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HomeMy WebLinkAbout7 - Carriage Hill Road Feasibility Study Res. 91-22 AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: "CELEBRATE PRIOR LAKE'S CENTENNIAL. 1991" 7 BRUCE LONEY, ASSISTANT CITY ENGINEER CONSIDER FEASIBILITY STUDY FOR CARRIAGE HILL ROAD - RESOLUTION 91-22 MAY 20, 1991 The purpose of this Agenda item is to consider the approval of the Feasibility Study for carriage Hill Road. On February 4, 1991, the City Council authorized Staff to prepare a Feasibility Study for the improvement of Carriage Hill Road from 500 feet west of the Chatonka Beach Trail and Carriage Hill Road intersection to the Ferndale Avenue and Carriage Hill Road intersection. Staff has prepared the attached Feasibility Study for Council consideration and review. The Feasibility Study includes the curvilinear extension of Carriage Hill Road from Ferndale Avenue westerly approximately 1,800 feet through the undeveloped parcels known as Meadowlawn and the GrassinijGrothe properties. This study identifies construction of a collector road through these properties as shown on the 1991 Capital Improvement Plan. The street improvement being proposed in the study is a divided four lane urban roadway with an eighteen foot median with trees planted in the median to create a parkway effect. This parkway idea was first ~roposed by the developer who was working wlth the owners of the Meadowlawn and GrassinijGrothe parcels. Staff has met on this concept and feels that a divided roadway with trees placed in the median would blend into the surrounding area and would provide for a scenic roadway leading to the DNR access and Sand Pointe Beach park. Staff has met with the property owners of the three parcels to be affected by the divided roadway concept from CSAH 21 to Ferndale 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 i Fax 612) 447-4245 An Equal Opportunity! Affirmative Action Employer Avenue and all have approval to creating Carriage Hill Road. The street improvements identified in the study will also include a concrete sidewalk, bituminous trail with trees placed in the median and boulevard areas, storm sewer and watermain crossings for future development. Existing Carriage Hill Road from Ferndale Avenue to CSAH 42 has a 5 foot concrete sidewalk and a 8 foot bituminous trail and trees have been recently planted in the boulevard area. given a a parkway preliminary effect for Included in this study is the construction of a 500 lineal foot gravel road to connect Beach street residents with the proposed paved Carriage Hill Road. This temporary connection would provide an access for residents on Beach street to CSAH 42 besides the existing gravel surfaced Pike Lake Trail. It is proposed in the study to abandon the portion of Pike Lake Trail south of Embassy Circle and the portion of Carriage Hill Road west of Chatonka Beach Trail with the installation of this temporary road connection to the paved Carriage Hill Road. The gravel surfaced street pro~osed to be abandoned is shown on the Feasibil1ty study ma~ and is a narrow road with steep grades. Th1S road has been a maintenance problem, particularly in the winter, as certain locations along this road will become blocked by snow drifts and require additional snowplowing trips. This section could be used for field access. The main impetus for extending Carriage Hill Road at this time has been to provide a paved road access to the GrassinijGrothe parcel. This property was assessed for sewer and water improvements on Project 82-3, North Shore improvement project. Len Grassini and Fred Grothe have stated per the attached letter that their property is not marketable without a paved street to their property. Access to this property can be provided by extending Carriage Hill Road westerly from Ferndale Avenue, or by improvin9 Pike Lake Trail from CSAH 42, or by install1ng carriage Hill Road easterly from CSAH 21 to Pike Lake Trail. Development interest has been occurring on the Meadowland parcel with the Lundgren Brothers Construction, Inc. and thus this alternative to provide access to GrassinijGrothe parcel was initially pursued. Staff will discuss the 2 status of the different alternatives to providing street access to the GrassinijGrothe parcel at the Council meeting. The Feasibility study identifies funding mainly through Municipal state Aid Funds and a combination of assessments, Trunk Reserve, Construction Fund and Contingency Reserve Funds. Carriage Hill Road is designated on the Cit~'s Municipal state Aid System and is classif1ed an urban collector. Staff is recommending that no direct access be allowed for individual lots to the collector street due to the amount of traffic that will be generated in the future. The City's Assessment Policy for individual lots with no direct access is not to assess the property for the collector street improvement. A collector street fee needs to be considered as an additional revenue source in addition to MSA funds to fund collector street improvements. The collector street fee to be considered is attached. As part of this a~enda item, Staff will introduce to the Counc1l the collector street fee concept. with the current policy and no direct individual lot access to a collector street, the City is responsible for the cost of the road. In past projects such as CSAH 21 and Fish Point Road, sidewalks have been installed with no assessment to the adjacent propert~ owners as this is deemed to be a commun1ty wide benefit. Likewise, no assessment is being proposed for the Carriage Hill Road sidewalks. These walks, however, are eligible for MSA Funding. Included in this study is the construction of a 500 lineal foot gravel road from the westerly terminus of the permanent improved Carriage Hill Road to the intersection of the existing gravel surfaced Carriage Hill Road and Chatonka Beach Trail. This temporary connection would provide an access for residents on Beach Street to CSAH 42 besides the existing gravel surfaced Pike Lake Trail. The cost for this temporary road is estimated to be $11,000.00, and is not eligible for MSA Funding. 