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Home My WebLink AboutMay 29, 1998 TO: Mayor and City Council FROM: Frank Boyles, City Manager DATE: May 29, 1998 SUBJECT: 1999 Budget Study I Workshop, June 1, 1998, 5:00 p.m. As the Council is aware, Budget Study Workshop I is scheduled for 5:00 p.m. Monday, June 1, 1998. A light meal will be served. The purpose of this workshop is to solicit input from the City Council regarding expectations for 1999 Budgeting. The attached agenda contemplates a review of the budget preparation calendar and a brief staff presentation regarding legislative changes which affect our 1999 budget. The primary focus of the session is under 4), entitled, "City Council Direction to Staff for 1999 Budget". The staff seeks the Council's thinking on Council salaries, new City programs, existing program priorities and other concerns. With this information, the staff will be better able to prepare a budget which is responsive to the Council's policy direction. H:\CMANAGER\M EMO\BSTUD97 .DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER AGENDA BUDGET STUDY SESSION I City Council Chambers June 1, 1998 5:00 p.m. 1. CALL TO ORDER 2. BUDGET PREPARATION CALENDAR (Attachment 1) 3. BUDGETING CLIMATE · Compression of Classification Rates (Attachment 2) . LGA, HACA, and Performance Aid (Attachment 3) . Valuation Growth Estimates · Comparison of Levy Limits to Established Council Spending Limits (Attachment 4) 4. CITY COUNCIL DIRECTION TO STAFF FOR 1999 BUDGET . Council Salaries (Attachment 5) · Existing Program Priorities (Attachment 6) · Transit Levy (Attachment 7) . New Programs . Other Direction 5. ADJOURN 7:00 p.m. 16200 Elt~elI~.eID~<lYIinnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER TO: Mayor and City Council FROM: Frank Boyles, City Manager DATE: May 29,1998 SUBJECT: 1999 Budget Study I Workshop, June 1,1998,5:00 p.m. As the Council is aware, Budget Study Workshop I is scheduled for 5:00 p.m. Monday, June 1, 1998. A light meal will be served. The purpose of this workshop is to solicit input from the City Council regarding expectations for 1999 Budgeting. The attached agenda contemplates a review of the budget preparation calendar and a brief staff presentation regarding legislative changes which affect our 1999 budget. The primary focus of the session is under 4), entitled, "City Council Direction to Staff for 1999 Budget". The staff seeks the Council's thinking on Council salaries, new City programs, existing program priorities and other concerns. With this information, the staff will be better able to prepare a budget which is responsive to the Council's policy direction. H:\CMANAGER\M EMO\BSTUD97 .DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Attachment I Prior Lake 1999 OPERATING BUDGET Timetable & Process for Completion May 18, 1998 Distribution of budget aids and titnetable. :t::t::r:~:::::::::m::U:t:l1i!~:m:t::tm::::::::r:~:::m:m{::::::$tit.i.U:::~m June 1, 1998 Council input of Budget Programs & Priorities. (Workshop #1 - Monday 5:00 p.m.) . HD~;~~::th~:~~condu~~st:;f:~~~~gS to receive input on199~:~~~s~nd prepare budget draft. .. ... .. . . :.::\t :.:...:::(:):: ::?: .:.:'.:\:;;:>..:~.::~t:~:: .Jun~ 2-16, 1998 City Council Transit Levy Determination~ Transit Levy Certification to State. Deadline for submission to Finance. Budget information consolidated by Finance. . .. .... ..... ,"' . . .. . . . . . -, .. . . .. . . ... City Manager confers & reviews with each department head. ....., .. ".. ....,..... .....'. . .......'..,. ......... ... ..,... .. . .. .. .,.... . .....,.., .., , ... ..... . ... . , ... . ... .. ..... ...,. .., .... .. ....... . . . . .' '. ...... . .,.... ., ... . .... ..... . . .....'.,'.... .'. ............ .. .. . Budget draft & documentation is prepared. . c:;ity receives information from StateI:)~partment of Revenue on HACA and LGA. . City Council Receives Draft Budget. .. . . . Council workshop on budget draft. (Workshop ~2 ~Tuesda)' 5:00 p.m~) (Optional Workshop #2 Continuation - Tuesday 5:00 p.m.) :.:. : ....:..: ....{>:.::':.,-:.-: :::...<::::::..... :::.'::.....: :.:'::::'.::' .:<}::::,:.: .'. ::':..:..:':::::::"':::::::'. .:...:.:::':..,:':. . ./.::..,- ...,.. ." ... ...... .. .. ..... . .... ... ..." . . ... . ......... ... .... ..... ........ .. .. . ... . ..... . ... ........ . ...., ... ..., . . . . .... . .... ........ ...... ........ ..... ... . .. .. .. ... .. -. . ............. .. Resolution ad()p'ting. pr~pos~d Inldg~t . ~;d~uthori2;i11gprop'osed property tax. "Proposed Tax Levy Certification" to Scott County Auditor. .........:::. '.::..'.' ... '::-:;":". . ... . . ... . . .... . ... ... ... .. ....... ... ..... . ......... ......... September 14~25, 1998 ...:.": ",:",,;,::;,:,;:": : ":'; .:::::,.::' . . :. '::..::' .. ..:..... ;.::. . . ........ .... .. .. .. . ...... .... . .... .,. .. '.. ............... ". .....'....... .'. .'. . ....'..,.. .. .................... . ......'.. ... .' ....... .. ..,....,..... .. ... .. ...... . ..... . ..... D~partment refmementby City ~~nager, Financebirector and J?eparnn:ent He~ds.H October 1-15, 1998 Final draft Manager's budget. ... ...... .... ... . ., . . .'."'. '.'. ........ . '. '. .....:... '.' ...;.;.;..... .... ... ...... .... .... .... ... . . . .. ... ..... . . . .. .,.. .. ..... .. ..... ...... .... . ,.......... County mails truth-in-taxation notices. ..... ...... ....." .. ." .,. ". . ... .. . . ... .. .. .. ::::::':::::::>:,:'" '. ". ..::::::::;.;.... .....:.:...: . ':\: ..:.;.;.;.;.;.'" .'';. .'::'; . :..:..... ......:. Council workshop on fmal budget draft. (Optional Workshop #3 ~l\f()nday5:00 TNT Bu~get Public Hearing - Mondar'7:00 p.m.n TNT Budget Public Hearing - Monday 7:00 p.m. (if continued). . '.::::;',:';';::;::": ":.;;.' .' :. .'::::;'::' ........;...;..;.:::;::;;;.;......:.'...:.;.'.'.:.. '.;;;.;.;.;.;.':: ". . . ....:.... . '.. .;.;..... .... .. ............. . ..... .... ........ . '.' '.. ........'..' ". ........ .. :..:.:. .... Budget adoption & Final 1999 Property Tax Levy Approval. December 28, 1998 . :::~:\~;'. ';::: ::." : /.:: .' ..,:> . '. : :.>:>., . :/. .... .:;:.:.:)(':': '.' : ".:'. -~. . ::. . .~':' Statutory d~~ciline to file tax certification ~ith S~ottCounty Audit~r's Office. . H:\BUDGETlBUDTlME.DOC Attachment 2 1999 Property Class Rate Changes Property TypeITier Current Law '.'Pii:jJable 1999 (%) ~ Payable 1998 (I/o) Residentiall-lomestead <$75,000 1.0% 1.0% >$75,000 1.85 1.7 Residential Non-Homestead Single Unit <$75,000 J.9 1.25 >$75,000 2.1 1.7 2-3 Unit & Undeveloped Lo..nd 2.1 1.7 Apartments Regular 2.9 2.5 Low Income 1.9/2.0 1.0* Small Cities 2.3 2.15 Commerc tal/Industrial <$150,000 2.7 2.45 >$}50,OOO 4.0 3.5 Seasonal Rec. Commercial Homestead Resort (1 c) 1.0 1.0 Seasonal Resort (4c) 2.J 1.8 Seasonal Rec. Residential <$75,000 1.4 1.25 >$75,000 2.5 2.2 Public Utility Personal Property 4.0 3.'.5 Attached Machinery 4.0 3.5 Land & Buildings 4.0 3.5 Disabled Homestead < $32,000 0.45 0.45 Agricultural Land & Buildings Homestead <$115,000 0.4 0.35 >$115,000 (<320 acres) 0.9 0.8 >$115,000 (>320 acres) 1.4 1.25 Non-Homestead 1.4 1.25 * This rate change exists in current law (not part of proposal) . 1998 Policy Narrative 5 Attachment 3 Oak Grove Oak Park Heights Oakdale Odessa Odin Ogema OQilvie Okabena Oklee Olivia Onamia Ormsby Orono Oronoco Orr Ortonville Osakis Oslo Osseo Ostrander Otseqo Ottertail Owatonna Palisade Park Rapids Parkers Prairie Paynesville Pease Pelican Rapids Pemberton Pennock Pequot Lakes Perham Perley Peterson Pierz Pillager fine City___ __ __ Pine Island -.-- Pine River .._"- ~ Spring~_____ Pipestone ______ Plainview ----- --- Plato Pleasant Lake --- Plummer Plymouth "'-~ -.--.-.. _. Porter ___.._u... Preston Princeton -------.--.-.----.. '> ~~~J.~~~e~= =-j Quamba f=-----.._.. -.-. _ u Racine Ramsey ..----....----... Randall -'----- B~rldolph __ -...-.--.-.-- ._--_._-~.. 1998 LGA Estimated 1999 LGA 1998 HACA Estimated 1999 HACA 1998 LPA Estimated 1999 LPA 14,746 220,433 o 0 688,844 736,793 44,746 45,316 13,647 13,998 27,439 28,307 101,217 103,517 34,975 35,686 94,717 96,781 604,058 620,215 88,100 91,263 12,118 12,673 o 0 61,671 64,084 56,713 57,297 636,473 656,707 273,984 281,351 79,999 81,285 88,238 95,446 23,219 23,882 112,697 137,932 513 513 2,998,684 3,069,789 5,314 5,798 482,876 494,534 127,858 133,211 294,927 311,792 7,849 8,314 257,473 271,681 12,763 13,164 59,763 61,274 85,315 87,696 273,204 288,111 11,256 11,718 21,948 22,801 95,428 100,769 62,320 63,523 ___~?9,400 390,485 254,149 269,606 149,377 153,422 o 0 --.---- _u 881,850 907,759 _ 379,228 392,725 _.__ .32,635 33,671 6 6 u.. ____~9,926 50,775 _____u_ 0 0 _n 36,888 37,632 __~5,265 _~25,21~ ___..i 1 O,3~5 425,053 _ 86,"739-=-, 89:103- __u.__27!?L~ ___27,273 __._ ~?9,544 __ 49~,453 2,839 3,053 . u__.__~ _. .