HomeMy WebLinkAbout3H - Workshop Executive Summary
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CONSENT AGENDA:
PREPARED BY:
SUBJECT:
DATE:
DISCUSSION:
BACKGROUND:
ALTERNATIVES:
ACTION REQUIRED:
RECOMMENDATION:
"CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991"
3 (h)
DAVID J. UNMACHT, CITY MANAGER
CONSIDER APPROVAL OF WORKSHOP EXECUTIVE
SUMMARY
MAY 20, 1991
The purpose of this item is to consider
approval of the City Council Workshop Executive
Summary. Attached is a copy of the document.
City Council conducted their annual workshop
from April 19 thru 21, 1991. The workshop was
held at the IDS Oakridge Conference Center in
Chaska.
In order to promote follow-up activities from
the workshop, staff has prepared an Executive
Summary to outline the agenda discussion and
results of the workshop. In addition, this
Executive Summary will serve as an official
record of the Council workshop. The Executive
Summary is a succinct review of the discussion
which occurred on the agenda items. Please
note the action oriented items identified in
Section 14 of the Follow-up.
The alternatives are:
1. Approve the Executive Summary as part of
the consent agenda.
2. Remove the Executive Summary from the
consent agenda, make modifications and
then adopt the Executive Summary.
3. Remove the Executive Summary from the
consent agenda and table this matter for
specific reasons.
Remove the Executive Summary
consent agenda and do not
Executive Summary.
Motion as part of the consent agenda
order to adopt the Executive Summar~
Council/Staff workshop held on AprIl
1991.
4.
from
adopt
the
the
is in
of the
19-21,
Staff recommends alternative #1.
4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 . Fax (612) 447-4245
An Equal Opportunity/Affirmative Action Employer
COUNCIL/STAFF WORKSHOP
(EVALUATING OUR TASKS)
EXECUTIVE SUMMARY
April 19, 1991
I. INTRODUCTION
The City Council, the City Manager, and the Department Heads
of the City of Prior Lake conducted a workshop from Friday,
April 19, 1991 to Sunday, April 21, 1991. The workshop was
held at the I.D.S. Oak Ridge Conference Center in Chaska,
Minnesota.
The workshop agenda was approved by the city Council on
Monday, April 15, 1991. The theme of the workshop was
"Evaluating our Tasks". Unlike previous ~ears, no
facilitator was used for this workshop. FacilitatIon skills
were applied by Staff and the City Council to produce an
effective and productive workshop. This executive summary
highlights the results of the workshop including
recommendations on future actions to be taken by the city
officials.
II. MAIN OBJECTIVES
The main objectives of the workshop were to:
Receive further information on the
Comprehensive Plan and consider
Program.
2. Receive the Business/Office Park outline developed by
Staff.
park trails and
an "Adopt-A-Park"
1.
3. Discuss the recommendations contained within the Lake
Review Committee Report.
4.
Review the Shoreland
provision issue.
Management
Common
Ownership
5. Begin discussion and provide direction on a future
annexation policy.
6. Begin discussion of the Comprehensive Plan amendment
process.
7. Clarify goals of the City Manager as directed by the
city Council.
8. Receive Staff information on capital Facility Needs.
9. Highlight actions of the 1991 Legislature as it relates
to the 1992 Budget Plans.
(See Appendix A for a copy of the City Council Workshop
Outline.)
PARK TRAILS AND COMPREHENSIVE PLAN
PROGRAM
ADOPT-A-PARK
III.
Parks & Recreation Director Bill Mangan led a discussion
on the recent action of the City Council to undertake a
Feasibility study for the Park Trails Plan. Items of
discussion included the location of trails, the design
of trails, and various funding alternatives. The
Council encouraged Staff to aggressively finish the
Feasibility study on the Trails Program.
City Manager Unmacht o~ened the discussion on the
Adopt-A-Park Program by hlghlightin9 main points of the
innovative idea. Parks & Recreatlon Director Mangan
reviewed the actions of the Parks Advisory Committee on
the Adopt-A-Park Program. The Council expressed
unanimous general consensus support for the concept of
the Adopt-A-Park Program. Staff was briefed on the
sensitivity of some residents to the idea of "ownership"
of ~arks; however, the consensus of the Council was
posltive. The Council directed staff to encourage the
Parks Advisory Committee to explore details and bring
this program back to their agenda.
IV. BUSINESS/OFFICE PARK OUTLINE DISCUSSION
An extensive discussion occurred on the Staff Report
presenting the Business/Office Park research
information. A discussion occurred on all five areas
identified for potential Business/Office Park
development. Kay Schmudlach opened discussion in each
Area by highlighting salient points. This was followed
by a discussion of the infrastructure and planning
details presented by Public Works Director Larry
Anderson and City Planner Horst Graser.
