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Home My WebLink About9A - 2004/2008 CIP STAFF AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: JUNE 2, 2003 9A RALPH TESCHNER, FINANCE DIRECTOR CONSIDER APPROVAL OF A RESOLUTION APPROVING THE 2004- 2008 CAPITAL IMPROVEMENT PROGRAM (CIP) INTRODUCTION: This item is an informational hearing on the proposed projects within the 2004-2008 Capital Improvement Program. A "public hearing" is not required by state statute however the aforementioned hearing will provide our residents an opportunity to make recommendations and comment on particular projects. DISCUSSION: Historv Annually the City prepares a capital improvement program (CIP). The CIP is designed to identify infrastructure improvements and funding sources therefore that are necessary as a result of primarily two factors; community growth and infrastructure maintenance and replacement. Such projects include City initiated improvements, county and state road improvements and improvements requested by developers. In some cases they involve financial responsibility on behalf of Prior Lake, while in others they may not. In addition, an Equipment Matrix is included which identifies the City's equipment needs and establishes a regular replacement schedule. Earlier a draft copy of the 2004-2008 Capital Improvement Program was distributed for your review so you would have more opportunity to become familiar with the proposed projects. Within the CIP are condensed project summary sheets (see inserts entitled "Capsule Project Summary") that present a list of projects by year along with a financing source recap; the City's specific share of the project cost and the estimated tax impact of each year's projects. This capsule summary should be helpful for the Council to refer back and forth between years as a quick reference guide. Also included is a condensed financial analysis entitled "Financing Funds Projection" that matches revenue sources with the five year CIP construction demands showing the beginning and the ending position of those capital funds which provide the underlying financing of the projects. On May 12,2003 a work session was conducted whereby the Council had the opportunity to review, discuss and provide direction to Staff on specific items the Council wished to change. There was consensus by the Council with respect to the 2004 proposed projects with the program improvements for the remaining years supported by the council as a whole. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Current Circumstances At the conclusion of the work session, Staff prepared the following list of recommended changes to the CIP program and updated the CIP document to incorporate these amendments: .................................................................................. .......................................................................................................-......................... Transit Departme'!t.mmm......:m ...............mm.................................................................... · Retain the park and ride lot improvement project but review its function within the overall downtown redevelopment plan. Consider the possibility of outright purchase or extending the lease since the improvelll~.~.~~..~?~!~..~~~:p}~~:..()~P:~y.~~~.p:?perty . !:c:~~.12f!l!q~~'!!f!'!~.mmmmL..mmmmmmmm....mm.mm... .! Move up the dock slips for Watzl' s Point to 2004 so they would be il~~~.~~!!.~.~~?~?~j~~~~~?~~~~?.~?.:~~~i?~p~::.:.. I -! Move back the gazebo in the Woods in the Wilds neighb ml!??.9.9.?.:mmmmmmm...m....mmmmmmmmmm.m -I Remove the park land acquisition proposal near Arctic Lake and i substitute the 30 acre athletic field acquisition in Spring Lake mmi~~~i()~.