________. ._____ 16,681 ______17 !..4_4::7 336,647 363,285 ------= --------- _ ______~Z27 m_--2?,OO.'!. ___._ .:LQ!~3~_ mom .J 1 ,31;3_ 120,935 120,935 74,493 74,493 951,264 951,264 8,325 8,325 6,784 6,784 7,821 7,821 13,776 13,776 21,747 21,747 28,017 28,017 107,205 107,205 19,105 19,105 5,813 5,813 302,682 302,682 32,196 32,196 12,308 12,308 290,228 290,228 92,161 92,161 26,827 26,827 133,385 133,385 14,550 14,550 146,855 146,855 19,867 19,867 ,1,152,176 1,152,176 4,224 4,224 75,273 75,273 45,161 45,161 138,400 138,400 1,160 1,160 57,270 57,270 13,723 13,723 25,675 25,675 41,710 41,710 75,516 75,516 2,245 2,245 9,430 9,430 32,541 32,541 25,974 25,974 nu JJ.~~~ ___1~_3!~?~_ 217,634 ___?_E,il_~_~ 41 ,249 ___ _ u4.:1_!..?1.g. 2,2~~ ----~.?_~~- _. 212,783 ___ ..?1~}8~ 131,209. .__J.~!!.~~_ _~3,2~1 n_____1_3...?!:!.. - 3,561 _'_H_~,.?6J_ .__ 23,31Q. ______.?~!~lQ _1 ,819,~~Z. __lJlJ~~~?_ _ _ u__~!..O~.~ . . _ ..__El,Q~.~_ _ __.1.?4,S>5~_ _H. __1_2.:4c!..~.? ___Jl!.o,?31 ___u J_8.9..?3~_ 3t5,4c3S -----~-~~~-~- ____ 905,578_ u____9.9~,~Z8_ _ ___..?9},39~. ____?.Q_~,393_ _____..1,191_ __ u_ _ J,1~n L _HJ_QJ?.9 . __ H 1. Q!?}() _ __~.95,71~ ____~05,?~.3. ___gQ!25I -- ----?Q,.?~? _ _____9.!.?31 ... .__.~,?~4_ - 8,289 7,260 ': .. 5,133 4,496 32,953 28,862 0 164 163 143 208 182 701 614 286 251 566 496 3,473 3,042 1,029 901 0 175 10,043 8,796 0 967 349 305 0 2,427 1,769 1,550 476 417 3,396 2,974 357 312 8,471 7,419 510 447 27,273 23,888 199 174 3,980 3,486 - 0 1,110 3,050 2,671 0 204 I) 2,557 2,239 305 267 642 562 1,174 1,029 3,045 2,667 0 147 330 289 0 1,260 418 366 _~!~?8_ u_.__~,.??1. _ . __. __?,~70. ____ 2,602. ____-.1,255 _~99 583 511 --.- -- ____ 6,021 5,274 3,858 3,379 0 390 180 158 ---- ------ 368 323 --..---.----- __H_JJl-,-~~~ --_.2Q~!?~ 0 243 ----- -- ------ --- _n_______._..__. _ __ .?LO~?_ .____..-1, 7~!. 0 .__~,4~~ _ _. un _. _._._._ 0 584 ~ .-..------.---- -----. .1 L~l~ _.1.!2&9t.l. r- -- -~,Q~ _____~~1_1_ 172 151 . - ---.- -.. 0 365 '. . - - .-. 0 . ___1~,9Z.t? -' 777 680 --- ___._._ _u __. 460 403 ..- -.. .....- -- -.-.. P 12 LMC Cities Bulletin Attachment 4 State Levy Limit Determination: Outlined below is an estimated maximum levy calculation according to the levy limit formula proposed by the Legislature for taxes payable 1999. Step #1 1998 Tax Levy + HACA +LGA +LPA = Gross Levy Limit 4,587,732.00 $905,578.00 $27,273.00 $17.919.00 $5,538,502.00 Step #2 - Debt Levy = Levy Limit Base <$1.701.327.00> $3,837,175.00 Step #3 1.78% IPD (Implicit Price Deflator) plus 3.75% HG (Household Growth)* (1996-97 ... 175/4669) = Increase Multiplier 1. 78% 3.75% 5.53% Step #4 1999 Budget Levy Limit Increase (Multiply #2 by #3) $212,196.00 Step #5 Projected General/CIP Debt Increase $21,000.00 Step #6 Referendum Debt Increase $31,150.00 .........~~~B...~]..............m~::=::..~lil~b:...~.~~:..II~..'l~~~:~~t~......................... . .$264,346.QO . .. n. ... .. .... . ....... .. .. .?i\)/iS~76o/Q. ,..... .... * Estimated (State Demographer's Office yet to be determined) H:\BUDGET\MEMTAX99.DOC Attachment 4 Council Levy Limit Determination: Under the City Council's zero tax increase position the following tax scenano IS proj ected: Step #1 1998 Tax Capacity Valuation $9,907,620.00 Step #2 1998 Tax Levy (less fiscal disparities) $4,159,297.00 Step #3 Est. 1999 Tax Capacity Valuation Increase (New construction valuation only) $282,220.00 Step #4 Est. 1999 Tax Capacity Valuation (unadjusted for inflation) $10,189,840.00 ' Step #5 1999 Zero % Total Tax Levy Increase (.35 City Tax Capacity Rate multiplied by $282,220.00) Zero % Budget Tax Levy Increase - $77,800.00 Zero % CIP Tax Levy Increase - $21,000.00 $98,800.00 Step #6 Referendum Debt Increase $31,150.00 .:::<: >::\:lii:l".::~:9.... :=:65......0.:::0...0....:..:: ~i;!i;i/~;lr/~filli~!; PREVIOUS YEAR COMPARISON H:\BUDGET\MEMTAX99.DOC t >- ..... ..... ~ (') ::l" 3 ~ < g; en en ;a ;a ::x: \J Z s:: s:: I ::I: ::I: ::I: (') 0 (') 0 l> s: ('l: 0) ::T Q) 0 0 0) .... 0 :;- 0 Q) 0) 0 ::T ::T ::l 0' 0 (1) ::T C =:l CJ1 0- =E 0) < CJ1 c- 3 ;:z. 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A I~ r- a, co N .... -'" N CJ1 "0 N N en 01 N J:>. 0 01 0 CD N > N 0 0 N 0 0 CD 0 0 0 0 0 0 0 0 0 0 -..I 0 ::0 0 0 0 0 0 0 0 0 to 0 .. 0 0 0 0 0 0 0 0) 0 -< Ii A . .-..1 > W J:>. .0) pi ~ w 0) 1'> w w W A J:>. A W .. W .w ~ z m N 0 -" N m "J:,. c.1 "0 0, "0 m "0 Co "0 CD m Co CJ1 Z 0 0 0 0 0 0 J:>. e 0 0 0 0 0 0 0 0 0 -..I " C 0 0 0 0 0 0 N c: 0 0 0 0 0 0 0 0 0 -'" 0 > I 0 ~ w fJ> .CJ1 ~ W 0) .: ~ 5JJ ~ N W .A W .. :-J w J:>. J:>. W 0 ~ C CD m 0 -" N a, '0 c: 0 CJ1 ""A en 0 a, CD m co N CJ1 Z 0) 0 0 0 0 0 -..I C 0 0 0 0 0 0 0 0 0 CD -..I n 0 0 0 0 0 0 N C 0 0 0 0 0 0 0 0 0 -..I 0 :- I en ~ > w w en !J1 ~ W .0) 1'> 5JJ N W A .. .-..1 W J:>. W .w ~ I Co m '0 ...... N m Cl c.1 0 ""A en "0 w CD m Co Co CJ1 > 0) 0 0 0 0 Cl -..I C 0 0 0 0 Cl 0 0 0 -..I " ::0 Cl 0 Cl 0 0 0 N 0 0 .. 0 0 0 0 Cl 0 0 -'" 0 -< ..'; Attachment 6 PRIOR LAKE STRATEGIC PLAN MISSION STATEMENT Adopted February 3, 1997 Approved April, 1998 "The City of Prior Lake is committed to serving the common good of its residents by promoting community values, environmentally sensitive community development, robust business growth, financial stability, public safety, and diverse recreational .. " opportunItIes. 1:\COUNCIL\GENERA L\MrSSION. DOC PRIOR LAKE STRATEGIC PLAN THE VISION Adopted February 5, 1996 Approved April. 1998 At buildout the City of Prior Lake will be balanced between residential, commercial and business. Strong neighborhoods and homeowner associations will characterize most developments, neighborhoods will be connected by transportation amenities for pedestrians and/or motor vehicles. Platting will be encouraged through Planned Unit Developments which preserve natural features. While single family dwellings will be the predominant housing type, townhomes (for empty nesters) and multifamily developments on maj or arterials are expected. Annexation will be evaluated and a determination made regarding land areas to incorporate within the city. Neighborhood commercial centers will predominate, although a few community centers will exist. Commercial development will be localized primarily to major arterial intersections involving State Highway 13, County Road 42, County Road 44, County Road 21, County Road 12, County Road 82 and 83. One regional center is expected at the intersection of County Road 42 and 83. With respect to business, the focus will be on developing a mixture including office, light industrial and light manufacturing. Office, warehouse and industrial developments are expected along CR 21. One or more corporate office parks are expected. Business concentrations are expected along State Highway 13, CR 21 and CR17 and CR 42. Prior Lake is proud to be the home of the Shakopee Mdewakanton Dakota Community, its tourist attractions and international network of businesses. The City seeks to work cooperatively with the Dakota Community government toward mutually beneficial objectives. The City emphasizes its historical roots as a small town resort area with a downtown, and incorporates these historic facts in its development plans. Positive family, individual and community values will be reinforced. Service as provided by the City to the community will be characterized by quality. An emphasis will be placed on maintenance and replacement of infrastructure with the diversified tax base to support needed government services. A twofold recreational system will be available. One is characterized as the recreation industry created by the Mdewakanton Dakota Community. The second will consist of Prior Lake, Spring Lake and numerous natural areas dedicated to the public to preserve their natural features. These major areas will be augmented by community parks, play I:\COUNCIL\GENERAL\STRA T4.DOC fields, neighborhood parks and trails. These facilities will be programmed for recreation directed toward all ages and interests. The city will plan for and facilitate remodeling of areas requiring redevelopment along a consistent theme as appropriate. Prior Lake's economy is not subject to downturns caused by excessive reliance on one industry or another. I:\COUNCIL\GENERAL\STRA T4.DOC PRIOR LAKE STRATEGIC PLAN VISION ELEMENTS Adopted February 5, 1996 Aporoved April 6. 1998 1. Transoortation a) Work to achieve quick and convenient access between Prior Lake and the metropolitan area, airport, and out-state Minnesota in a manner which is coordinated with mass transit needs, e.g., construction ofCSAH 21 to the north to Shakopee Bypass and reconstruction ofCSAH 42 west ofT.H. 13. b) Maintain a transportation system which assures high volume roadways throughout the community and provides access to residential neighborhoods through collectors and local road systems. c) Maintain optimum road conditions through regularized sealcoating, sweeping, striping, reconstruction and upgrade. d) Integrate planning and construction of road, trail and sidewalk systems. 