3 other non-participating MSA items include watermain crossings, 50% of the storm sewer cost, tree plantings and the associated indirect costs with these items. storm sewer is not assessed on this project as these pro~erties will be assessed a storm Water Dra1nage fee when the properties are ~latted or when developed. This fee was 1nitiated with the new Assessment Policy which was adopted by City Council on February 21, 1989. The fee is applied to net acreage exclusive of roadways, public ponding areas and public park land and the fee rate will be computed on a per square foot net lot basis according to the schedule in the Assessment Policy. Initially, in preparing the Feasibility study and determining the cost allocation for the improvements, staff utilized the following: The City's Assessment Policy for Public Initiated Improvements Council's past policy of paying for propertr necessary for the construction of publ1c improvements. Recent policy of not assessin~ sidewalks on collector streets to abutt1n9 property as this is deemed a commun1ty wide benefit. No individual lot direct access will be allowed on Carriage Hill Road. Upon applying the above criteria to the extension of Carriage Hill Road, the City of Prior Lake is responsible for almost all of the road construction cost. The property owners would be paid for the right of way and would have a road built that could be utilized in future development. STAFF FEELS THAT THE PARCELS ARE RECEIVING A BENEFIT AS THIS ROAD WILL INCREASE THE VALUE OF THE LAND, AND IS NEEDED FOR ORDERLY DEVELOPMENT TO OCCUR. DISCUSSION: 1.) 2. ) 3. ) 4. ) The Feasibility Study contains alternatives which analyzed the costs to parcel and to the City. The alternatives are as follows: 1.) 2. ) three each three Previous practice used in the development. Current Assessment Policy criteria listed previously. Sand Pointe and the 4 3.) Negotiated alternative between staff and the property owners. In Alternative NO.1, the assessable items include the grading, sidewalk on one side and utilities and the assessable cost is estimated to be $136,150.00. The Cit~'s MSA project cost is reduced due to the h1gher assessable cost and the City's project cost which is not MSA eligible is estimated to be $38,500.00. This cost is for the temporary road, 50% of the non-eligible storm sewer, and the tree plantings. The indirect cost percentage is 25% for this alternative as bonding would be necessary to fund the project. Alternative No.2 has only an estimated $11,000.00 of assessable costs based on the Assessment Policy. This alternative will have approximately $427,600.00 of City project cost eligible for MSA funding. The City's project cost (non-eligible MSA) is increased by $40,000.00 to $76,400.00 due to the right of way payment to the property owners. Right of Way 1S technically eligible for MSA reimbursement. staff would prefer not to use MSA funds for right of way to minimize the complexity. However, for $40,000.00 it may be worth the effort and problems. The total project cost is increased also by the right of way ~ayment cost of $40,000.00 to $515,000.00. The 1ndirect cost percentage is 18% as 95% of the MSA funding is available immediately, thus eliminating the need to bond. In Alternative No.3, staff negotiated with the property owners to have the right of way dedicated to the City in exchange for the City constructing the roadway with no assessments to the propertr owners. The City's project cost (MSA el1gible) is estimated to be $427,500.00 and the City's project cost (non-MSA eligible) is estimated to be $47,500.00. Alternative Nos. 2 and 3 would necessitate approval of a collector street fee. The collector street fee to be considered will provide the City with additional revenue to construct its collector streets. The Municipal state Aid fund allocation is being decreased by 5% due to current budget changes within the state of Minnesota. The concept of a collector street fee is being proposed because the City's MSA Funds will not keep pace with the cost of 5 ALTERNATIVES: constructing collector streets especially those with no individual lot access to the collector street. With the Meadowlawn Parcel, this project would ~rovide watermain crossings that could be used 1n future development. In the initial discussions with the owners of Meadowlawn, they would support the project if no assessments would be incurred. Staff proposed to install the watermain crossin9s at no cost to the pro~erty owners in l1eu of the necessary r1ght-of-way for the project be provided at no cost to the city. with the request for the improvement by Len Grassini and Fred Grothe, Staff feels the necessary right-of-way for the improvements should be dedicated to the City at no cost. The proposed improvement in the study would provide an access for the GrassinijGrothe parcel to develop as well as the Meadowland Parcel. An access to the residents on Beach Street can be provided with this project. It would allow the City to close a portion of Pike Lake Trail and carriage Hill Road which is gravel surfaced and has been a maintenance problem the past years. The negotiations with the Meadowlawn Parcel were primarily through Jim scoggins. At one point it appeared that the proposal, as previously outlined, may have been acceptable. The City has received the attached letter from Mrs. Joseph M. Griffith indicating that she does not support the extension of Carriage Hill Road. Mrs. Griffith indicates that she is one-half owner of the parcel and regardless of support of the other owners of the Meadowlawn pro~erty, her approval is required to obtain r1ght-of-way as outlined in Alternative No.3. At this point, the proposed negotiated Alternative No. 3 is not acceptable to all of the Meadowlawn property owners. The alternatives are as follows: 1. Receive the Feasibility establish a Public Hearing 17, 1991 at 8:00 P.M. Resolution 91-22. Report and date of June by adopting 2. Table this item for a specific reason and provide staff direction for obtaining additional information. 