~!~~:~~?~~.J~~~:?!!y.~~pp?:.!:?~y..~?e Council. l' 'c Works ....mmmmmmmm' · Affirmation of the water treatment plant to remain on schedule for I mmmm .. ~~p!~.t.?en ta ti on in 2 00 7:m.............mmmmmmmm..................................................... .mmmmmmmmm.. .mmmmm.....mm....l Also enclosed is a revised Capsule Project Summary that presents a list of all the proposed 2004-08 CIP projects as amended. It is important for the Council to recognize that the document is a flexible planning tool that is affected by the actions of a number of governmental agencies (State, County and Shakopee Mdewakanton Dakota Community). The Council should critically review those projects proposed for 2004. Those improvements selected for bonding will affect the property taxes payable in 2005. Council should remember that the school district and county will also influence the level of taxes through their annual levies and periodic referendums and bond issues. Those programs which are not deemed to be of high priority (particularly in 2004) should be eliminated now so they do not generate public expectation and also to avoid unnecessary City effort and expense. Issues Historically the TH13 intersections have been a high priority of the Council for obvious reasons. However due to the commitment of our municipal state aid funds for the Ring Road, downtown redevelopment and major county road cooperative projects involving CSAH 82 and 12 and the general lack of state funding the remaining intersection improvements such as at Oakland Beach and CSAH 21 are presently unfunded. Also in an H:\CIP\CIP AGEN .DOC 2 FISCAL IMPACT: H:\CIP\CIP AGEN.DOC effort to complete those major improvement projects identified above advanced borrowing of our annual MSAS allotment will become necessary. Conclusion At the meeting the appropriate department heads will be present to answer further questions about the Capital Improvement Program. Following Council approval of the Capital Improvement Program, Engineering will prepare a feasibility report for those projects identified for next year. Adequate lead time is important for surveying, right of way acquisition and engineering to obtain the best possible bids, which is generally early in the year. Subsequent years in the CIP are more important from a planning perspective. Our objective in preparing the CIP has been to balance the tax impacts from year to year while addressing infrastructure needs. In reviewing the draft 2004-2008 Capital Improvement Program, the Council should consider the annual tax impact of the scheduled projects. While state imposed levy limits will be in effect for payable 2004, debt levies associated with our capital improvement program financing appear to have survived the outcome of this legislative session. The major project proposed for 2004 involving a property tax levy (payable 2005) is listed below along with the respective tax impact: i...Proj"ec't..il"esc.rlpilon........................................r.....Proi"eci..Leyy......r.C"ity..Taxjrnpac't*....i ...............................mn....................m.....................m.......................r.....nnm........................................r.............$..............r..........%............l i....~~!.~.~~y.:::~~?i.~:~::~~~?~~~:~~~?~::::::'.m.................:::~:~~9.;.9.9.:9.:::t::::::~T!:.:9.9.::::::r:::~:~:9.:~!~:::::I !:::!9!~~~::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::t:::::::::::::::::::::::~:~~~~~:~:~:::t::::::~:!.?