2. Commercial/Industrial a) Reserve sufficient development acreage on major arterial roadways for neighborhood, community and regional centers, and business park based upon periodic market analysis. b) Seek commercial industrial development which meets resident needs, provides living wage employment opportunities, meets city aesthetic standards, is consistent with mass transit objectives, and has a positive impact upon the city's tax base. c) Encourage Mixed Planned Unit Developments (MPUD). d) Promote an awareness of arrival and location of City businesses. e) Enforce construction practices which are consistent with the Minnesota State Building Code. 3. Housine I:\COUNCIL\GENERAL\STRA T4.DOC a) In accordance with Metropolitan Council mandates, pursue the principles and goals of the city's Livable Community Program. b) Provide zoning requirements which require complementary uses in adjacent zones. c) Promote the platting of mixed planned unit developments (MPUD) to preserve natural features and park land. d) Enforce construction practices which are consistent with the Minnesota State Building Code. 4. Redevelopment a) Promote the redevelopment of existing commercial areas including Gateway, Downtown and Priordale which are consistent thematically, are oftop construction quality, meet long term market needs and are mutually supportive. b) Identify in advance the need for redevelopment of existing residential and/or commercial/industrial structures and prepare a plan for such action. 5. Public Services a) Effectively deliver basic public services which preserve and protect the community and its residents. b) Explore techniques which assure cost effective, quality public services. c) Systematically solicit public feed back on services through community survey. d) Plan for new City Hall/Police Services building. e) Implement Total Quality Management and Best Management Practices. 6. Social Structure and Leadership a) Cooperate with local organizations to conduct City wide annual events. b) Identify and implement a plan for maintaining ongoing communication between the community and the city organization. I:\COUNCIL\GENERAL\STRA T4.DOC c) Communicate the comprehensive plan components and its regular update to the residents so that it will remain a living document and will receive regular review update and publicity. d) Implement a means of involving neighborhoods in City affairs. e) F oster intergovernmental cooperation as a means of achieving elements of the Vision. f) Identify and seek to address youth issues. 7. Financial a) Prepare annual operating budget which provides necessary services in a cost effective manner and at an acceptable taxing level. b) Complete five year capital improvement programs intended to match construction and reconstruction needs with available revenues. c) Provide the necessary financial resources for paying for city wide infrastructure and its maintenance. d) Evaluate the impact of government actions on revenue sources and property tax levies to balance development speed and affordability. 8. Tourist !Recreation Industrv and Dakota Community a) Engage in joint efforts with Dakota Community and Tourist industry in adjacent cities as appropriate. b) Communicate the Comprehensive Plan to Dakota Community to identify opportunities for collaboration. c) Focus on government to government relationship between Shakopee Mdewakanton Community and City of Prior Lake. 9. Community Recreation a) Establish and implement construction and maintenance standards for neighborhood parks, community parks and playfields. b) Plan and construct a trail system which connects residential neighborhoods, businesses and promotes pedestrian and non-motorized vehicle safety near high volume roadways. I:\COUNCIL\GENERAL\STRA T4.DOC c) Complete park construction and maintenance in a timely fashion. d) Park and Recreation efforts are consistent with city comprehensive planning, recreation industry objectives, and community needs. 10. Police a) Promote proactive (i.e., community policing concepts) rather than reactive police services through regular preparation of a five year police strategic plan. b) Regularly assess the effectiveness of community policing efforts such as Neighborhood Watch, DARE, School Liaison, and Dakota Community Liaison. 