6 RECOMMENDATION: ACTION REQUIRED: 3. Direct staff to modify the Feasibility study as per Council direction and resubmit at a future date. 4. Deny Resolution 91-22 and do not ~roceed with the improvements as outlined 1n the Feasibility study at this time. At the time of writing this report, staff believes that the Council will receive additional comments from the property owners, at the meeting, from both the Meadowlawn and the GrassinijGrothe parcel. Those comments may either be in support or objection to the extension of Carriage Hill Road. Depending on the comments received, it may be a~propriate to schedule a Public Hearing or d1scontinue further action. Resolution 91-22 has been included in the Agenda packet if the Council approves the Feasibility study and calls for a Public Hearing on the project. If either the property owners or the City Council do not support the proposed study improvements, staff recommends that Council give direction to staff in whether to proceed with other alternatives to serve the GrassinijGrothe parcel or to discontinue further study in this matter. The action required will vary depending on Council discussion. 7 . / , , / . 'I /V "'..J ~ ~ "",<f. f.'~,,, C-y.) ,.-; I If S" () 0 ht.u~---~"",- T r-o...'..L {I/. ~. 7~ I~L, 11~~c..- ~->~7~ 1h~/O,/991 ~.J~d- ~'7v ~~~~cd. f~ M,~--t;. FlECEIIJED hAY 1 3 'J9, ~OF ~ ~ ~ ~UJ ~Vl ct ~ ~/Yl~1 ~ ~'~ ~ tf-~ ~ ~rvxa~ or ~ p1~ ~ ~~~d (). ~ /,L.~'-- ~t ~~~)~l~~ i~ ~~4..",- ~~ ~fft1 tA~-t..., ~ otJ '1'u:-v: <.~ ~ ~ f~ j tJ- -th-u_ U ~ ~d.. ~ t:l<.d' ~t. JLo ~ ip~ u--g &~~ HJ1 t:?cnJ- .L4- ~~ ~ '"i L ~t. ~ ~ - t-(~ ~~Y1'~ ~.:L"t.c:U -<<-A U. ~ )- c/..,c -;u;:f u~ f c' tz...~ ~-y' ~~-rJ- '\. C/U:~ er(; ~ ~ t/vc-t-- ro au- F-If(~60U 71Q~, ~ ~ W ./U~ cL~ LL J Iu--<-~ 'rU. U~!r tk.. /'u-t4 L JU-y- &.c ~ .u..J ~~{ u~ 1: t-u-v ~. JJvz+ I ) U ~~ to r IYn /u L~rrrJ- ~ ~ IJ-~n ~1"\Vr Ml~~ f() Q lJ-~ ~'V~~. ~ ~'~t- HUI ~c,. - '" ~r- f~ a~ ~~~ ~ JJv:-. ~. , . -,...... . ,~~, :r a-o ~ frfa- i~ ~' , . . .' ~ ~" -\' , , -,"''' .. ,,-~ \ -:-.. . .:.. ~ :,,~" pI /I~,cfr 5' !. -- " II BOLGER PUBLICATIONS/:REATIVE PRI~TING Larry Anderson City Engineer Prior Lake C,ity 4629 S E Dakota Prior Lake MN THIS LETTER WAS RECEIVED AFTER THE AGENDA WAS COMPLETED. RECE\Vf;O MA't' 1 5 1991 ~ etKE May 14, 1991 Hall Street 55372 Dear Mr. Anderson, Currently, there is no purchase agreement existing bet~een the o~ners of Meado~la~n and any developer. The purchase agreement bet~een the developer, Lundgren Brothers and the o~ners of the property expired last month ~ith little prospect of rene~al. Without plans to develop the property, my mother, Genevieve Griffith Bolger is opposed to the extension of Carriage Hill Road through the meado~la~n farm land. She prefers to continue her use of the property undisturbed by the road. My understanding is that my great aunt, Fanny Griffith is also opposed to the extension of the road at this time. With both Genevieve and Fanny opposed to the road, those ~ho hold a majority interest in the land are opposed to the road. It seems to me that the improvement of the Pike Lake road provides the access needed for the development occuring to the ~est of Meado~la~n. Please make our opinions kno~n to the mayor and the council. Mother and I plan on attending the council meeting on May 20th. I am ~riting this letter as mother is out of to~n this ~eek. My personal thanks to you for taking the time to discuss this matter ~ith our family. Charles Bolger ~ Vice President/Treasurer l.)()l Cmlo An: SE f\1"'EAI'OLlS, MN 55414 6126456.111. 800 999 6311 . FA,)( 6126451750 To the Pr~or Lake C1 ty Councll; 2/4/91 We recently slg~ed a pet1tlo~ to the C:ty of Pr10r Lake to prepare a feas~blllty study for the extens10n of Carr1age H1l1s Road. Although sewer and water have been extended to our property, very l:r.--,lted vehlcle access to th1S lOO acre parcel is a maJor deterrent to 1ts develcprient. W1thout the access that an extended Carnage H1lls Road would provide we see no poss1bil1ty of development. We have owned th1S property looked forward :c :he arnva: extension of Carr1age Hllls arr1ved, with the resultant utll1zatlor: of these serv~ces access lS available. We stro~g:y s~pport the preparat10n of the feasibility study and the ex:enS1C~ of Carrlage H~lls Read a~d ~rge the Council t 0 use w r. a':. eve r rr, e a ~ S ':. ~. e y r: a: eat the 1 r d:. s p 0 S a 1 to a c h 1 eve these obJe~t1ves. for several years and have of sewer and water and the Read. Sewer and water have tax ::urde~. However, the ca,.~c: occ'..;,r until suitable /Jlldi /:/~%rot~e'i{ '-.J -lit .../ ~? - - 1 c/ C1~ GraSS1nl THIS LETTER WAS RECEIVED AFTER THE AGENDA WAS COMPLETED. May 15,1991 Mr. Larry J.Anderson, F.E. Director of public works City of Prior Lake Mr. Dave Unmacht City Manager City of Prior Lake Dear sirs: This letter is in response to my conversation with Larry Anderson on 5/14 regarding the extension of Carriage Hills Road. The extension of Carriage Hills Road is of the utmost importance to us, in that we are faced with a massive tax burden on our property in 1992. We have been trying, for 3 years to sell our property to developers to offset this problem but have had no luck whatsoever. The reason for this, according to our land broker, Gonya Land, is because of the severely limited access to the property, and we must correct this condition. The obvious access to our property will be an extension of Carriage Hills Road. We have had many meetings with the city staff over the years regarding this and the answer always leads to the orderly extension of Carriage Hills Road over due time and as state grants allow, with an eventual tie in with county road #21 to the west as part of the master plan tieing in with the sewer and water project of 1986. There was an opportunity to extend Carriage Hills Road in 1990 but this opportunity was missed due to timing and the unwillingness of the land owners to the east to cooperate. We are in exactly the same position again in 1991, the attitude of the land owners to the east is still the same and time is running out. If Carriage Hills Road is to be extended to County Road #21 eventually, it seems that the logical next step is to extend east from County Road #2l if that is the only available choice at this time, and in due time and as state grants allow, Carriage Hills Road will, sooner or later be