~~~::::::t::::~~~~:~:::::! Listed below is a year by year tax recap if all the projects that include a tax levy were implemented. The Scott County Assessor has estimated the average Prior Lake market value of a home to be approximately $200,000. This typical value has been utilized for purposes of calculating the following tax impact. *(A 2003) base tax of $830.76 [City portion} was utilized to compute the beginning percentage increases. Budgetary increases are excluded for purposes of comparing the effect of capital dollars only within the context of the elF. Also this model assumes an annual 2% tax capacity valuation growth.) Project Year and Levy Amount Tax Impact $ % $17.00 2.05% $14.80 1.75% $17.40 2.02% $13.00 1.48% $12.80 1.44% 2004 2005 2006 2007 2008 $840,000 $750,000 $900,000 $690,000 $690,000 3 ALTERNATIVES: RECOMMENDATION: RECOMMENDED MOTION: REVIEWED BY: Attachments: H:\CIP\CIPAGEN.DOC The annual tax impact is fairly balanced over the course of the CIP years. As to the Equipment Matrix, the property tax experiences an annual $10,000 step increases over the matrix's 12 year term. The Equipment Matrix also has, as one of its funding sources, an annual transfer of $60,000 from the Enterprise Fund that is adjusted semi-annually because a significant portion of the equipment serves the Water and Sewer departments. The following alternatives are available for Council consideration: 1. Approve the proposed 2004-2008 Capital Improvement Program as submitted. 2. Provide direction to the staff to modify the proposed program to mitigate annual tax increases while insuring appropriate maintenance of public infrastructure. 3. Amend the 2004-2008 Capital Improvement Program as per Council determination. Staff recommends Alternative #1. While it is important that the Capital Improvement Program be adopted expeditiously, it is equally important that the Council be comfortable and supportive of the proposed projects and their tax consequences. Once the CIP is approved the Engineering Department will return to the Council for authorization to begin the feasibility study for those projects scheduled for 2004. Motion to adopt A Resolution Approving the 2004-2008 Capital Improvement Pro m as submitted. 1. A Res tOn .A':pproving the 2004-2008 Capital Improvement Program 2. Revised "Capsule Project Summary" 4 RESOLUTION 03-XX RESOLUTION APPROVING THE 2004-2008 CAPITAL IMPROVEMENT PROGRAM MOTION BY: SECOND BY: WHEREAS, The purpose of a Capital Improvement Program is to protect the infrastructure of the City of Prior Lake by establishing a replacement plan for existing infrastructure and to identify those improvements necessary to accommodate the growth of the community; and WHEREAS, An Equipment Matrix has been incorporated into the Capital Improvement Program which is intended to identify the City's equipment needs and provide a regular replacement schedule; and WHEREAS, The Capital Improvement Program is a flexible planning document that attempts to balance the financial resources of the City with its needs; and WHEREAS, The establishment of a Capital Improvement Program will provide appropriate information to manage capital change within the City of Prior Lake; and WHEREAS, It is intended for the Capital Improvement Program to be established for a period of five (5) years and to be updated annually; and WHEREAS, the City Council carefully reviewed each element of the Capital Improvement Program at a work session on May 12, 2003 and suggested amendments to the document. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, that the 2004-2008 Capital Improvement Program is hereby approved. Passed and adopted this 2nd day of June 2003. YES NO Haugen Blomberg LeMair Petersen Zieska Haugen Blomberg LeMair Petersen Zieska {Seal} City Manager City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 H:ICIPICIP04res.DOC AN EQUAL OPPORTUNITY EMPLOYER CAPSULE PROJECT SUMMARY 5/13/03 2004 CIP PROJECTS City Cost Project Description Project Amount Financing Tax Impact J:klUar.. PArcAntaOA Transit 1. Park & Ride Lot Resurfacing 35,000.00 35,000.00 o.b. Economic Development Authority 2. Downtown Redevelopment 1,815,000.00 450,000.00 tit 150,000.00 t.r. 715,000.00 c.s. 500,000.00 m.s. Park Department roeve/Qpmentl 3. Park Entrance Signs 10,000.00 10,000.00 c.p. 4. Pleasure Rink Lights 10,000.00 10,000.00 o.b. 5. Tree Planting Program 10,000.00 10,000.00 c.p. 6. Volleyball Court - Sand Point & Wilds Park 10,000.00 10,000.00 c.p. 7. Park Appurtenant Equipment 15,000.00 15,000.00 c.p. 8. Basketball Courts - Ryan & Timbercrest Park 20,000.00 20,000.00 c.p. 9. Fishing Pier - Watzl's Point 30.000.00 15,000.00 c.p. 15,000.00 g.r. 10. Boat Slips - Watzl's Point 30,000.00 30,000.00 c.p. 11. Picnic Shelters (3) - Haas, Wilds North, Timbercrest 60,000.00 60,000.00 c.p. 12. Bath House/Concession remodel - Sand Point 65,000.00 65,000.00 c.p. 13. Playground Equip - Jeffers, Haas Lake, Wilds North 70,000.00 70,000.00 c.p. l1i:iliW. 14. Trail Access Parking Lots - Jeffers. Haas & The Ponds 125,000.00 125,000.00 c.p. 15. Jeffers, Wilds North, Timbercrest 125,000.00 125,000.00 c.p. (LaIJIJl 16. Athletic field acquisition 720.000.00 720,000.00 c.p. Public Works (Bulldlngs/Plan(l 17. Water Vulnerability Assessment Plan 20,000.00 20,000.00 uJ. 18. Wellhead Protection Plan 50,000.00 50,000.00 uJ. 19. Comprehensive Potable Water Plan Update 75,000.00 75,000.00 t.r. 20. Well #4 Building 80,000.00 80,000.00 t.r. 21. Lift Station Renovation 195,000.00 195,000.00 uJ. 22. Sanitary LIft Station (Stemmer property) 200,000.00 200,000.00 t.r. (/mprovementsl 23. Sanitary Sewer Repair - Breezy Point 50,000.00 50,000.00 uJ. 24. Street Overlay (various locations) 95.000.00 95,000.00 o.b. 25. Fountain Hills Drive extension to McKenna 200,000.00 200,000.00 c.s. 26. Prior Lake Outlet Channel Repairs 300,000.00 300,000.00 t.r. 27. Street Reconstruction - Gateway Shores 1,700,000.00 840,000.00 17.00 2.05% 560,000.00 s.a 300,000.00 uJ. Water Resources (/mprovementsl 28. Undesirable Fish Containment Program 5,000.00 5,000.00 s.w. 29. Lake Bank Stabilization 20,000.00 20,000.00 S.w. 30. Storm Water Pond Dredging 30,000.00 30,000.00 s.w. 31. Fremont Ave. Wetland Repair 40,000.00 40,000.00 s.w. 32. Surface Water Management Plan Update 40,000.00 40,000.00 s.w. 33. Stann Drainage Improvements llll.llllll.llQ llll.llllll.llQ s.w. Totals ... 6,330,000.00 6,330,000.00 Financing Source Summary Project Amount Tax Impact Q.aIIar Percentaae $ Project Tax Levy 840,000.00 $17.00 2.05% tit Tax Increment Bonds 450,000.00 o.b. Operating Budget 140,000.00 u.t. Sewer & Water Utility Fund 615,000.00 s.w. Stonn Water Utility Fund 215,000.00 c.p. Capital Park Fund 1,275.000.00 t.r. Trunk Reserve Fund 805,000.00 C.S. Collector Street Fund 915,000.00 m.s. Municipal State Aid 500,000.00 g.r. Grant Contribution 15,000.00 s.a. Special Assessments 560 000 00 Totals ... 6,330,000.00 8 CAPSULE PROJECT SUMMARY 5/13/03 2005 CIP PROJECTS City Cost Project Description Project Amount Financing Tax Impact 0llllaL Percent::me EconomIc Development Authority 1. General Community Redevelopment "TBD" "TBD" General Government 2. City Hall/Police Station/Community Use Center 13,000,000.00 3,000,000.00 g.f. 10,000,000.00 r.b Fire Department (Buildinos & Plant) 3. Satellne Fire Station 1,000,000.00 1,000,000.00 g.o. Park Department (DAva/noment) 4. Park Entrance Signs 5,000.00 5,000.00 c.p. 5. Pleasure Rink Lights 10,000.00 10,000.00 o.b. 6. Tree Planting Program 10,000.00 10,000.00 c.p. 7. Park Appurtenant Equipment 15,000.00 15,000.00 c.p. 8. Basketball Courts - Cardinal Ridge & Sand Point 20,000.00 20,000.00 c.p. 9. Gazebo - Woods at the Wilds 30,000.00 