Most of the Council discussion centered on Area 3 and
Area 5. Discussion of Area 3 occurred regarding
agriculture preserve status, timing of development, and
the impact on the property owner. Discussion on Area 5
centered on the importance of the Feasibility Study to
develop costs and the ability to interface the property
north of County Road 21 with the property south of
County Road 21. (Property south of County Road 21 is in
Spring Lake Township.)
v. LAKE REVIEW COMMITTEE REPORT DISCUSSION
Councilmember Fitzgerald
Review Committee Report
contained within each of
led discussion on the Lake
and the recommendations
the four subcommittees.
2
Council reviewed each recommendation and provided action
and/or direction. staff was directed to prepare details
on the proposed Lake Advisory Committee. The Lake
Advisory Committee will be used to further implement
recommendations identified in the Lake Review Committee
Report. Assistant Cit~ Planner, Deb Garross, will draft
a summary of the CouncIl action to be considered in the
near future.
VI. SHORELAND MANAGEMENT: "COMMON OWNERSHIP" PROVISION
VII.
VIII.
Extensive discussion occurred on the "Common Ownership"
provision of the Shoreland Management Ordinance. City
council worked aggressively towards developing a
consensus on this long standing issue. Discussions
occurred on consistency with neighborhood development,
minimum and maximum lot sizes, benchmark variances,
zoning ordinance changes and notification of property
owners. Various proposals were put forth on the table
and discussed in detail. General consensus of the
Council was to provide direction to staff on the
following: Variances will be provided on the lot size
up to 33.3% of the maximum. Variances will be possible
on lakefront setback up to 25 feet. Zoning Ordinance
should be changed to remove the statement that all lots
of record are buildable. Discussion occurred on the
need to notify all property owners of this proposed
Ordinance change. The Council was satisfied with the
Consensus position developed after a difficult
discussion over the past 18 to 24 months.
ANNEXATION POLICY DISCUSSION
City Manager Unmacht opened discussion of the idea of an
Annexation Policy. An Annexation Polic~ would serve the
purpose of guiding the city in our contInued discussions
with Spring Lake Township and new discussions with
Credit River Township. Discussion occurred on
annexation of land located in Spring Lake and Credit
River. Various opinions were presented regarding the
importance or lack thereof on annexation. Discussion
occurred on the problems surrounding Spring Lake and the
problems of Casey's addition. At this time no concrete
direction was provided to staff on the following
activities, however, the following was directed by
Council:
1. Research extra territorial zoning and present a
fact sheet on this concept.
2. Prepare a rough cost estimate for sewer and water
around Spring Lake.
COMPREHENSIVE PLAN DISCUSSION AND UPDATE
The discussion which occurred on the Annexation
and Shoreland Management Ownership Provision was
extensive. Time was not available for
Policy
quite
further
3
discussion on the Comprehensive Plan. The Council
directed staff to prepare an entire package of the
Comprehensive Plan proposed changes and submit them for
Council review . staff informed Council that they
anticipated a draft to be available by June 1, 1991.
IX. CITY MANAGER'S GOAL CLARIFICATION
Council discussion occurred on City Manager Goal items
15 and 18.
Council discussion centered around the definition of
these two goals. Councilmember Gene White explained the
rationale behind goal 15. Discussion occurred on the
amount of time this goal would necessitate and, in
addition, the importance of this goal. Councilmember
White expressed the importance of this document as a
long range ~lanning tool. The Cit~ Council by general
consensus dld not support the contlnuation of goal 15.
Councilmember John Fitzgerald explained the rationale
behind goal 18. Fitzgerald encouraged both City
Manager and City Council to become more ag9ressive in
tackling a certain issue or issues. At thlS time no
further action was taken to include goal 18 in the 1991
goals.
X. CITY CAPITAL FACILITIES NEEDS DISCUSSION
Discussion occurred on the City Capital Facilities Needs
including the Fire Department, Public Works Department,
Police Department, Parks Department and City Hall.
Council expressed concern regardin9 funding and need.
Staff was directed to be speclfic in the capital
improvement program in identifying timing and funding
alternatives. Discussion occurred on various funding
alternatives. One suggestion was that resources be set
aside on the utility bill for all public works related
capital facility improvements.