a thru road, one section at a time. In the past we have cooperated with the city in every way asked, relative to granting easements or exchanging land ect. During this entire process adjoining land owners held back their co-operation and were rewarded handsomely thru condemnation or outright purchase at great cost to the city. In one instance the city bought a parcel of land from us and never made payment. The explanation was simply that we got caught in a legal shuffle and lost out. In another, we granted an easement for a sewer pipe to cross our land ln order that some lots on Beach street could have sewage flow, this easement was granted to the city on the lst request and at no cost, what happened was, we received an assessment for the pipe and are still paying for it. We still do not understand these things, but all this aside we still need access to our property in order to sell the land, in order to pay the pending special assessments. Knowing this we would agree to grant to the city at no cost the necessary land for right of way to extend Carriage Hills Road. And will consider granting the necessary temporary easements required by the city for the upgrading of velvet road for improved access to Beach street upon further explanation and documentation of exact needs. We would appreciate it if you would make copies of this letter and distribute them to the City Council and Mayor. Thank You, ~L -Len Gr~rr~ ~~ Fred Grothe PRELIMINARY REPORT AND ESTIMATE OF COST FOR THE CITY OF PRIOR LAKE PUBLIC IMPROVEMENT PROJECT NO. 91-11 STORM SEWER, CONCRETE CURB AND GUTTER, BITUMINOUS SURFACING, SIDEWALK, BIKEWAY, LANDSCAPING AND APPURTENANT WORK MAY 20, 1991 I. TYPE OF WORK The general nature of the improvement project is for the installation of street, storm sewer, sidewalk and appurtenant work improvements to carriage Hill Road from 500 west of the Chatonka Beach Trail and Carriage Hill Road intersection to the Ferndale Avenue and Carriage Hill Road intersection. II. LOCATION OF THE PROJECT The project area is ~ocated in the Northerly portion of the City of Prior Lake 1n the Northwest 1/4 of Section 25, Township 115 North, Range 22 West, Scott County, Minnesota and in the Northeast 1/4 and Southeast 1/4 of section 26, Township 115 North, Range 22 West. Thg street to be improved ill this area is Carriage Hill Roan. III.DESCRIPTION OF PROJECT The improvement will provide an urban collector street through the presently undeveloped properties known as the Meadowlawn parcel and the Grassini-Grothe parcel. This street will be a divided 4-lane roadway with an eighteen foot median landscaped with trees and having a sidewalk and bikeway along the roadway with trees placed in the boulevard areas. The improvement of Carriage Hill Road is in the 1991 capital improvement program. The extension of Carriage Hill Road will have the following work items: clearing and grubbing, grading, watermain crossings, storm sewer, concrete curb and gutter, bituminous surfacing, concrete sidewalk, bituminous sidewalk, and restoration work including planting of trees in the median and boulevard. IV: LENGTH OF PROJECT This proposed project consists of approximately 500 lineal feet watermain crossings, 1800 lineal feet of a divided 4-lane with an eighteen foot median with concrete curb and gutter and bituminous surfacing, concrete walk, bituminous walk and tree plantings. Also included in the study is the gradin9 and placement of a 24 foot wide temporary gravel road approxlmately 500 lineal feet in length from the intersection of Carriage Hill Road and Chatonka Beach Trail to the proposed westerly extension of the proposed permanent carriage Hill Road improvements. This temporary gravel road would provide the Beach street residents with a road access to CSAH 42 instead of the existing gravel Pike Lake Trail. V. FEASIBILITY From an engineering standpoint, this project is feasible and can be accomplished as proposed and not in conjunction with any other project. VI. ESTIMATED COST The following costs were prepared based upon Estimate and are subject to change depending design of the project, bids received, and performed. The method of assessment and determined at the Assessment Hearing. The estimated project cost below is for the installation of grading, watermain, storm sewer, and street improvements for Carriage Hill Road along with the grading and aggregate base placement of a temporary road connecting Chatonka Beach Trail with the proposed westerly extension of Carriage Hill Road and includes 18% indirect costs if bonding is not required: an Engineer's on the final actual work rate will be PROJECT COST..................................... $475,000.00* * Costs have been estimated without the benefit of soil borings. If bonding is required, the estimated project cost includes 25% indirect costs: PROJECT COST..................................... $503,000.00* * Costs have been estimated without the benefit of soil borings. VII.PROPERTY TO BE ASSESSED The area proposed to be assessed is every lot, piece, and parcel benefitting from said improvement, whether abutting or not, within the following described areas: The northwest 1/4 of section 25, Township 115 North, Range 22 West, Scott County, Minnesota; and the northeast 1/4 and southeast 1/4 of section 26, Township 115 North, Range 22 west, Scott County, Minnesota. Specific property descriptions included in the description area, but not exclusive, are as follows: above The unplatted property abutting Ferndale Avenue in section 25, The unplatted property abutting Carriage Hill Road and Pike Lake Trail in section 26, in the City of Prior Lake, Scott County, Minnesota. VIII.ESTIMATE ASSESSMENTS The estimated project cost previously is: for the improvements listed PROJECT COST (18% INDIRECT COSTS) ............ ... .$475,000.00 PROJECT COST (25% INDIRECT COSTS).. .......... ....$503,000.00 carriage Hill Road is on the Municipal State Aid System and is classified an urban collector. State Aid funds will pay for most but not all of the proposed work improvement items. The items not eligible for MSA funds have an estimated project cost as follows: NON ELIGIBLE MSA PROJECT COST............... ......