30,000.00 c.p. 10. Picnic Shelters (3) - Cardinal Rdg/JefferslNorthwood 60,000.00 60,000.00 c.p. 11. PlaY9round Equipment - Sand Point Beach 80,000.00 80,000.00 c.p. !Irml 12. Markley Lake Park 30,000.00 30,000.00 c.p. Public Works (Buildings & Plant) 13. Lift Station Renovation 120,000.00 120,000.00 uJ. (Impmvementsl 14. Lords Street Bridge Rehabilnation 75,000.00 75,000.00 o.b. 15. Centennial Street Reconstruction 75,000.00 75,000.00 s.a. 16. FemdalelSanitary Sewer ex!. north of CSAH 42 100,000.00 100,000.00 t.r. 17. Street Overlay (various locations) 100,000.00 100,000.00 o.b. 18. Trunk Watermain (CSAH 42 from CSAH 83 to W. Limit) 125,000.00 125,000.00 t.r. 19. Trunk Watermain (CSAH 18) 200,000.00 200,000.00 t.r. 20. Sanitary Sewer Lift Station. Meadow View 200,000.00 200,000.00 t.r. 21. Fish Point Rd Ex!. to CSAH 21 250,000.00 50,000.00 t.r. 200,000.00 c.s. 22. McKenna Road Realignment 250,000.00 200,000.00 m.s. 50,000.00 t.r. 23. CSAH 42 Turn Lanes - Hwy 13 to Boone Ave 250,000.00 250,000.00 c.s. 24. Sanitary Sewer Rehab. - Duluth Ave N to Hwy 13 300,000.00 300,000.00 u.f. 25. Fish Point Rd/F airtawn West Reconstruction 1,450,000.00 750,000.00 14.80 1.75% 500,000.00 s.a 200,000.00 u.f. 26. CSAH 82 Reconstruction 3,000.000.00 50,000.00 s.w. 375,000.00 m.s. 2,575,000.00 t.r. Water Resources (Imnrovementsl 27. Undesirable Fish Containment Program 5,000.00 5,000.00 s.w. 28. Pleasant Street Drainage Improvements 20,000.00 20,000.00 s.w. 29. Lake Bank Stabilization 20,000.00 20,000.00 s.w. 30. Storm Water Pond Dredging 20,000.00 20,000.00 s.w. 31. WeUands Management Plan 40,000.00 40,000.00 S.w. 32. Storm Drainage Improvements OO,QQQ.QQ OO,QQQ.QQ s.w. Totals n. 20.920,000.00 20,920,000.00 FinancIng Source Summary Project Amount Tax Impact QgJJa[ Percentaoe $ Project Tax Levy 750,000.00 $14.80 1.75% o.b. Operating Budget 185,000.00 g.1. General Fund 3,000,000.00 u.1. Sewer & Water Utility Fund 620,000.00 s.w. Storm Water Utility Fund 215,000.00 c.p. Capital Park Fund 250,000.00 t.r. Trunk Reserve Fund 3,300,000.00 c.s. Collector Street Fund 450,000.00 m.S. Municipal State Aid 575,000.00 s.a. Special Assessments 575,000.00 g.o. G.O. Referendum Bonds 1,000,000.00 r.b. EDA Revenue Bonds 1000000000 Totals .n 20,920,000.00 9 CAPSULE PROJECT SUMMARY 5/13/03 2006 CIP PROJECTS City Cost Project Description Project Amount Financing Tax Impact QQJ.J.aL Percentage Economic Development Authority 1. General Community Redevelopment "TBD" "TBD" Park Department (Develqpmen(l 2. Park Entrance Signs 5,000.00 5,000.00 c.p. 3. Pleasure Rink Lights 10,000.00 10,000.00 o.b. 4. Tree Planting Program 10,000.00 10,000.00 c.p. 5. Park Appurtenant Equipment 15,000.00 15,000.00 c.p. 6. Playground Equipment - Watzl's Point 20,000.00 20,000.00 c.p. 7. Gazebo - Markely Lake Park 30,000.00 30,000.00 c.p. 8. Picnic Shelters (2) - Jeffers & Westbury Ponds 40,000.00 40,000.00 c.p. (IcaiJsl 9. Fremont Avenue 150,000.00 150,000.00 c.p. Public Works (Buildings & Plan(l 10. Lift Station Renovation 120,000.00 120,000.00 u.f. 11. Municipal Well 500,000.00 500,000.00 t.r. (ImDrovement~l 12. Street Overlay (various locations) 100,000.00 100,000.00 o.b. 13. Carriage Hills Parkway (east of Knob Hill) 200,000.00 200,000.00 c.S. 14. Conroy/Shady Beach Street Reconstruction 1,825,000.00 900,000.00 17.40 2.02% 600,000.00 s.a 325,000.00 u.f. 15. CSAH 12 Reconstruction 3,000,000.00 50,000.00 S.w. 375,000.00 m.s. 2,575,000.00 t.r. Water Resources (Improvement~l 16. Undesirable Fish Containment Program 5,000.00 5,000.00 S.w. 17. Lake Bank Stabilization 30,000.00 30,000.00 S.w. 18. Storm Water Pond Dredging 20,000.00 20,000.00 s.w. 19. Storm Drainage Improvements 40.000 00 40 000 00 s.w. Totals ... 