11. Fire a) Promote prevention through prep lanning, community right-to-know, education, fire inspection and fire code enforcement. b) Evaluate how to acquire a satellite fire station site. c) Maintain strong volunteer fire department through ongoing recruitment, training, equipment, acquisition and management. d) Evaluate the cost/safety benefit of installing Opticon type control devices on traffic signals at key intersections. e) Identify the number, type and acquisition schedule for mobile equipment needed to cost-effectively meet long range city firefighting needs. I:\COUNCIL\GENERAL\STRA T4.DOC THREE YEAR TACTICAL ACTION PLANS January , 1996 Approved April, 1998 TRANSPORTATION County Road 21 1. Work cooperatively with the County to complete CSAH 21 from CSAH 82 to CSAH 42 by the end of 1998. 2. Monitor the progress and encourage completion ofCSAH 21 to the east (to 35W) and to the north (Shakopee Bypass). State Highwav 13 1. Work with MnDOT to approve the Long Term Corridor study. 2. Work with Savage, MnDOT and the County to program improvement to the Commerce, Boudin, TH 13 intersection. 3. Work with MnDOT, County, adjacent landowners, EDA and School District to program re-alignment ofCSAH 23/TH 13 and Five Hawks intersection. County Road 42 1. Work to assure completion of the four lane upgrade from Femdale to McKenna in 1998. 2. Work with County to assure appropriate priority and timing ofCSAH 42 improvements from McKenna to CSAH 17. 3. Encourage completion of the CSAH 42/CSAH 83 intersection to address traffic volumes. 4. Evaluate the cost and engineering feasibility of the Rutgers/Commerce/CSAH 42 service road considering the benefactors who will pay for the improvement. Collector Streets 1. Review the City's Minnesota State Aid (MSA) roadways in light of funding constraints. 2. Consider completion of CSAH 12 and the Ring Road in the Capital Improvement Program. I:\COUNCIL\GENERAL\STRA T4.DOC COMMERCIAL 1. Assure to the extent possible that land earmarked for commercial, office and industrial is defensible from a market perspective. 2. Demonstrate commitment and dedication to this vision through each development petition and construction project. 3. Exercise patience in land use decisions recognizing that the development will be consistent with the vision that the Council has articulated. 4. Address annexation issues. 5. Identify those areas/uses requiring City assistance as well as the tools which should be used for implementation. 6. Arrange to meet and discuss development issues with other communities who have already experienced the challenges facing Prior Lake. HOUSING Current development patterns are exemplified by the Wilds, Raspberry Ridge, Cardinal Ridge, and Knob Hill. They are likely to continue. A focus is needed on: 1. Refinement of zoning and subdivision codes to provide effective implementation tools and easy to administer controls. 2. Nuisance complaint enforcement should be undertaken so that public health problems can be mitigated, and to encourage the maintenance of our neighborhoods. 3. Promote planned unit developments which encourage the consolidation of tracts of land and yield developments which respect and preserve the existing physiography, and provide for multiple uses from business to housing. 4. Determine the desired mix of single family to multi-family recognizing that this determination will influence the final development density and socioeconomic characteristics of the City. REDEVELOPMENT 1. Examine the downtown area and propose a development plan and financing mechanisms for revitalization of the area. 2. Adopt a new zoning ordinance which establishes the regulatory structure through which redevelopment can take place. 3. Utilize new library construction and land owned by the City as a stimulant to redevelopment. 4. Consider a Mixed Planned Unit Development (MPUD) for downtown. PUBLIC SERVICES To assure adequate public services the following steps should be taken: Fire Department I:\COUNCIL\GENERAL\STRA T4.DOC 1. Recommend method for obtaining a parcel for development of the second fire station in the north central portion of the community. 2. The City should anticipate the need for fire inspection especially if it diversifies its tax base to include business and industry. 3. Equipment replacement and new equipment acquisition must continue to receive high priority. 4. Review the City's/Dakota agreement to provide for preventive measures such as built in sprinkling systems, etc. 5. City ordinances should be reviewed which encourage preventive actions with respect to multifamily structures such as the prohibition ofBBQ's on decks, etc. 6. Ordinances should be developed which discourage false alarms. Parks Department 1. Develop a complete park and trail plan which identifies the targets to be constructed and funding sources therefore. With respect to trails focus on high volume roads such as CSAH 12 and TH 13. 2. Ask City Council to review and approve Sidewalk and Trail maintenance plan annually. 3. Acquire more cost effective equipment for maintaining City parks and trails. 4. Complete park redevelopment in accordance with the referendum. 5. Reduce liability exposure through regularized inspection and correction program for existing and proposed park equipment. 6. Maintain what we have to preserve its useful life and minimize hazards to users. 7. Acquire land needed for future parks. 8. Complete Lakefront Park Master Plan and complete park improvements. 9. Plan and Build New Community Library. 10. Plan and construct second Athletic Field complex. 11. Consider a youth center and associated programming to address youth issues. Police 1. Continue a strong commitment to prevention; that is D.A.R.E., School Liaison Officer, and Dakotah Community Liaison officer. 2. Identify those services which are lowest priority and those which are high priority so there is an understanding of the type and level of service to be delivered given funding constraints. 3. Work to include officers in the decision-making process. 4. Implement examples of the police golden rule: Police others as you would have others police you. Public Works 1. Use community survey to assess community position on water treatment plant. 2. Evaluate the necessity of wells and add them before rather than after they are needed. I:\COUNCIL\GENERAL\STRA T4.DOC 3. Determine the miles of streets to conduct annual overlay and associated costs which is affordable to the community. 4. Evaluate the possibility of alternate service delivery and funding sources therefore. 5. Continue rental of specialized equipment for infrastructura1 improvements/maintenance rather than purchase where cost effectiveness can be shown. 6. Consider implementation of Best Management Practice in one service delivery area annually. 7. Participate with Planning in the development of Geographic Information Systems for improved infrastructure management and planning. 8. Continue to emphasize the use of Joint Powers Agreements to accomplish responsibilities cost effectively. 9. Evaluate benefit of organized refuse collection system. Building 1. Team with the Fire Department to investigate fire inspection programs. 2. Take steps to simplify the permit issuance process for all projects. 3. Implement City wide address files. 4. Enhance code education to encourage voluntary compliance. 5. Prepare to provide more assistance for homeowner type projects: finishing basements, adding decks etc. Planning 1. Coordinate aerial photography with County for Planning database. 2. Complete new Zoning Ordinance and Subdivision Codes and Improve their administration. 3. Conduct training programs for City employees, residents, citizens, and business persons on the new documents. 4. Regularize and document the application process and DRC operation for predictability and timeliness for the customer, and completeness of review. 5. Serve as staff support to the Economic Development Authority for the completion of its tactical plans. 6. Participate with Public Works in the development of Geographic Information Systems for improved infrastructure management and planning. Administration 1. Examine which services get prioritized, which are delivered by the City and who pays. 2. Focus on providing a City Hall/Po1ice Building needed for an effective municipal operation. 3. Deal with a unionized work environment and how to most cost effectively respond. 4. Examine alternate service delivery in one department each year. I:\COUNCIL\GENERAL\STRA T4.DOC 5. Attempt to take a long view of revenues and assemble to the extent possible those which are anticipated to be needed. 6. Consider a Safety Director, and Economic Development Director as the need for these important services which are critical to our community. 7. Work to retain valued employees. 