$47,400.00* * Non-participating MSA items include watermain crossings, 50% of storm sewer, tree plantings, temporary road placement plus indirect costs associated with these items which are not eligible for MSA participation. The assessments to each parcel within the project area are described in the following alternatives. Three alternatives were developed on how the project is to be funded. THE REASON BEING THAT THIS PROJECT IS UNIQUE FOR THE CITY OF PRIOR LAKE DUE TO THE FACT THAT THE CITY IS PLACING A STREET IN AN UNDEVELOPED AREA PRIOR TO A PLAT. THERE IS ONE PRINCIPLE DIFFERENCE BETWEEN THE AREA UNDER CONSIDERATION AND PREVIOUS PROJECTS. AN EXAMPLE IS THE SAND POINTE DEVELOPMENT OCCURRED AT THE SAME TIME AS THE CONSTRUCTION OF CARRIAGE HILL ROAD AND CREST AVENUE. THE AREA CURRENTLY UNDER CONSIDERATION IS NOT BEING DEVELOPED PRIOR TO THE CONSTRUCTION OF THE COLLECTOR ROAD. ALTERNATIVE NO. 1 The estimated assessments for this alternative are based upon the past practice used on installing Crest Avenue and Carriage Hill Road in 1983 in the Sand pointe develo~ment. In this case, the developer was responsible for the util1ties, sidewalk on one side only, grading of the roadway, and dedication of the right of way at no cost to the city. The assessable costs based on the previous criteria is as follows: ITEM DESCRIPTION PROJECT COST* COMMENTS SIDEWALK - ONE SIDE GRADING $ 11,650.00 $ 18,500.00 $106,000.00 WORK IS ENTIRELY ON MEADOWLAWN PARCEL BOTH PARCELS BOTH PARCELS WATERMAIN CROSSINGS * Cost include 25% indirect project costs. ASSESSMENTS NAME OF PARCEL ASSESSMENT AMOUNT $105,900.00 - For the cost of watermain crossings, sidewalk, and grading of roadway. 1.) MEADOWLAWN PARCEL 2 . ) GRASSINI-GROTHE PARCEL the cost grading of of $30,250.00 - For sidewalk and roadway. In this alternative, the right of way would be dedicated to the City at no cost. COST SUMMARY - ALTERNATIVE NO. 1 carriage Hill Road improvements include 25% indirect costs to cover engineering, bonding and administration. If the vast majority of the costs are eligible for Municipal State Aid funding where 95% of the funding is available immediately, the need to bond is eliminated. The normal percentage of indirect costs for a project of this type is 25% when bonding is required. Assessable Project Cost...................... $136,150.00 City Project Cost (MSA funds) ................ $328,350.00 City Project Cost (Non-MSA eligible) ......... $ 38,500.00* Total Project Cost........................... $503,000.00 * The city's portion of the project not eligible for Municipal state Aid funds will be paid for by a combination of Funds available from the Trunk Reserve, Construction Fund and Contingency reserve. ALTERNATIVE NO. 2 The estimated assessments for this alternative are based on the assessment policy for Public Initiated Improvements and on the policy of recent years that the City should pay for right of way when installing public im~rovements. The total right of way cost for this project was est1mated to be $40,000.00 and was based on $8,000.00 per acre for permanent right of way and $800.00 per acre for temporary easements. with this alternative, a collector street fee could be initiated by the City to reimburse the City for the cost of a collector with no direct lot access to the street. The City's assessment policy states that if a lot has access to the collector street, then this lot can be assessed the residential equivalent of a standard City street. No direct lot access was assumed for this collector street. In this alternative, the sidewalks would be paid for by the City similar to past projects such as CSAH 21 and Fish Point Road. These collector streets had no assessments to the adjacent property owners as this was deemed to be a community benefit. The estimated project cost previously is: for the improvements listed PROJECT COST (18% INDIRECT COSTS) ................$475,000.00 PROJECT COST INCLUDING RIGHT OF WAY..............$515,000.00 The assessable costs based on the previous criteria is as follows: ITEM DESCRIPTION WATERMAIN CROSSINGS PROJECT COST* COMMENTS $ 11,000.00 WORK IS ENTIRELY ON MEADOWLAWN PARCEL * Cost include 18% indirect project costs. NAME OF PARCEL ASSESSMENTS ASSESSMENT AMOUNT 1.) MEADOWLAWN PARCEL 2.) GRASSINI-GROTHE PARCEL $11,000.00 $ 0,000.00 COST SUMMARY - ALTERNATIVE NO. 2 Carriage Hill Road im~rovement costs included 18% indirect costs. This is a Munlcipal State Aid Project where 95% of the funding is available immediately, thereby eliminating the need to bond. The normal percentage of indirect costs for a project of this type is 25% when bonding is required. Assessable Project Cost...................... $ 11,000.00 City Project Cost (MSA funds) ................ $427,600.00 City Project Cost (City funds) ............... $ 76,400.00* Total Project Cost........................... $515,000.00 * The City's portion of the project Municipal State Aid funds will be paid for of Funds available from the Trunk Reserve, and Contingency reserve. Includes payment property owners for right of way. not eligible for by a combination Construction Fund of $40,000.00 to ALTERNATIVE NO. 3 This alternative was developed by City Staff in an attempt to develop a solution which is amenable to all parties involved. This project affects two undeveloped properties commonly known as the Meadowlawn and Grassini-Grothe parcels. DUE TO THE PENDING DEVELOPMENT FOR THE GRASSINI-GROTHE PARCEL, NO RIGHT-OF-WAY ACQUISITION COST SHALL BE BORNE BY THE CITY OF PRIOR LAKE. In lieu of providing the Meadowlawn parcel with watermain crossings no ri9ht of way cost will be incurred by the City of Prior Lake likewlse. This alternative would also suggest a collector street fee be incorporated so that the City has a means to pay for collector street improvements. The assessable costs based on the above previous criteria is as follows: ITEM DESCRIPTION PROJECT COST* COMMENTS WATERMAIN CROSSINGS $ 11,000.00 WORK IS ENTIRELY ON MEADOWLAWN PARCEL * Cost include 18% indirect project costs. ASSESSMENTS NAME OF PARCEL ASSESSMENT AMOUNT No assessment in lieu providing the necessary of way for the project. 