6,120,000.00 6,120,000.00 Financing Source Summary Project Amount Tax Impact D.o.llar PercentaQe $ Project Tax Levy 900,000.00 $17.40 2.02% o.b. Operating Budget 110,000.00 u.f. Sewer & Water Utility Fund 445,000.00 s.w. Storm Water Utility Fund 145,000.00 c.p. Capital Park Fund 270,000.00 t.r. Trunk Reserve Fund 3,075,000.00 c.s. Collector Street Fund 200,000.00 m.s. Municipal State Aid 375,000.00 s.a. Special Assessments 600.000 00 Totals ... 6,120,000.00 10 CAPSULE PROJECT SUMMARY 5/13/03 2007 CIP PROJECTS City Cost Project Description Project Amount Financing Tax Impact QQllaL Percentage Economic Development Authority 1. General Community Redevelopment "TBD" "TBD" Park Department (DevelopmenO 2. Park Entrance Signs 5,000.00 5,000.00 c.p. 3. Pleasure Rink Lights 10,000.00 10,000.00 o.b. 4. Tree Planting Program 10,000.00 10,000.00 c.p. 5. Park Appurtenant Equipment 15,000.00 15,000.00 c.p. 6. Picnic Shelter - Jeffers 20,000.00 20,000.00 c.p. 7. Boat Slips - Sand Point 30,000.00 30,000.00 c.p. Public Works (Buildings & PIanO 8. Lift Station Renovation 70,000.00 70,000.00 u.f. 9. Water Filtration Plant 6,000,000.00 6,000,000.00 w.r. (Improvements) 10. Street Overlay (various locations) 100,000.00 100,000.00 o.b. 11. CSAH 21 N. Coop Share (stonn sewer, curb, lights) 700,000.00 400,000.00 t.r. 300,000.00 c.S. 12. Industrial Park Sewer & Water Extension 1,000,000.00 800,000.00 s.a 200,000.00 t.r. 13. Grainwood/Sunfish Street Reconstruction 1,500,000.00 690,000.00 13.00 1.48% 460,000.00 s.a 350,000.00 u.f. Water Resources Omprovements) 14. Undesirable Fish Containment Program 5,000.00 5,000.00 s.w. 15. Lake Bank Stabilization 20,000.00 20,000.00 s.W. 16. Storm Water Pond Dredging 20,000.00 20,000.00 s.W. 17. Storm Drainage Improvements 40 000.00 40 000.00 s.w. Totals n. 9,545,000.00 9,545,000.00 Financing Source Summary Project Amount Tax Impact Dmlar Percentage $ Project Tax Levy 690,000.00 $13.00 1.48% o.b. Operating Budget 110,000.00 u.f. Sewer & Water Utility Fund 420,000.00 S.W. Storm Water Utility Fund 85,000.00 c.p. Capital Park Fund 80,000.00 t.r. Trunk Reserve Fund 600,000.00 c.s. Collector Street Fund 300,000.00 s.a. Special Assessments 1,260,000.00 w.r. Water Revenue Bonds 6000000.00 Totals n. 9,545,000.00 11 CAPSULE PROJECT SUMMARY 5/13/03 2008 CIP PROJECTS Project Description Project Amount Financing City Cost Tax Impact .llQJJ.aL Percentage Economic Development Authority 1. General Community Redevelopment "TBD" "TBD" Park Department (Develoomen(l 2. Park Entrance Signs 5,000.00 5,000.00 c.p. 3. Tree Planting Program 10,000.00 10,000.00 c.p. 4. Park Appurtenant Equipment 15,000.00 15,000.00 c.p. 5. Picnic Shelter - Sand Point & Watzl's Point 40,000.00 40,000.00 c.p. Public Works (Buildings/Plan(J 6. Transportation System Plan 50,000.00 50,000.00 c.s. 7. Lift Station Renovation 55,000.00 55,000.00 u.f. OmprovementsJ 8. Street Overlay (various locations) 100,000.00 100,000.00 o.b. 9. Sanitary Sewer Trunk ext. in NE corner of City 1,000,000.00 1,000,000.00 t.r. 10. Martinson Island Street Reconstruction 1,500,000.00 690,000.00 12.80 1.44% 460,000.00 s.a 350,000.00 u.f. Water Resources (Il11Provement~J 11. Undesirable Fish Containment Program 5,000.00 5,000.00 S.w. 12. Lake Bank Stabilization 20,000.00 20,000.00 S.w. 13. Storm Water Pond Dredging 20,000.00 20,000.00 S.w. 14. Storm Drainage Improvements 40 000.00 40 000 00 s.w. Totals n. 2,860,000.00 2,860,000.00 Financing Source Summary Project Amount Tax Impact Q.QlIar Percentage $ Project Tax Levy 690,000.00 $12.80 1.44% o.b. Operating Budget 100,000.00 u.f. Sewer & Water Utility Fund 405,000.00 s.w. Storm Water Utility Fund 85,000.00 c.p. Capital Park Fund 70,000.00 t.r. Trunk Reserve Fund 1,000,000.00 c.s. Collector Street Fund 