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CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
SUBJECT:
AUGUST 2, 1999
4B
SUE MCDERMOTT, ASSISTANT CITY ENGINEER
GREG ILKKA, PUBLIC WORKS DIRECTOR/CITY
ENGINEER
CONSIDER APPROVAL OF FINAL PAYMENT FOR CITY
PROJECT 99-13 NORTH SHORE OAKS SANITARY
SEWER AND WATER SERVICE IMPROVEMENTS.
DISCUSSION:
HISTORY
The 1999 Public Improvement projects included the sanitary sewer
and water service improvements at the First Addition to North
Shore Oaks. The project was completed in June of this year. Final
quantity calculations and administrative requirements have now
been completed and the contract can be finaled out. A copy of the
final pay voucher is attached to this report.
CURRENT CIRCUMSTANCES
The contract was awarded on a unit price basis, based on estimated
quantities on April 5, 1999 in the amount of $59,056.93. The final
contract cost is $59,465.54 based on actual quantities, a difference
of $408.61 due to the net quantity overruns. Previous payments to
date total $44,295.38, resulting in a final payment due of
$15,170.16.
ISSUES
There are no outstanding issues on this contract. The contractor's
signature on the final payment vouchers (copies attached) indicates
his acceptance of final payment and closure of the contract.
The assessment hearing will be held in September.
162~e>1f:8~ Creek Ave. S.L, Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
REVIEWED BY:
NSOFP.DOC
Approval of the final payment authorizes payment from the
construction fund as contemplated when the projects were
approved. The final contract amount of $59,465.54 is slightly
more than the original contract amount (less than 1 %) due to
quantity overruns. This project will be 100% assessed.
The alternatives are as follows:
1. Approval of final payment to Parrott Contracting, Inc. in the
amount of $15,170.16 for the contract for construction of city
project 99-13 First Addition to North Shore Oaks Sanitary
Sewer and Water Service Improvements.
2. Table this item for a specific reason.
A motion and second as part of the consent agenda approving final
payment to Parrott Contracting, Inc. in the amount of $15,170.16
for the contract for construction of city project 99-13 First
Addition to North Shore Oaks Sanitary Sewer and Water Service
Improvements.
CONSTRUCTION PAYMENT VOUCHER
Estimate Voucher No.
Date:
2 & Final
7/7/99
For Period Ending:
Project Number:
6/25/99
99-13
Class of Work:
First Addition to North Shore Oaks Sanitary Sewer & Water Service Improvements
A. Original Contract Amount
B. Total Additions
C. Total Deductions
D. Total Funds Encumbered
E. Total Value of Work Certified to Date
F. Less Retained Percentage
G, Less Total Previous Payments
H. Approved for Payment, This Report
I. Total Payments Including This Voucher
J. Balance Carried Forward
To: Parrott Contracting
30090 State Hwy 93
Henderson, MN 56044
$ 59,056.93
$ 0.00
$ 0.00
$ 59,056.93
$ 59,465.54
0 % $ 0.00
$ 44,295.38
$ 15,170.16
$ 59,465.54
$ 0.00
For: City of Prior Lake
APPROVALS
Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that the materials
are satisfactory and the work properly performed in accordance with the plans and specifications and that the total
work is 100% completed as of July 7,1999, I hereby recommend payment of this voucher.
Project Engineer Approval~ ? ~ c:f JJ~-#-
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work
certified herein is a fair approximate estimate for the period covered by this voucher.
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Contractor:
Signed By:
Date:
Title:
CITY OF PRIOR LAKE
Approved for Payment:
Authorized Representative:
Date:
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Date: