HomeMy WebLinkAbout8B - AFB for Six EVP Systems
CITY COUNCIL AGENDA REPORT
DISCUSSION:
AUGUST 16,1999
8B
GREG ILKKA, CITY ENGINEER/PUBLIC WORKS
DIRECTOR
CONSIDER APPROVAL OF RESOLUTION 99-XX
APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE
INSTALLATION OF SIX EMERGENCY VEHICLE
PREEMPTION (EVP) SYSTEMS.
HISTORY
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
At the December 21, 1998 City Council meeting the Council
approved Resolution 98-146 authorizing the purchase of
emergency vehicle preemption (EVP) equipment for six
intersections in the City. The subject intersections are:
1) TH 13 at Fish Point Road
2) TH 13 at CSAH 44
3) TH 13 at CSAH 21
4) CSAH 21 at CSAH 39 (Franklin Trail)
5) CSAH 44 at CSAH 39
6) CSAH 44 at Fish Point Road
The EVP equipment was purchased at a substantial cost
savings and is awaiting installation.
At the same meeting the Council approved Resolution 98-
147 requesting funding from MnDOT through the Municipal
Agreement Program for the installation of Emergency
Vehicle Preemption Systems on TH 13 (intersections 1-3
listed above).
Also at the same meeting the Council approved Resolution
98-148 authorizing WSB & Associates, Inc. to prepare plans
and specifications for the installation of EVP systems at six
intersections within the City.
16200\fH~ Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
I AN EQUAL OPPORTUNITY EMPLOYER
FINANCIAL IMPACT:
PSEVP.DOC
~\
"
In March of this year the City received word that MnDOT had
selected our EVP installation project for funding in the
State's fiscal year 2000 program. The State's FY -2000
began on July 1, 1999.
"i
CURRENT CIRCUMSTANCES
Plans and specifications have been prepared and submitted
to both MnDOT and the County for review and approval.
Revisions have been made based on their review comments
and the project is now ready for advertisement. Plans and
specifications are available in the Engineering department
for review. Upon receipt of bids this issue will come back to
the Council for award of a contract.
ISSUES
The Fire and Police departments have been anxiously
awaiUng the installation of EVP systems at these high
volume intersections. Once installation is complete on these
six intersections the only remaining signals in the City
without EVP will be on CH 83, at Mystic Lake and at CH 42.
These two locations will be upgraded with future roadway
improvements.
CONCLUSION.
The staff believes it is appropriate for the City Council to
approve project plans and specifications and authorize
advertisement for bids for the installation of EVP systems at
six intersections within the City.
The total cost of this project was estimated to be $83,146. A
breakdown of this estimate is as follows:
Engineering
Design $19,000 To Be Paid by City
Construction $5,000 Unpaid
Construction
Equipment $16,146 Paid by City
Installation $43,000 Unpaid
Total $83,146
Council has previously approved the Design ($19,000 - P.O.
#98-1714) and Equipment acquisition ($16,146) portions of
this project paid from the 1998 Contingency Account. The
estimated cost for installation is approximately $48,000. The
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
PSEVP.DOC
estimated MnDOT share is roughly $21,000 but is
dependent on the actual contract costs, and the Prior Lake
share is roughly $27,000. Specific numbers will be provided
at time of contract award which will also require approval of
a municipal agreement with MnDOT outlining
responsibilities. Funds are available in the Collector Street
fund for this purpose.
The alternatives are as follows:
1. Approval of Resolution 99-XX approving plans and
specifications and authorizing advertisement for bids for
the installation of six emergency vehicle preemption
(EVP) systems within the City.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
Motion and second to approve Resolution 99-XX approving
plans and specifications and authorizing advertisement for
bids for the installation of six emergency vehicle preemption
(EVP) systems within the City.
RESOLUTION 99-XX
"-'IN O~~
N E OLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING
THE ADVERTISEMENT FOR BIDS FOR THE INSTALLATION OF EMERGENCY VEHICLE
PREEMPTION SYSTEMS AT SIX INTERSECTIONS, PROJECT 98-23.
MOTION BY:
SECOND BY:
WHEREAS,
Resolution 98-148 authorized preparation of plans and specifications for the
installation of emergency vehicle preemption systems at six intersections in the
City, and
WHEREAS,
WSB and Associates, Inc. has prepared plans and specifications for this
project, and
WHEREAS,
MnDOT and Scott County have reviewed and approved the plans and
specifications for this project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA that
1. Such plans and specifications, a copy of which are on file in the office of the City Engineer
and incorporated herein by this reference, are hereby approved.
2. Advertisement for bids is hereby authorized in accordance with the City's purchase policy,
subject to MnDOT requirements.
3. The City reserves the right to reject any and all bids for any reason as determined solely by
the City.
Passed and adopted this 16th day of August, 1999.
Yes No
Mader Mader
Kedrowski Kedrowski
Petersen Petersen
Schenck Schenck
Wuellner Wuellner
{Seal}
City f\4anager
City of Prior Lake
1620~:~~k~&::E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER