee fund raising project. Mr. Schenck handed out additional information on the project and then turned the presentation over to Ms. Svela who discussed the Brick project. 2 Minutes of The Prior Lake City Council December 17, 1990 Ms. Svela reviewed several questions with the Council regarding details of the process in selling the bricks, and requested the Council to indicate their desire on several aspects of the project. Discussion also occurred regarding an appropriate name for the City park. MOTION MADE BY LARSON, SECONDED BY FITZGERALD, TO APPROVE THE NAME "HERITAGE PARK" AND "CENTENNIAL PLAZA" FOR THE TWO PROJECT SITES. Upon a vote taken, ayes by Andren, Fitzgerald, Larson, and White, the motion passed unanimously. Mr. Schenck gave a brief update on the status of the Time Capsule plans. A short discussion occurred on having a contest to design a flag for the city. Scott The next order of business was: Consider Recommendations On Parks Survey From Parks Advisory Committee. Parks and Recreation Director Mangan introduced the following Parks Advisory Members who were present: Kathe Abrams, Ron Ceminsky, Daniel Wehrs and Patrick Heaney. Mangan then gave a brief overview of the purpose of the Parks Survey and a synopsis of the survey results. The Committee recommended that a conceptual plan for the establishment of a trail system in Prior Lake be established by March, 1991 with a design plan being completed in June, 1991. Council concurred that a time frame should be established for a trail system linking neighborhoods and major community facilities. MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO DIRECT STAFF TO PROCEED WITH THE DESIGN OF A CONCEPTUAL PLAN FOR A CITY TRAIL SYSTEM AND THAT THIS PLAN BE COMPLETED BY MARCH 1, 1991 AND THE DESIGN PLANS BE COMPLETED BY JUNE 1, 1991. Upon a vote taken, ayes by Andren, Fitzgerald, Larson, and White, the motion passed unanimously. A short recess was called. Scott The meeting reconvened at 8:20 P.M. The next order of business was: Consider Conditional Use Permit Application For McWillies. Owner Jan Ballard addressed Council concerning her request for approval to place five off premise directional signs within Prior Lake to direct traffic to McWillies Restaurant. Discussion occurred regardin9 the wording of the signs, placement site for signs and routlng of traffic through a residential neighborhood. MOTION MADE BY WHITE, TO APPROVE THE CONDITIONAL USE PERMIT AS SUBMITTED WITH THE PROVISION THAT STAFF AND MRS. BALLARD COME TO AN AGREEMENT WITH THE REPLACEMENT OF THE WORD MARINA, AND THAT MCWILLIES MAINTAIN THE SIGNS, AND THAT THE SIGNS NOT BE ILLUMINATED. Motion died for lack of a second. 3 Minutes of The Prior Lake City Council December 17, 1990 Additional discussion occurred regarding the provisions of the Conditional Use Permit. It was noted that although residents had been notified of the intent to erect the signs, no comments had been forthcoming from anyone. MOTION MADE BY WHITE, SECONDED BY ANDREN, TO APPROVE THE CONDITIONAL USE PERMIT FOR FIVE OFF PREMISE DIRECTIONAL SIGNS TO BE LOCATED WITHIN THE CITY OF PRIOR LAKE WITH THE THREE CONTINGENCIES RECOMMENDED BY THE PLANNING COMMISSION AS DIRECTED IN THE STAFF REPORT, AND THAT THE APPLICANT AND STAFF AGREE ON A SUBSTITUTE FOR THE WORD MARINA ON THE SIGNS, AND THAT THE SIGNS ALREADY POSTED WITH THE WORD MARINA ALSO BE CHANGED. Upon a vote taken, ayes by Andren, Larson, Scott and White, nay by Fitzgerald, the motion carried. A short recess was called. The meeting was reconvened at 9:35 p.m. The next order of business was: Consider Preliminary Summary and General Annexation Concept New Century Construction Petition. City Manager Unmacht brieflr outlined the process to be used during the presentation. Tlm Keane, Attorney for New Century Construction, presented an overhead map of the proposed annexation site and discussed his client's desire to have the property annexed into the City of Prior Lake. City Manager Unrnacht noted that officials from Spring Lake TownShip, Clarence Kaiser and Barb Johnson, were in the audience. Unmacht next discussed the policy stipulation and the process being used. City Planner Graser then presented Staff's position on the issue. Extensive discussion occurred on various aspects of the Annexation process. Mr. Kaiser addressed Council and stated that the Spring Lake Township Board was opposed to the annexation as it is presented and preferred to see a new orderl~ Annexation Agreement approved first. Additional discusslon occurred regarding the infrastructure system, costs and benefits of annexation, analysis of fees, the proposed conceptual plat and other issues pertaining to the property and its annexation. MOTION MADE BY LARSON, SECONDED BY WHITE, TO DIRECT STAFF TO PROCEED WITH THE NEXT LEVEL (STEP 4) IN THE ANNEXATION PROCESS AS OUTLINED IN THE ANNEXATION AND POLICY PROCEDURES. Upon a vote taken, ayes by Andren, Fitzgerald, Larson, Scott and White, the motion passed unanimously. The next order of business was: Consider Third Draft of Senior Housing Policy. Assistant Cit~ Manager Schmudlach reviewed the third draft of the Senior Houslng Policy and discussed the changes which had been implemented as requested by Council during the October 1, 1990 Council meeting. Extensive discussion occurred regarding specifics of requirements and restrictions which could be mandated by the city. Council concurred that staff should make the necessary changes and place on the Consent Agenda for final approval. 4 Minutes of The Prior Lake City Council December 17, 1990 Topics discussed under other business were: city Manager Unmacht requested council consider dates, topics and choice of facilitator for the upcoming Annual winter Workshop. staff announced that on January 9, 1991 a legislative meeting is scheduled to introduce Representative Becky Kelso and Senator Terry Johnston to the cities for the purpose of discussing legislative issues. City Manager Unmacht reported on the status of the petition which had been received from Fremont Avenue residents and submitted by Chris Johnson and Terese Barry. A reminder that City offices would be closed on December 24 and 25 for the Christmas Holidays. n City Manager Unmacht requested the cou~Jtil to review the letter from Fire Chief Al Borchardt which was handed out. Mayor Andren, who is representing Prior Lake on the MVTA, reported that the MVTA had not received a cOPf of the proposed light rail plan in time to submit an opinlon to the RTB before consideration by the Legislature. Mayor Andren ex~ressed concern regarding the possibility of the City of Prlor Lake being put in the position of subsidizin9 Hennepin and Ramsey Counties for this project. Assistant Clty Manager Schmudlach will investigate this issue. councilmember Fitzgerald requested staff prepare a short form for the purpose of interviewing the Watershed Board applicants. Councilmember starting the possible. Assistant City Manager Schmudlach anno~nced that the Economic Development Committee will be holding their strate9ic planning for the year on January 11. Councilmembers havlng any suggestions or comments should contact Kay prior to the meeting. White requested that City Manager evaluation the Council process as consider soon as The next Council meeting will be Monday, January 7, 1991 at 7:30 p.m. There being no further business, 11:35 p.m. by general consent of the adjourned at Dee Birch Recording Secretary 5