50,000.00 s.a. Special Assessments 460.000.00 Totals n. 2,860,000.00 12 CAPSULE PROJECT SUMMARY 5/13103 2004-08 CIP PROJECT FINANCING SOURCE TOTALS Financing Source Amount $ Project Tax Levy 3,870,000.00 o.b. General Fund Operating Budget 645,000.00 g.f. General Fund Balance 3,000,000.00 u.f. Sewer & Water Utility Fund 2,505,000.00 s.w. Storm Water Utility Fund 745,000.00 c.p. Capital Park Fund 1,945,000.00 t.r. Trunk Reserve Fund 8,780,000.00 c.s. Collector Street Fund 1,915,000.00 m.s. Municipal State Aid Fund 1,450,000.00 s.a. Special Assessments 3,455,000.00 g.r. Grant/Grant Contributions 15,000.00 g.o. G.O. TIF Bonds 450,000.00 g.o. G.O. Referendum Bonds 1,000,000.00 w.r. Water Revenue Bonds 6,000,000.00 r.b. EDA Revenue Bonds 1 O~OOO.OOO.OO Totals ... 45,775,000.00 13 FINANCING FUNDS PROJECTIONS 5/13/03 (Needs vs. Available Dollars) 2003-2008 3/1/03 Fund Six-Year Revenue CIP Construction 1/1/08 Projected Financina Source Reauest Balances Proiection Demands* Cash Balances General Fund $ 4,486,000.00 $ 1,500,000.00 $ 3,645,000.00 $ 2,341,000.00 Sewer/Water Utility Fund $ 4,740,000.00 $ 1,500,000.00 $ 5,495,000.00 $ 745,000.00 Storm Water Utility Fund $ 56,000.00 $ 1,125,000.00 $ 870,000.00 $ 311,000.00 Capital Park Fund $ 1,329,000.00 $ 2,476,000.00 $ 2,778,000.00 $ 1,027,000.00 Trunk Reserve Fund $ 2,077,000.00 $ 7,960,000.00 $ 10,047,000.00 -$ 10,000.00 Collector Street Fund $ 1,840,000.00 $ 1,350,000.00 $ 3,322,000.00 -$ 132,000.00 Municipal State Aid Fund $ 2,009,000.00 $ 1,875,000.00 $ 4,302,000.00 -$ 418,000.00 Project Tax Levy $ 4,830,000.00 $ 4,830,000.00 Special Assessments $ 4,615,000.00 $ 4,474,000.00 Intergovernmental $ 878,000.00 $ 778,000.00 Grants/Contributions $ 90,000.00 $ 90,000.00 G.O. Referendum Bonds $ 1,000,000.00 $ 1,000,000.00 TIF G.O. Bonds $ 450,000.00 $ 450,000.00 Water Revenue Bonds $ 6,000,000.00 $ 6,000,000.00 EDA Revenue Bonds $ 10,000,000.00 $ 10,000,000.00 TOTALS. .. $ 16,537,000.00 $ 45,649,000.00 $ 58,081,000.00 $ 3,864,000.00 FOOTNOTES: CIP Exvenditures: *Construction demands ... includes Yr. 2003 CIP plus encumbered capital park projects Revenue Growth Assumvtions ~~ix vears!: General Fund... 3/1/03 fund balance plus $1,500,000 8/W Utility Fund... 3/1/03 fund balance plus $1,500,000 Stormwater Utility Fund... 1/1/03 fund balance plus $1 75,000/yr. + $5,000 annual increment increases Capital Park... 3/1/03 fund balance + 400 permits @ $850.00 and 800 new lots (adj. for land dedication) @ $2,670.00 Trunk Reserve Fund... 3/1/03 fund balance plus 900 ac. @ $3500/ac. & $2943/ac. + 1800 permits @ $1200.00 Collector Street Fund... 3/1/03 fund balance plus 900 ac. @ $1500/ac. Municipal State Aid... 3/1/03 Construction balance of $2,009,000 + $375,000 annual allocation 14 .. SCOTT COUNTY PUBLIC WORKS DIVISION HIGHWAY DEPARTMENT. 600 COUNTRY TRAIL EAST. JORDAN, MN 55352-9339 (952) 496-8346 . Fax: (952) 496-8365 . WWW.co.scott.mn.U5 LEZLlE A. VERMILLION PUBLIC WORKS DIREGOR BRADLEY J. LARSON COUNTY HIGHWAY ENGINEER May I, 2003 Frank Boyles, City Manager City of Prior Lake 16200 Eagle Creek Avenue Prior Lake, MN 55372-1714 Subject: Scott County Highway Department 2004-2008 Highway Capital Improvement Program (CIP) Scott County Highway Department's CIP process is designed to provide more local government involvement and more flexibility in project selection and funding. As noted in the attached schedule, the process begins with the distribution of the existing CIP (enclosed) for your comments and recommendations for the proposed 2004-2008 draft CIP. We would appreciate your comments and recommendations by June 6, 2003. Also enclosed is a list of transportation study needs, and a transportation studies information sheet. We would appreciate your