HomeMy WebLinkAbout8B - Library/Resource Center Flooring
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
June 21,1999
88
Paul Hokeness, Parks and Recreation Director and
Bret Woodson, Assistant City Manager
AGENDA ITEM:
CONSIDER APPROVAL OF RESOLUTION 99-XX AUTHORIZING
THE AWARD OF BIDS AND EXECUTION OF CITY'S STANDARD
CONTRACT FOR THE PURCHASE AND INSTALLATION OF
WOODEN FLOORING FOR THE LIBRARY/RESOURCE CENTER.
DISCUSSION:
History
On September 8, 1998, the City Council awarded the bid for the
construction of the Library/Resource Center to Fulco Construction.
The Architect determined that there were items which could be
purchased separately from the general contract to achieve a cost
savings.
One of the items to be purchased separately was the materials and
installation of wooden flooring for the Resource Center. At the May
17, 1999 City Council meeting, the City Council approved the plans
and specifications and authorized the solicitation of bids for this item.
Current Circumstances
Bids were advertised and a bid opening was conducted on Tuesday,
June 15, 1999. The following is a tabulation of the bids:
Contractor
Straley Construction
Midwest Sport Flooring
Bid Amount
$23,834.00
$26,000.00
The apparent lowest responsible bidder for the purchase and
installation of wooden flooring is Straley Construction for a total
amount of $23,834.00. The Architect's estimates for the purchase and
installation of wooden flooring is $28,512.00.
ISSUES:
Funding for this item is included within the Library/Resource Center
budget, which is a part of the 1997 Parks and Library Referendum.
One other item which was bid separately was the purchase and
installation of the millwork for the building. The Architect, through his
own misunderstanding thought that the County would be paying for a
portion of the millwork. As it turned out, the Library Administrator told
the Architect on the day that bids were opened that the County had
162~g.egllasfureeAdtloroi6i:E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
k: \agendas\ woodflor .doc
no money budgeted for their portion of the millwork and that the City
was responsible for all of the millwork (cabinets, study desks,
. reference desks, etc.). This issue will need discussion between the
Architect, City and County Representatives before the Architect
presents his report to the Council, which is tentatively set for the July
6, 1999 meeting. We did receive very favorable bids for the millwork
but these bids will remain on hold until we can find a solution to this
issue. We will keep the Council advised.
(1) Approve Resolution 99-XX authorizing the award of bids and
execution of City's standard contract for the purchase and installation
of wooden flooring for the Resource Center to Straley Construction in
an amount not to exceed $23,834.00.
(2) Table this agenda item for a specific reason.
(3) Deny this agenda item for a specific reason.
Staff recommends Alternative No. (1).
Motion and second to approve Resolution 99-XX authorizing the
award of bids and execution of City's standard contract for the
purchase and installation of wooden flooring for the Resource Center
to Straley Construction in an amount not to exceed $23,834.00.
RESOLUTION 99-XX
RESOLUTION AUTHORIZING THE AWARD OF BID AND EXECUTION OF CITY'S STANDARD
CONTRACT FOR THE PURCHASE AND INSTALLATION OF WOODEN FLOORING FOR THE
RESOURCE CENTER
MOTION BY:
SECOND BY:
WHEREAS,
On May 17, 1999 the City Council approved the plans and specifications for the purchase and installation
of wooden flooring for the Resource Center and authorized the solicitation of bids, and,
WHEREAS,
the bid opening was conducted on Tuesday, June 15, 1999 and the following is the bid tabulation:
Contractor
Straley Contracting
Midwest Sport Flooring
and,
Bid Amount
$23,834.00
$26,000.00
WHEREAS,
the apparent lowest responsible bidder is Straley Contracting,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, hereby awards bid to
Straley Construction. for the purchase and installation of wooden flooring for the Resource Center for a total cost not to
exceed $23,834.00; and,
FURTHER,
that funds for such improvements will be drawn from the Parks and Library Referendum Funds in the
amount of $23,834.00; and,
FURTHER,
The City Manager is hereby authorized to return bid securities submitted with the proposals to the
vendors following the execution of contracts; and,
FURTHER,
The Mayor and the City Manager are authorized to execute the City's standard contract on behalf of the
City.
Passed and adopted this 21st day of June, 1999.
YES NO
Mader Mader
Kedrowski Kedrowski
Schenck Schenck
Petersen Petersen
Wuellner Wuellner
{Seal} City Manager
City of Prior Lake
woMMe~.~le Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUt\ITY EMPLOYER
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