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AGENDA ITEM:
DISCUSSION:
ALTERNATIVES:
RECOMMENDED
MOTION:
CITY COUNCIL AGENDA REPORT
November 15, 1999 ^~
:~ank Boyles, City Manag~ JO)
JANUARY - OCTOBER 1999 CITY COUNCIL DIRECTIVES
STATUS REPORT
Current Circumstances
The purpose of this agenda item is to review the status of various
items in which the City Council has asked staff to take specific action,
and/or provide additional materials or information for Council
discussion.
In an effort to manage these requests and assure that Council
concerns are addressed, the staff maintains a list of "directives". The
directives are updated bi-weekly, following City Council meetings, and
updates distributed to Councilmembers in the Weekly Update. It is
appropriate to also review at least annually, the year-to-date status of
each directive.
As this point in 1999, the City Council has referred 44 directives to the
staff for completion. Of those, a total of 32 are complete, and the
remaining 12 are either on-going or underway. Most of the items still
underway are the most recent requests. For those items that are
incomplete, we have provided an estimated date of completion. In
addition, there are four directives remaining from prior years.
The Issues
If the Council has questions on the staff interpretation of the direction
given by the Council, or its present status, the November 15th
meeting would be an appropriate time for such a discussion.
(1) Approve, as part of the Consent Agenda, the 1999 Directives
Report as presented.
(2) Amend specific directives as desired and approve amended
Directives report.
Alternative (1). Motion and second as part of the consent agenda to
approve the directives report as presented.
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1999 CITY COUNCIL DIRECTIVES
revised 11/9/99
CC Directive
Meeting Number
Date
8/18/97 97-36 Planning/Public Works Nov. '99 Entire Ring road section being examined pursuant to UNDERWAY
City Council Direction.
7/20/98 98-57 Annexation Task Force 12/31/99 Review Spring Lake Township Annexation Report and Meeting with
make recommendations to the City Council. Township rep.
8/3/98 98-63 Lake Advisory Committee Jan. 2000 U sing additional study with DNR and other resources, UNDERWAY
(Final Implementation complete a comprehensive lake management plan, with
targeted for 2001.) a consensus building approach.
11/2/98 98- 73 Engineering Dec. '99 Continue to work with the Cates Street residents to UNDERWAY
come to agreement on the channel stabilization project.
1/4/99 99-01 Engineering/Planning 1/15 & 1/16 Prepare report and recommendations on CR42 Corridor DONE
Workshop Study.
1/4/99 99-02 Administration 1st Work Session in Annually have City Council personally view all DONE &
January equipment to be replaced to reduce the amount of ONGOING
discussion needed on this topic at Council meetings. (Completed for
(Consider hour meters on each piece of equipment) '99)
1/4/99 99-03 City Attorney/Park & Rec Explore signage for accesses (2 DNR and 3 City). DONE
Access only should have signs with proper language for
warning about thin ice. DNR access should address
surface water ordinance re'quirements and thin ice.
Contact DNR for permission.
1/4/99 99-04 Administration 1/15&1/16 Arrange for facilitation of City Council Workshop DONE
1/19/99 99-05 Administration Dec. '99 Work with County to offer a primer in the operation of UNDERWAY
City and County government for elected officials.
1/19/99 99-06 Planning Schedule a joint work session to the City Council and DONE
Planning Commission to discuss the pros and cons of
the proposed ring road and achieve a consensus on the
matter.
1/19/99 99-07 Engineering 2/16/99 Prepare a resolution with non-precedent setting findings DONE
of fact authorizing the reimbursement to the developer
of Maple Hill Second Addition to be considered on an
99DlR,DOC
1999 CITY COUNCIL DIRECTIVES
revised 11/9/99
cc . . Directive
Meethtg Number
Date
upcoming consent agenda.
1/19/99 99-08 Planning Review administrative procedures of Tree Preservation DONE
ordinance as they relate to single lots to determine if
steps can be taken to make it more customer-friendly by
considering alternate enforcement steps.