2.) GRASSINI-GROTHE PARCEL No Assessment 1.) MEA DOW LAWN PARCEL of right In this alternative, the right of way from the GrassinijGrothe parcel would be dedicated to the City at no cost. COST SUMMARY - ALTERNATIVE NO. 3 Carriage Hill Road improvement costs included 18% indirect costs. This is a Municipal State Aid Project where 95% of the funding is available immediately, thereby eliminating the need to bond. The normal percentage of indirect costs for a project of this type is 25% when bonding is required. Assessable Project Cost...................... $ 0,000.00 City Project Cost (MSA funds) ................ $427,600.00 City Project Cost (Non-MSA eligible) ......... $ 47,400.00* Total Project Cost........ .............. ..... $475,000.00 * The City's portion of the Municipal state Aid funds will be of Funds available from the Trunk and Contingency reserve. project not eligible for paid for by a combination Reserve, Construction Fund CERTIFICATION I hereby certify that this plan, specificati?n~, or report was prepared by me or under my direct superv1s1on and that I am a duly Registered Professional Engineer under the laws of the state of Minnesota: Larry J. Anderson, P.E. Date: May 20, 1991 Reg. No. 010609 I hereby certify that this plan, specifications, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the state of Minnesota: Bruce Loney, P.E. Date: May 20, 1991 Reg. No. 017590 ~ - / '., . ---.) C.R. 42 ... ~ I I : ::.:.~I'':.~'~'"'''''' J: I i / i "rS,T. ~~o.": .T~ . , . ..OlIT.. 5..I)IIE 0&1 S I T I. / I !' 3/'l0 .00" ~ I I ~ '. Lb' )}--.~ ,-!i! I,' ,'-' ...i...i. / . ~:!JoR' \IoO'R( ~ !!ill ~ . .. I _ ,I ~/ "",' / .... ~ i ~.-.s' > .~. < I \ . / ...... i.-/I Ii l ;~lA; Section of Road --- to be Abandoned I t -"----.CHAroNKA BEACH T1WL I I !!5 5TH AOO'...~.~ < . "', III .' -.. :::.. III I ,\1, ' G:) ......- C: 6) ;,q"T!1 ~-;O;:D ,.,."'In~ . . AARIAGE ~\l.l. ROAD \P(o~" .. :uJl.iU^~~~ ~ -.....---.......... :l.i'. 8" . ,'. : ".::.-l~ !II I <., ~~I' ..~. ~ ~ ~ , l",V"', . !II ~ ~SHORE TlV'\l-_~ .. .r I,i '/// "'Q~lr I ,; " . Jot .~. .,;--; 1 -~-- -- :--~ :..~~~ ~ / / ..-.....:..- ./ ., ._10". ,_Oft. \ ' . I;'" '.~,) .... ,\ .. ...c'" / ..(.00" / t II ....:~c 'I;" .~\"c'" '->~ 'r.: / ,~~,~~:;~] ~~/ .J,""'.' 01"-"/.- ~ I . ~~~,...... ..- , , .~ . . '.\.~~ - : ~ / , ',~ N ~, ,->v , ~ '! / _ _ _ _ Proposed Permanent Street Section r~~~" Proposed Temporary Street Section .,' pR.OR ,..( RESOLUTION #91-22 RESOLUTION ACCEPTING FEASIBILITY STUDY AND CALLING FOR A PUBLIC HEARING ON IMPROVEMENT PROJECT #91-11 MOTIONED BY SECONDED BY WHEREAS, pursuant to Resolution 91-03 of the city Council, adopted on February 4, 1991, a report has been prepared by the City's Engineering Department with reference to the improvement of Carriage Hill Road from 500 feet west of the Chatonka Beach Trail and carriage Hill Road intersection to the Ferndale Avenue and Carriage Hill Road intersection by the construction of bituminous street improvements, storm sewer, grading, aggregate base, concrete curb and gutter, sidewalk, bikeway and appurtenant work, and this report was received by the Council on May 20, 1991. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of property as described in the report for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $475,000.00. 2. A Public Hearing shall be held on such proposed improvement on the 17th day of June in the Council Chambers of the City Hall at 8:00 (p.m.) and the City Manager shall give mailed and published notice of such hearlng and improvement as required by law. Passed and adopted this th day of , 1991. YES NO Andren Fitzgerald Larson Scott White Andren Fitzgerald Larson Scott White David J. Unmacht City Manager City of Prior Lake {Seal} 4629 Dakota 51. 5L Prior Lake. ;-.linnesota~5372 ; Ph. -<2i 4.-+74230 Fax (612) 4474245 "CELEBRATE PRIOR LAKE'S CENTENNIAL - 1991" MEMORANDUM TO: MAYOR & COUNCIL FROM: RALPH TESCHNER, FINANCE DIRECTOR RE: COLLECTOR STREET FEE ANALYSIS DATE: MAY 20 1991 The first phase of the extension of carriage Hill Road to the west is currently under consideration. As the major collector within the North Shore area, a significant investment will be required to finance the construction of this road system which will eventually be completed to County Road 21. The majority of the funding of carriage Hill is expected to be from municipal state aid funds. However, another revenue source will be required, in addition to MSAS funds, to provide the trail systems, bikeways, sidewalks and right of way acquisition which are integral components of a collector road. In order to accomplish these improvements it may be necessary for the City to establish a collector street fee. Therefore, Staff is requesting Council review of such a charge as outlined within this report. For the most part the City's collector system of streets on the MSAS system which have been improved, have allowed both residential and commercial access. Some examples of these would be Fish Point Road, Fairlawn Shores Trail and Duluth Ave. This past policy of granting full access provided benefit to the property owners and allowed the City to assess these improvements. In those cases, municipal state aid funds were only utilized to pay for the oversizing cost of the road. Standards, especially in the area of safety, have changed with respect to high volume collector streets. Driveway access is not a desirable condition and is no longer allowed or, at the most, approved on a limited basis. Because this practice precludes immediate development fronting on collectors, the City cannot expect to be successful in assessing only the abutting property. Under this access proviso the cost/benefit relationship is not 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 ! Ph, (612) 447-4230 I Fax (612) 447-4245 INTRODUCTION: BACKGROUND: An Equal OpponunityiAffirmati[;e Action Employer DISCUSSION: supported. Instead, the benefit of individual access has transcended to an area-wide benefit with the addition of trail corridors which funnel pedestrian travel as well as vehicular traffic of adjacent residential developments that depend upon these collectors. As such, an area-wide fee would be considered appropriate. carriage