XI. BUDGET PLANNING FOR 1992
Discussion occurred on the actions of the 1991
Legislature to date. Staff reported on the direction
the Legislature is going as of the workshop. Discussion
occurred on tax and revenue financing, financing of
recreation ~rograms by a cost participation basis with
all non-resldents, and other new revenue sources for the
City's activities. Further discussion occurred on the
City prosecution plans and other cost saving ideas,
ambulance funding and billing policy. staff was
directed to further study ambulance billing procedures
and research the concept of recreation fees for
non-residents.
4
XII. REVIEW WORKSHOP DEVELOP ACTION PLANS
other items which resulted from the workshop included
the following:
XIII.
1. By general consensus the council directed that the
weekend before the fourth Monday of January be
designated as the annual retreat date. Council
expressed a desire to conduct the annual retreat
earlier than the April date.
2. Councilmember White requested a list of homeowner
associations be made available in City Hall and/or
available for distribution for interested parties.
3. City Manager Unmacht requested the Council to set
aside a date in June for a Police workshop. The
dates of June 5 and 6 were identified, however,
due to scheduling conflicts staff was requested to
develop a new date and report to Council.
NEW FEATURES OF WORKSHOP
The following are new features of the 1991 workshop
which varied from previous city council workshops:
1. No facilitator was employed to assist the Council
in the 1991 workshop. General consensus of the
Council was that this worked very well. In
addition, the Council saved approximately $2500 in
facilitator fees which were originally budgeted
for 1991.
2. This workshop was principally task oriented as
opposed to previous concept oriented workshops.
The Council has conducted workshops on
communication, leadership, goal setting and
planning. This workshop addressed outstanding
tasks and issues before the Council and provided a
good opportunit~ for further discussion and debate
on matters pendlng before the City.
3. The Council workshop was held at the IDS Oakridge
Conference Center in Chaska. General consensus of
the Council was to find a new location for the
workshop in the future.
XIV. FOLLOW UP
Follow up items required as a result of the workshop
include:
1. City staff should aggressively finish the
feasibility study of the proposed trails plan for
the Prior Lake park system.
5
2. The Parks Advisory Committee is encouraged to
aggressively pursue the Adopt-A-Park program.
3. Cit~ staff was directed to bring the
BuslnessjOffice Park study results back to Council
for review and adoption.
4. City staff was directed to prepare a summar~ of the
Lake Review Committee recommendations as dlscussed
at the workshop.
5.
City staff was directed to
amendments in res~onse to the
provision discuSSlon.
prepare ordinance
"common ownership"
6. City staff should research extra territorial zoning
and present a fact sheet on this concept.
7. City staff should prepare a rough cost estimate for
sewer and water around Spring Lake for discussion
purposes.
8. City staff should aggressively complete the draft
of the Comprehensive Plan by June 1, 1991.
9. City staff should continue to review the ambulance
billing procedure prior to making any changes.
10. City staff should research the
recreation fees for non-residents.
concept
of
xv. CONCLUSION
In conclusion, this workshop was very informative. Many
follow up issues were discussed and evaluated. Open and
honest communication and reaction with Council and staff
was excellent. Participants were: Mayor, Lee Andren;
Councilmernbers John Fitzgerald, Doug Larson, Carol Scott
and Gene White. Public Works Director, Larry Anderson;
Assistant City Manager, Kay Schmudlach; Police Chief,
Dick Powell; Parks and Recreation Director, Bill Mangan;
and City Manager, David Unmacht.
6
APPENDIX A (Agenda Report #3 (h)
"CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991"
CITY COUNCIL WORKSHOP
IDS OAK RIDGE
1 Oak Ridge Drive
Chaska, Mlnnesota
FRIDAY EVENING
APRIL 19, 1991
5:00 - 6:00
Park Trails & Comprehensive Plan
Adopt-A-Park Program
Business Office Park Outline
Discussion
6:00 - 7:00
8:00 -
Dinner
SATURDAY
APRIL 20, 1991
8:30 - 10:00
Lake Review committee Report
Discussion
10:30 - 12:00
Shoreland Management: "Common
Ownership provlsion" - Discussion
12:00 - 1:30
Lunch
1:30- 3:00
Annexation Policy Discussion
3:30 - 5:00
Comprehensive Plan Discussion & Update
6:30 -
Dinner & Free Evening
SUNDAY MORNING
APRIL 21, 1991
9:30- 10:00
City Manager's Goal Clarification
City Capital Facility Needs Discussion
10:00 - 10:30
10:30 - 11:00
Budget Planning for 1992
Review Workshop, Develop Action Plans
11:30 - 12:00
ADJOURN
4629 Dakota S1. S.E" Prior Lake, Minnesota 55372 I Ph (612) .+47-4230 ! Fax (612) 4474245
An Equa! OpportunityiAffirmatillC' Ac'tioli E":;"ul'E'r