2/1/99 99-09 Administration 2/5/99 City Manager authorized to work with interested DONE.
Councilmembers to make an appointment to serve on
the Metropolitan Council Nominating Committee.
2/16/99 99-10 Planning 3/15/99 Staff directed to research options for addressing issues DONE.
in the Tree Preservation ordinance concerning initial
survey and deposits, and the requirements for returning
that deposit with respect to individual property owners
development of individual lots.
2/16/99 99-11 Engineering In conjunction w/ Staff directed to compile/complete collection of data ONGOING
Directive #98-63 necessary for completing the Comprehensive Lake
Management Plan and to submit the data to a consultant
for analysis not to exceed $10,000.
2/16/99 99-12 Engineering Staff directed to apply for DNR funding in connection DONE
with preparation of the Lake Management Plan.
2/16/99 99-13 Planning 5/3/99 Staff directed to research floodplain ordinance with DONE
respect to re-building or re-modeling existing structures
so that the restrictions imposed aren't punitive to
existing structures.
2/16/99 99-14 Maintenance 2/17/99 & 10/99 Staff directed to plow the remainder of the Northwood DONE
road sidewalk for the remaining winter season and to
consider including the sidewalk in the Winter
Maintenance policy the next time it is updated.
3/15/99 99-15 Engineering Arrange additional frontage road / CSAH42 and DONE
CommercelBoudin neighborhood meetings - one at
noon for business persons and another during the
evening for residents.
3/15/99 99-16 Police Prepare an amendment to the temporary on-sale DONE
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CC Directive
Meeting Number
Date
1999 CITY COUNCIL DIRECTIVES
revised 11/9/99
ordinance provisions which would allow Lakefront
Days to be conducted at Hidden Oaks High School this
year since neither City Hall or Lakefront Park are
available.
3/15/99 99-17 Administration May' 99 Investigate the possibility of providing lighting to entry DONE
monuments and report to the City Council.
3/15/99 99-18 Administration Dec. '99 Review the actual method of metering to be used for Bid awarded.
South Shore Drive water and sewer extension and Project
determine whether a contract addendum should be underway.
recommended to the City Council.
4/19/99 99-19 Administration 4/30/99 Respond in writing to Mr. Pudwell' s concerns about the DONE.
Weekly Update City's bidding of playground equipment.
4/19/99 99-20 Parks & Recreation October Review the Northwood Oaks area need for a park and UNDERWAY.
Weekly Update return to the City Council with staff and PAC
recommendations.
4/19/99 99-21 Finance 5/3/99 Have the Assessment Committee review the complaints
about the Pleasant A venue assessments (1) that
homeowners were not properly notified so they could
prepay their entire assessment; (2) that homeowners DONE.
were charged interest and principal on their tax
statement before the improvements were completed.
Return to the Council with the Committee's
recommendations.
5/4/99 99-22 Planning With Final Plat Address the language issue regarding private drives vs. DONE.
private roads with the Fountain Hills preliminary plat
and final plat.
5/4/99 99-23 Administration 6/7 /99 Draft for CC consideration an implementation schedule DONE.
to initiate a new schedule for appointing advisory
committee members.
5/17/99 99-24 County Assessor 6/7/99 CC to consider report from County Assessor on market DONE.
re-valuation of the property of several residents who
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1999 CITY COUNCIL DIRECTIVES
revised 11/9/99
CCDirective
Meeting Number
Date
requested action at the May 17th Board of Review.
5/17/99 99-25 Planning 6/7/99 Prepare Resolution with Finding of Fact denying the DONE.
zone change request ofD.R.Horton.
5/17/99 99-26 Engineering 8/2/99 Research additional funding sources for the CSAH 42 DONE.
frontage road project and bring a recommendation
within 45 days to consider amending CIP if additional
funding sources are identified.