Hill Road is actually the first such collector the city may be constructing thru largely undeveloped tracts of land. There are other MSAS designated streets on our system that will be installed in the future. As a result, Council action concerning a collector street fee policy will layout the ground rules for these projects. Whatever is concluded will be very important in establishing precedence and developing a fair and equitable method of cost recovery of our collector roads. staff recognized that keeping the cost level down would be a primary objective not only to the Council but develo~ers and property owners alike. Identifying wh1ch costs should be paid for and what method of cost distribution would be the most effective were two key concerns of Staff. A number of criteria and assumptions were made to resolve these issues. It was acknowledged that while the collector street serves the entire community, certain aspects of construction provide a more local impact upon a neighborhood and should be borne by that specific area. All pedestrian related improvements i.e., bikeways, sidewalks, trail systems plus excess right of way were designated as area-wide beneficiaries. While actual costs associated with construction of the collector such as engineering, grading, bituminous and curb and gutter installation were deemed to be reimbursable from MSA funds. The most favorable funding approach would be to create a two-tier fee. One would be an acreage fee that would be complemented by a road charge on the building permit. This would share the financial responsibility between the builder and the land owner/developer. In-fill lots throughout the city would then also participate. cities such as Savage and Eagan charge $201.00 and $370.00 respectively for their collector street fee. Staff arrived at a fee of $150.00 in its cost analysis, in an effort to balance the acreage fee. Our proposed combined fee, in effect is less than those of both Savage and Eagan. Ideally from a community transportation aspect east-west and north-south collector roads would be built every half mile. Based upon this premise, an engineerin9 model was developed using cost project1ons from the carriage Hill feasibility report to determine an appropriate acreage charge. The right of way cost, in excess of the normal 50' residential street, which is needed to accommodate the above referenced trails and collector street shall be cost-back to the area charge. On an average this would be an additional 30' or 37.5% of the 80' right of way. This aggregate cost for the half mile section would amount to $32,230 plus $105,480 related to pedestrian ways for a grand total of $137,710.00 of eligible costs. The 1/2 by 1/2 mile grid equals 160 acres which would translate to 128 net acres of land suitable for development if 20% were consumed by roadways, park and ponding areas. A typical subdivision based upon 2.5 units per acre would equate to 320 lots. These lots would generate approximately $48,000.00 in revenue (320 @ $150.00). An acreage charge of $700.00 per acre would be needed to recoup the balance. This calculation is conservative due to the fact that in most plats the net acreage would more realisticaly be closer to 70% than 80%. This was purposely done in an effort to keep the acreage fee at a lower, more feasible level. A computation summary is as follows: Excess ROW $ 32,230.00 Walkways 105,480.00 Total $137,710.00 Lot fees $ 48,000.00 (320 @ $150) Acre charge 89,600.00 (128 @ $700) Total $137,600.00 The lot fees would be paid at time of building permit application. The acreage fee would be incorporated into the developers agreement and paid at time of final plat approval. The acreage fee would be applied only in the event of new development. Commercial and industrial property shall be charged the same rate. However, the building permit charge shall be calculated upon RED units as defined in the City's Assessment Policy. The fees collected would be dedicated to a street Collector Fund and used solely for the purpose of those park trail improvements which would benefit the City on a community-wide basis and street related expenditures as discussed within this agenda report. This ALTERNATIVES: RECOMMENDATION: BUDGET IMPACT: 'T ACTION REQUIRED: would provide the fiscal resources needed in future anticipation of the Bridge connection and its correlating impact upon Prior Lake. However " overall funding efforts would still fall short to finance all projects identified in Prior Lake's CIP over the course of the next four years. Municipal state aid eligible project expenses approach nearly $2,320,000 while MSA revenues amount to only $1,550,000. This disparity becomes larger when factoring in anticipated expenditures associated with widening CSAH 42 & 44, the extension of County Road 21, bridge improvements and upgrading of Highway 13, all of which are NOT listed in our current CIP and are presently unknown at this juncture. The available alternatives are as follows: 1. Direct Staff to develop a follow-up resolution establishing a collector fee structure as outlined. 2. Authorize a resolution to incorporate fee amounts as determined by the Council. 3. Reject collector street funding or tabling action for further consideration. Depending upon Council action, the Assessment Polic~ would be amended to include a section pertalning to the subject of collector fees. Effective date of application could be 7/1/91 and would exclude any platting proposals that are substantially advanced in the process. Otherwise, all plats given preliminary plat approval subsequent to July 1, 1991 shall be subject to street collector charges. Currently, the only potential development that would be exempt under these guidelines would be the the Mahoney/Giles proposal. No immediate impact upon the City's operating budget would result. In effect the City's tax and bond rating position will be enhanced and strengthened as special levies for these collector streets may be avoided. .If the Council concensus is one of endorsing such a funding method then a resolution will be subsequently drafted adopting the schedule and fee amount as proposed. The timeframe for cons~deration would likely coincide with the public hearing on the Carriage Hill Road extension, if ordered by the Council. _. --. \\ . ,..,' ,: l.." l;~ , \' . J~"i~.' _. . ~._~~~,,\_c~ : . I ~'.