8. Work to assure cost effectiveness of Joint Management Information Services Position. 9. Complete implementation of Year 2000 solutions. 10. Prepare baseline data regarding service delivery costs in all departments. 11. Enhance openness of City government through cable television usage and other media. SOCIAL STRUCTURE AND LEADERSHIP Leadership requires a goal toward which energies are directed. The visions which have been discussed provide such a goal. An equally important consideration is the receipt of feedback from the electorate. Focus in this vision includes: 1. Regularized resident surveying to obtain a barometer of City effectiveness so we can redefine our tactical steps or visions to implement community priorities. 2. The Council needs to provide for effective objective identification and delegation of responsibilities to City Commissions and Committees. 3. The City needs to recognize and reinforce the contributions of neighborhoods, individuals and civic organizations as the backbone ofthe community. 4. The City should focus on a few specific overriding goals and see to their implementation, rather than becoming scattered on a wide variety of issues. 5. The capital improvement program and budgets should reinforce the mission identified herein. 6. A strategy should be established for incorporating community leadership in annual City goal setting. 7. This document should be annually reviewed and publicized together with annual goals and objectives, the budget and capital improvement programs. I:\COUNCIL\GENERAL\STRA T4.DOC Attachment 7 MINNESOTA Department of Revenue Property Tax Division Mail Station 3340 Phone (612) 296-3155 St. Paul, MN 55146-3340 Fax (612) 297-2166 May 22, 1998 Frank Boyles, City Manager City of Prior Lake 16200 Eagle Creek Ave. Prior Lake, Minnesota 55372-1714 Dear Mr. Boyles: The payable 1999 transit services levy limitation for operating costs and capital expenditures for the city of Prior Lake has been determined. This levy limitation is determined and certified under M.S. 473.388, Subd. 7. The enclosed table shows the determination of this levy limitation. As in the past, this levy limitation amount is before HACA reduction. The statute requires that a municipality which intends to exercise the transit services local levy option for the taxes payable year 1999 must notify the Department of Revenue and.the Metropolitan Council of its intent on or before June 30, 1998. The notification must include the amount of the municipality's proposed transit tax for levy year 1998, taxes payable 1999. If your city intends to levy a transit tax under the transit services local levy option for the taxes payable year 1999, please send us a certification of your city's intent along with a certification of your city's proposed payable 1999 transit tax on or before June 30, 1998. The amount of the proposed payable 1999 transit tax certified to the Department of Revenue should be the amount before HACA reduction. If the required certification is not received by the due date, your city may not levy a transit tax for the taxes payable year 1999. After June 30, 1998, your city's decision to levy or not to levy a transit tax for the taxes payable year 1999 is irrevocable. If your city has certified that it intends to levy a transit tax for the taxes payable year 1999, the only change that may be made after June 30, 1998 is to reduce the amount of the transit tax. If you have any questions concerning tIns letter or the enclosed table, please contact me. Sincerely, eL~/iU~ Richard B. Gardner Research Analyst Supervisor Senior Enclosure cc: Richard P. Johnson Associate Regional Administrator Metropolitan Council Tim Fleetham, Budget Coordinator Metropolitan Council An equal opportunity employer TTYITDD: (612) 215-0069 Attachment 7 1. Payable 1998 Levy Limit * $ 343,257 2. Payable 1997 Total Taxable Market Value ** $ 613,431,600 3. Payable 1998 Total Taxable Market Value ** $ 679,006,100 4. Payable 1998/Payable 1997 City Market Value Ratio (3/2) 1.106898 5. Payable 1999 Levy Limit (1 x 4) * $ 379,950 * Before HACA reduction. * * Includes tax increment values, fiscal disparity values, and powerline credit values. However, the amounts shown are after (1) limited market value adjustments and (2) market value exclusions for improvements made to qualifying homestead property ("This Old House" exclusions). Prepared by: Minnesota Department of Revenue Property Tax Division May 22, 1998