5/17/99 99-27 Administration 6/7/99 Arrange a joint meeting of the City Council/Prior DONE.
Lake-Spring Lake Watershed District and DNR to
discuss lake management issues.
7/6/99 99-28 Engineering Jan. Annual Review City's street improvement policy with respect to UNDERWAY
Workshop the standards and possible funding source options for
discussion unimproved roadways, including a review of the
recommendations ofthe Watershed District, for discussion at
a Council workshop.
7/6/99 99-29 Administration September Organize a training session for Councilmembers with DONE. Sept.
respect to legal context surrounding land use and zoning Work Session.
decisions.
7/6/99 99-30 Planning September Provide the Council with a comprehensive list of UNDERWAY
Weekly Update properties within the City that are subject to more than
one zoning classification (i.e. single family & multiple-
family)
7/19/99 99-31 Engineering November Review the proposed route for the bypass corridor north DONE.
Weekly Update ofCSAH 42, east of McKenna, and west ofTH13 to
assure that it does not infringe on adjacent occupied
residential or commercial properties. If not, the Council
may be willing to reconsider.
7/19/99 99-32 Parks / Admin August 16th Pursue remedies with Architect regarding Library costs DONE
relative to millwork. Follow-up on sales tax issue in
connection with the Library budget and report back to
Council.
08/02/99 99-33 Planning / City Attorney October 18th Review language of Outdoor Sales ordinance for UNDERWAY
possible additions to the conditions with respect to
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CC Directive
Meeting Number
Date
1999 CITY COUNCIL DIRECTIVES
revised 11/9/99
.--
control measures for outdoor displays.
08/16/99 99-34 Parks Pursue design and funding options by which the City UNDERWAY
could provide permanent restroom facilities at the park
being developed on the Busse property prior to the park
openmg.
08/16/99 99-35 City Attorney Continue negotiations with Charlotte Roehr and her DONE
attorney regarding private use of public property
agreement for roadway.
09/07/99 99-36 Engineering Sept. 20th Arrange for a presentation by the County on DONE.
enforcement issues pertaining to individual septic
treatment systems.
09/07/99 99-37 Planning Bring the issue of setback requirements for the UNDERWAY
replacement of existing screened-in porches back to the
Planning Commission for further clarification.
09/07/99 99-38 Planning Develop specific criteria for altering setback UNDERWAY
requirements for residential driveways and bring revised
ordinance back to the Council for consideration.
10/4/99 99-39 Engineering / Assessment 10/18/99 Further review the Assessment Rolls for the Candy DONE.
Committee CovelLakeside Manor Improvements with respect to Assessment
spreading the 4-unit assessment for park land within hearing scheduled
Lakeside Manor to all properties within the Associaton for 11/1/99.
rather than the Association itself.
10/4/99 99-40 Adm inistration 12/20/99 Further review and make a recommendation for the
allocation of proceeds from the sale of Lot 2, Block 3,
Brooksville Center 1st Addition.
10/4/99 99-41 Administration / Mayor Initiate an effort to remove Prior Lake from the metro UNDERWAY.
taxing district, research the options for providing Scheduled for
independent transportation services, and set up a 11/1
workshop with the MVT A.
10/18/99 99-42 Planning 11/1/99 Preparing Resolution with Findings of Fact granting DONE.
variance request of William Lind to locate accessory Scheduled for
garage building in front yard. 11/1 Consent
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1999 CITY COUNCIL DIRECTIVES
revised 11/9/99
CC Directive
lV(eeting · Number
Date
Agenda.
10/18/99 99-43 Planning January 2000 Review and research potential ordinance amendments to UNDERWAY.
Annual Workshop allow accessory garage buildings and/or expansion in
front yards in certain circumstances.
10/18/99 99-44 Adm inistration Set up work session discussion re: the allocation and
intended use(s) of the local government subscriber fee
to be received under the new Cable TV Franchise
Agreement.
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