~~.~__ \.__~ ~ ~ 1... 1'lI11WII"1Id R........'Ut ...,. . '. ...- --.- -c:f--.... '<~~i . ~ --- (-,-~.< -~ -- · '-, \.,,; C,.,). :1 I;>\.\l.: - ~ ; . . .'~' ~ ..' I '. . "',' '~2 MILE - -T---- 1/2 MILE _--~~'/2 MILE . - . -~ --J-. " _.~- _~. __-- ~ . :'I~.~ - --- J . ~ ... c...... '- ~.-' ~ ' ~,) ~' , J COLLE~TOR ---. I STREET ':x-.--_ - PIKE LAKE TRAIL -~ .... ,.' i CSAH 2'~_. ~ ..... - to' ~ ,:. i i V. J, To! - (;(' ....,.,. "r PI IH I'! Ift""'~.. iii III bR ..d Ild .~ I ~ ~ I ~ I f L. -f -/ -",.,... ~~~.. . i / PRIOR {J Collector street fee is based on a one-half mile by one-half mile collector grid street system. Each quarter section (160 acres) would ideally become responsible for two one-half mile sections of collectors. The above drawing shows the proposed collector street sytem in the North Shore area having an approximate one-half mile grid to serve the area. FIGURE 1 ~{'&~~ HARVEY, THORFINNSON, SCOGGIN, LUCAS & KALLAS, P.A. A PROFESSIONAL ASSOCIATION OF ATTORNEYS THOMAS M. THORFINNSON .. WILLIAM L. LUCAS' MICHAEL T. KALLAS GERALDINE C. STEEN HOWARD L. BOLTER VALORIE E. EDWARDS KENNETH M. ALWIN THE MAROUETTE BANK BUILDING 6640 SHADY OAK ROAD. SUITE 400 EDEN PRAIRIE, MN 55344 TELEPHONE (612) 941-1040 TELECOPIER (612) 941-8942 HOWARD E. HARVEY Ross L. THORFINNSON JAMES R. SCOGGIN. . LORRAINE TESLOW LEGAL ASSISTANT May 17, 1991 Mr. Dave Unmacht Prior Lake City Manager 4629 SE Dakota street Prior Lake, MN 5372 ~E: Carriage Hill Road Extension, Meadow Lawn parcel Dear Mr. Unmacht: I understand that the City Council is considering the extension of Carriage Hill Road westward from its present terminus across undeveloped property known as the Meadow Lawn parcel in accordance with a feasibility study which the City Engineer is preparing. I have not seen the final study, but understand that one of the alternatives considered will accomplish the extension across the property with no assessment against the property owners. I also understand that one of the joint owners of the Meadow Lawn parcel, Mrs. Joseph M. Griffith, has expressed opposition to the proposal. This property has many joint owners and most of them would approve of the extension if it can be accomplished without an assessment against them. Attached are copies of communications I have received from the following owners and their spouses to that effect: Mr. Henry L. Griffith, Jr. Mrs. Mary Griffith Dean ~r. John M. Griffith Mr. Leonard E. Griffith Mrs. Ann Griffith Scoggin Very truly yours, HARVEY, THORFINNSON, SCOGGIN, UCAS & KALLAS, P.A. l \ 2:t~~~ J mes R. ~oggin . CC: Henry L. Griffith, Jr., Mary Griffith Dean, John M. Griffith, Leonard E. Griffith, Ann Griffith Scoggin \RRE\G0518601.57 . LICENSED ALSO IN WISCONSIN .. .. LICENSED ALSO IN ILLINOIS To: The Prior Lake City Council Re: Carriage Hill Road Extension As part owners of Meadow Lawn, we would like to have the City go forward with the extension of Carriage Hill Road across our property. J/e-vA1!f ~.~ gv. 7n rvcu-n 0. .~ -. --- . - j.....W.. VI' I ,.... "'11' ,__ 110W 1-...,_.....__ 'W'.... oJ I . '-'''- ~: ,~. . ~ .. . . , ~ ' . ~ I IklA-\-{"""'\S'-<\ IS~ . ~ l>-"-14 v-I<.~ 1:'4. r/ 1'-1 / q ( - 0 (i:Q:.-.~~ \\ )~O~~ 'D~ ~; . ..' .~~ c:. w.. ~ 1 ~ 'i tf /},(p/q I /U., CCv1AI"j"" '.K~. o. '.G-c ~ ~~\-., ~. H".- ....~~..6-~.J. ~~ ~ -t 0 ~fUlM- ~'(r"- IW 'KdQ.. €'f-+&u.~. ~ ~ '"'fIA ~ .'. d-~~ ~A-<~ ~ Sv~~ \ , \ , \ '. '. , . . I I hM~'- J 04\L ~~ ~H vJ1 ~ 1/9aCf EMPIREHOUSE. INC. TEL No. 612 338 0919 May 01,91 13:56 P.02/02 - . .- .~, TO WHOM: city of Prior Lake Council DATE: May 1, 1991 SUBJECT: PROPOSED CARRIAGE HILL RD. EXTENSION We, as joint owners of the property known as Meadow1awn, would like to go on record FOR the extension of Carriage Hill Road, at this time. SIGNATURE: (~~L'-M ~~ . ;~) .JIib~1n") .&:.~. ~, U4' Sf/'::IG.~ ~d;-')S( :g;1;:~" . .::-. -' .,' ,~'..;. :':,/~~ ~~'\:.-;~.: "._~H~.:.:,. '>-'~7?:?//~' ~ivZ; ~;jc/4' ,i :1./ ", '~ii'~~~f{";3~tit~f,(?:~"~');:~~\"';;~:~2~~~;: SIGNATURE: ADDRESS: -:. ," .;..- ~ ..':. ,-, . ,.-,:-.' '.~ '., - ADDRESS: ...'. -' " --. -~. ==1 ,-- ~'_' 1 I ~Il ",J,,; ;lJoiofl. ~-". ;i'I'!"'t': ~ .......,'" -~r ::"'-1 -S:~ .tJj~ I .~.~..j ~:II y., ~' ""'... ~" ';:liIl'. .~ ~f :J!tl: r.::;~'; ,~-,.. '~jr~ ; ....-It. 'dt~:. :ti;l: ::;i;. -;;~..' :::;'{: F'AK MAIL ; 4-29-91 10:57AM; 6025773619~ 612 941 8942;t; 1 IU!-k! -:t:; . C.., ." .'.;'.' .:-. =~~ .........:.:.. . ....... --""'11 ......=, I'. !!:;~ I," B::;:'~: .. _.;. ... iiI.i&.i" , ~~~ 1".,' ;HI ::!: , :a.ao&o~ !I1'~ " -- - ... =~ _rv i!f~--' I~~~: , ...... 1- ;::..,;:;: , ~""'-.." , :::lti ! 1!lI!!~,::< . ......... 'I" ~7~ ~"I'.'" . ....,. , ~. , - :~ d.~ ...-1, , , ~:: I. Ei~='~~' .' .......; "I~ . ,~j: , ~ , .,. "'" ...... - ~ ::m~.~ IJ!!Z .' '~. '.r ~ ,~ I~ i!: . illl.l, 1'!.'; '"" ~st: ... - ""'" .,. ~.,.~,~ =:..~ ~~ I __..1. I ~..._ ~.. ..!t'~, " ";,,.~. ti.. ,-'t .~=~~~' ......('4~ .' -......."' .I-~ , 1iZ.. ~;"l"~': .._t;Li . ......-,.. I; .11 ~ ::::, . ........... . _:,:;Ij/ ... .~Ol ..;" ~S:;Z; ....." ~ =;~ I~ ~ ~-. ~_.." _....... I-=:"-~ E'i "'l!' ..;... '.~ :-:: ;1....1 i2:::~~:" ,.... ....11I,,:...' ..... ........ I-:-;;~ I ......~ '.=E: 11. '''h:.' . "JJl1 .. ...~ .;;;:r;.; ~"""''''' .1....../ , ft1'C-....i ( 1Ci~: la~ !lIE ~;t~ !.6b.......~... .........,.. -..... ......- Attention Jim Scoggin FAX; 612-941..8942 LEONARD EVERETT GRIFFITH 4430 N. V!R~PA ROSAOA TUCSON, ARIZONA el571e April 29, 1991 TO: City ot Prior Lake FROM: Leonard E. Griffith RE: Carriage Hill Road To Whom It May Concern: We, as Mea~owlawn property owners, request that you consider immediate~ action to extend Carriage Hill Road across our ...1"-';; i":,..'~ property. . ,---" .. .' ~'~-:~>~~'> :, you for giving this -. --' \ ;. TO: Prior Lake City Council RE: Carriage Hill Road Extension As part owners of Meadow Lawn, we would like to be recorded as in favor of the proposed extension of Carriage Hill Road across our property. Dated May 15, 1991 , J es R. Scogg' 5505 Oak1awn A Edina, MN 55424