review and comments on these study needs as well. If you have any questions regarding the capital projects please call me at (952) 496-8356. If you have any questions regarding the study needs please call Brian Sorenson at (952) 496-8060. Thank you in advance for your comments and suggestions. Thanks also for making last year's process a success. Sincerely, /trJ Ih Yffi--- Gregory M. Ilkka, P .E. Assistant County Highway Engineer GMI/mmk Enclosures C: County Commissioners Dave Unmacht, County Administrator mk-w:\word\cip\2004-2008\04-08 cip -initia1.doc An Equal Opportunity/Safety Aware Employer SCOTT COUNTY HIGHWAY CIP PROCESS May County staff circulates latest CIP to local jurisdictions for comments June Receive comments from local jurisdictions June/July County staff: . Summarizes and prioritizes comments . Prepares Draft CIP · Prepares a comment and responses spreadsheet for Board review · Prepares a changes spreadsheet for Board review Mid-August County staff makes presentation to County Board Early September Administration circulates "draft" CIP for review Mid-October Responses due from local jurisdictions regarding "draft" CIP Early November Staff: . Formalize final CIP, based on comments . Prepares a revision to draft spreadsheet Mid-November Staffpresents final CIP to County Board Early December County Board adopts CIP Marchi April Process begins again s ~ ~ c~ Cj ~ ~Q..; ~.~ ~'"d S ~ ~ .... :c I- - (ll == o ; S Cij - CJ'l .5 Cij == 'Ql) en I ,... ('t) :c <l: en (,) cO .... .oJ == Q) E Q) C,,) (ll =. ~ 1:: ~ :I C,,) S CIa I II) :c ~ (,) ~ .... == o ; C,,) Q) ~ Q) - .s ('t) .... :c I- ~:! 'l:t == :c Q) <c E en Q) (,) ~ ... c:l. ...i .5 .oJ == Q) E Q) C,,) (ll =. 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I~ -c= .0.01/)2 00\.) QJ 00"""1:1 NNOQJ .!: .!: ~ u.. o 0 ~ 5 g8.a:~ o'g11 8N.uc.. _'" _ tal 0.. ~~v)"'C .................. '""'...-.. .....NcY'l-.:t' '-" ......... ......... ......... .... o +- '" o \.) +- u 10 .~N. o N ct~ 00 +- +- ~~ Scott County Transportation Studies In an effort to be proactive in response to the dramatic growth and development that the County is experiencing, the TransportatiDn Plan component of the County 2020 Comprehensive Plan Update contains a number of Transportation Planning policies and goals. Some of the most important include: );> Promote the development of a comprehensive roadway system. );> Preserve highway rights-of-way. )0> Preserve and improve the functional capacity of all highways within the system. )0> Address existing and future transportation issues and traffic needs. In order to meet these goals and policies, Scott County has identified numerous transportation studies that need to be completed. A full listing of these studies is attached. All of these studies will need to be completed in partnership with other agencies, including cities, townships, MnDOT, and developers. To date, Scott County has completed 5 transportation studies, has 10 studies in progress, and has identified a need for 15 additional studies. These study needs were developed consistent with issues identified in the Transportation Plan and in cooperation with the City Engineers in those cities that employ a full time engineer. Due to resource constraints these study needs will require prioritization. The criteria we have used so far to identify and prioritize these studies are as follows: );> Safety );> Land Development Opportunity )0> Funding Opportunities and Partnerships );> Continuity and Development of an Efficient System );> Traffic Growth and Volume );> Level of Service / Congestion Scott County is soliciting your input into the identification and prioritization of these studies. 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